HomeMy WebLinkAbout8.3 Neighborhood Sq Area G
CITY CLERK
File # D[{][Q][QJ-~~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 4, 2007
SUBJECT:
Award of Contract for Area G Neighborhood Square
Contract #07-08
Report Prepared by Herma Lichtenstein, Parks and Facilities
Development Manager
ATTACHMENTS: 1)
2)
RECOMMENDATION: /J /1)
l'f 2)
~.
Resolution of Award
Budget Change Form
Adopt Resolution awarding Contract #07-08 to Valley Crest, Inc.
Approve Budget Change
FINANCIAL STATEMENT:
Total Park Bid (CIP Project #95640)
10% Contingency
Total
Available Park Improvements Budget
Budget shortfall
$773,741
$77.374
$851,115
$820,000
($31,115)
$151,435
$15,144
$166,579
$138,275
($28,304)
Total Trailer Relocation Bid (CIP Project #93462)
10% Contingency
Total
Available Trailer Relocation Improvements Budget
Budget shortfall
In order to award the bid plus a 10% contingency an additional appropriation will be required from the
Public Facility Impact Fee Fund Reserve for $31,115 (Neighborhood Square) and the General Fund
Reserve for $28,304 (Trailer Relocation).
DESCRIPTION: As approved in the 2006-2011 Capital Improvement Program,
design work for the 2-acre Neighborhood Square in Dublin Ranch Area G began in Fiscal Year 2006-2007
and construction is scheduled to be complete in Fiscal Year 2007-2008. At its meeting of July 7,2007 the
City Council authorized Staff to advertise for bids for the Area G Neighborhood Square.
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COPY TO: Callendar Associates, Valley Crest Landscape Development
Page 1 of2
ITEM NO.
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ALTERNATE #1 (TRAILER RELOCATION PROJECT # 93462):
As part of the Area G Neighborhood Square project the City will have to relocate the Building Inspectors
trailers currently located on the northwest comer of the park site, to the Future Study Area of the Fallon
Sports Park Site. It is anticipated that the trailers will remain at this site for as long as ten years and the
improvements necessary to relocate the trailers reflect this duration. Relocation of the trailers is critical to
the park project moving forward. Staff prepared an Alternate as part of an addendum to the Area G
Neighborhood Square request for bid to include the site work at the Fallon Sports Park as part of the
project. This part of the project is being funded by a separate CIP.
BID RESULTS:
After a nearly four week bid period, on August 27, 2007 the City received bids from; Valley Crest, Inc,
White Oak Landscape, Inc, and Robert A. Bothman. The results are as follows:
.
Company
Valley Crest, Inc
White Oak Landscape
Robert A Bothman
Base Bid
$773,741
$752,079
$879,348
Alternate #1
$151,435
$189,348
$191,000
Total Base Bid + Alt. #1
$925,435
$941,427
$1,070,348
As discussed in the financial statement above, the low bid exceeds the available budget for the park
improvements (Project #95640) by $31,115 and the available budget for the trailer relocation
improvements (Project #9342) by $28,304. These reflect the bid amount including the 10% contingency.
In order to award the contract, an additional appropriation is necessary.
RECOMMENDATION: It is the recommendation ofStaffthatthe City Council adopt the resolution
in Attachment 1 awarding the contract to Valley Crest, Inc. It is also recommended that the City Council
approve the Budget Change, Attachment 2.
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RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
**********
AWARDING CONTRACT NO. 07-08
AREA G - NEIGHBORHOOD SQUARE
TO
VALLEY CREST LANDSCAPE DEVELOPMENT
WHEREAS, the City of Dublin did, on August 27, 2007, publicly open, examine and declare all
sealed bids for doing the work described in the approved Plans and Specifications for Contract No. 07-08,
which Plans and Specifications are hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents.
NOW, THEREFORE, BE IT RESOLVED that the City Council ofthe City of Dublin does
hereby award Contract No. 07-08 to the lowest responsible bidder therefor, to wit, Valley Crest
Landscape Development, at a base bid of Seven Hundred Seventy Three Thousand, Seven Hundred and
Forty One ($773,741) and Alternate #1 at One Hundred Fifty One Thousand Five Hundred ($151,435) the
particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED, this 4th day of September, 2007.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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ATTACHMENT #1 (!
CITY OF DUBLIN
BUDGET CHANGE FORM
~~oZ
CHANGE FORM #
New Appropriations (City C~uncil Approval Required):
Budget Transfers:
~ From Unappropriated Reserves (Fund)
($31,115 Fund 310 Pub Facility / $28,304 General Fund)
From New Revenues
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Public Facility Fee Fund Reserve
Name: Public Facility Fee Fund I Area G
Neighborhood Square Project I Improvements
$31,115
Account
Name:
Account #: 310.95640.750.050
Name:General Fund I Inspector Trailers
Relocation Project I Improvements
$28,304
Account #:
Name:
Account #: 001.93462.750.050
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
Fin Mgr/ASD:
Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: To fund construction of the Area G Neighborhood Square and
the Trailer Relocation Projects based the bid awarded and a contingency.
City Manager:
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Date: e~ ~ ry le7
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As Approved at the City Council Meeting on: Date: 9/412007
Mayor:
Date:
Signature
Posted By:
Date:
Signature
formslbudgchng
ATTACHMENT #2