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HomeMy WebLinkAboutItem 4.04 LibraryAddlHrsAgmt ;, e e CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 9, 1993 Agreement with Alameda County for Additional Hours of Library Service Report by Diane Lowart, Recreation Director EXHIBITS ATTACHED : ~. Draft Agreement /7 ~ ~B. Resolution Approving Agreement RECOMMENDATION ~:()}: / Authorize Mayor to Execute Resolution FINANCIAL STATEMENT: Cost to the City for Fiscal Year 1993-94 is $165,000; sufficient funds are available. SUBJECT : DESCRIPTION : For the past ten years, the City of Dublin has contracted with the County of Alameda for additional hours of library service at the Dublin Branch Library. Over the years that the contract has been in effect, the hours have increased from seven hours per week during Fiscal Year 1983-84 to 19 hours per week during Fiscal Year 1992-93. For Fiscal Year 1993-94, the City Council approved $165,000 in funding for additional hours of service at the Dublin Branch Library. However, at the time that the budget was adopted, the total number of hours that would be funded by $165,000 had not yet been finalized due to potential service reductions being considered by the Alameda County Library. The County of Alameda has since finalized the 1993-94 budget and the funding approved for the county Library System has been reduced by approximately 43%. This has resulted in a reduction of over 50% in open hours at the Alameda County Libraries. The County funded hours at the Dublin Branch Library are as follows: Sunday closed Monday closed Tuesday Ipm-8pm Wednesday closed Thursday 10am-6pm Friday closed *Saturday 9am-12:30pm *twice a month on alternating Saturdays In addition to reduced hours at all County Libraries as a result of budget cuts, the services provided at the libraries are also being reduced. For example, purchase of library materials has been reduced and reductions in library staff may result in the elimination or reduction of many of the services traditionally provided by the' Library, i.e. telephone reference service, special children's programs and interlibrary loan service. As shown in the attached contract agreement (Exhibit A), the County has proposed that the following hours be funded from the City'S contribution of $165,000: seven (7) additional hours each Monday, excluding County observed holidays, from 1:00 p.m. to 8:00 p.m.; five (5) additional hours each Wednesday, excluding County observed holidays, from 1:00 p.m. to 6:00 p.m.; and three and a half (3.5) additional hours alternate Saturdays, excluding County observed holidays, from 9:00 a.m. to 12:30 p.m. As proposed, the City would be funding an average of 13.75 additional hours of library service per week. Thus, the Dublin Branch Library would be open 30.5 hours per week as follows: ' Sunday closed Monday lpm-Spm Tuesday 1pm-8pm Wednesday lpm-6pm Thursday 10am-6pm Friday closed Saturday 9am-12:30pm --------jf/--,lr------------------------------------------------------ ITEM NO.~ COPIES TO: Alameda County Library --- ~- ....~- C I T Y C L E R [.( FILE DZlp'Gt.Jia1 e e The proposed contract agreement or the County has the option to in the event that there are funding. It is the recommendation of Staff that the City Council adopt the resolution in Exhibit B which approves the contract with the County of Alameda for additional library services. includes a provision whereby the City terminate or renegotiate the contract changes in the amount of available , e - CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES INTENT WHEREAS. current funding level for County Library services prevents increasing the number of open hours per week at the Dublin Branch of the Alameda County Library system. and WHEREAS. the citizens of Dublin wish to have the Dublin Branch Library open more than the County funded hours per week, and WHEREAS. the members of the Dublin City Council have authorized funding for the increases in staffing and utility costs required to open the Dublin Branch an average of 13.75 additional hours for a total of 30.5 open hours per week; therefore. The City of Dublin and the County of Alameda agree to provide an average of 13.75 additional hours per week of Library services at the Dublin Branch of the Alameda County Library system subject to the following terms and conditions. TERMS AND CONDITIONS 1) Effective Dates: This contract will be in effect from July 1, 1993 to June 30, 1994. 2) Services Described: The County of Alameda agrees to provide an average of 13.75 additional hours of library services at the Dublin Branch Library from July 1, 1993 through June 30, 1994 as follows: seven (7) additional hours each Monday. excluding County observed holidays. from 1:00 p.m. to 8:00 p.m., five (5) additional hours each Wednesday, excluding County observed holidays, from 1:00 p.m. to 6:00 p.m. and three and a half (3.5) additional hours alternate Saturdays, excluding County observed holidays. from 9:00 a.m. to 12:30 p.m. 3) Payments: The City of Dublin agrees to pay the County of Alameda $165,000 in four (4) quarterly installments as follows: September 30, 1993 - $41,250 December 31, 1993 - $41,250 March 31, 1994 - $41,250 June 30, 1994 - $41,250 4) Extension: All terms and conditions of this contract may be extended, by mutual agreement on a year-to-year basis, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services. 5) Periodic Activity Reports: Activity reports will be provided by the County Librarian to the Dublin City Council. Dublin City Council may request such reports at any time. 6) Option to Terminate or Reneaotiate Contract: This contract is predicated on the assumption that library service levels will remain constant Should any circumstance arise which changes both County Library funding levels and levels of service, either party shall have the right to terminate or renegotiate this agreement by giving at least thirty (30) days written notice. -1- e e 7) Liability: al All S~r~dn~ ~mpldy~d if) th~ performance of such services and functions for City of Dublin shall be County employees. and no City employees as such shall be taken over by the County and no person hereunder shall have any City pension. Civic service. or other status or right. b) The City shall not be called upon to assume any liability for the direct payment of any salary. wages. or other compensation to any County personnel performing services hereunder for the City. or any liability other than that provided for in this agreement Except as herein otherwise specified. the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment c) The County will assume liability and pay cost of defense and hold the City harmless from loss. costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895.2 of the Government Code of the State of California. In addition. when liability arises pursuant to Section 830 et seq., of the Government Code, by reasons of a dangerous condition of public property of the County, the County shall assume liability and pay cost of defense and hold the City harmless from loss, costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees, whether or not arising in the performance of an agreement between the parties hereto. CITY: COUNTY: City Manager CITY OF DUBLIN 100 Civic Plaza Dublin, CA 94568 President, Board of Supervisors COUNTY OF ALAMEDA Administration Building 1221 Oak Street Oakland, CA 94612 IN WITNESS WHEREOF: The parties hereto have executed this agreement the day and year first above written, and County has hereunto caused its corporate name to be signed by its President of the Board of Supervisors, who is hereunto duly authorized the day and year first above written. CITY OF DUBLIN COUNTY OF ALAMEDA Mayor City of Dublin State of California By: President of the Board of Supervisors County of Alameda State of California By: Date: Date: -2- e ATTEST: By: City Clerk APPROVED AS TO FORM By: City Attorney l:\asst\dubcont -3- e By: Clerk of the Board of Supervisors APPROVED AS TO FORM By: County Counsel 4 e e EXHIBIT B RESOLUTION NO. - 93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A CONTRACT WITH THE COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES DURING FISCAL YEAR 1993-94 WHEREAS, the city of Dublin and the Alameda County Library are desirous of providing quality library services to residents of the City of Dublin; and WHEREAS, the current funding level for County Library services prevents increasing the number of open hours per week at the Dublin Branch of the Alameda County Library system; and WHEREAS, the City Council of the city of Dublin wishes to provide additional funds in order that the Library may be open on Monday from 1:00 p.m. to 8:00 p.m., Wednesday from 1:00 p.m. to 6:00 p.m., and alternating Saturdays from 9:00 a.m. to 12:30 p.m.; and WHEREAS, the Dublin city Council has allocated sufficient funds for Fiscal Year 1993-94 to maintain the additional hours of Library Service to the residents; and WHEREAS, the additional Library Library System. County of Alameda has agreed to provide the hours at the Dublin Branch of the Alameda County NOW THEREFORE, BE IT RESOLVED THAT THE City Council of of Dublin does hereby approve the attached Agreement between of Dublin and the County of Alameda for additional Library and further authorizes the Mayor to execute said agreement. the city the City Services PASSED, APPROVED AND ADOPTED this 9th day of August, 1993. AYES: NOES: ABSENT : Mayor ATTEST: City Clerk