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Home My WebLink About4.06 Devany Square CO CITY CLERK File # D~[Q][Q]-[3J[Q] AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 6,2007 SUBJECT: Devany Square Consultant Services Change Order Report Prepared by Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1) 2) Proposal Cost Information Proposed Change Order RECOMMENDATION: ~ Approve Change Order #2 for Additional Services FINANCIAL STATEMENT: Original Contract for Design Services Change Order # 1 Proposed Change Order #2 $76,508 $6,674 $5,727 Total Revised Contract Amount $88,909 Sufficient funds are available within the project budget DESCRIPTION: On October 3, 2006 the City Council approved an Agreement with Callander Associates Landscape Architecture Inc. to complete design services for Devany Square (formally known as Area G Square). The scope of work included design related services through the project's bidding process and limited construction administration services. Staff is seeking additional services through the construction phase ofthe project. The services that Callander Associates Landscape Architecture Inc. will provide beyond the original agreement include site visits, attendance at project meetings and issuing clarification sketches to ensure design intent is met. Further detail is provided on Attachment 1. RECOMMENDATION: It is the recommendation of Staff that the City Cou~cil approve the Change Order #2 for Callander Associates Landscape Architecture Inc. in the amount of$5,727. ------------------------------------------------------------------------------------------------------------- COpy TO: Callander Associates Landscape Architecture Inc. Page 1 of: t ITEM NO. 'fb G:\COUNCIL\Agenda Statements\2007\1 I -6 Devany Square CA Services. doc ltfJ Lf- C a" and e rA s S 0 cia t e S Landscape Architecture, Inc. Via First Class Mail September 18,2007 ADDITIONAL SERVICES AUTHO~liATION #2 TO: Ms. Rosemary Alex City of Dublin . 100 Civic Plaza Dublin, CA 94568 // Phone: Fax: (925) 833-6646 . (925) 833-6651 / RE: DUBLIN NEIGI;tBORHOOD SQUARE/additional constructi9n administration services . . The recently named/Devany Square is about to start construction. We have prepared the following proposaVfor additional construction administration services to supplement services currently under c1ntract in order to meet your proposed scope. The following a~ditional services will be provided on this project in accordance with our agreement datE(d .October 3, 2006 and are considered an amendment thereto: Scope i Task 1 - Con~truction Administration During consitruction of DevanySquare, ~allander Associates will provide construction administratIon services to support City Inspectors. Services may include the following upon City request. I a. Review shop drawings and submittals required by technical specifications (under original contract). b. Assist City in responding to contractor requests for information (under original contract). c. Attend pre-construction meeting. J I -lD -01 4. /.p ATTACHMENT 1 -5 i] Seventh AV;::;ill,ir~: 11 180 Sun Center Drive. Suite 1 O~l Landscape /\{'chiteclurp Petl::f L C.jiiander, /\SL.\ PnncipJi San rViat8o, C;:\ 9l+40-f-"~25J f<ancno Cordova, CA 9S67CHS r 07 :JfUdrl Design J\ 1\J'Iark Slrchrei", ASU\. Principal T 650.375.13 j 3 T 'j! 663 J 13 1 2 Land Planning Brian G. Fletch':'f, i\5l.J\ Principal Erik Srnith, /\SLJ\, Pirncipul 8enjamin VV. V\Joodside,'ASU\.. PrinCipal F 650.:\44.3290 c 916.635.9153 Park and Rt.::creation Pldnnin~~ WVIf\/V. (3 j i and e ra SSO( ia tes. co no vv'.;\.\ '1./. Cd! la n de r .associ a tes. co m Envii"OnfTlental Planning Additional Se,vice, AuU,,,,ization #2 /). ~ if RE: DUBLIN NEIGHBORHOOD SQUARE/additional construction administration services September 18, 2007 Page 2 d. Attend on-site construction review meetings during construction to assist City !:nJipeetion- staff (total of 10, four meetings under original contract, 6 per this Additional-5ervices Authorization); submit written field reports. /' // e. Issue clarifications, sketches, _or changes as necessary. .. f. Attend substantial completion walk-through and prep~ref)unch list (per original contract). g. Attend final completion walk-through at end of m!,un'tenance period (per original contract). Compensation Fees (based on the following estimate) Callander Associates (hourly, with an allowance of) . Task 1............................ ./.'................................ ..... .................. $5,347 Reimbursable expensesand surcharges (allowance of): ............$380 Total Estimated COIppensation . ..:..... ......... ~. ............................................................. $5,727 Schedule Callander Associates will proceed to commence the above services upon receipt of a signed copy of this authorization. Signatures Landscape ArchitE:~tt Agreed and authorized to proceed for the City of Dublin.: I tl!I~pal Callander AssoCiates Landscape Architecture, Inc. ~~7 , I date (authorized representath:tU! date 06062ASA#2 -9-18-07 .doc @ copyrighted 2007 Callander Associates Landsci1pe Architecture, Inc. ~~ Lt CITY OF DUBLIN CONTRACT CHANGE ORDER NO.2 PROJECT: Devany Square (formally known as Area G Neighborhood Square) TO: Callander Associates Landscape Architecture, Inc. PAGE 1 OF 1 AGREEMENT DATED: October 3, 2006 Between Callander Associates Landscape Architecture and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This change order is not effective until approved bv the City Manager Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: The City of Dublin 1. Callander Associates Landscape Architecture, Inc. for a total not to exceed $5,727 based on their scope of work dated September 18, 20Q7 for additional construction administration services (attached hereto). COST INCREASE: $5,727 SUBMITTED BY: ~vtJoSl 10 -L'1--oJ iane Lowart Date Parks and Community Services Director APPRO~;f RECOMMENDED BY ~~0J~~)d7 Richard C. Ambrose Date City Manager APPROVED BY Janet Lockhart Mayor We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for any and all cost and time impacts resulting from this change order. . Consultant: Callander Associates Landscape Architecttire, Inc. By Title Principal . A TT ACHMENT 2 DATE: PROJECT NAME: CIP#: CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: , CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM 10/26/2007 Devany Square (formally Area G) 95640 2 85% Callander Associates Landscape Architecture Inc. $76,508 CONTRACT CHANGE ORDERS: CHANGE ORDER #01 Trellis and DSRSD CHANGE ORDER #02 Construction Administration TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDATION: SIGNATURE: APPROVED DENIED / ~~~ Supervising Dept Head AMOUNT 6,674.00 5,727.00 12,401.00 3,916.17 9,316.54 6,577.68 . 2,167.03 10,312.83 4,362.77 10,784.34 7,632.89 6,465.60 2,120.02 13,409.32 77,065.19 CONTRACT CHANGE ORDERS: PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 /' APPROVED DENIED ~ City Manager $12,401.00 $88,909.00 $ 41,028.19 $88,909.00 $47,880.81 APPROVED DENIED ~'f AMOUNT Mayor ATTACHMENT #2