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HomeMy WebLinkAbout4.01 Draft CC 07-17-2007 Min DRAFT Minutes of the City Council of the City of Dublin REGULAR MEETING - JULY 17. 2007 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957, Title: City Manager Items Added to Agenda: Mayor Lockhart announced that City Staff learned on July 13, 2007, after the agenda was posted, that Jody Rhone, doing business as Len's Barber Shop, proposed to amend her lease with the City to vacate by July 31, 2007. Because the Council does not meet again until August 7, 2007, it would be too late to consider the proposed lease amendment on August 7, 2007. Mayor Lockhart stated pursuant to Government Code section 54954.2, subdivision (b)(2) that the Council find there is a need to discuss the proposed lease amendment with the City Manager in closed session and to consider giving the City Manager authority to enter into the lease agreement; that the need to take such actions came to the attention of the City after the agenda was posted and cannot be deferred until the August 7, 2007 meeting; and that two items be added to the agendafor tonight's meeting, asfollows: (1) A Closed Session pursuant to Government Code section 54956.8 to read as follows: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: APN 941-1560-007-01 City Negotiator: City Manager Richard Ambrose Negotiating parties: Len's Barber Shop and other tenants Under negotiation: Price and terms of payment DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 267 DRAFT (2) A consent calendar item (4.12) entitled: Authorization to enter into Lease Amendment with Jody Rhone, doing business as Len's Barber Shop, with a recommendation to authorize the City Manager to execute a lease amendment. On motion of Mayor Lockhart, seconded by Vm. Hildenbrand, and by unanimous vote, the Council added a Closed Session for Conference with Real Property Negotiators and Item 4.12 to the Consent Calendar. .. A regular meeting of the Dublin City Council was held on Tuesday, July 17, 2007, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:07 p.m., by Mayor Lockhart. .. ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart. ABSENT: None .. PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. . REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised no reportable action was taken in Closed Session. .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 268 DRAFT INTRODUCTION OF NEW EMPLOYEES 7:10 p.m. 3.1 (700-10) Assistant Planner, Jamie Rojo was introduced. Administrative Services Director Paul Rankin advised that Larry Ferguson was unable to attend the City Council meeting. He will be introduced at a future meeting. The Council welcomed Ms. Rojo to the City. .~ PRESENTATION BY THE COUNTY OF ALAMEDA REGARDING THE EVERYONE HOME PROJECT 7:12 p.m. 3.2 (130-60) Housing Specialist John Lucero introduced Linda Gardner, Housing Director for Alameda County Housing & Community Development Department, who made a presentation on the EveryOne Home Project to end homelessness in Alameda County. Ms. Gardner presented background, goals, plans, strategies, desired outcomes and requested this issue be listed on a future agenda for action. Five Major Goals of the Plan include: 1) Prevent Homelessness and Other Housing Crises 2) Increase Housing Opportunities for People who are Homeless, have Mental Illness, or are Living with mv / AIDS 3) Deliver Flexible Services to Support Stability & Independence of Clients 4) Measure Success & Report Outcomes 5) Develop Long-Term Leadership A website is available for more information: www.everyonehome.org Mayor Lockhart spoke on the challenge of providing services that go with housing in areas further away from urban areas. She indicated the City has made a big effort to provide housing, but the County has not provided support services. She asked if the goals of the Plan are adopted, what comes next? DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 269 DRAFT Ms. Gardner stated goals are implemented differently by cities, depending on their priorities and recommended pursuing new revenue sources for housing countywide, focusing on cross-jurisdictional outcomes. She indicated permanent organizational structure to implement the 2006-07 Plan is currently moving forward and invited participation with leadership roles. Cm. Scholz asked how many of the 6,000 homeless per night, previously referenced by Ms. Gardner, live in the City of Dublin and requested clarification on the number of the children that attend school on an on-going basis. Ms. Gardner responded she would research and report back as the information was not readily available. Cm. Scholz requested follow-up information on how California homelessness compares with other areas, how long has Alameda County been at the 6,000 homeless per night level, and is individual City responsibility an option. Ms. Gardner responded the number of homeless is comparable with other jurisdictions and indicated homelessness is a regional issue, even though there are some goals individual cities can implement. However, countywide and regional solutions are recommended. Vm. Hildenbrand spoke on the challenge and importance of the County to provide support services here in the Valley. Cm. Oravetz stated he doesn't see any nexus with the numbers when you look at Oakland and San Francisco compared to Dublin, San Ramon and Livermore and on the inability of the County to reduce the number of homelessness. Cm. Sbranti requested additional information on the type of housing support available and funding. Ms. Gardner responded individual housing support is available, with some core case management support services provided, using various rental assistance methods, including dedicated numbers of new or existing development units. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 270 DRAFT Cm. Sbranti referred to substance abuse issues associated with the homeless. Mayor Lockhart thanked Ms. Gardner for the presentation on homelessness and indicated this issue will be listed on a future agenda. .. PROCLAMATION 7:46 p.m. 3.3 (610-50) Mayor Lockhart read and presented a proclamation supporting the 24th Annual National Night Out on August 7,2007, and called upon all citizens to join Dublin Police Services, the National Association of Town Watches and TARGET to support this event. She requested that all citizens of Dublin be aware of the importance of crime prevention programs and the impact their participation can have on reducing crime, drugs and violence in the City of Dublin. The proclamation was presented to Commander Gary Thuman. ..~. PUBLIC COMMENTS 7:49 p.m. 3.3 Lt. Co!. John Cushman advised that this upcoming weekend at Camp Parks they have several events occurring. Cannon volleys will occur on two occasions, Friday at 10 a.m. and then on Saturday at 10 a.m. There will be 15 volleys of cannon fire. There will be a third ceremony Sunday morning for soldiers who were mobilized during Operation Iraqi Freedom and their employers. Employers will be recognized for supporting those called to duty from their civilian jobs. Everybody is invited .. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 271 \ \ DRAFT CONSENT CALENDAR 7 :51 p.m. Items 4.1 through 4.11 Item 4.5 removed by Councilmember Sbranti to declare a conflict of interest and abstain; Item 4.9 removed by staff to clarify the Ordinance associated with amending the Zoning Map related to the Dublin Village Historic Area was listed on the agenda for introduction rather than adoption at this meeting. Motion of Cm. Oravetz, seconded by Vm. Hildenbrand, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Regular Meeting of June 19,2007; Adopted (4.2 410-40) RESOLUTION NO. 121 - 07 APPROVING PARCEL MAP 9451 DUBLIN RANCH, AREA F Adopted (4.3 600-60) RESOLUTION NO. 122 - 07 ACCEPTANCE OF IMPROVEMENTS ASSOCIATED WITH TRACT 7597 (BRADDOCK AND LOGAN GROUP III, L.P.) Adopted (4.4 600-60) RESOLUTION NO. 123 - 07 ACCEPTANCE OF THE TASSAJARA ROAD BRIDGE IMPROVEMENTS FOR DUBLIN RANCH OFF SITE MITIGATION (LIN FAMILY AND SIERRA LAND DEVELOPMENT CORPORATION) Removed (4.5 600-35) DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 272 DRAFT On motion of Cm. Oravetz, seconded by Vm. Hildenbrand and unanimous vote (Cm. Sbranti abstained), the Council authorized staff to advertise Contract 07-08, Area G Neighborhood Square for bids. Adopted (4.6 720-60) RESOLUTION NO. 124 - 07 DELEGATION OF POSITIONS AUTHORIZED TO REQUEST DISBURSEMENTS FROM THE CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (CaIPERS) OTHER POST EMPLOYMENT BENEFITS (OPEB) TRUST: (ADMINISTRATIVE SERVICES DIRECTOR OR FINANCE MANAGER) Adopted (4.7 600-60) RESOLUTION NO. 125 - 07 APPROVING THE IMPROVEMENT AGREEMENT WITH THE STANFORTH HOLDING COMPANY AND THE WHITING-TURNER CONTRACTING COMPANY FOR GRAFTON STATION, PHASE I DUBLIN BOULEVARD AND GRAFTON STREET Received (4.8 330-50) the Financial Reports for the Month of May, 2007; Removed (4.9 450-20/410-55) On motion of Cm. Scholz, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted RESOLUTION NO. 127 - 07 APPROVING AN ADDENDUM TO THE INITIAL STUDYIMITIGATED NEGATIVE DECLARATION FOR THE DUBLIN VILLAGE HISTORIC AREA SPECIFIC PLAN AND AMEND THE SPECIFIC PLAN TO INCLUDE TWO ADDITIONAL PARCELS APN 941-0113 & 941-0113-005-02 P A 02-074 DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 273 DRAFT And waived the reading and INTRODUCED an Ordinance amending the Zoning Map to add the Historic Overlay Zoning District to Two Parcels in the Dublin Village Historic Area Specific Plan P A 02-074. Adopted (4.10 600-40) RESOLUTION NO. 126 - 07 AUTHORIZING THE CITY MANAGER TO EXECUTE ALAMEDA COUNTY SHERIFF GEOGRAPHIC DATA SHARING POLICY Approved (4.11 300-40) the Warrant Register in the amount of $2,650,264.07. Added and Approved (4.12600-29) Authorized the City Manager to execute a lease amendment with Jody Rhone, doing business as Len's Barber Shop. .. PUBLIC HEARING CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 7:54 p.m. 6.1 (360-20) Mayor Lockhart opened the public hearing. Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District pays the cost of energy and maintenance for the City's street light system except the lights that are included in Dublin Ranch Street Light Maintenance Assessment District 99-1. This action would approve the Engineer's Report and levy of assessments for 2007-2008 Fiscal Year. The proposed assessment is $19.34 per single- family home, which is 14.8% higher than the 2006-2007 assessment. Cm. Sbranti asked about the issue of under grounding districts. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 274 DRAFT City Manager Richard Ambrose stated costs to homeowners are fairly significant. We looked at this a number of years ago and the Council determined that this probably wouldn't be feasible. City Attorney Elizabeth Silver stated because this would be an assessment, it would require Proposition 218 approval and an overwhelming majority vote. Cm. Sbranti asked about the threshold for replacing some of the old lighting in various neighborhoods. Public Works Director Melissa Morton stated it is continuous and we examine if we are having problems with flickering, etc. We do nighttime surveys of the City to make sure lights are being well maintained. We add two or three a year in neighborhoods that need additional illumination. With regard to under grounding, the Dublin Boulevard/Dougherty Road intersection is using our Rule 20A funds well into the future; up to 10 years in advance. No comments were made by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Hildenbrand, seconded by Cm. Sbranti, and by unanimous vote, the Council adopted RESOLUTION NO. 128 - 07 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 .. PUBLIC HEARING LANDSCAPING & LIGHTING DISTRICT NO. 83-2 (TRACT 4719 - STAGECOACH ROAD) 8:03 p.m. 6.2 (360-20) DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 275 DRAFT Mayor Lockhart opened the public hearing. Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District pays the cost of landscape maintenance and utilities along Stagecoach Road and the interior slopes of the Dublin Hills Estates development. This action would approve the Engineer's Report and levy of assessment for 2007-2008. The proposed assessment is 3.0% higher than the 2006-2007 assessment, which is within the 3.1 % April 2007 Consumer Price Index, as allowed by the terms of the Engineer's Report approved in 2003-2004. An amended notice was sent out explaining an error that was made. The information was previously presented using an earlier version of the district budget. No comments were made by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Oravetz, seconded by Cm. Scholz, and by unanimous vote, the Council adopted RESOLUTION NO. 129 - 07 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD) .. PUBLIC HEARING LANDSCAPING & LIGHTING MAINTENANCE DISTRICT NO. 86-1 (VILLAGES AT WILLOW CREEK) 8:05 p.m. 6.3 (360-20) Mayor Lockhart opened the public hearing. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 276 DRAFT Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District pays the cost of landscape maintenance and utilities for certain landscaped areas associated with the Villages at Willow Creek development. This action would approve the Engineer's Report and levy of assessment for 2007-2008. The proposed assessment is 3.0% higher than the 2006-2007 assessment, which is within the 3.1 % April 2007 Consumer Price Index, as allowed by the terms of the Engineer's Report approved in 2001. No comments were made by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Sbranti, seconded by Vm. Hildenbrand, and by unanimous vote, the Council adopted RESOLUTION NO. 130 - 07 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN LANDSCAPING & LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) .. PUBLIC HEARING LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) 8:07 p.m. 6.4 (360-20) DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 277 DRAFT No comments were made by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Hildenbrand, seconded by Cm. Oravetz, and by unanimous vote, the Council adopted RESOLUTION NO. 131 - 07 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) .. PUBLIC HEARING DUBLIN RANCH STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 99-1 8:09 p.m. 6.5 (360-20) Mayor Lockhart opened the public hearing. Administrative Analyst Erin Lamberger presented the Staff Report and advised that the Assessment District pays the cost of energy and maintenance for the street light system in Dublin Ranch and Tract 7067. This action would approve the Engineer's Report and levy of assessment for 2007-2008. The proposed assessment is approximately $0.92 per lot higher than the 2006-2007 assessment, but is below the maximum assessment allowed by the Engineer's Report. No comments were made by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Oravetz, seconded by Cm. Scholz, and by unanimous vote, the Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 278 DRAFT RESOLUTION NO. 132 - 07 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT FOR CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) .. PUBLIC HEARING BIKEWAYS MASTER PLAN ADOPTION OF A MITIGATED NEGATIVE DECLARATION AND AMENDMENTS TO THE GENERAL PLAN, EASTERN DUBLIN SPECIFIC PLAN, WEST DUBLIN BART SPECIFIC PLAN AND THE VILLAGE PARKWAY SPECIFIC PLAN TO INCORPORATE CHANGES RELATED TO BICYCLE CIRCULATION. AND ADOPTION OF THE BIKEWAYS MASTER PLAN 8:11 p.m. 6.6 (420-30/410-55) Mayor Lockhart closed the public hearing. Senior Civil Engineer Ferd Del Rosario presented the Staff Report and advised that one of the City Council's High Priority Goals for FY 2006-2007 was to develop a Citywide Bikeways Master Plan. In order to adopt the Bikeways Master Plan, the Council must adopt a Mitigated Negative Declaration and Amendments to the General Plan, Eastern Dublin Specific Plan, West Dublin BART Specific Plan the Village Parkway Specific Plan. Staff discussed the background of the project, as well as Parks & Community Services Commission action and Planning Commission action Seleta Reynolds, Fehr & Peers Consultant, presented a Summary of the Bikeways Master Plan. Vision Statement: The purpose of the Bikeways Master Plan is to make Dublin a city with many safe and pleasant bicycle facilities that provide access to parks, trails, and open space as well as jobs, and community facilities. The key policy recommendations contained in the Plan include support facilities, safety and education, funding and implementation and monitoring. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 279 DRAFT Senior Planner Jeff Baker stated in conclusion, Staff advised that the City of Dublin General Plan and Specific Plans set forth a blueprint for a system of bikeways within the City of Dublin. The proposed Bikeways Master Plan is intended for use as a planning tool to guide the creation of a comprehensive bikeway system for both commuting and recreation within the City Limits and Sphere of Influence. The project has been reviewed under the California Environmental Quality Act (CEQA), State CEQA Guidelines and the Dublin Environmental Guidelines. An Initial Study has been completed and it has been determined that the project will not have a significant effect on the environment. A Mitigated Negative Declaration has been prepared for this project. Cm. Sbranti asked about the difference in width of road with Class 2 and Class 3. Mr. Del Rosario replied typically class 2 requires 5' minimum; we prefer a 6' lane. Class 3 requires 14' to 15' total for cars and bikes in each direction. Mr. Del Rosario advised recommendations include further study of Dublin Boulevard corridor as well as streets leading to the future BART station. This will be looked at as part of the Downtown Specific Plan. Cm. Scholz commented this plan seems very comprehensive and asked what we had before? Mr. Del Rosario stated we did not have a plan before, Vm. Hildenbrand stated she felt under the education portion, new signs might confuse people. Do we have anything planned to educate people about new signs going up, stenciling on the streets, etc.? Mr. Del Rosario stated education starts with students in middle school. The Police Department is looking at extending this program to elementary schools as one recommended component of the plan. Adult education plan Ms. Seleta Reynolds stated they tried to come at this component from several different angles and discussed cycling training. Another piece called bicycle diversion school DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 280 DRAFT where they issue warnings to middle schoolers and drivers that they see violating the law and people can go to a two-hour weekend school. The City of Sunnyvale does something similar. Vm. Hildenbrand felt it would be a good idea to incorporate some kind of a family oriented class with one of our festivals. This will be an education process for everybody. Public Works Director Melissa Morton stated Staff can do some kind of a brochure at the Day on the Glen event. Local bike shops have stated they would be willing to participate in some of these events also. Richard Guarienti stated he was honored to be the Parks Community Services Commission (PCS) representative on the committee. They really got some good public input. He complimented the consultants and staff. He has a different viewpoint about the capital projects being presented to the Parks & Community Services Committee only once a year. You lose the dialog. It is important to look at how projects are prioritized. He felt it would be beneficial to have public input before it goes to the PCS Commission. Mayor Lockhart closed the public hearing. Mayor Lockhart asked if the plan can be amended if necessary within the 5 year period? She stated a plan such as this is necessary if you want leverage for funding. She felt a compromise to Richard's comments could be if the PCS Commission, a couple of times a year, could have an agenda item that is a discussion on the Bicycle Master Plan and how it is or isn't working. She would like to see it actually agendized to have updates. The PCS Commission could put together a schedule of when they would discuss this or have a workshop. City Manager Ambrose clarified the Plan can be amended at any time. Cm. Sbranti felt this way, the Plan becomes a living document and stays current. Vm. Hildenbrand felt the PCS could represent us quite well in this way. They are not overwhelmed with agenda items, so they could do this. Cm. Scholz pointed out there could even be changes as we implement the plan. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 281 DRAFT Ms. Morton discussed ways this could be accomplished. Vm. Hildenbrand suggested we print brochures in different languages. Cm. Sbranti stated he felt it is important to make our downtown and around the BART station as bicycle friendly as possible. As part of the Tri- Valley Council, they could look at access from one community to another. Ifwe come together as a region, this helps with grants also. Cm. Oravetz thanked Staff and the Consultant for this report. Wherever we can, we need to have Class 1 bike lanes. We can do these before there are conflicts. Cm. Sbranti stated he loved the priority matrix in the report. This is a real asset as the City Council makes future decisions. On motion of Cm. Sbranti, seconded by Vm. Hildenbrand, and by unanimous vote, the Council adopted RESOLUTION NO. 133 - 07 ADOPTING A MITIGATED NEGATIVE DECLARATION FOR THE BIKEWAYS MASTER PLAN and RESOLUTION NO. 134 - 07 APPROVING A GENERAL PLAN AMENDMENT, EASTERN DUBLIN SPECIFIC PLAN AMENDMENT, WEST DUBLIN BART SPECIFIC PLAN AMENDMENT AND VILLAGE PARKWAY SPECIFIC PLAN AMENDMENT TO INCORPORATE CHANGES RELATED TO BICYCLE CIRCULATION and RESOLUTION NO. 135 - 07 ADOPTING A BIKEWAYS MASTER PLAN . DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 282 ~ Of mr~ 1/~~~~~~\' 19~ -.. 82 , I !/Jj r:&lroR~ DRAFT DISPOSITION AND DEVELOPMENT AGREEMENT FOR THE ARROYO VISTA REDEVELOPMENT PROJECT WITH THE CITY OF DUBLIN, THE DUBLIN HOUSING AUTHORITY, THE HOUSING AUTHORITY OF THE COUNTY OF ALAMEDA, EDEN HOUSING. INC.. AND CITATION HOMES CENTRAL 8:56 p.m. 7.1 (600-60) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the City Council will consider approving a Disposition and Development Agreement, approving financial assistance to the Dublin Housing Authority and waiving the affordability, allocation, location, bedroom size, concurrence and preference point requirements of the City's Inclusionary Zoning Ordinance for the Arroyo Vista Redevelopment Project. Arroyo Vista is a public housing development on approximately 22.9 acres of land located at 6700 Dougherty Road in the City of Dublin and owned by the Dublin Housing Authority (DHA). The development currently contains 150 public housing units and a children's day care center, all in need of substantial rehabilitation. In July, 2006, DHA decided to seek redevelopment of Arroyo Vista after determining that rehabilitation was economically infeasible. After a competitive selection process, DHA selected Eden Housing, Inc., a non-profit developer, and Citation Homes Central, a for-profit developer, to assist in the redevelopment of Arroyo Vista. There are two components that make up the financial contribution from the City's Inclusionary Zoning In-Lieu Fee Funds for the Arroyo Vista Project. The first element is a future loan that was approved by the City Council in April, 2007, in the amount of $1,500,000 that would be provided to Eden Housing, Inc., or its affiliate to assist in financing the construction of affordable rental units for low-income families and low- income seniors. The second element is the proposed financial assistance that would be provided to DHA in the amount of up to $1,500,000 to assist DHA in relocating the existing residents of Arroyo Vista. Such assistance will be funded from the Inclusionary Zoning In-Lieu Fee Fund. The total City of Dublin contribution to the relocation and redevelopment of Arroyo Vista is projected at $3,000,000. Ms. Pattillo discussed: 1) Affordability - the requirement that 12.5% of the new units be affordable and that such units be allocated to very low, low, and moderate income DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 283 DRAFT households. 2) Allocation - the requirement that the affordable units be dispersed throughout the project. 3) Concurrence - the requirement that the affordable units be constructed concurrently with the market rate units. 4) Bedroom Size - the requirement that the affordable units reflect the range of numbers of bedrooms provided in the project as a whole. 5) Preference Points - the requirement that qualified tenants and owners be selected pursuant to the preference point system set forth in the Inclusionary Ordinance. Linda Mandolini thanked the City Council and Staff and collective attorneys on all sides of the table. They are very excited to be at this point and look forward to creating a nice new community. She gave a very special thank you to Joni Pattillo. Charles McKeag reiterated expression of gratitude for setting this process in motion. This has been a great education for him. City Staff has demonstrated great patience and the time frame is mindblowing because of the complexity. All are keenly appreciative of the efforts of Assistant City Manager Joni Pattillo. On behalf of Eden and Citation they acknowledged her efforts with a beautiful bouquet of roses. Cm. Scholz asked about guidelines with public/private partnerships for seniors. Ms. Pattillo stated the 150 units had to be built as replacement units. They looked at affordable housing in the mix for the others. They put in deeper affordability as part of the proposal. Mayor Lockhart stated this is not an ordinary project; rather it is an extraordinary opportunity for our community. This opportunity is worth any risk associated with the project. She stated she is proud of everyone who worked on this. Cm. Sbranti discussed the 6 units in the 60-80% range. We do want to reward the people who live in that development, but have been able to improve their situation. He would like to see them accommodated. Mayor Lockhart stated once they reach a certain income point, they may be able to afford market rate. Ms. Mandolini stated they intentionally left how this will take place open. This is a good plan and will accommodate almost everyone. Based on the numbers they've seen nationally, it will work. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 284 DRAFT Cm. Oravetz felt the risk being taken is good. We can do greater things on this piece of land than what we currently have. In looks like November 2008 we will see construction begin. Cm. Scholz felt we need to remind ourselves that nothing in life is risk free. On motion of Vm. Hildenbrand, seconded by Cm. Scholz, and by unanimous vote, the Council adopted RESOLUTION NO. 136 - 07 APPROVING A DISPOSITION AND DEVELOPMENT AGREEMENT FOR THE ARROYO VISTA REDEVELOPMENT PROJECT WITH THE DUBLIN HOUSING AUTHORITY, THE HOUSING AUTHORITY OF THE COUNTY OF ALAMEDA, EDEN HOUSING INC., AND CITATION HOMES CENTRAL; APPROVING FINANCIAL ASSISTANCE TO THE DUBLIN HOUSING AUTHORITY FOR RELOCATION COSTS; AND PRELIMINARILY GRANTING WAIVERS TO THE CITY'S INCLUSIONARY ORDINANCE SUBJECT TO FINAL APPROVAL OF ZONING, PARCEL MAP AND TENTATIVE MAP approved Budget Change; directed Staff to negotiate a loan agreement and related documents to provide financing to Eden Housing, Inc., or its affiliate in an amount not to exceed $1,500,000 to assist in financing the construction of affordable rental units for low-income families and low-income seniors; and authorized the City Manager to sign the DDA on behalf of the City of Dublin. Assistant City Manager Pattillo recognized Jeri Ram and John Lucero for their hard work on this and thanked City Manager Ambrose who had the confidence in her to allow her to work on this proj ect. .. JOINT EXERCISE OF POWERS AGREEMENT (JEP A) FOR THE EAST BAY REGIONAL COMMUNICATIONS SYSTEM (EBRCS) 9:29 p.m. 7.2 (600-40) DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 285 DRAFT Assistant City Manager J oni Pattillo presented the Staff Report and advised that at the June 5, 2007, City Council meeting, the Council approved a Letter of Intent and good faith payment of $10,800 to support the formation of the East Bay Regional Communication System. At the time the Letter of Intent was presented to the Council, the document was still being revised. The current version of the agreement is missing a number of details, but the parties are hoping to have the Authority up and running in August. Accordingly, Staff recommended that, rather than authorizing the City Manager to sign the agreement in its current form, the Council conceptually approves the agreement and authorizes the City Manager to execute the agreement in its final form. Mayor Lockhart asked, since they are approving this in concept, what is missing? Assistant City Manager Pattillo stated there are formatting issues we need to address, minor issues, mandating of payments language, no enforcement element. It is very minor things. City Attorney Elizabeth Silver stated a JP A can be formed as long as two agencies approve it and then others can join in. Fire Chief Sheldon Gilbert discussed the situation with the City of Piedmont and City of Berkeley, and stated final decisions have not yet been made. In Contra Costa County, 100% of the cities are onboard. The City of Oakland's system was discussed. On motion of Cm. Scholz, seconded by Cm. Sbranti, and by unanimous vote, the City Council adopted RESOLUTION NO. 137 - 07 CONCEPTUALLY APPROVING A JOINT EXERCISE OF POWERS AGREEMENT AMONG THE COUNTIES OF ALAMEDA AND CONTRA COSTA AND VARIOUS CITIES LOCATED WITHIN THOSE COUNTIES FORMING THE EAST BAY REGIONAL COMMUNICATIONS SYSTEM AUTHORITY ...... RECESS 9:41 p.m. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 286 DRAFT Mayor Lockhart called for a short recess. All Councilmembers were present when the meeting reconvened at 9:49 p.m. . SAN RAMON VILLAGE PLAZA DEVELOPMENT - PUBLIC ART 9:50 p.m. 8.1 (900-50) Heritage & Cultural Arts Supervisor presented the Staff Report and advised that the City Council will receive a proposal for an art mural by local artist Gary Winter to be installed at the San Ramon Village Plaza Development. In June, the Heritage & Cultural Arts Commission reviewed the artwork and location and unanimously recommended approval by the Council. Mr. Winter has proposed a large 12 ft. wide x 16 ft. high mural entitled "Home" that will be painted on the outside wall on the northeast corner of the development. On motion of Cm. Sbranti, seconded by Cm. Oravetz, and by unanimous vote, the City Council approved the artwork. . INITIATION OF A GENERAL PLAN AMENDMENT AND EASTERN DUBLIN SPECIFIC PLAN AMENDMENT STUDY FOR THE ANDERSON PROPERTY LOCATED AT 3457 CROAK ROAD 9:56 p.m. 8.2 (420-30/410-55) Senior Planner Jeff Baker presented the Staff Report and advised that the Anderson property is located north of 1-580 and east of Croak Road in Fallon Village (formerly EDPO) and included within the East Dublin Specific Plan. Staff was previously directed to work with the Applicant to study the feasibility of incorporating market rate units into the proposed 88 unit affordable project on the Anderson property. The existing General Plan and Specific Plan land use designation allows a maximum of 98 units on the property. The proposed GPA/SPA Study would allow Staff and the Applicant to explore the feasibility of incorporating additional units on the Anderson property. Cm. Sbranti asked about secondary unit. Mr. Baker clarified this is a granny unit such as secondary unit over a garage. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 287 DRAFT Cm. Scholz clarified if they approve this it gives an opportunity for up to 108 units. Cm. Sbranti stated the applicant is asking for 20 additional units. The Council will determine whether to approve the study for mixed units. Jeff Lawrence, Braddock & Logan, talked about their request. Their intent is not to build 175 units, but they have submitted a plan for 108 units to incorporate the market rate units. On motion of Cm. Sbranti, seconded by Vm. Hildenbrand, and by unanimous vote, the City Council adopted RESOLUTION NO. 138 - 07 APPROVING THE INITIATION OF A GENERAL PLAN AND EASTERN DUBLIN SPECIFIC PLAN AMENDMENT STUDY FOR THE ANDERSON PROPERTY LOCATED AT 3457 CROAK ROAD (APN 905-0001-006) . PARTICIPATION IN THE CLIMATE PROTECTION PROJECT FOR ALAMEDA COUNTY JURISDICTIONS 10:09 p.m. 8.3 (530-50) Assistant City Manager J oni Pattillo presented the Staff Report and advised that in an effort to improve environmental practices, Stopwaste.org has partnered with the International Council of Local Environmental Initiatives (ICLEI) and initiated an effort to understand, quantify and reduce the activities that may contribute to the release of green house gases within Alameda County. The City Council will consider approving the City's participation in the Climate Protection Project for Alameda County jurisdictions to assess the City's carbon emissions. Costs for participating in the project include a $10,000 contribution, which Stopwaste.org has indicated may be paid using the City's Waste Import Mitigation funds, and an annual $1,500 membership fee to join the International Council of Local Environmental Initiatives, which must be paid with other funds. Although this is a Stopwaste.org DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 288 DRAFT sponsored project, no funds have been set aside by the organization to assist with the cost of the City's participation. Stopwaste.org has indicated that membership with ICLEI is required to ensure that all cities receive any needed program assistance over the life of the project, which includes access to software programs, technical assistance, etc. To participate in this project, Stopwaste.org and ICLEI request that an elected official be designated as a point of contact. The City Manager would also appoint a Staff Liaison to be the primary point of contact and to act as project coordinator. An estimated 40 hours of Staff time will be needed to complete the project deliverables which include: The development of a carbon emission inventory; participation in workshops on the inventory/action plan process, and a customized Local Climate Action Plan development for use and implementation by the City. When the action plan has been drafted, Staff will return to the Council for further direction. Mayor Lockhart stated this whole concept came up a couple of years ago and was presented at one of the Mayors' Conferences. We hung back on the first round because we had worked with them on our sustainability survey. In the last couple of years, they have refined the process and as our Staff grows and changes, this is a great tool for educating our community about these issues. She stated she firmly supports the- concept that we now get involved. Cm. Oravetz stated he felt we are doing probably 95% of this right now. Cm. Sbranti commented part of this is to share with the rest of the cities what we have done. Vm. Hildenbrand discussed the fact that we were not necessarily in agreement when this was presented two years ago. She stated she would now be willing to participate. On motion of Cm. Sbranti, seconded by Cm. Oravetz, and by unanimous vote, the City Council adopted DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 289 DRAFT RESOLUTION NO. 139 - 07 APPROVING PARTICIPATION IN THE CLIMATE PROTECTION PROJECT FOR ALAMEDA COUNTY JURISDICTIONS Approved an $11,500 Budget Change, and designated Vm. Hildenbrand to participate in the program. . OTHER BUSINESS 10:19 p.m. City Manager Ambrose advised that the Dog Park opening and dedication will be held at 10:00 a.m., on Saturday, July 28th. There will be a Special Joint Meeting of the City Council and Planning Commission regarding the Downtown Specific Plan on August 7th, at 5 :00 p.m., prior to the Regular City Council meeting. There will be a Tri-Valley Business Council meeting on Thursday, August 9th from 8:00 a.m. to 11 a.m. Cm. Scholz stated she had received calls regarding the condition of the vacant bank on Kimball Avenue and Alcosta Boulevard, which has been sitting empty. for a few years. She asked if there is anything the City can do about this. City Manager Ambrose advised that this is located in the City of San Ramon, so residents should contact San Ramon with their concerns related to the condition of this property. Cm. Scholz stated she had opportunity to go to National Night Out and had dinner served by Armadillo Willies and many Dublin citizens were honored. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17, 2007 PAGE 290 DRAFT Cm. Oravetz commented that the new play equipment at Alamo Creek Park is a major hit with the kids. The City Camp Out was very successful. It was like a Boy Scout jamboree. He asked if there were any plans to resurface the basketball court. Parks & Community Services Director Lowart stated we have funds in this year's budget to resurface it. Cm. Sbranti stated last Thursday, City Department Heads served lunch for all employees at the Sports Grounds. This is a good tradition each year. Mayor Lockhart reminded everyone that on Tuesday, August 7th the Council and Planning Commission will discuss the Downtown Specific Plan at 5 :00 p.m. Interim City Clerk Kay Keck reminded the Council that Semi-Annual Campaign Statements are due and need to be filed no later than July 31 st. The statements cover the time period January 1 through June 30, 2007. Mayor Lockhart reported that we lost recently Norman Ponds, a resident who was a big supporter of the community. The meeting will be adjourned in his honor. . CLOSED SESSION At 10:24 p.m., the Council returned to closed session . REPORT ON CLOSED SESSION ACTION Mayor Lockhart announced that there was no reportable action taken in closed session. . DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 291 DRAFT ADJOURNMENT 11.1 There being no further business to come before the Council, the meeting was adjourned in memory of our fallen soldiers and Norman Pond at 11: 12 p.m. Minutes prepared by Kay Keck, Interim City Clerk. Mayor ATTEST: City Clerk .~ DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING July 17,2007 PAGE 292