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File #0[20214adl
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 18, 2002
SUBJECT: Amendment to Contract with Singer Fukushima Evans, Inc. for
Additional Consultant Work to Assist with the Task Force for the
Monument Project (Downtown Streetscape Improvement
Implementation)
Report'Prepared by: Janet Harbin, Senior Planner
ATTACHMENTS: 1. Resolution approving contract amendment with Exhibit A
amended Scope of Services to an existing contract with
Singer Fukushima Evans, Inc.
2. Existing Contract
RECOMMENDATION: 1. Adopt resolution approving amendment to contract
ZAA"'°/ 2. Authorize Community Development Director to execute
contract amendment on behalf of the City
3. Authorize an appropriation of funds in the amount of
$30,032 in the CIP Budget
FINANCIAL STATEMENT: This amendment would add $30,032 to the existing contract with
Singer Fukushima Evans, Inc. for meeting facilitation and design
work with the Task Force reviewing the design for the downtown
monument. The funding for the consultant's work with the Task
Force during FY 2001-2002 may be appropriated from existing
funds included in Capital Improvement Program Project 494060. An
appropriation for the work to be performed in FY 2002-2003 will be
added to the Capital Improvement Program budget to be considered
by the City Council on June 24, 2002. Expenditures will occur in
late -June through September 2002.
DESCRIPTION:
In November 1999, the City Council directed staff to prepare three Specific Plans for various portions of
the downtown area of Dublin to guide the development and revitalization of the West Dublin BART,
Downtown Core and Village Parkway areas. The Specific Plans were adopted by the City Council on
December 19, 2000. As a part of the implementation of the three downtown Specific Plans adopted by the
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COPIES TO. In -House Distribution!
Singer Fukushima E ans
ITEM NO.
G:\Downtown Streetscape Imp\CC sr SFE Cont Amend .doe
City Council on December 19, 2000, streetscape improvements are necessary in the West Dublin BART,
Downtown Core and Village Parkway Specific Plan areas to provide continuity and unifying elements to
establish a positive image in the downtown area. Prior to construction of these improvements, the basic
designs for the streetscapes, plazas, monuments, gateways, and street furnishings associated with the
downtown planning area were to be determined, cost estimates obtained, and a phasing plan with
priorities developed based on direction from the City Council.
The City's consultant for this project, Dave Evans of Singer Fukushima Evans, Inc. presented this
information to the City Council at its meeting on May 1, 2001. The City Council determined that the
initial priorities for improvement of the streetscape in the downtown area should be. focused on
establishing a gateway monument at the northwest comer of Village Parkway and Dublin Boulevard
which is an entryway to the downtown, a gateway arch at St. Patrick Way and Amador Plaza Road, and
intersection improvements at Village Parkway and Lewis Avenue. Additionally, the locations for the
gateway features were selected based on those suggested by the Downtown Specific Plans adOpted in
December 2000, and also on the volume of traffic at critical intersections in the downtown area.
At the May 1,2001 meeting, the City Council reviewed and approved the preliminary conceptual design
for the first gateway monument to be constructed on City property at Village Parkway and Dublin
Boulevard and the gateway arch, and directed staffto finalize the design and cost estimate for the gateway
monument and arch with the related improvements. On March 5, 2002, the City's consultant for the
implementation plan for the streetscape improvement project, Dave Evans of Singer Fukushima Evans,
presented the final design of the first monument to be constructed at the intersection of Dublin Boulevard
and Village Parkway to the City Council. At that time,'the City Council approved the design of the
monument and instructed the consultant to proceed with preparation of the construction bid documents.
Following the March 5th meeting, some Council members received input from the public on the design of
the monument and requested that Staff bring the item back for reconsideration at the April 2nd meeting.
· In reconsidering the monument design, the City Council determined that a Task Force should be
established to assist and review an appropriate design for the initial downtown monument, and that past
members of the Downtown Task Force which was active in 1998 to 1999 should be contacted to serve on
the new committee. Confirmation of appointments to the Task Force for review of the new monument
design is a separate item on this agenda.
Staffwill need assistance from Singer Fukushima Evans, Inc. to facilitate the Task Force meetings and
work with the Task Force to redesign the preferred monument. As the consultant's existing contract
(Attachment 2) with the City for work on the Downtown Streetscape Improvement Implementation
project does not currently include this additional service, a modification to the consultant's contract will
be necessary to complete before beginning the Task Force meeting process.
Additional Consultant Services: To complete the work with the Task Force and the new monument
design, additional services for workshop facilitation, design and cost estimating from David Evans of
Singer Fukushima Evans, Inc. will be needed. Mr. Evans has prepared a Scope of Services and schedule
for the additional work (see Exhibit A of Resolution). The cost of the additional work is $30,032. This
amount would cover the work related to three Task Force workshops that are anticipated to be held in
June, July and August or early September. The first Task Force meeting is anticipated to be June 28,
2002.
The funding for the consultant's work with the Task Force during FY 2001-2002 (estimated at $5,000)
may be appropriated from existing funds included in Capital Improvement Program Project #94060, as all
funds in that account have not been expended for this fiscal year. An appropriation of funds for the
remaining work to be performed in FY 2002-2003 would be added to the Capital Improvement Program
budget to be considered by the City Council on June 24, 2002. Expenditures associated with the Task
Force work will occur in late-June through September 2002, and the new design for the monument will be
brought back to the City Council in late September for consideration (see Schedule contained in SFE's
Scope of Services in Attachment 1).
RECOMMENDATION:
Staff recommends that the City Council adopt the resolution approving the amendment to the contract,
authorize Community Development Director to execute contract amendment on behalf of the City, and
authorize an appropriation of funds in the amount of $30,032 in the CIP Budget for #94060.
RESOLUTION NO. -02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AMENDMENT TO THE CONTRACT WITH SINGER FUKUSHIMA EVANS,
INC. TO ASSIST THE TASK FORCE ON THE DOWNTOWN MONUMENT (DOWNTOWN
STREETSCAPE IMPROVEMENT IMPLEMENTATION PROJECT)
WHEREAS, the Dublin City Council adopted Specific Plans for three Downtown Planning
Areas: the Downtown Core ,Specific Plan, the West Dublin BART Specific Plan, and the Village Parkway
Specific Plan on December 19, 2000; and
WHEREAS, the City Council has directed Staff to utilize a qualified consulting firm to assist
with preparation of the design plans, technical information, and other related tasks for the implementation
of physical improvements within those Planning Areas in accordance with the Plans; and
WHEREAS, the firm of Singer Fukushima Evans, Inc. is under contract to prepare the necessary
design services, technical information, and other related tasks to implement Phase I of the Downtown
Streetscape Improvement Implementation project of the Specific Plans for the Downtown Planning Areas
in accordance with the Consulting SerVices Agreement between the City of Dublin and Singer Fukushima
Evans, Inc.
WHEREAS, the City Council of the City of Dublin directed Staff on April 2, 2002 to establish a
Task Force to assist in the redesign of the Downtown Monument project of the Downtown Streetscape
Improvement Implementation process for which additional services, as described in Exhibit A, of the
Amendment to the Scope of Services to An Existing Contract, are needed from Singer Fukushima Evans,
Inc. to facilitate workshops, develop the new design, estimate costs and present the Task Force
recommendation to the City Council; and
WHEREAS, to provide for these tasks, an amendment to the consultant's contract is necessary.
The cost of the additional work to be completed by Singer Fukushima Evans, Inc. is $30,032.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the amendment to the existing contract with Singer Fukushima Evans, Inc. with a total of
.. $30,032 to be allocated as stated above, and to be funded by the Capital Improvement Program budget for
FY 2001-2002 and FY 2002-2003, Project #94060.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of
Dublin hereby authorizes the Community Development Director to negotiate and execute the contract
amendment, in the amount not-to-exceed $30,032.
PASSED, APPROVED AND ADOPTED this 18th day of June 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk a:Vowntown Streetscape Impr/CC Reso SFECtrt Amend-takfce.doc
ATIACHMENT,
AMENDMENT NO. 1 CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
SINGER FUKUSHIMA EVANS, INC,
THIS AMENDMENT to the Consulting Services Agreement Between the City of the City of Dublin
and Singer Fukushima Evans, Inc., dated December 18, 2001 ("the Agreement"), is entered into by the City
of Dublin ("City") and Singer Fukushima Evans, Inc. ("Consultant") as of June 18, 200Z
RECITALS
A. The parties entered into the Agreement on December 18, 2001 for consulting services
related to streetscape improvements in Downtown Dublin.
Bo The City wishes to retain Consultant to perform additional services related to the design of
a proposed gateway monument, and Consultant has submitted a proposal to perform such work (attached).
AGREEMENT
1. The Agreement is amended to include the additional scope of services and compensation
schedule set forth in the attached.
CITY OF DUBLIN CONSULTANT
Eddie Peabody Jr, David Evans
Community Development Director Principal
Attest:
City Clerk
Approved as to Form:
citY Attorney
G:\CONTRACTS~Amendment to Consulting Services Agreement SFE.doc
EXHIBIT A
Singer Fukishma Evans, Inc.: Scope of Services (additional Work)
. Downtown Monument Workshop Process
City of Dublin, California
May 21, 2002
Version 4
This Narrative Scope of Services corresponds to our Staffing and Budget Spreadsheet,
and describes the concept design, and workshop tasks to be performed by Singer,
Fukushima, Evans', Inc. for the City of Dublin. The tasks described below provide the
design services, costestimating, public workshop facilitation and City Council
presentation required to develop a community based design recommendation for a
Downtown Monument, to be located at the intersection of Village Parkway and Dublin
Boulevard.
Workshop #1
Task 1. Meeting with City Staff to Review Schedule and Approach: Meet with the
city. staff to review the project schedule and approach, and establish the key milestones
and timeline for the preparation of design concepts and the facilitation of the public
workshops and City Council presentation.
Task 2. Meeting with FTB to Collect Downtown Monument Examples: In advance
of Workshop # 1, meet with Greg Tung of Freedman, Tung and Bottomley and collect
examples of Downtown Monumentation used by other cities. These monument examples
will be used in the first workshop to educate the workshop participants and stimulate
discussion about appropriate design language for the Dublin Monument.
Task 3. Preparation of Power Point Presentation for Workshop #1: Assembly and
preparation of the Power Point presentation and the workshop agenda and goals
Task 4. Attend and Facilitate Workshop #1: Present the Workshop agenda; goals,
schedule, next steps and Power Point presentation. Facilitate and record the public
comment.
Task 5. Prepare & Distribute Workshop Summary Memorandum: Prepare a
written record of the public comment received during Workshop #I.
Task 6. Project Management & Documentation: On-going project management and
documentation to include telephone work, invoicing, client and consultant contact,
schedule and team coordination.
Workshop #2
Task 1. Meeting with City Staffto Review Workshop Comments & Next Steps:
Meet with the city staff to review Workshop #1 comments and. the next steps in
preparation for Workshop #2.
Task 2. Meeting with FTB to Review Design .Alternatives: Meet with Freedman,
Tung & Bottomley to review the concept revisions developed in response to the public
comment received at Workshop # 1.
Task 3. Meeting with Arrow Sign Company & FTB to discuss simulations: Meet
with Arrow Sign Company and Freedman, Tung & Bottomley to review the concept
revisions and discuss the simulations, of the concept revisions and the concept level cost
estimates to be presented at Workshop #2.
Task 4. Prepare Landscape Simulations of Concept Alternative: Prepare the
simulation of the landscape features of the site conditions for each of the revised
monument simulations identified in Task 3 above.
Task 5. Preparation of Power Point Presentation for Workshop #2: Assembly and
preparation of the Power Point presentation and the workshop agenda and goals.
Task 6. Attend and Facilitate Workshop #2: Present the Workshop agenda, goals,
schedule, next steps and Power Point presentation. Facilitate and record the public
comment.
Task 7. Prepare & Distribute Workshop Summary Memorandum: Prepare a
written record of the public Comment received during Workshop #2.
Task 8. Project Management & Documentation: On-going project management and
documentation to include telephone work, invoicing, client and consultant contact,
schedule and team coordination.
Workshop #3
Task 1. Meeting with City Staff to Review Workshop Comments & Next Steps:
Meet with the city staff to review Workshop #2 comments and the next steps in
preparation for Workshop #3.
Task 2. Meeting with Arrow Sign Company & FTB to modify simulations: Meet
with Arrow Sign Company and Freedman, Tung & Bottomley to modify the simulations
and to plan the development of a new concept alternative, if directed by the Task Force to
prepare a new concept alternative. Revise the concept level cost estimates based on
public comment and Staff direction, and develop a new estimate, if necessary, for the new
· concept alternative
Task 3. Revise the Landscape Simulations of Concept Alternative: l~evisc the
simulations of the landscape features of the site conditions for each of thc monument
simulations identified in Task 2 above.
Task 4. Preparation of Power Point Presentation for Workshop #3: Assembly and
preparation of the Power Point presentation and the workshop agenda and goals.
Task 5. Attend and Facilitate Workshop #3: Present thc Workshop agenda, goals,
schedule, next steps and Power Point presentation. Facilitate and record the public
comment.
Task 6. Prepare & Distribute Workshop Summary Memorandum: Prepare a
written record of the public comment received during Workshop #3.
Task 7. Project Management & Documentation: On-going project management and
documentation to include telephone work, invoicing, client and consultant contact,
schedule and team coordination.
City Council Presentation
Task 1. Meeting with City Staff to Review Workshop Comments & Next Steps:
Meet with the city staff to review Workshop #3 comments and prepare the approach for
the presentation of the Preferred Plan to City Council.
Task 2. Meeting with Arrow Sign Company & FTB to prepare Preferred Plan:
Meet with Arrow Sign Company and Freedman, Tung & Bottomlcy to prepare the
Preferred Plan and cost estimate for presentation to City Council.
Task 3. Prepare Landscape Simulations of the Preferred Plan: Prepare the
simulation of the landscape features of the site conditions of the Preferred Plan.
Task 4. Preparation of Power Point Presentation for City Council: Assembly and
preparation of the Power Point presentation for City Council.
Task 5. Present to City Council: Present thc Preferred Plan and cost estimate that
resulted from the public workshop process and receive City' Council comment and
directiOn.
Task 6. Project Management & Documentation: On-going project management and
documentation to include telephone work, invoicing, client and consultant contact,
schedule and team coordination.
Staffing & Budget
This section provides a budget summary for the Scope of Services. The attached
spreadsheet details estimated charges for each task, as well as estimated hours of staff
working on the project.
Staffmg:
David Evans will serve as the Principal-in-charge, and will be responsible for project
management, administration, public workshop facilitation and the coordination of the
design team. Other SFE staff members will assist in design and production as necessary.
Terms:
This is a time and materials proposal with a guaranteed maximum fee for completion of
the Work Tasks outlined above. Additional work requested outside of the scope of work
shall be billed on a time and material basis. Invoicing shall be monthly, based on time
and material costs accrued during, the preceding month. The list of task by task hours on
the attached Staffing and'Budget spreadsheets is provided to indicate the relative
proportion of budgeted resources that each task is likely to require. It is provided for
informational purposes only and is not intended as a basis for task-by-task contract
provisions or invoicing.
Budget Summary:
For the completion of the work described in the Scope of Services, the budget is
estimated as follows:
Singer, Fukushima, Evans (SFE) $17,080
Reimbursable Expenses (SFE) $ 1,452
Subtotal Professional Services (SFE) $1.8,532
Arrow Sign Company $ 4,500
Freedman, Tung & Bottomley $ 7,000
Total SFE Budget: $30,032
Sub-consultant Outline Scope of Services
Freedman, Tung & Bottomley: Freedman, Tung & Bottomley will revise the original
concept alternative as directed by the Task Force and prepare one new concept
alternative, ifnecessary, suitable for digital simulation by Arrow Sign Company for use
in the Public Workshops and City Council presentation. They will work on a time and
materials basis not to exceed the amount identified in this scope of services and the
staffing and budget spreadsheet.
Arrow Sign Company: Arrow Sign Company will prepare digital simulations of the
revised concept alternative prepared by Freedman, Tung & Bottomley. They will prepare
one new simulation of a new concept alternative, if required. They will work on a time
and material basis not to exceed the amount identified in this scope of services and the
staffing and budget spreadsheet.
TASK DESCRIPTION (SFE TaSks Only)v. $
~'l-May-02 Senior CADD Admin.
-- Pr ncipal Associate Associate Draft Asst.
-- $115/hr $90/hr. $75/hr $70/hr $40/hr
lt. Meeting w/Staff to review Workshop Schedule & Approach 2
2. Meeting w/FTB to collect DoWntown Monument Examples 3
IX. Preparatioh of Power Point Presentation for Workshop #1 4 8 2
4. Attend and Facilitate Workshop #I 5
5. Prepare & Distribute Workshop Summary Memorandum 4
6. Project Management & Documentation 4 8
1. Meeting w/staff to review Workshop Comments and Next Steps 2
2. Meeting w/FTB to review Design Alternatives 3
3.. Meeting with Arrow Sign company & FTB fo discuss simulations 3
4. Prepare Landscape Simulations of Concept Alternatives 2 18 4
5. Prepare Power Point Presentation for Workshop #2 4 8 4
6. Attend and Facilitate Workshop #2 5
7. Prepare & Distribute Workshop Summary Memorandum 4
8. Project Management & Documentation 4 8
?. Meeting w/staff to ~eview Workshop Comments and Next Steps 2
2. Meeting with Arrow Sign Company & FTB to modify simulations 3
3. Revise Landscape Simulations of Concept Alternative 2 8 4
4. Prepare Power Point Presentation for Workshop #3 4 8 4
5. Attend and Facilitate WOrkshop ¢t3 5
6. Prepare & Distribute Workshop Summary Memorandum 4
7. Project Management & Documentation 4 8
~,, ,, , ~ ,,,~ .. · ~ ,. ~. ........... ' -~,~,? ..... ~ -~,,;~?~I, ~'--',"~~~~~.,' ............... '~' '~' ~." ~ '~ ,i"~
f. Meeting w/staff to review Workshop Comments and Next Steps 2
2. Meeting with Arrow Sign Company & FTB to modify simulations 3
3. Revise Landscape Simulations of Preferred Alternative 2 8 2
4. Prepare Power Point Presentation for City Council Presentation 3 8 4
5. Present to City COuncil 4
8. Project Management & Documentation 3 6
TOTAL HOURS 88 0 64 0 54
HOURLY RATE $115 90 75 70 40
FEE SUBTOTAL PER BILLING CATEGORY $10,120 $0 $4,800 $0 $2,160 $17,080
REIMBURSABLE EXPENSES (8.5%) $1,452
SFE PROJECT SUB-TOTAL $18,532
Arrow Sign Company $4,500
Freedman, Tung & Bottc)mley[ I $7,000
SFE PROJECT TOTALI I I $30,032
CONSULTING SERVICES AGREEME'NT BETVVEEN
THE CITY OF DUBLIN AND
SINGER FUKUSHIMA EVANS, INC.
THIS AGREEMENT for consulting services is made by and between the City of Dublin ("City") and
Sin,qer Fukushima Evans, Inc.; ("Consultant") as of December 18, 2001.
Section 1. SERVICES. SUbject to the terms and conditions set forth in this Agreement, Consultant
shall provide to City the services described in the Scope of Work attached as Exhibit A at the time and
place and in the manner specified therein. In the event of a conflict in or inconsistency between the terms
of this Agreement and Exhibit A, the Agreement shall prevail.
1.1 Term of Services. The term of this Agreement shall begin on the date first noted above
and shall end at completion .of work specified in Exhibit A., and ConSultant shall complete
the work described in Exhibit A, unless the term of the Agreement is otherwise terminated
or extended, as provided for in Section 8. The time provided to Consultant to complete the
services required by this Agreement shall not affect the City's right to terminate the
Agreement, as provided for in Section 8,
1.2 Standard of Performance. Consultant shall perform all services required pursuant to this
Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Consultant is engaged in the geographical area in
which Consultant practices its profession. Consultant shall prepare all work products
required by this Agreement in a substantial, first-class manner and shall conform to the
standards of quality normally observed by a person practicing in Consultant's profession.
1.3 Assignment of Personnel, Consuitant shall assign only competent personnel to perform
services pursuant to this Agreement. In the event that City, in its sole discretion, at any
time during the term of this Agreement, desires the reassignment of any such persons,
Consultant shall, immediately upon receiving notice from City of such desire of City,
reassign such person or persons.
' 1.4 Time. Consultant shall devote such time to the performance of services pursuant to this
Agreement' as may be reasonably necessary to meet the standard of performance
provided in Section 1.1 above and to satisfy Consultant's obligations hereunder.
Section 2, COMPENSATION. City hereby agrees to pay Consultant a sum not to exceed the amount
shown in Exhibit A, notwithstanding, any contrary indications that may be contained in Consultant's
proposal, ~or services to be performed and reimbursable costs incurred under this Agreement. In the event
of a conflict between this agreement and consultant's proposal, attached as Exhibit.A, City shall pay
Consultant for services rendered pursuant to this Agreement at the time and in the manner set forth herein.
The payments specified below shall be the only payments from City to Consultant for services rendered
pursuant to this Agreement. Consultant shall submit all invoices to City in the manner specified herein.
Except as specifically authorized by City. Consultant shall not bill City for duplicate services performed by
more than one person.
Consulting Services Agreement between December 18, 2001
City of Dublin and singer Fukushima Evans, Inc. Page 1 of 13
ATTACHMENT
Consultant and City acknoWledge and agree that compensation paid by City to Consultant Under this
Agreement is based upon Consultant's estimated costs of providing the services required hereunder,
including salaries and benefits of employees and subcontractors of Consultant. Consequently, the parties
further agree that compensation hereunder is intended to include the costs of contributions to any pensions
and/or annuities to which Consultant and its employees, agents, and subcontractors may be eligible. City
therefore has no responsibility for such contributions beyond compensation required under this Agreement.
2.1 Invoices. Consultant shall submit invoices, not more often than once.a month dudng the
term of this Agreement, based on the cost for services performed and reimbursable costs
incurred prior to the invoice date. Invoices shall contain the following information:
· Serial identification of progress bills; i.e., Progress Bill No~ 1 for the first invoice,
etc:;
· The beginning and ending dates of the billing period;
· A Task Summary containing the original contract amount, the amoun.t of prior
billings, the total due this pedod, the balance available under the Agreement, and
the percentage of completion;
· At City's option, for each work item in each task, a copy of the applicable time
entdes or time sheets shall be submitted showing the name of the person doing
the work, the hours spent by each person, a brief description of the work, and
each reimbursable expense',
· The total number of hours of work performed under the Agreement bY Consultant
'and each employee, agent, and subcontractor of Consultant performing services
hereunder, as we as a separate not ce when the total number of hours of work by
Consultant and any individual employee, agent, or subcontractor of Consultant
reaches or exceeds 800 hours, which shall include an estimate of the time
necessary to complete the work described in Exhibit A.; and,
· The Consultant's signature.
2.2 'Monthly Payment. City shall make monthly payments, based on invoices received, for
services satisfactorily performed, and for authorized reimbursable costs incurred. City
shall have 30 days from the receipt of an invoice that complies with all of the requirements
above to pay Consultant.
· 2.3 Total Payment. City shall Pay for the services to be rendered by Consultant pursuant to
this Agreement. City shall not pay any additional sum for any expense or cost whatsoever
incurred by Consultant in rendering services pursuant to this Agreement. City shall make
no payment for any extra, further, or additional service pursuant to this Agreement.
In no event shall Consultant Submit any invoice for an amount in excess .of the maximum
amount of compensation provided above either for a task or for the entire Agreement,
unless the Agreement is modified prior to the submission of such an invoice by a properly
executed change order or amendment.
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. Page 2 of 13
2.4 Reimbursable Expenses. Reimbursable expenses are specified in Exhibit A, and shall
not exceed the amount shown in Exhibit A. Expenses not listed in EXhibit A are not
chargeable to City, Reimbursable expenses are included in the total amount of
compensation provided under this Agreement that shall not be exceeded.
2.5 Payment of Taxes. Consultant is sotely responsible for the payment of employment taxes
incurred under this Agreement and any similar federal or state taxes.
2.6 Payment upon Termination. In the event that the City or Consultant terminates this
Agreement pursuant to Section 8, the City shall compensate the Consultant for all
outstanding costs and reimbursable expenses incurred for work Satisfactorily completed as
of the date of written nOtice of termination. Consultant shall maintain adequate logs and
timesheets in order to verify costs incurred to that date.
2.7 Authorization to Perform Services. The Consultant is not authorized to perform any
services or incur any Costs whatsoever under the terms of this Agreement until receipt of
authorization from the Contract Administrator.
Section 3. FACILITIES AND EQUIPMENT. Except as set forth herein, Consultant shall, at its sole
cost and expense, provide all facilities and equipment that may be 'necessary to perform the services
required by this Agreement. City shall make available to Consultant only the facilities and equipment listed
in this section, and only under the terms and conditions set forth herein.
City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be
reasonably necessary for Consultant's use while consulting with City employees and reviewing records and
the information in possession of the City. The location, quantity, and time of furnishing those facilities shall
be in the sole discretion of City. In no event shall City be obligated to furnish any facility that may involve
incurring any direct expense, including but not limited to computer, tong-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Section 4. INSURANCE REQUIREMENTS. Before beginning any work under this Agreement,
Consultant, at its own cost and expense, shall procure "occurrence coverage" insurance against claims for
injudes to persons or damages to property that may arise from or in connection with the performance of the
work hereunder by the Consultant and its agents, representatives, employees, and subcontractors.
Consultant shall provide proof satisfactory to City of such insurance that meets the requirements of this
section and under forms of insurance satisfactory in all respects to the City. Consultant shall maintain the
insurance policies required by this section throughout the term of this Agreement. The cost of such
insurance shall be included in the Consultant's bid. Consultant shall not allow any subcontractor to
commence work on any subcontract until Consultant has obtained all insurance required herein for the
subcontractor(s) and provided evidence thereof to City. Verification of the required insurance shall be
submitted and made part of this Agreement prior to execution.
4.t Workers' Compensation. Consultant shall, at its sole cost and expense, maintain
Statutory workers' Compensation Insurance and Employer's Liability Insurance for any
and all persons employed directly or indirectly by Consultant. The Statutory Workers'
Consulting ServiCes Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. Page 3 of 13
Compensation Insurance and Employer's Liability Insurance shall be provided with limits of
not less than ONE MILLION DOLLARS ($1,000,000.00) per accident. In the alternative,
Consultant may rely on a self-insurance program to meet those requirements, but only if
the program of self-insurance complies fully With the provisions of the California Labor
Code. Determination of whether a self-insurance program meets the standards of the
Labor Code shall be solely in the discretion of the Contract Administrator. The insurer, if
insurance is provided, or the Consultant, if a program of self-insurance is provided, shall
waive all rights of subrogation against the City and its officers, officials, employees, and
volunteers for loss arising from work performed under this Agreement.
An endorsement shall state that coverage shall not be canceled except after thirty (30)
days prior written notice by certified mail, return receipt requested, has been given to the
City. Consultant shall notify City within 14 dayS of notification from Consultant's insurer if
such coverage is suspended, voided or reduced in coverage or in limits.
4.2 Commercial General and Automobile Liability Insurance'.
4.2.1 General requirements. Consultant, at its own cost and expense, shall maintain
commercial general and automobile liability insurance for the term of this
Agreement in an amount not less than ONE MILLION DOLLARS ($1,000,000.00)
per occurrence, combined single limit coverage for risks associated with the work
contemplated by this Agreement. If a Commercial General Liability Insurance or an
Automobile Liability form or other form with a general aggregate limit is used,
either the general aggregate limit shall apply separately to the work to be
performed under this Agreement or the general aggregate limit shall be at least
twice the required occurrence limit. Such coverage shall include but shall not be
limited to, protection against claims arising from bodily and personal injury,
including death resulting there from, and damage to property resulting from
activities contemplated under this Agreement, including the use of owned and non-
owned automobiles.
4.2.2 Minimum Scope of coverage. Commercial general coverage shall be at least as
broad as Insurance Services Office Commercial General Liability .occurrence form
CG 0001 (ed. 11/88)or Insurance Services Office form number GL 0002 (ed, 1/73)
covering comprehensive General Liability and Insurance Services Office form
number GL 0404 covering Broad Form Comprehensive General Liability.
Automobile coverage shall be at least as broad as Insurance Services Office
Automobile Liability form CA 0001 (ed. 12/90) Code 8 and 9 ("any auto"). No
endorsement shall be attached limiting the coverage.
4.2.3 Additional requirements. Each of the following shall be included in the
insurance coverage or added as an endorsement to the policy:
a. City and its officers, employees, agents, and volunteers shall be covered
as additional insureds with respect to each of the following: liability arising
Consulting Services Agreement between .. December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. Page 4 of 13
out of activities performed by or on behalf of Consultant, including the
insured's general supervision of Consultant; products and completed
operations of Consultant; premises owned, occupied, or used by
Consultant; and automobiles owned, leased, or used by the Consultant,
The coverage shall contain no special limitations on the scope of
protection afforded to City or its officers, employees, agents, or
volunteers.
b. The insurance shall cover on an occurrence or an accident basis, and not
on a claims-made basis.
c. An endorsement must state that coverage is primary insurance with
respect to the City and its officers, officials, employees and volunteers,
and that no insurance or self-insurance maintained by the City shall be
called upon .to contribute to a loss under the coverage.
d. Any failure of. CONSULTANT to comply with reporting provisions of the
· policy shall not affect coverage provided to CITY and its officers,
employees, agents, and volunteers.
e. An endorsement shall state that coverage shall not be suspended, voided,
canceled except after thirty (30) days prior written notice by mail has been
given to the City. ConSultant shall notify City within 14 days of notification
from Consultant's insurer if such coverage is suspended, voided or
reduced in coverage or in limits.
4.3 Professional Li'abilit¥ Insurance. Consultant, at its own cost and expense, shall
maintain for the period covered by this Agreement professional liability insurance for
licensed professionals performing work pursuant to this Agreement in an amount not less
than ONE MILLION DOLLARS ($1,000,000)covering the licensed professionals' errors
and omissions.
4.3.1 Any deductible or self-insured retention shall not eXceed $150,000 per claim.
4.3.2 An endorsement shall state that coverage shall not be suspended, voided,
canceled by either party, reduced in coverage or in limits, except after thirty (30)
days' prior written notice by certified mail, return receipt requested, has been given
to the City.
4.3.3 The following provisions shall apply if the p. rofessional liability coverages are
wdtten on a claims-made form:
a. The retroactive date of the policy must be shown and must be before the
date of the Agreement.
Consulting Services Agreement between December 18, 2001
. City of Dublin and Singer Fukushima Evans, Inc. Page 5 of 13
· . :'. (: %3o
b. Insurance must be maintained and evidence of insurance must be -
provided for at least five years after completion of the Agreement or the
work, so long as commercially available at reasonable rates.
c. If coverage is canceled or not renewed and it is. not replaced with another
claims-made policy form with a retroactive date that precedes the date of
this Agreement, Consultant must provide extended reporting coverage for
a minimum of five years.after completion of the Agreement or the work.
The City shall have the right to exercise, at the Consultant's sole cost and
expense, any extended reporting provisions of the policy, if the Consultant
cancels or does not renew the coverage.
d. A copy of the claim reporting requirements must be submitted to the City
prior to the commencement of any work under this Agreement.
4.4 All Policies Requirements.
4.4.1 Acceptability of insurers. All insurance required by this section is to be placed
< with insurers with a Bests' rating of no less than A:VII.
4.4.2 Verification of coverage. Prior to beginning any work under this Agreement,
Consultant shall furnish City with.certificates of insurance and With original
endorsements effecting coverage required hereir~. The certificates and
endorsements for each insurance policy are to be signed by a person authorized
by that insurer to bind coverage on its behalf. The City i'eserves the right to
require complete, certified copies of all required insurance policies, at any time.
4.4.3 Subcontractors. Consultant shall include all subcontractors as insureds under its
policies or shall furnish separate certificates and endorsements for each
subcontractor. All coverages for subcontractors shall be subject to all of the
requirements stated herein.
4.4.4 Variation. The City may approve.a variation in the foregoing insurance
requirements, upon a determination that the coverages, scope, limits, and forms of
such insurance are either not commercially available, or that the City's interests
are otherwise fully protected.
4.4,5Deductibles and Self-lnsured Retentions. Consultant st~all disclose to and
obtain the approval of City for the self-insured retentions and deductibles before
' beginning any of the services or work called for by any term of this Agreement.
During the period covered by this Agreement, only upon the prior express written
authorization of Contract Administrator, Consultant may increase such deductibles
or self-insured retentions with respect to City, its officers, employees, agents, and
volunteers. The Contract Administrator may condition approval of an increase in
· Consulting Services Agreement between ' December 18, 2001
City of Dublin and Singer Fukushima Evans, lnc. Page 6 of 13
deductible or self-insured retention levels with a requirement that Consultant
procure a bond, guaranteeing payment of losses and'related investigations, claim
administration, and defense expenses that is satisfactory in all respects to each of
them.
4.4.6 Notice of Reduction in Coverage, In the event that any coverage required by
this section is reduced, limited, or materially affected in any other manner,
Consultant shall provide written notice to City at Consultant's earliest possible
opportunity and in no case later than five days after Consultant is notified of the
change in coverage.
4.5 Remedies. In addition to any other remedies City may have if Consultant fails to provide
or maintain any insurance policies or policy endorsements to the extent and within the time
herein required, City may, at its sole option exercise any of the following remedies, which
are alternatives to other remedies City may have and are not the exclusive remedy for
Consultant's breach:
· Order Consultant to stop work under this Agreement or withhold any payment that
becomes due to Consultant hereunder, or both stop work and withhold any payment,
until Consultant demonstrates compliance with the requirements hereof; and/or
· Terminate this Agreement.
Section 5. INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES. Consultant shall
indemnify, defend and hold harmless the City and its officialS, officers, employees, and volunteers from and
ag'~"ilCi'~t"'~'~ ': ~Ci'"~fi'"'fSs'~'~;'"ii'i~-6i~'i(~/;"Ei'~i~'~';'" ~[i'it~';'"a'siisi;i~ ;"8'~'~'~"~'~";"'~' i~'8"~e-~'" 6f'~c(isn" ~i' Ri' fi"~l" o' u'( of"~ny
personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or
municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent
acts or omissions of Consultant or its employees, subcontractors, or agents, or by acts for which they could
be held strictly liable..The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life,
damage to property, or violation of law arises wholly from the negligence or willful misconduct of the City or
its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees,
subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or
violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the
duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance
certificates and endorsements required under this Agreement does not relieve Consultant from liability
under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall
apply to any damages or claims for damages whether or not such insurance policies shall have been
determined to apply. By execution of this Agreement, Consultant acknowledges and agrees tothe
provisions of this Section and that it is a material element of consideration.
In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services
under this Agreement is determined by a court of competent jurisdiction or the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City, Consultant shall
indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions
Consulting Sei'vices Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. ' Page 7 of 13
for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the
payment of any 'penalties and interest on such contributions, which would otherwise be the responsibility of
City.
Section 6. STATUS OF CONSULTANT.
6.1 Independent Contractor, At all times during the term of this Agreement, Consultant shall
be an independent contractor and shall not be an employee of City. City shall have the
right to control Consultant only insofar as the results of Consultant's services rendered
pursuant to this Agreement and assignment of personnel pursuant to Subparagraph 1.3;
however, otherwise City shall not have the dght to control the means by which Consultant
accomplishes services rendered pursuant to this Agreement. Notwithstanding any other
City, state, or federal policy, rule, regulation, taw, or ordinance to the contrary, Consultant
and any of its employees, agents, and subcontractors providing services under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any and
all claims to, any compensation, benefit, or any incident of employment by City, including
but not limited to eligibility to enroll in the California Public Employees Retirement System
(PERS) as an employee of City and entitlement to any contribution to be paid by City for
employer contributions and/or.employee contributions for PERS benefits.
6,2 Consultant No Aqent, Except as City may specify in wdting, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
Section '7. L'i~."'~'~Oi~'i~
7,I Governin_a Law, The laws of the State of California shall govern this Agreement.
7.2 Compliance witl~ Applicable Laws. Consultant and any subcontractors shall comply with
all laws applicable to the performance of the work hereunder.
7.3 Other Governmental Regulations.. To the extent that this Agreement may be funded by
fiscal assistance from another g°vemmental entity,.Consultant and any Subcontractors
shall comply with all applicable rules and regulations to which City is bound by the terms of
such fiscal assistance program.
7.4 Licenses and Permits. Consultant represents and warrants to City that Consultant and
its employees, agents, and any subcontractors have all licenses, permits, qualifications,
and approvals of whatsoever nature that are legally required to practice their respective
professions. Consultant represents and warrants to City that Consultant and its
employees, agents, any subcontractors shall, at their sole cost and expense, keep in effect
at all times during the term of this Agreement any licenses, permits, and approvals that are
legally required to practice their respective professions. In addition to the foregoing,
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. Page 8 of 13
Consultantand any subcontractors shall obtain and maintain during the term of this
Agreement valid Business Licenses from City.
7.5 Nondiscrimination and Equal Opportunity; Consultant shall not discr minate, on the
basis of a person's race, religion, color, national origin, age, physical or mental handicap or
disability, medical condition, marital status, sex, or sexual orientation, against any
employee, applicant for employment, Subcontractor, bidder for a subcontract, or participant
in, recipient of, or applicant for any services or programs provided by Consultant under this
Agreement. Consultant shall comply with all applicable federal, state, and local laws,
policies, rubs, and requirements related to equal opportunity and nondiscrimination in
employment, contracting, and the provision of any services that are the subject of this
Agreement, including but not limited to the satisfaction of any positive obligations required
of Consultant thereby.
'Consultant shall include the provisions of this Subsection in. any subcontract approved by
the Contract Administrator or this Agreement.
Section 8. TERMINATION AND MODIFICATION.
8.1 Termination. City may cancel this Agreement at any time and without cause upon written
notification to Consultant.
Consultant may cancel this Agreement upon 30 days' written notice to City and shall
include in such notice the reasons for cancellation.
i~-'~l~'e'"~v~ni &{'terrn'i'r~i'~n, ~r~suli~ts~'aii"'be er~'ti(ied ......................to compensation for services" ' :
performed to the effective date of termination; City, however, may condition payment of
such compensation upon Consultant delivering to City any or all documents, photographs,
computer software, video and audio tapes, and other materials provided to Consultant or
prepared by or for Consultant or the City in connection with this Agreement.
8.2 Extensionl City may, in its sole and exclusive discretion, extend the end date of this
Agreement beyond that provided for in Subsection 1.1, Any such extension shall require a
written amendment to this Agreement, as provided for herein. Consultant understands and
agrees that, if City grants such an extension, City shall have no obligation to provide
Consultant with compensation beyond the maximum amount provided.for in this
Agreement. Similarly, unless authorized by the Contract Administrator, City shall have no
obligation to reimburse Consultant for any otherwise reimbursable expenses incurred
during the extension period.
8.3 Amendments, The parties may amend this Agreement only by a wr ting signed by all the
parties.
8.4 Assignment and Subcontracting. City and Consultant recognize and agree that this
Agreement contemplates personal performance by Consultant and is based upon a
Consulting Services Agreement between December 18, 2001
· City of Dublin and Singer Fukushima Evans, Inc. Page 9 of 13
determination of Consultant's unique personal competence, experience, and specialized
personal knowledge. Moreover, a substantial inducement to City for entering into this
Agreement was and is the professional reputation and competence of Consultant.
Consultant may not assign this Agreement or any interest therein without the prior written
approval of the Contract Administrator. Consultant shall not subcontract any portion of the
performance contemplated and provided for herein, other than to the subcontractors noted
in the proposal, without prior written approval of the Contract Administrator.
8.5 Survival. All obligations arising pdor to the. termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall survive
the termination of this Agreement.
8.6 Options upon Breach by Consultant. If Consultant materially breaches any of the terms
of this Agreement, City's remedies shall include, but not be limited to, the following:
8.6.1.Immediately terminate the Agreement;
8.6.2 Retain the plans, specifications, drawings, rePorts, design documents, and any
other work product prepared by Consultant pursuant to this Agreement;
8.6.3 Retain a different consultant to complete the work described in Exhibit A not
finished by Consultant; or
8.6.4 Charge Consultant the difference between the cost to complete the work
described in Exhibit A that is unfinished at the time of breach and the amount that ·
City would have paid Consultant pursuant to Section 2 if Consultant had
completed the work.
Section 9. KEEPING AND STATUS OF RECORDS.
9.1 Records Created as Part of Consultant's Performance. All reports, data, maps,
models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications,
records, files, or any other documents or materials, in electronic or any other form, that
Consultant prepares or obtains pursuant to this Agreement and that relate to the matters
covered hereunder shall be the property of the City. Consultant hereby agrees to .deliver
those documents to the City upon termination of the Agreement. It is understood and
agreed that the documents and other materials, including but not limited to those described
above, prepared pursuant to this Agreement are prepared specifically for the City and are
not necessarily suitable for any future or other use. City and Consultant agree that, until
final approval by City, all data, plans, specifications, reports and other documents are
confidential and will not be released to third parties without prior written consent of both
parties.
9.2 Consultant's Books and Records. Consultant shall maintain any and all ledgers, books
of account, invoices, vouchers, canceled checks, and other records or documents
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. Page 10 of 13
evidencing or relating to charges for services or expenditures and disbursements charged
to the City under this Agreement for a minimum of three (3) years, or for any longer period
required by law, from the date of final payment to the Consultant to this Agreement.
9.3 Inspection and Audit of Records. Any records or documents that Section 9.2 of this
Agreement requires Consultant to maintain shall be made available for inspection, audit,
and/or copying at any time during regular business hours, upon oral or written request of
the City. Under California Government Code Section 8546.7, if the amount of public funds
expended under this Agreement exceeds TEN THOUSAND DOLLARS ($10,000.00), the
Agreement shall be. subject to the examination and audit of the State Auditor, at the
request of City or as part of any audit of the City, for a period of three (3) years after final
payment under the Agreement.
Section 10 MISCELLANEOUS PROVISIONS.
10,1 Attorneys' Fees. If a party to this Agreement bdngs any action, including an action for
declaratory relief, to enforce or interpret the provision of this .Agreement, the prevailing
party shall be entitled to reasonable attorneys' fees in addition to any other relief to which
that party may be entitled. The court may set such fees in the same action or in a
separate action brought for that purpose.
10.2' Severability. If a court of competent jurisdiction finds or rules that any provision of this
Agreement is invalid, void, or unenforceable, the provisions of this Agreement not so
adjudged shall remain in full force and effect. The invalidity in whole or in part of any
provision of this Agreement shall not void or affect the validity of any other provision of this
Agreement.
10,3 No Implied Waiver of Breach. The waiver of any breach of a specific provision of this
Agreement does not consiitute a waiver of any other breach of that term or any other term
of this Agreement.
10.4 Successors and Assigns, The provisions of this Agreement shall inure to the benefit of
and shall apply to and bind the successors and assigns of the parties.
10.5 Use of Recycled Products. Consultant shall prepare and submit all reports, wdtten
studies and other printed material on recycled paper to the extent it is available at equal or
less cost than virgin paper.
10.6 Conflict of Interest. Consultant may serve other clients, but none whose activities within
the corporate limits of City or whose business, regardless of location, would place
Consultant in a "conflict of interest," as that term is defined in the Political Reform Act,
codified at California Government Code Section 81000 et seq.
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. Page 11 of 13
Consultant shall not employ any City official in the work performed pursuant to this
Agreement. No officer or employee of City shall have any financial interest in this
Agreement that would violate California Government Code Sections 1090 et seq.
Consultant hereby warrants that it is not now, nor has it been in the previous twelve (12)
months, an employee, agent, appointee, or official of the City. If Consultant was an
employee, agent, appointee, or official of the City in the previous twelve months,
Consultant warrants that it did not participate in any manner in the forming of this
Agreement. Consultant understands that, if this Agreement is made in violation of
Government Code §1090 et. seq., the entire Agreement is void and Consultant will not be
entitled to any compensation for services performed pursuant to this Agreement, including
reimbursement of expenses, and Consultant will be required to reimburse the City for any
sums paid to the Consultant. Consultant understands that, in addition to the foregoing, it
may be subject to criminal prosecution for a violation of Government Code § 1090 and, if
applicable, will be disqualified from holding public office in the State of California.
10.7 Solicitation. Consultant agrees not to solicit business at any meeting, focus group, or
interview related to this Agreement, either orally or through any written materials.
10.8 Contract Administration. This Agreement shall ~)~ administered by Richard Ambrose,
City Manager ("Contract Administrator").. All correspondence shall be directed to or
through the Contract Administrator or his Or her designee.
10,10 Notices. Any written notice to Consultant shall be sent to:
Singer Fukushima Evans, Inc.
5 Crow Canyon Ct., Suite 200
San Ramon, CA 94583 Attn: David Evans
Any written notice to City shall be sent to:
City of Dublin
100 Civic Plaza
Dublin, CA 94568 Attn: Richard Ambrose
10.11 Professional Seal. Where applicable in the determination of the contract administrator,
the first page of a technical report, first page of design specifications, and each page of
construction drawings shall be stamped/sealed and signed by the licensed professional
responsible for the report/design preparation. The stamp/seal shall be in a block entitled
"Seal and Signature of Registered Professional with report/design responsibility," as in the
following example.
Seal and Signature of Registered Professional with
report/design responsibility.
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc.. Page 12 of 13
10.12 Integration. This Agreement, including the scope of work attached hereto and
incorporated herein as Exhibit A, represents the entire and integrated agreement between
City and Consultant and supersedes all prior negotiations, representations, or agreements,
either written or oral.
CITY OF DUBLIN C~NT . ~.~
Richard Ambrose,'~--ify Manager David Evans, Principal
Attest:
Kay ¢le~. t
Approved as to Form:.
Elizabeth H. Silver, City Attorney.
G:\Downtown Streetscape Impt\SFEc0ntract agreemend2-01.doc
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, lnc. Page 13 of 13
EXHIBIT A
SCOPE OF SERVICES
See attached Singer Fukushima Evans, Inc. Scope of Services, Staffing and Budget Spreadsheet.
These constitute Exhibit A as identified in Section 1, SERVICES, of this Consulting Services
Agreement.
Consulting Services Agreement between December 18, 2001
City of Dublin and Singer Fukushima Evans, Inc. -- Exhibit A Page 1 of 1
SINGER FUKUSHIM,A EVANS
December l l, 2001
Exhibit 2t
Narrative Scope of Services
Dublin Streetscape Implementation Projects 1 through 6
Singer,'Fukushima, Evans, Inc. (SFE) is pleased ro submit this nan-ative scope of services to
provide architectural, landscape architectural and engineering services to the City o£Dublin,
California for 6 (six) srreerscape implementation projects. As the prime consultant, SFE
provides administrative mm~agernent, coordination of teton production, client contact and
landscape arct~itecmre to the project. Freedman, Tung and Bottomley, continues as the project
designer and provides continuity with the concepts approved by council. Additional team
members include; RDS Associates, architects, Ove Arup~ bridge engineers, Santina and
Thompson, surveyors, HortScience, arborists, Kleinfetder, geotechnical engineers and Zeiger
Associates, electrical engineers.
The..follp.w..ingproj.ect.descripfions provide an, overv.i ew of-the primal.purpose or-.e-.ach of the six
streetscape implementation projects identified above. The attached Staffing and Budget
Spreadsheet details SFE's primary tasks associated with the completion of each project.
Project #1: GateWay Monument ~ Dublin Boulevard and Village Parkway
This project i.s the preparation of design development drawings, construction drawings,
specifications, a cost estimate m~d bid support for the construction of a Gateway Monument at
the intersection of Dublin Boulevard and Village Parkway. This project is based on the 'Gateway
Monument design approved by council. Project #1 will conclude with the preparation of bid
documents, a public bidding process and' the award of a constructi on contract for the construction
of the Gateway Monument and associated site improvements.
Project #2: Marker Conceptual Design
This project is the preparation of a concept design for a downtown Marker. The Marker will
provide signage and identity at key in~tersections within the Downtown, Village Parkway and
West Dublin BART SpeciSc Plan areas. The Marker will be smaller than the Gateway
Monument, but designed with an architectural character consistent with the Monument. The
Gateway Monument, Arched Gateway, and Marker will serve as the largest elements of a
comprehensive downtown "family" of infom~ationat and directional signage. The work will be
summarized with a presentation to the City of Dublin.
5 C'r~.~wCanvon Court. Suite 200, San P, anmn. California 94583...,lb21 TelepI~on(925.S52.490() Facsimile 925.5.52.4903
EXHIBIT. A
-...~ : . Scope : :
· - Dublin Stremscape lmplemenmfim~
Page 2 of 2
Project #3: Arched Gateway Design Development
This project is the preparation of design development drawings and a cost estimate for the
Arched Gateway over St. Patrick's W. ay west of the intersection of St: Patrick's Way and
Amador Plaza Road. This project will resolve the key land acquisition, architectural and
structural engineering issues associated with the congtruction of the Arched .Gateway. The
drawings and cost estimate wilt complete the design development phase of the Arched Gateway,
and serve as the basis for the preparation of the construcnon documents.
Project #4: Pedestrian Bridge Feasibility Study
This project is the preparation of a feasibility analysis for a pedestrian bridge over Dublin
Boulevard at the intersection with Golden Gate .Drive. 'The primary elements of this feasibility
analysis include an analysis and descrip[ton of site constraints, bridge tocation options,
positioning and arrangement of access ramps, the need for stairs and/or elevators and an order of
magnitude cost estimate. The work will be summarized by a presentation to the City of Dublin.
The presentation will explain the design considerations and cost assumptions. Graphics
developed during the study will be used to explain the key design considerations.
Project #5: Arborist Assessment of the Existing Trees along Village Parkway
This project is a professional assessment of the existing trees along Village Parkway between
Dublin Boulevard and Arnador Valley Boulevard. The intent of this project is to assess the
health of the existing trees along each side of Village Parlm~ay, and provide design and
management recommendations. This project will result in a tree evaluation report. The tree
evaluation report will be a useful tool in the preparation of future streetsc'ape design concepts for
V[II age Parkway.
Project #6: Plaza and Intersection Concept Design ~ Village Parkway and Lewis Avenue
This project is the preparation of a concept design .plan for a public plaza and intersection
improvements at the intersection of Village Parkway and Lewis Avenue. This project will
include design for a pedestrian plaza located in the northeast comer of the intersection. The
plaza design will include paving, seating, lighting, landscaping and built-in architectural features,
if required. In addition, this project will look at the design of pedestrian bulb-outs, crosswalks,
drainage improvements and modifications to traffi s signalization, if required.
SINGER, / FUKUSHIMA. ' l EVAN... - . RIME' CONSULTANTS
Dublin Gateway Monument @ Dublin Blvd. & VilJage Parkway CADD Admin.
Project #I Princ pal AssOciate Draft Assr,
$1~5.001hr $90/hr $$0/hr $40/hr
?:i:??':'~':::?:::'?i~'~:~':?'i ..............1~]~:; ............... ~'iii::: ~:~':'~ :::~"::i?:::~::i~:~'~'!'~'! 'i'~
B. Coordinate Site Survey 1 2"
C. Assemble and Distribute PS&E format ~ 4
iD. Coordinate Geotechnical Engineer l
E. Prepare Project Scheduie 3
IF. Project Management & Documentation 4 2
A. Coordination Meeting w/Pro~ect Team, 4
B. Preparation of Base Maps for distribution to proiect team I 4
C. Landscape Architectural Design Development 8 8
Coordinate & Submit Desig.n Deveiopment Package
D. Coordinate Preparation of Design Development Package 1 4
E. Prep/Coordination of Design Development COst Estimate . 6 ' ' f 4
F. Meeting w/City Staff to review Design Development Package 3
G. Project Management & Documentation 6 4
A. Coordination Meeting w/Project Team 4
B. Preparation of Landscape Architectural Drawings & Specs
l. Format Autocad Base Maps for Project Team I 8
2. Cover Sheet 1 12
3. Demolition and Site Preparation Plan 2 16
5. Grading & Drainage Plan 4 16
6. Planting Plan 4 6
7. Irrigation Plan 4 8
8. Construction Details 4 8
.9. SpecificatiOn Preparation/Coordination 16 24
10. 90% Construction Cost Estimate 8 4
C. Working Session w/Project Team 4
D. Revisions to LA Drwgs & Specs Based on Working Session 8 16. 16
E. Package & Submit 90% Construction Document Package 2 8 2
F. Meeting w/City Staff to Review 90% CD Package 4
G. Distribute City Comments to Project Team , 2 4 4
H: Project Management & Documentation 8 2
A. Team Meeting to Review City Comments 4
B. Preparation of Bid Set Submittal Package
i 1. Cover Sheet 1 4
2..Demolition and Site Preparation Ptan 1 8
3. Layout & Hardscape PIan 1 8
~. Grading & Drainage Plan 2 8
5. Planting Plan 1 4
6. irrigation Plan 1 8
7. Construction Details 1 4
9. Bid Set Construction Cost Estimate ~ 2 4
C. Package & Submit Bid Set Package 2 ~
D, Project Management & Documentation 8 2
;A, Attend Pre-Bid Conference 4
'B. Respond to Questions from Bidders & Staff 4
C.' Prepare Landscap_e Architecture Bid Addenda 8 8 8
D. Coordinate Project Team Bid Addenda 4 4
E. Project Management & Documentation 4 4
TOTAL HOURS 175 4 196 98
HOURLY RATE $115 90 60 40
, SUBTOTAL $20,068 $360 $11,760' $3,920 $36,108
REIMBURSABLE EXPENSES (10% $3,611
SFE PROJECT TOTAL $39,718
DESIGN DEVELOPMENT $16,000
ARCHITECT $37,770
ST, RUCTURAL ENGINEER! $7,500
GEOTECHNICAL ENGINEER $4,800
ELECTRICAL ENGINEER $2,640
SURVEYOR $4,950
GRAPHIC DESIGN $4,000
' - PROJECT #1 TOTAL $117,378
'~.ASK DESCRIPTION ~ {SINGER t FUKUSHI~A / EVANS Pf~' : CONSULTANTS
CADD Admin.
Dubiin Projects #2,3,4,5 & 6 Principal Associate Draft Asst.
$115.00/hr $90/hr $60/hr Sa, O/hr
..................... . ..... , ................... , ........ ............................................... ~..-=.,..~: ......... ~i ~:~:~?:~:~: :~:~ ~.i~ii!iiiii!ii!i!iiiii!~:ili!iiiiiiiiiii!i
A Coordinate Preparation of Concept Marker. Design 4
B Meeting w/City Staff to Review Concept Marker Design 3 I
C. Coordinat~e Preparation of Preferred Marker Design 2
D, Prepare Cost Estimate for Pre~erred Marker Design 8 4
E. Meeting w/City Staff to' Review Preferred Marker Design 3
F. Coordinate Revision to Preferred Design 2
G. Project Management & Documentatibn 2 , 2 ' .
A. Coordinate Preparation of Arched Gateway DD 4
B, Prepare Landscape Architectural DD Package 4 4 8
C. Meeting w/Architect & Structural to Review DD Package 4
D. Prepare Cost Estimate for DD Package 8 4
E, Meeting w/City Staff to review Design Development Package 3
F. Project Management & Documentation 3 3
A. Prepare Autocad Base Material & Submit to Engineer ' 1 4
B. Meeting to coordinate Bridge Feasibility w/Engineer 4
C. Meeting w/City Staff to Review Bridge Feasibility Study 3
D, Project Management & Documentation 1 1
A. Meet/n9 on site w/Arborist 6
B. Review of Arbor/st Report 2
C. Package & Submit Arbodst Report 1 2
D. Project Management & Documentation I 1
A. Prepare Autocad Base Material 1 4
B. Develop Concept Alternatives (2) for Plaza/Intersection Design 8 8
C, Meet w/City Staff to review Concept Alternatives 3
D. Prepare Preferred Plan Based on Staff Review 4 4 8
E, Meeting w/City Staff to Review Preferred Plan 3
F. Project Management & Documentation 4
Council Prbiects 2,.3,4,5 & 6 6 ~ ~ t
TOTAL HOURS~
94 23 24 10
HOURLY ~TE $ ~ 15 90 60 40
SUBTOTAL $10,810 $2~070 Sl,440 $400 $14,'720 ..
REIMBURSABLE EXPENSES (10%) $1,472 .
SFE PROJECTS TOTAL ~ ~ $16,192
DESIGN DEVELOPMENT $20,995 ..
BRIDGE ENGINEER $11,380
ARBOR1ST '$2,750
SURVEYOR . $1,200
PROJECTS 2,3,4,5 & 6 TOTAL j $52,517