HomeMy WebLinkAboutItem 6.4 ShannonCtrFaciltyUse&Fee
....
4
.
.
"'..
.
CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 11, 1993
EXHIBITS ATTACHED
:
Revisions to Shannon Community Center
Facility Use Policy and Fee Schedule
Report by Diane Lowart, Recreation Director
A.~/current Use POlicy and Fee Schedule
B. Proposed Use Policy and Fee Schedule
c.~esolution Establishing Facility Use
Policy and Fee Schedule For Use of
Shannon community Center
SUBJECT
:
~V' V
1. Open Public Hearing.
2. Receive Staff Report.
3. Receive public Testimony.
4. Close Public Hearing.
5. Deliberate.
6. Adopt Resolution.
RECOMMENDATION :
FINANCIAL STATEMENT :
None
DESCRIPTION : One of the 1992 goals given a high priority
by the city Council was to "undertake revisions to use policies for
city facilities". This goal was initiated by staff in Fiscal Year
1991-92 for two reasons: 1) to standardize the procedures for rental
for all city facilities; and 2) to review and update, as necessary,
the fee schedules for City facilities.
BACKGROUND:
The City of Dublin presently operates five community facilities which
are available for use by the pUblic. These facilities are as follows:
Dublin civic Center, Dublin Senior Center, Dublin Sports Grounds,
Dublin Swim Center and Shannon Community Center. Each facility has a
separate Facility Use Policy and Fee Schedule which was developed at
the time that the facility came under the control of the city.
Although there are similarities between the various use pOlicies for
each facility, there are also some inconsistencies between the
policies which create confusion for potential users of the facilities,
thus evidencing the need to standardize the format and reservation
procedure for each individual use policy.
PROPOSED REVISIONS:
Attached in Exhibit A is the existing Facility Use POlicy and Fee
Schedule for the Shannon Community Center that was adopted by the city
council in september of 1988. The proposed Shannon Community Center
Facility Use POlicy and Fee Schedule are attached in Exhibit B.
As proposed, the policy follows a standard format containing each of
the sections as shown below:
1. Classifications of Users
2. Priority of Users
3. Reservation Procedure
4. Cancellations
5. Payment Schedule
6. Hours of Use
7. Insurance Certificate
8. General Regulations
--------~-~-------------------------------------------------------
ITEM NO.~ COPIES TO: Parks & Recreation commission
continuous Users
C I T Y C L E R Kr
FILE ~j
.
.
.,
The sections dealing with "priority of users", "hours of use" and
"general regulations" are specific to Shannon Center. The sections
dealing with "classifications of users", "reservation procedure",
"cancellations", "payment schedule" and "insurance certificate" are
similar to those included in the policies proposed for the other City
facilities.
In addition to the change in format, the proposed use policy contains
minor modifications to the following sections:
Classifications of Users
1) The classifications have been revised and redefined in order to
standardize the user groups for all facilities.
2) The user groups eligible to rent the Center have been expanded to
include non-resident community groups and non-resident commercial
groups.
Priority of Users
This information was previously
procedure" section. A separate
policy and the wording has been
to the priorities of use or the
be placed.
contained as part of the "reservation
section has been added to the proposed
revised, however, there is no change
timing with which an application can
continuous Use
This information was previously contained as part of the "reservation
procedure" section. A separate section has been added to the proposed
policy which identifies the groups eligible for continuous use and the
timing with which an application can be placed. It should be noted
that non-resident community groups are eligible for continuous use
under the proposed pOlicy and, in addition, the proposed policy allows
continuous use sundays through Fridays.
Reservation Procedure
1) Deleted reference to waiting lists from the current pOlicy.
2) Added requirement that resident individuals or groups must submit
"proof of residency".
3) Expanded hours that applications are accepted from 9:00AM - 4:00PM
to 8:30AM - 4:30PM.
4) Changed submittal deadline from 15 working days to 30 days prior
to function.
Fee Schedule
Use of the Shannon Community Center generally falls into three
categories: use by Public Agencies, Chamber of Commerce or Community
Groups for the purpose of group or pUblic meetings; use by Public
Agencies, Chamber of Commerce or Community Groups for private events
or fundraisers; and use by private individuals or commercial
organizations for private events or profit making ventures.
The fee schedule for the Shannon community Center has been updated
to reflect the fees associated with the additional use
classifications. Staff also conducted a market survey of the fees
charged for similar facilities in the surrounding area and, in
addition, reviewed the costs associated with the operation of Shannon
Center. Revisions to the Fee Schedule are based on the information
derived from this review and are shown as follows:
1) Increase the rates charged to public Agencies, Dublin Chamber of
Commerce and Community Groups for use of the Shannon Center for oroup
meetinas or public hearinos as follows:
Public Agencies
Chamber of Commerce
Community Groups - Resident
Community Groups - Non-resident
Use During
Business Hours
Current/Proposed
no fee / no fee
no fee / no fee
no fee / no fee
** / $10/hr
Use outside of
Business Hours
Current/Proposed
$ 8/hr $ 10/hr
$ 8/hr $ 10/hr
$ 8/hr $ 10/hr
** $ 20/hr
.
.
The recommended increase for the aforementioned use is based on
increased costs for attendant coverage from $8 per hour to $~O per
hour. It should be noted that this fee has not been adjusted in over
four years.
**Under the existing Facility Use POlicy and Fee Schedule for Shannon
Center, there is not a separate use classification for non-resident
community Groups. Thus, these groups are classified as a non-resident
individual or group and assessed fees ranging from $37 to $80 per hour
depending on the room utilized.
2) Adjust the rates charged to all use classifications for use of
Shannon Center for private functions or fundraisers.
public Agencies
Chamber of Comm
Community Grp-R
Community Grp-NR
Private Grp-R
Private Grp-NR
commercial Grp-R
Commercial Grp-NR
social Hall
current/Pro'Oosed
$ 45/hr $ 50/hr
$ 45/hr $ 50/hr
$ 45/hr $ 50/hr
$ 80/hr $ 60/hr
$ 75/hr $ 75/hr
$ 80/hr $ 90/hr
$100/hr $100/hr
$100/hr $120/hr
West Room
Current/Proposed
$ 31/hr $ 27/hr
$ 31/hr $ 27/hr
$ 31/hr $ 27/hr
$ 37/hr $ 32/hr
$ 35/hr $ 40/hr
$ 37/hr $ 48/hr
$ 50/hr $ 53/hr
$ 50/hr $ 64/hr
East & A/B Rooms
Current/Pro'Oosed
$ 31/hr $ 20/hr
$ 31/hr $ 20/hr
$ 31/hr $ 20/hr
$ 37/hr $ 24/hr
$ 35/hr $ 30/hr
$ 37/hr $ 36/hr
$ 50/hr $ 40/hr
$ 50/hr $ 48/hr
In order to standardize the fee schedule for all City facilities,
Staff is recommending that Public Agencies, Dublin Chamber of
Commerce and Resident Community Groups are assessed use fees which are
one-third less than the rates charged for Private Groups.
conversely, Commercial Groups are cbarged use fees whicb are one-third
more than the rates charged for Private Groups. Further, non-resident
groups are assessed a fee which is twenty percent higher than the
resident rate.
It should be noted that there are currently several senior citizen
clubs meeting on a continuous basis at Shannon center whose use, in
the past, has been exempted from the use policy and fee schedule.
The clubs meet on a weekly basis for four hours per week. The fees
charged for their use were established prior to the time that the city
acquired the center in 1984 and range from $34.50 per month to $57.75
per month. Consequently these fees have not been adjusted in over
eight years. As fifty-one percent of these clubs membership do not
reside in Dublin, the clubs would be classified as a non-resident
Community Group under the proposed policy. consequently, they would
be assessed a fee of $10 per hour (or $120 per month) to utilize the
Center for their weekly meetings. The clubs have indicated that the
proposed increase in fees could not be absorbed and that they would
have to disband.
Although the Parks and Recreation commission was sympathetic to the
concerns of senior clubs, they felt that the city should not subsidize
these clubs any further now that the City has a Senior Center. Thus,
it was the recommendation of the Parks and Recreation commission that
these clubs no longer be exempted from the policy and that they be
assessed fees in accordance with the proposed fee schedule.
CONCLUSION:
The Parks and Recreation commission considered the proposed revisions
to the Facility Use policy and Fee Schedule for the Shannon Community
center at their regular meeting held on August 11, 1992. The
Commission was in favor of the proposed revisions and recommended that
the city Council approve the proposed Facility Use Policy and Fee
Schedule.
.
.
staff has prepared a resolution Establishing a Facility Use Policy and
Fee Schedule For Use of the Shannon Community Center which is
attached in Exhibit C. Therefore, it is the recommendation of Staff
that the city council take the following action:
1. Open Public Hearing
2. Receive Staff Report
3. Receive Public Testimony
4. Close Public Hearing
5. Deliberate
6. Adopt Resolution.
.
.
~~'&I
r!r0~~~~~
.,,~
'(]Z]n.. ~\,:,.s
SHANNON COMMUNITY CENTER
FACILITY USE POLICY
INTRODUCTION
The city of
utilized by
programs and
individuals.
Dublin manages the Shannon Community Center. The Center is
the Recreation Department for city sponsored classes and
is also available for renta! by community groups and private
The Facility Use Policy is designed to ensure that the Center is utilized
for recreational, cultural, social and community service functions that
meet the needs and interests of the community. In additionl the Facility
Use Policy establishes rules, regulations, procedures and fees governing
the use of the Center.
Any request for exception to the rules, regulations, procedures and fees as
stated in the Facility Use Policy, must be submitted in writing to the
Director of Recreation no later than one (1) month prior to the date
requested.
CLASSIFICATIONS OF USERS
1. The following classifications shall apply for the purpose of
determining applicable fees and charges as well as priority use:
I. city of Dublin Use
II. School Districts with whom the city has a reciprocal Facility Use
Agreement.
III. Community Groups - An organized public group having the following
membership qualifications:
a) Is non-profit.
b) Has officers and a definite organizational structure.
c) Activities are recreational or educational in nature.
d) At least fifty-one percent (51%) must be residents of the
city of Dublin.
Organizations claiming status in this classification must demonstrate
that they qualify f or such status by submitting a roster of their
membership and a copy of their bylaws or constitution at the time that
they submit a Facility Use Application.
IV. Dublin Chamber of Commerce
V. Private Individuals or Groups - Youth or adult groups not open to
the public and which are using the facility for private purposes.
In this group are lodges, fraternal organizations, political
organizations, wedding receptions, but not limited to these
groups.
VI. Non-resident Individuals or Groups - Individuals or groups with
less than fifty-one percent (51%) of their membership residing
within the boundaries of the city of Dublin.
VII. Commercial use by private groups for the principle purpose of
making a profit not pledged to be devoted to pUblic or welfare
use.
2. Use of the Center shall not be granted:
a)
To any individual or group, political or
advocates the overthrow of the government of the
America or the State of California by force,
other unlawful means.
When determined by the Director of Recreation,
be in the best interest of the city.
otherwise, that
United States of
violence or any
b)
such use may not
RESERVATION PROCEDURE
1. In order to reserve the Shannon community Center, a Facility Use
Application must be submitted for approval by the Director
of Recreation. Approval takes 3-5 working days; you will be notified
by mail as to the status of your application.
2. Once an application has been submitted, a waiting list will be
established for applicants requesting use on the same date.
If, after the review by the Director of Recreation, the application is
rejected, the first apolicant on the waiting list will be notified.
-1-
August 1990
~}(l}{J 0 [IDO li" IA
.
.
RESERVATION PROCEDURE (CONTINUED)
3. Applications must be submitted in person at Civic Center, 100 Civic
Plaza, Dublin. The applicant must be the "user" of the facility.
4. Applications are accepted between the hours of 9:00a.m. and 4:00p.m.,
Monday through Friday (holidays excepted).
5. Applications for weekday use of the Center will be accepted up to
three (3) months in advance of the desired date. Applications for
weekend use (Friday night-sunday) of the Center will be accepted as
follows:
a) Classifications I-V may submit applications up to one (1) year in
advance of the desired date.
b) Classification VI may submit applications up to nine (9) months
in advance of the desired date.
c) Classification VII may submit applications up to six (6) months
in advance of the desired date.
d) If the submittal date falls on a Saturday, the application may be
submitted the preceeding Friday. If the submittal date falls on
a Sunday, the application may be submitted on the following
Monday.
6. Applications for continuous use of the Center will be accepted as
follows:
a) Classification I may submit applications up to one (1) year in
advance.
b) Classifications II-IV may submit applications on a quarterly
basis as follows:
1. Summer (June, July, August) - Applications accepted starting
May.
2. Fall (September, october, November, December) - Applications
accepted starting August 1.
3. Winter (January 1 February, March) - Applications accepted
starting December 1.
4. spring (April, May) Applications accepted starting
March 1.
c) Continuous use is not permitted for Classifications V-VI.
7. Applications submitted less than fifteen (15) working days prior to
the day requested will not be accepted.
8. An additional 50% will be charged for use of the Center on designated
city holidays.
9. Transfer of security deposits from one date to another is permitted if
the request is submitted in writing no late than sixty (60) days prior
to the original date requested. (This will only be allowed one time).
CANCELLATIONS
1. Cancellations must be made in writing by the person listed as
applicant on the Facility Use Application. Refunds will be handled as
follows:
a) 30 days or more prior to function date - forfeit deposit unless
date is rebooked by another user.
b) Less than 30 days prior to function date - forfeit deposit and
one-half of fees paid.
occasionally it may be necessary to reschedule, .relocate or cancel a
request previously approved. In this event, the group or individual will
be given as much advance notice as possible.
PAYMENT SCHEDULE
1. At the time the application is submitted, the security deposit is
required (see Fee Schedule)
2. Final payment is due no later than one month (30 days) prior to the
scheduled function date. Please call the rental secretary at 833-6645
to schedule an appointment
3. payments not received by this thirty day deadline will result in
cancellation of the function and forfeiture of the deposit.
4. Security deposits will be returned by mail within 30 days of your
function date providing there are no violations of the Facility Use
Policy and/or excessive cleaning or damages to the facility.
5. Payments can be made by check, money order or ash. Checks or money
orders must be made payable to the city of Dublin. If paying by
check, the check must be drawn on the account of the person listed as
applicant on the Facility Use Application.
-2-
.
.
HOURS OF USE
1. The Shannon community Center is available for rental sunday through
Thursday from 8:00AM to 10:00PM, and Friday and saturday from 9:00AM
to 12 Midnight.
2. The minimum reservation accepted will be for two hours.
3. Hours of use must include the amount of time needed for the function,
setup and cleanup, including any time needed by your caterer, band,
florist, coordinator, etc.
4. Refunds are not given for hours not used.
5. wi thin 30 days of function date, requests for changes in function
hours are subject to availability of staff.
6. The Center must be vacated by the time specified on the Facility Use
Application.
INSURANCE CERTIFICATE
Applicants shall provide Insurance Liability information on the City of
Dublin's required form evidencing such coverage. Such certificates shall
provide Bodily Injury and Property Damage Liability protection at a minimum
limit of $500,000 per occurrence. If alcohol is to be sold, liquor
liability is required. The Certificate of Insurance shall name the city of
Dublin, its officers and employees as the Additional Insured in conformance
with the Hold Harmless Aoreement as outlined in the Facilitv Use
Application, and must speciJfy that the user groups insurance shall be
primary to any insurance carried by the city. The certificate shall be
properly executed with an original signature of an authorized agent of the
insurance company and is due at the time final payment is made.
ALCOHOLIC BEVERAGES
1. Requests to sell alcohol must be submitted in writing to the Dublin
polices services, 100 civic Plaza, Dublin, CA 94568.
2. If permission is granted, applicants must obtain the appropriate
permits or licenses from the Alcoholic Beverage Control Board,
7677 Oak Park street, suite 1020, Oakland, CA (639-0628).
The permit/license must be submitted when final payment is made.
GENERAL REGULATIONS AND INFORMATION
1. Groups composed of minors must be supervised by one (1) adult for each
twenty (20) minors at all times while they are using the facility.
2. Facility Use Permits cannot be transferred, assigned or sublet.
3. Decorations must be of flame-retardant material. The use of nails,
tacks or staples is prohibited.
4. storage is not available either before or after your event.
5. Tables and chairs may not be removed from the facility.
6. Barbecuing and/or use of candles must be approved in advance by the
Fire Department (829-2333).
7. Rice, birdseed, confetti, and like materials may not be thrown inside
or outside the facility.
8. Tickets may not be sold at the door as an admission charge unless
approved in advance by the Director of Recreation.
9. Parking is permitted in painted parking stalls only. parking is not
permitted on sidewalks, lawn areas or unmarked blacktop areas.
Vehicles parked illegally will be cited.
10. SMOKING IS PROHIBITED within the interior of the center (Resolution
No. 143-89).
11. Shannon Center is not air conditioned! -
12. caterers, florists, etc. are not authorized to schedule hours of use.
13. Children in attendance must be supervised at all times.
---------------------------------------------------------------------------
SIGN AND SUBMIT WITH APPLICATION
The undersigned, hereby agrees to be responsible for any damage to the
facility occurring during this use, and agrees to be responsible for the
conduct of all persons attending this function. Applicant further agrees
to be responsible for any accident or injury occurring to anyone during
this use, and agrees that the city of Dublin, its officers and employees,
shall not be responsible for any such injury or loss.
The undersigned, has received a copy of the Facility Use Policy and agrees
to comply with the rules and regulations listed herein.
signature of Rental Applicant
Date
Signature of Recreation Dept. Rep.
Date
-3-
,:,::: >\'., .....: ::--::.:"':<':::'"
"',::' ...... :::'.. '::,::.;:;.;.:" '.
'.' ,. ,,:,;,:,
:~\ :.: :::.'~"::: ::.:' "::"">.'
;::: .:. ,
":':''''' ::R ....: ;::,:: >:,>/:
'::::. ,.,:,. >;.' ::.:
.,:;.'
Classification I (city of Dublin)
1. No charge.
Classifications II, III, and IV (School Districts//Community Groups/Dublin
Chamber of Commerce.
1. No charge if the following criteria is met:
a) Admission fees are not charged
b) Event is held during the Centers regular business hours
If the event is held outside of the centers regular business
hours (8:00AM-5:00PM) or if staff is required to setup and take
down tables or chairs, the group will be assessed an $8.00 per
hour Building Attendant Fee.
2. If the Center is to be used for the purpose of fundraising or if
an admission fee is to be charged, see charges under
Classification II, III and IV below.
3. If the Center is to be used on a continuous basis, applications
will be accepted quarterly (see Facility Use Policy for
application dates).
Classification V (Residents)
Classification VI (Non-Residents)
Classification VII (Commercial Use)
CLASSIFICATION II III IV V VI VII
Security Deposit $100 $100 $100 $100 $100 $100
*Hourlv Rate
Social Hall/Kitchen $ 45 $ 45 $ 45 $ 75 $ 80 $100
West Room $ 31 $ 31 $ 31 $ 35 $ 37 $ 50
East Room $ 31 $ 31 $ 31 $ 35 $ 37 $ 50
A&B Room $ 31 $ 31 $ 31 $ 35 $ 37 $ 50
*Kitchen $ 10 $ 10 $ 10 $ 10 $ 12 $ 16
(For the Day)
*Subject to change
~i~~I~~l~~~:!~~~~"~{~'li~4~~~fi~I\I;!~~'lr~l~~li~~*~1l~~~1iH&il}
.
.
.....,... ,....... . .'
...., ..... ....., ... " ...
. .....:.., .::.....'.. ',,': ". .
.. ... "....."... ,.. ..
.. ..,... ., . '
:::.....,.:..,'.....::...'..::::....... ....".,.
. ... ........,
"...,..,.... ... ,....., ....
,.....'::.,.....'.:. ..:" ..:'. ::.' ....'.
CtNXE ft> ...
.. ,... ",.. , ..,.. .
. ..... .. ,.
..... ..... ..,..... .. , .
.,.,. ... .... ,.
.......". ... ,...., .".
...... , ,. ...,..." '
." ... ." .....,.,... .......",
"....... ......,. ............
.,,,,...., ......" ... ,.....
'::".... .:::.........:::,..'.": ......'::..
Q >g> ,C;. ..Q.>.<>i> ......'.',..
The Shannon community Center is located at 11600 Shannon Avenue (at San
Ramon Road) in Dublin. The Center is utilized by the Recreation Department
for city sponsored classes and programs and is also available for rental by
the community. Facili ties available include a large social hall, three
smaller meeting rooms and a kitchen.
The shannon Community Center Facility Use Policy establishes rules,
regulations, procedures and fees governing the use of the Center.
CLASSIFICATION OF USERS
Group 1. city of Dublin
Group 2. Public Agencies (agencies serving the city of Dublin including
Alameda County, Dublin-San Ramon Services District, Dublin
Unified School District, etc.)
Group 3. Dublin Chamber of Commerce
Group 4.
Community Groups (organized non-profit groups whose
open to the public and whose primary purpose is
community)
a) Resident (51% of membership must reside or
within the Dublin city Limits)
b) Non-Resident
membership is
to serve the
own property
Group 5. Private Individuals or Groups (groups whose membership is not
open to the pUblic and/or activities such as weddings,
receptions, anniversaries, birthday parties, etc.)
a) Resident (reside or own property within the Dublin city
Limits)
b) Non-Resident
Group 6. Commercial Groups (companies, groups, or individuals whose events
have the primary purpose of generating a profit such as training
seminars, trade shows, auctions, etc.)
a) Resident (company facility must be located within the Dublin
city Limits, or if there is no company facility, person
responsible for event must reside or own property within the
Dublin City Limits)
b) Non-Resident
PRIORITY OF USERS
Group ~ _ Reservations accepted up to one calendar year in advance of
requested dates of use.
Group 2 and Group 3 - Reservations accepted three months in advance of
requested date for weekday use; one year in advance of requested date for
weekend use.
Group 4 and Group 5 (Resident) - Reservations accepted three months in
advance of requested date for weekday use; one year in advance of requested
date for weekend use.
Group 4 and Group 5 (Non-Resident) - Reservations accepted three months in
advance of requested date for weekday use; nine months in advance of
requested date for weekend use.
Group 6 _ Reservations accepted three months in advance of requested date
for weekday use; six months in advance of requested date for weekend use.
~~lXlOIID01J' lID
.
.
CONTINUOUS USE
Applications for continuous use of the Center will be accepted as follows:
Group ~ - Reservations accepted up to one calendar year in advance of
requested dates of use.
Group 2, Group 3 and Group 4 - Reservations accepted on a quarterly basis
as follows:
1. Summer (June, July August) Applications accepted starting
May 1.
2. Fall (september, october, November, December) Applications
accepted starting August 1.
3. Winter (January, February, March) Applications accepted
starting December 1.
4. Spring (April, May) - Applications accepted starting March 1.
continuous use is not permitted for Group 5 and Group 6.
The Center is available for continuous use Monday through Thursday from
8:00A.M. to 10:00P.M. and Friday from 8:00A.M. to 5:00P.M.
RESERVATION PROCEDURE
1. In order to reserve the shannon community Center, a Facility Use
Application must be submitted for approval. Approval takes 3-5
working days; you will be notified by mail as to the status of your
application.
2. Applications must be submitted in person at the Recreation Department
Office, 2nd Floor, Dublin Civic Center, 100 civic Plaza.
The applicant must be the "user" of the facility. Identification
confirming residence address will be required for those applicants
claiming resident status.
3. Applications are accepted between the hours of 8:30A.M. and 4:30P.M,
Monday through Friday, holidays excepted.
4. Applications submitted less than 30 days prior to the date requested
will not be accepted.
CANCELLATIONS
1.
Cancellations must be made in writing
applicant on the Facility Use Application.
follows:
by the person listed as
Refunds will be handled as
a) 30 days or more prior to function date - forfeit deposit
unless date is rebooked by another user.
b) Less than 30 days prior to function date - forfeit deposit
and one-half of fees paid.
Occasionally it may be necessary to reschedule, relocate or cancel a
request previously approved. In this event, the group or individual will
be given as much advance notice as possible.
PAYMENT SCHEDULE
1. At the time the application is submitted, the security deposit is
required (see Fee Schedule)
2. Final payment is due no later than one month (30 days) prior to the
scheduled function date. Please call the Recreation Department at
833-6645 to schedule an appointment
3. payments not received by this thirty day deadline may result in
cancellation of the function and forfeiture of the deposit.
4. Securi ty deposits will be returned by mail wi thin 30 days of the
function date providing there are no violations of the Facility Use
Policy and/or excessive cleaning or damages to the facility.
5. payments can be made by check, money order or cash. Checks or money
orders must be made payable to the City of Dublin. If paying by
check, the check must be drawn on the account of the person listed as
applicant on the Facility Use Application.
.
.
HOURS OF USE
1. The Shannon Community Center is available for rental sunday through
Thursday from 8:00A.M. to 10:00P.M., and Friday and Saturday from
8:00A.M. to 12 Midnight.
2. The minimum reservation accepted will be for two hours.
3. Hours of use must include the amounD of time needed for the function,
setup and cleanup, including any time needed by the caterer, band,
florist, coordinator, etc.
4. Refunds are not given for hours not used.
5. within 30 days of function date, requests for changes in function
hours are subject to availability of staff.
6. The Center must be vacated by the time specified on the Facility Use
Application.
INSURANCE CERTIFICATE
Applicants shall provide insurance liability information on the city of
Dublin's required form evidencing such coverage. Such certificates shall
provide bodily injury and property damage liability protection at a minimum
limit of $500,000 per occurrence. If alcohol is to be sold, liquor
liability is required. The certificate of insurance shall name the city of
Dublin, its officers and employees as the additional insured in conformance
with the hold harmless agreement as outlined in the Facility Use
Application, and must specify that the user groups insurance shall be
primary to any insurance carried by the city. The certificate shall be
properly executed with an original signature of an authorized agent of the
insurance company and is due at the time final payment is made.
ALCOHOLIC BEVERAGES
1. Requests to sell alcohol must be submitted in writing to Dublin
polices Services, 100 civic Plaza, Dublin, CA 94568.
2. If permission is granted, Applicants must obtain the appropriate
permits or licenses from the Alcoholic Beverage control Board,
(639-0628). Evidence of approval is due at the time final payment is
made.
GENERAL REGULATIONS AND INFORMATION
1. Groups composed of minors must be supervised by two (2) adults for
each twenty (20) minors at all times while they are using the
facility.
2. Facility Use Permits cannot be transferred, assigned or sublet.
3. Transfer of security deposits from one date to another is permitted if
the request is submitted in writing no later than sixty (60) days
prior to the original date requested. (This will only be allowed one
time) .
4. Decorations must be of flame-retardant material. The use of nails,
tacks or staples is prohibited.
5. storage is not available either before or after the event.
6. Tables and chairs may not be removed from the facility.
7. Barbecuing and/or use of candles must be approved in advance by the
Fire Department (829-2333).
8. Rice, birdseed, confetti, and like materials may not be thrown inside
or outside the facility.
9. Tickets may not be sold at the door as an admission charge unless
approved in advance.
10. parking is permitted in painted parking stalls only. Vehicles parked
illegally will be cited.
11. An additional 50% will be charged for use of the Center on designated
city holidays pending availability of staff.
12. SMOKING IS PROHIBITED within the interior of the Center (Resolution
No. 143-89).
13. Shannon Community Center is not air conditioned.
.
.
SHANNON COMMUNITY CENTER
FEE SCHEDULE
EEQEQ$.~Q
GROUP 2 - PUBLIC AGENCIES
Use during regular business hours..............no fee
Use outside of regular business hours..........$ 10 per hour
Use for the purpose of fundraising:
Social Hall...............................$ 50 per hour
Wes t Room....... . . . . . . . . . . . . . . . . . . . . . . . . . . $ 27 per hour
Eas t Room................................. $ 20 per hour
A/B Room.................................. $ 20 per hour
*Xitchen..................................$ 10 per hour
GROUP 3 - DUBLIN CHAMBER OF COMMERCE
Use during regular business hours..............no fee
Use outside of regular business hours..........$ 10 per hour
Use for the purpose of fundraising:
Social Hall...............................$ 50 per hour
West Room................................. $ 27 per hour
East Room.................................$ 20 per hour
A/B Room.................................. $ 20 per hour
*Ki tchen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 10 per hour
GROUP 4 - COMMUNITY GROUPS
Use during regular business hours:
Resident. . . . . . . . .. .. .. . . . 11II . . . ., . . . .. ill . .. .. . . . . .. . . no fee
Non-Resident..............................$ 10 per hour
Use outside of regular business hours:
Resident..................................$ 20 per hour
Non-Resident..............................$ 30 per hour
Use for the purpose of fundraising:
social Hall - Resident....................$ 50 per hour
Non-Resident................$ 60 per hour
West Room - Resident....................$ 27 per hour
Non-Resident................$ 32 per hour
East Room - Resident....................$ 20 per hour
Non-Resident................$ 24 per hour
AIB Room - Resident....................$ 20 per hour
Non-Resident................$ 24 per hour
*Kitchen - Resident....................$ 10 per hour
Non-Resident................$ 12 per hour
GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS
social Hall - Resident. . . . . . . . . . . . . . . . . . . . . . . . . $ 75 per hour
Non-Resident.....................$ 90 per hour
West Room - Resident. . . . . . . . . . . . . . . . . . . . . . . . . $ 40 per hour
Non-Resident. . . . . . . . . . . . . . . . . . . . . $ 48 per hour
East Room - Res ident. . . . . . . . . . . . . . . . . . . . . . . . . $ 30 per hour
Non-Resident.................... .$ 36 per hour
A/B Room - Resident. . '* ., . 11II . . . II . . . . .. . . . . .. . . . . . $ 30 per hour
Non-Resident.....................$ 36 per hour
*Kitchen - Res ident. . . . . . . . . . . . . . . . . . . . . . . . . $ 15 per hour
Non-Resident.....................$ 18 per hour
.
.
GROUP 6 - COMMERCIAL GROUPS
Social Hall - Resident.........................$100 per hour
Non-Resident.....................$120 per hour
West Room - Resident.........................$ 53 per hour
Non-Resident.....................$ 64 per hour
East Room - Resident.........................$ 40 per hour
Non-Resident.....................$ 48 per hour
A/B Room - Resident.........................$ 40 per hour
Non-Resident.....................$ 48 per hour
*Kitchen - Resident.........................$ 20 per hour
Non-Resident.....................$ 24 per hour
* Daily fee if rented in conjunction with the West, East or A/B Rooms.
Rental of the Social Hall includes use of the kitchen at no charge.
A 20% reduction in fees will be given when the West, East or A/B Rooms
'is rented in conjunction with the Social Hall.
SECURITY DEPOSIT
A $100 Security Deposit is due at the time that the application is
submitted. The Security Deposit is refundable provided that there are
no violations of the Facility Use Policy and/or excessive cleaning or
damages to the facility.
.
.
~
RESOLUTION NO.
- 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********************
ESTABLISHING FACILITY USE POLICY AND FEE SCHEDULE
FOR USE OF SHANNON COMMUNITY CENTER
WHEREAS, the city of Dublin assumed
operation of the Shannon Community Center from
Services District on July 1, 1984; and
WHEREAS, effective July 1, 1988 the title
Community Center was transferred from the Dublin San
District to the city of Dublin: and
the responsibility for
the Dublin San Ramon
to the Shannon
Ramon Services
WHEREAS, the Shannon Community Center is available for use by
the public during such times that the City is not utilizing the
Center for city sponsored activities; and
WHEREAS, it is necessary to have established Facility Use
Policies and Fee Schedules for use of city facilities; and
WHEREAS, the Facility Use POlicy and Fee Schedule for the
Shannon Community Center have been updated and revised to reflect
changes proposed by Staff and the Parks and Recreation Commission.
NOW THEREFORE, BE IT RESOLVED THAT THE city Council of the city
of Dublin does hereby adopt the Facility Use Policy and Fee Schedule
contained in Exhibit B.
BE IT FURTHER RESOLVED that the provisions contained in all
previous resolutions relating to the Facility Use Policy and Fee
Schedule for the Shannon Community Center are hereby rescinded.
PASSED, APPROVED AND ADOPTED this 11th day of January, 1993.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
city Clerk