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HomeMy WebLinkAbout4.01 Draft CC 08-07-2007 Min DRAFT Minutes of the City Council of the City of Dublin REGULAR MEETING - AU2:ust 7. 2007 CLOSED SESSION A closed session was held at 8:10 p.m., following the regular meeting regarding: CALL TO ORDER & CLOSED SESSION (To be held at end of Reaular City Council MeetinaJ I. CONFERENCE WITH REAL PROPERTY NEGOTIA TORS Pursuant to Government Code Section 54956.8 Property: APN 941-1560-007-01 City Negotiator: City Manager Richard Ambrose; Economic Development Director Chris Foss Negotiating Parties: Advanced Computer Technologies, Inc., dba All Video Repair (William Barnett or Tricia Leckler); Finishmaster, Inc. (Tom Eastland or Greg Calhoun); City Ministries International, Inc. (Robert Johnson, Mark Neidz or Rolf Crocker); Debt Killer (Robert Johnson, Mark Neidz or Rolf Crocker); Hope International, Inc. (Robert Johnson, Mark Neidz or Rolf Crocker); Aunt Betty's Thrift Shop (Robert Johnson, Mark Neidz or Rolf Crocker); Ultimate Home Solutions (Andrew Hunter or Joe Bolin); Consignment & More (Simin or Hermin Lalefar); Carpet Wizardry (Andrew Rafferty); Chef's Touch Catering (Stephen Orgain); Simply Outrageous Catering (Dave Tehaney); U.S. Bank (Julie Schmidt). Under Negotiation: Price and Terms of Payment II. CONFERENCE WITH LEGAL COUNSEL - ANTICIPA TED L1TIGA TION Initiation of litigation pursuant to subdivision (c) of Government Code Section 54956.9: 10 cases III. CONFERENCE WITH LABOR NEGOTIA TORS Pursuant to Government Code Section 54957.6 City Negotiators: Mayor Lockhart and Councilmember Oravetz Unrepresented Employee: City Manager DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 302 DRAFT . A regular meeting of the Dublin City Council was held on Tuesday, August 7, 2007, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7 :05 p.m., by Mayor Lockhart. . ROLL CALL PRESENT: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart. ABSENT: None . PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the Council, Staff and those present. . REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that the Closed Session would be held at the end of the regular meeting. . ORAL COMMUNICATIONS Introduction of New Emplovees 7:05 p.m. 3.1 (700-10) New employees were introduced: Martha Aja, Planner; Jaimee Bourgeois, Senior Civil Engineer (Traffic); Carolyn Parkinson, Interim City Clerk. Cindi Santos, Preschool Instructor, was also listed on the agenda for introduction but was not present. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 303 DRAFT . Public Comments 7:10 p.m. 3.2 Eugene Texeira, Hayward resident, addressed Council on behalf of his family and all consumers of the Hacienda shopping plaza. He stated that on Friday, July 27,2007, he and his family and patrons of the Regal Cinema were forced into a life threatening situation at the cinema arcade, specifically a gang fight, and he was forced to use controlled force to protect his family from harm with no help from security or cinema employees. During this incident there were no police, no sheriff, and inadequate security. Additionally, he has been made aware that this is an increasing problem at this complex and that at this time last year due to increased violence, the complex was supported by both Alameda County Sheriff and the Dublin Police. In conclusion, he spoke on how his eight-year old son is now traumatized and terrified to go to the movies. Mr. Texeira requested his comments be recorded as a formal complaint and that Council follow-up as quickly as possible and provide him a response. Mayor Lockhart apologized and stated she would follow-up and provide a response. . CONSENT CALENDAR 7:13 p.m. Items 4.1 through 4.10 On motion of Cm. Oravetz, seconded by Vm. Hildenbrand, and by unanimous vote, the Council took the following actions: Approved (4.1) Minutes of Adjourned Regular Meeting of June 28, 2007, Regular Meeting of July 3, 2007 and Regular Meeting of July 17,2007. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 304 DRAFT Adopted (4.2 600-40) RESOLUTION NO. 140 - 07 APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES FOR FISCAL YEAR 2007-2008 Authorized (4.3 150-30) Staff to distribute the RFP for Marketing Brochure Services. Adopted (4.4 450-20/410-55) ORDINANCE NO. 16- 07 ORDINANCE AMENDING THE ZONING MAP TO ADD THE HISTORIC OVERLAY ZONING DISTRICT TO TWO PARCELS IN THE DUBLIN VILLAGE HISTORIC AREA SPECIFIC PLAN PA 02-074 Adopted (4.5 700-20) RESOLUTION NO. 141- 07 AMENDING THE CLASSIFICATION PLAN RESOLUTION NO. 142- 07 AMENDING THE SALARY PLAN - FULL TIME DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING. August 7, 2007 PAGE 305 ~ or DU~ 1/~~~~~~\~ 19~~8]. ,~, Gulroy"fJ; DRAFT RESOLUTION NO. 143- 07 AMENDING THE SALARY PLAN - PART TIME Adopted (4.6 600-60) RESOLUTION NO. 144'- 07 ACCEPTING GRADING IMPROVEMENTS FOR TRACT 7524 (NEIGHBORHOOD H-2, PHASE 2, DUBLIN RANCH AREA G,) Adopted (4.7 600-60) RESOLUTION NO. 145 - 07 ACCEPTING IMPROVEMENTS ASSOCIATED WITH TRACT 7441, PHASE 1- SILVERA RANCH PREIFFER RANCH INVESTORS II, INC.) Adopted (4.8 600-60) RESOLUTION NO. 146- 07 ACCEPTING IMPROVEMENTS FOR TRACT 7327 (DUBLIN RANCH AREA G, NEIGHBORHOOD H-2, PHASE 1) AND APPROVING REGULATORY TRAFFIC CONTROL DEVICES Approved (4.9 600-35) Budget Change in the amount of$101,022 and Adopted RESOLUTION NO. 147 - 07 AWARDING CONTRACT NO. 07-09 2007 ANNUAL SLURRY SEAL PROGRAM TO AMERICAN ASPHAL T REPAIR AND RESURFACING CO., INC. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 306 DRAFT Approved (4.10300-40) the Warrant Register in the amount of $23,369,103.02. . WRITTEN COMMUNICATIONS 7.14 (5.1 800-30) Public Works Director Melissa Morton presented the staff report and advised the City of Livermore is requesting the City of Dublin's support for its pursuit of funds from the Metropolitan Transportation Commission's 2007 Traffic Engineering Technical Assistance Program (TETAP). The City of Livermore would use these funds to hire a consultant to evaluate the effectiveness of ramp metering along eastbound 1-580 from the Foothill/San Ramon Road Interchange in Dublin to the Greenville Interchange in Livermore. Ms. Morton stated the cost of the project may exceed $30,000, which is the cap for TETAP projects. If so, City of Dublin staff concurs with the City of Livermore request that the project be considered as two separate projects for "before" and "after" studies. Mayor Lockhart requested clarification of metering operation. Ms. Morton responded Caltrans will be responsible for metering operation and has the authority to turn the meter on and off, acknowledging Caltrans experienced issues previously when the metering was turned on. On motion ofVm. Hildenbrand, seconded by Cm. Sbranti, and by unanimous vote, the Council approved the draft Letter of Support for the City of Livermore's request for TET AP Funds and authorized the Mayor to sign the letter. . PUBLIC HEARINGS Public Hearing Review of Engineering Survey Results and Establishment of Speed Limits for Central Parkway, Gleason Drive, North and South Dublin Ranch Drive, Signal Hill Drive, Bent Tree Drive and Fallon Road DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 307 DRAFT 7:15 p.m. (6.1 800-80) Mayor Lockhart opened the public hearing. Public Works Director Melissa Morton presented the Staff Report and advised that the proposed Ordinance would establish speed limits on six public streets for which speed limits have not previously been adopted. F our of the six streets have currently posted speed limits which are not proposed to c~ange. Bent Tree Drive (proposed 30 mph) and Fallon Road between Bent Tree and Signal Hill (proposed 40 mph) do not have currently posted speed limits. Ms. Morton stated that Fallon Road south of Bent Tree Drive is still under construction and recommended surveying when the connection of Fallon Road to Tassajara Road is established in the future. Her presentation included required criteria for police to use radar for speed enforcement. Cm. Sbranti requested additional information on expiration of speed surveys and noted the recommended speed limit for Bent Tree Drive is lower than the 85th percentile speed range indicated on the staff report and requested the rational. Ms. Morton responded that speed surveys expire every five years and that the residential speed limits stay the same to be able to permit enforcement by means of radar without speed surveys. She indicated staff s recommended speed limits are conservative. Councilmember Sbranti requested clarification of Council authority to change speed limits. Ms. Morton clarified that Council has the authority to change speed limits with a majority vote. Vm. Hildenbrand requested the estimated completion date for Fallon Road south of Bent Tree Drive, stating eventually it will be a connection to avoid the freeway and Dublin Boulevard and expressed the need to do another traffic study when construction is completed. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 308 ~~~~ ~~~I~~ ,~, (] I ~fJ; DRAFT Mayor Lockhart stated a definite desire to change the speed limit once construction is complete. Ms. Morton responded some of the improvements are being done now and staff does not recommend opening it until the interchange is complete. However, another traffic study will be done when construction is completed. No comments were made by any members of the public. Mayor Lockhart closed the public hearing. On motion of Cm. Oravetz, seconded by Cm. Sbranti, and by unanimous vote, the Council waived the first reading and introduced the Ordinance establishing speed limits on Central Parkway, Gleason Drive, North and South Dublin Ranch Drive, Signal Hill Drive, Bent Tree Drive and Fallon Road. . Public Hearing P A 06-061 Grafton Station Development A2:reement 7:30 p.m. (6.2 600-60) Mayor Lockhart opened the public hearing. Senior Planner Erica Fraser presented the Staff Report and advised that the City Council would consider a Development Agreement between the City of Dublin and Stanforth Holding Company for the Grafton Station Shopping Center. No comments were made by any member of the public. Mayor Lockhart closed the public hearing. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 309 DRAFT On motion of Vm. Hildenbrand, seconded by Cm. Sbranti, and by unanimous vote, the Council waived first reading and introduced the Ordinance approving a Development Agreement between the City of Dublin and Stanforth Holding Company. . UNFINISHED BUSINESS Approval of Cooperative Agreement with East Bay Regional Park District and the City of Pleasanton Regarding Funding for the Preparation of Plans, Specifications and Estimates for the Construction of the Alamo Canal Trail under 1-580) 7:29 p.m. 7.1 (600-40) Public Works Director Melissa Morton presented the Staff Report and advised that The East Bay Regional Park District, in collaboration with the Cities of Dublin and Pleasanton, is proposing to administer the preparation of plans, specifications and estimate for the construction of the Alamo Canal Trail under 1-580. The Cooperative Funding Agreement will formalize the reimbursement of funds between the three agencies. Ms. Morton spoke on the next phase to design the project to construct a segment of trail under 1-580 that would connect the Alamo Canal Trail in Dublin with the Pleasanton trail south of the 1-580, including estimated project costs. Mayor Lockhart commented on the benefits of working regionally and on providing bicycling access to all residents. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 310 DRAFT On motion of Vm. Hildenbrand, seconded by Cm. Schultz, and by unanimous vote, the Council adopted RESOLUTION NO. 148 - 07 APPROVING COOPERATIVE FUNDING AGREEMENT AMONG THE EAST BAY REGIONAL PARK DISTRICT, THE CITY OF DUBLIN AND THE CITY OF PLEASANT ON : FUNDING THE PREP ARA TION OF PLANS, SPECIFICATIONS AND ESTIMATES FOR THE ALAMO CANAL TRAIL UNDERCROSSING AT INTERSTATE HIGHWAY 580 . NEW BUSINESS Voting Direction to the City's Designated Voting Delegate at the Upcoming Annual Business Meeting, September 8, 2007 Regarding the Issue of Continuing Support for the California Cities Grassroots Network Pro2:ram. 7:30 p.m. (8.1 140-20) Assistant City Manager Joni Pattillo presented the Staff Report and requested Council authorize staff to send the League of California Cities notification as to the City's designated Voting Delegate and provide direction as to the City's position on whether or not to continue the California Cities Grassroots Network Program. This item will be voted on at the League of California Cities Annual Business Meeting on September 8, 2007, in Sacramento California. Councilmember Sbranti will be in attendance and is the Council's Designated Voting Delegate. Ms. Pattillo provided information on the Grassroots Network Program, including establishment, funding, sunset date of reauthorizing the program by no later than December 31, 2007, and accomplishments of the Program. She stated the upcoming vote will decide if the Program continues and it will be reviewed on an annual basis by the League Board of Directors to gauge its effectiveness. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 311 DRAFT Cm. Sbranti indicated he is in support of continuing the Program and is looking for Council direction because it requires a commitment of city funds. He clarified he would not be attending the entire conference, but would be in attendance at the business meeting to vote on September 8, 2007. Mayor Lockhart and Councilmembers Scholz, Oravetz and Hildenbrand spoke in support, citing benefits of the Grassroots Network Program. On motion of Cm. Oravetz, seconded by Vm. Hildenbrand, and by unanimous vote, the Council authorized Staff to send the League of California Cities notification of the City's Voting Delegate, Cm. Tim Sbranti, and Alternate, Cm. Tony Oravetz, and provided direction to support continuance of the Grassroots Network Program on the upcoming vote at the League's Annual Business Meeting on September 8, 2007. . OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 7:36 p.m. (9.1) Hacienda Incident at the Regal Cinema Cm. Scholz referenced the Hacienda incident and requested information on how much actual police and county coverage was provided at the theater on Friday, July 27th.. Mayor Lockhart also requested a report on exactly how much police coverage was provided at the theater on July 27th. She indicated Friday night is a very busy night and asked if the new police officers will be available to patrol that area. City Manager Ambrose responded that he will check the incident report to determine what type of coverage was provided at the time of the incident and report back. He stated two regular officers are assigned to the theater and that the Council had authorized new police positions but they have not been hired yet. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 312 DRAFT Police Commander Thuman responded to Council concerns, stating a partnership has been established with Colliers International to provide a safe environment at the complex and there is an excellent level of staffing with extra personnel on Friday and Saturday night. He acknowledged that from time to time there has been a group of youth visiting with conduct less that desirable, but that the police have worked with the property management level to draft a code of conduct which provides a certain amount of leverage. He is not aware of the July 27th incident but will follow-up and report back. League of California Cm. Scholz stated the sessions at the meeting were very valuable and she learned many things. She asked if the City of Dublin is a member of the National League of Cities. Vm. Hildenbrand stated she would like to receive information regarding the National League of Cities. She commented that California is not well represented, considering the size of the State. Cm. Sbranti commented that a big presentation was made at the League of California Cities encouraging membership. Mayor Lockhart responded the City is not a member but that Councilmembers could attend without being a member. She stated conferences are usually on the east coast in November or during March. City Manager Ambrose will report back with costs and other information associated with the National League of Cities. Cm. Sbranti reported on a presentation he attended on opportunities provided for the Youth Advisory Commission to become more involved in their community; specifically on issues related to youth or incidents involving problems of young people. Vm. Hildenbrand spoke in support of expanding the scope of the Youth Advisory Commission. Mayor Lockhart also spoke in support of expanding the scope of the Youth Advisory Commission and stated she would like to hear more about opportunities for the youth to become more involved in the community. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 313 DRAFT Vm. Hildenbrand reported on a disaster preparedness session she attended and on legislation requiring cities to have a plan for animals. She learned a lot on recovery and census of animals and working with County Fair Grounds to shelter animals. City Manager Ambrose stated he would review the legislation and report back. Mayor Lockhart and Councilmembers Hildenbrand, Oravetz, Scholz and Sbranti spoke on the success of the Dog Park opening and on bringing the community together. Cm. Oravetz thanked the City of Dublin Fire and Police Department for their response and professionalism at the August 6th fire and thanked neighbors who assisted. Mayor Lockhart commented on attending the Rotary luncheon and thanked the Rotarians and on attending the 100 Club dinner to benefit families of fallen police officers. She also indicated her interest in a survey to determine the location of seniors who may need assistance in the event of a disaster City Manager Ambrose announced that on Monday, August 6th, an open house was held to educate the community on the Light Brown Apple Moth and on plans being implemented to insure eradication. He encouraged citizens to cooperate with the Department of Food and Agriculture and the County Agricultural Commissioner's Office and allow them on their property to install and remove twist tie dispensers, as appropriate. He referred the public to the toll-free pest hotline at (800) 491-1899 if they have questions Mayor Lockhart and Councilmembers discussed areas affected, how the twist ties work and on plans being implemented to insure eradication. Cm. Sbranti asked how many cities have this problem? Mayor Lockhart responded the City of Danville has implemented plans to Insure eradication. City Manager Ambrose announced the Outdoor Movie Night this Friday, August 10th. DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 314 DRAFT The meeting was adjourned at 8:05 p.m. to a closed session for I)Conference with Real Property Negotiators, II)Conference with Legal Counsel-Anticipated Litigation and III) Conference with Labor Negotiators. . ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8:40 p.m. in memory of our fallen troops. Minutes prepared by Interim City Clerk Carolyn Parkinson. Mayor ATTEST: Interim City Clerk - DUBLIN CITY COUNCIL MINUTES VOLUME 26 REGULAR MEETING August 7, 2007 PAGE 315