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Home My WebLink AboutItem 6.3 PoliceServiceActivitiesFees e . CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 26, 1993 SUBJECT: PUBLIC HEARING Adoption of new fees related to the following Police Service activities: 1. criminal Background Check Fee 2. Towed and stored Vehicle Release Fee 3. Fix-It Ticket Sign-Off Fee Report by: James W. Rose, Chief of police Proposed Resolution Other Entity Fee comparison Chart EXHIBITS ATTACHED RECOMMENDATION : 1 . ,~v<V ~: 4. 5. 6. Open pUblic Hearing Receive Staff Report Receive Public Testimony Close Public Hearing Deliberate Adopt resolution approving the new fees related to Police Service activities. FINANCIAL STATEMENT : These fees will generate an estimated $9,275.00 to $14,800.00 per year in revenue. DESCRIPTION: Dublin Police Services has identified three service areas that directly benefit the requesting party. There are currently no fees for these labor intensive services. These services include Criminal Background Checks, Release of Towed and Stored Vehicles, and Fix-it Ticket sign-offs. At the city Council meeting of March 22, 1993 the city Council indicated that it was interested in pursuing charging fees for these services. CRIMINAL BACKGROUND CHECKS The Dublin Police services Records section annually processes about three hundred (300) requests from various government agencies to conduct local criminal background checks on potential employees. These requests are received at the front counter during regular business hours and by mail. It is estimated that each records check takes a clerical person from ten (10) - twenty (20) minutes to complete. This process includes checking computer systems, card file systems and if necessary report files to obtain the requested information. A request received by mail requires about ten (10) additional minutes to prepare a response letter. To conduct a record check received by mail costs the City about $10.00 in direct costs. No other city in the county currently charges for conducting background checks for government agencies. Alameda County Consolidated criminal Records charges a fee of $2.00 per name and $ .50 per alias, with an additional fee of $25.00 per criminal history printout. ITEM No._6. '7 COPIES TO: .- CITY CLERK FILE I \ ,~, BI (JH'?lo I e . To offset the costs associated with background checks it is proposed that the city of Dublin establish a $12.50 fee, per name, for each background check conducted. This includes the city's 25% indirect cost determination; which covers operating supplies, supervision, equipment, building expenses, etc. Police agencies conducting background checks on potential pOlice candidates are exempt from this fee. This will generate about $3,750.00 in additional revenue, annually. TOWED AND A'IYlRRn VEHIM.R DRY.'RA..qE In 1992 Dublin police Services ordered one hundred forty-two (142) vehicles towed and stored from city streets for a variety of reasons; such as being abandoned, being unsafe, or when the driver was arrested. Of these vehicles, the registered owners recovered about 50% and the rest were disposed of as "junk" by the various towing/storage companies. It is estimated that a similar number will be towed and stored in 1993. police services sends a letter to the registered owner of each towed vehicle advising him/her which contract towing/storage company is storing the vehicle. The registered owner is also informed that she/he must obtain a release for the vehicle from the police Department prior to picking up the vehicle. This release is necessary to ensure the Police Department that the registered owner has corrected the problem(s) that resulted in the vehicle being towed. It is estimated that it takes clerical staff about twenty (20) minutes to generate :the letter to the registered owner and to handle the subsequent personal contact. An officer must formally authorize the release of the vehicle, which normally requires that the officer be recalled to the police Building from patrol duties. This averages about twenty (20) minutes of officer time per vehicle release. It costs the city about $20.00 in direct costs to provide this service. A sampling of other cities revealed that The Ci ty of Oakland charges $35.00, The city of Fremont charges $43.00 and The city of Pleasanton charges $12.00 for each vehicle release. All of these agencies indicated they expected these fees to increase in the near future. To offset the cost of this special service it is proposed that The city of Dublin establish a $25.00 fee to process each vehiole release. This inoludes the city's 25% indirect cost determination; which covers operating sup~lies, supervision, equipment, building expenses, etc. It is est1mated that this will generate between $1,775.00 (estimate for 71 vehicles released) and $3,550.00 (estimate for 142 vehicles being released) in additional revenue per year. e . FIX-IT TICKET SIGH-OFF Dublin Police Services annually signs off about five hundred (500) tickets for vehicle owners who are cited for mechanical/equipment violations. It is estimated that about 50% of these citations were issued by other law enforcement agencies and that three hundred and eighty of the citations were signed off during business hours at the Civic Center. This usually requires about twenty minutes of an officer's time, as he/she has to leave his/her duty in the field to inspect the vehicle and sign off the ticket. Per citation, it costs the city of Dublin about $12.00 in direct costs to provide this service. Livermore, Pleasanton, San Ramon, and Fremont Police Department staff were contacted and advised that none of their cities were currently charging to sign off equipment citations. All of these agencies are working on establiShing fees and procedures to charge for the service in the future. Manteca Police Department charges $7.50 to sign off fix-it tickets issued by other agencies. To offset the cost of this special service it is proposed that The city of Dublin establish a $15.00 fee to sign off mechanical/equipment related citations. This includes the city's 25% indirect cost determination; which covers operating supplies, supervision, equipment, building expenses, etc. Depending upon whether the City charges for signing off only citations issued by other agencies or all citations, the revenue generated may range from $3,750.00 - to $7,500.00. o. e e RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ******************* AMENDING EXHIBIT NO. 1 OF RESOLUTION 96-84 ADOPTING FEES FOR CERTAIN MUNICIPAL SERVICES WHEREAS, Resolution No. 96-84 adopting fees, charges, and bond amendments for certain municipal services was adopted by the city council on August 21, 1984; and WHEREAS, a review of charges for police Services was performed; and WHEREAS, a review of costs invol ved to conduct criminal background checks, release towed and stored vehicles, and sign-off mechanical/equipment citations was conducted; and . WHEREAS, as required by state Law, the City Clerk published twice the notice of the public hearing to consider an adjustment to fees and provided a notice to interested parties; and WHEREAS, a pUblic hearing was held by the City council on April 26, 1993; and WHEREAS, the Cit~ desires to modify the fee schedule for certain municipal serV1ces. NOW, THEREFORE, BE IT RESOLVED that the city council of the City of Dublin does ~ereby approve amendments to Exhibit 1 Police services Fees and Charges as follows: criminal Background Check Fee Towed and Stored Vehicle Release Fee Fix-it Ticket Sign-Off $12.50 per name $25.00 per vehicle release $15.00 per citation PASSED, APPROVED AND ADOPTED this 26th day of April, 1993. AYES: NOES: ABSENT: ABSTAIN: MAYOR ATTEST: CITY CLERK ... e . OTHER ENTITY FEE COMPARISON AGENCY TICKET SIGN-OFF Dublin (Present) Dublin (Proposed) oakland Fremont Livermore Pleasanton San Ramon Manteca Alameda County BACKGROUND VEHICLE CHECK RELEASE $ 0 $ 0 12..50 25..00 0 35.00 0 43.00 0 0 0 12.00 0 0 0 20.00 2.00/name 50.00 .50/alias 25.00/criminal history printout $ 0 15..00 o Pending Pending Pending Pending 7.50 o