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HomeMy WebLinkAboutItem 4.8 AgreemntSanRamon 85-7AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 11, 1985 SUBJECT: 85-7 San Ramon Road/San Ramon Valley Boulevard and Alcosta Boulevard Traffic Signal Agreement EXHIBITS ATTACHED: RECOMMENDATION: 1) Agreement; Letter from City of San Ramon dated March 1, 1985 Authorize Mayor to execute Agreement Authorize City Engineer to commence design of the signal project FINANCIAL STATEMENT: Estimated design and construction costs for this project is $130,000. The entire cost of this project would be borne by the City of Dublin as opposed to 50% as was identified in the 1984-85 budget. The City would not incurr any future costs associated with the maintenance, energy or future replacement of the signal. DESCRIPTION: In accordance with City Council direction, at its meeting of February 25, 1985, the city Staff have met with the City of San Ramon Staff and worked out the attached draft agreement for construction, and future maintenance of the traffic signal, at the intersection of San Ramon Road/San Ramon Valley Boulevard and Alcosta Boulevard. In accordance with that agreement the City of Dublin would pay for 100% of those costs associated with the construction of the signal system, with the City of San Ramon paying maintenance and energy costs along with all future signal replacement costs. It is recommended that the City Council authorize the Mayor to execute the attached agreement and further authorize the City Engineer to commence design of this project. ITEM NO. ~- ~ COPIES TO: Jim Robinson AGREEMENT FOR THE INSTALLATION AND MAINTENANCE OF A TRAFFIC SIGNAL SYSTEM AT THE INTERSECTION OF SAN RAMON ROAD/ SAN RAMON VALLEY BOULEVARD AND ALCOSTA BOULEVARD THIS AGREEMENT is made and entered into this day of , 1985, by and between the City of Dublin, a municipal corporation, hereinafter referred to as "Dublin" and the City of San Ramon, a municipal corporation, hereinafter referred to as "San Ramon" WI TNE S SETH: WHEREAS, since the intersection of San Ramon Road/San Ramon Valley Boulevard with Alcosta Boulevard is partially within both Cities; WHEREAS, a traffic signal system is warranted at that intersection; NOW, THEREFORE, based on the foregoing understandings, Dublin and San Ramon agree as follows: mutual 1. Traffic signal parameters. a. Signal equipment shall be placed in its ultimate locations as much as possible given the existing conditions and right-of-way. b. A raised traffic island is to be provided only for protection of signal poles or for pedestrian refuge. Left turn bays shall be striped. c. Signs shall be reflectorized on aluminium blanks. d. Striping in San Ramon shall be thermoplastic. e. A signal interconnect conduit and cable shall be provided to the Cal-Trans signal at 1-680 and Alcosta Boulevard. f. The system shall be to State standards as modified by San Ramon standards with 8 phase capacity and the capability to interface with the Cal-Trans signal system. 2. Responsibilities of Dublin. a. Dublin shall be responsible for 100% of the costs associated with the construction of the traffic signal system at the intersection of San Ramon Road/San Ramon Valley Boulevard and Alcosta Boulevard. Costs to be borne by Dublin include but not be limited to: design, the contract for construction of the traffic signal system, construction administration, and primary project inspection. Dublin shall also be responsible for those costs incurred by San Ramon related to plan and specification review and on-site review of the traffic signal system. b. In the future, should Dublin make improvements to that portion of San Ramon Road lying within its jurisdiction, which would require modifications to the ~raffic signal at the intersection of San Ramon Road/San Ramon-Valley Boulevard and Alcosta Boulevard, the cost of the signal modification would be borne by Dublin. 3. Responsibilities of San Ramon. a. Once the traffic signal system has been constructed, inspected and accepted by both Dublin and San Ramon, San Ramon shall be responsible for 100% of the future costs associated with the traffic signal at the intersection of San Ramon Road/San Ramon Valley Boulevard and Alcosta Boulevard. San Ramon's costs shall include utility costs, maintenance, signal damage repair, modification or upgrading of the signal system and replacement of the signal at such time that replacement is warranted. -1- b. In the future, should San Ramon make improvements to that portion of San Ramon Valley Boulevard or Alcosta Boulevard lying within its jurisdiction, which would require modifications to the traffic signal at the intersection of San Ramon Road/San Ramon Valley Boulevard and Alcosta Boulevard, the cost of the signal modification would be borne by San Ramon. 4. Quality of Maintenance. San Ramon shall, for such period of time at San Ramon Road, San Ramon Valley Boulevard and Alcosta Boulevard continue to be used as public streets, maintain the signal system at a level equal to that provided to the other signal systems within San Ramon. San Ramon agrees to maintain said signal systems in a safe manner by use of either its own personnel and equipment or by contracting for such maintenance. 5. Arbitration. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgement upon the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. 6. Indemnity. a. San Ramon shall defend, save harmless and indemnify Dublin, its officers, agents and employees from all liabilities and claims for any fines, penalties, or damages of any type from any cause whatsoever arising from or connected with the maintenance of the signal system provided for by this agreement. b. Dublin shall defend, save harmless and indemnify San Ramon, its officers, agents and employees from all liabilities and claims for any fines, penalties, or damages of any type from any cause whatsoever arising from or connected with the installation of the signal system provided for by this agreement. THIS AGREEMENT is first above written. ATTEST: entered into as of the day CITY OF DUBLIN and year City Clerk APPROVED AS TO FORM: By Mayor City Attorney ATTEST: City Clerk APPROVED AS TO FORM: CITY OF SAN RAMON By Mayor City Attorney -2- ity of San Ram ., 2222 Camino Ramon San Ramon, California 94583 (415) 838-2424 March 1, 1985 PECI::IVED CiTy OF DUBLIN Rich Ambrose, City Manager City of Dublin 7051 Dublin Blvd Dublin, CA 94568 Dear Rich: At its regular meeting of February 26 the "City Council of the City of San Ramon approved in concept the proposal to share the construction and maintenance of the Alcosta/San Ramon Valley Boulevard signal on the following formula; that the City of Dublin would pay for 100% of the construction cost for signal improvements for the four legs at Alcosta:and San Ramon Valley Boulevard and that the City of San Ramon would pay 100% of the cost of maintenance and utilities. · The approval of this formula in concept is predicated upon the acceptance of a development plan and agreement mutually acceptable to both cities for the construction of the signal improvements. I would suggest that both Lee Thompson and Marc Goto meet as soon as possible to prepare a proposed plan and agreement for our respective City Attorneys review so that this agreement can be finalized. · Your cooper~¥ion and assistance in re'a~hing agreement on funding these important improvements is greatly appreciated. SincerelY. m Robinson ~ ~City'Manager:~ ~' JR/jm cc: Marc Goto