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HomeMy WebLinkAbout4.14 Maint & Yard Program Study C~TV CLERK F~le # D[:t;l~{~~ AG[E~[l)A STATEMENT C~TY COIUJNC~l MIEIET~NG DAlE February S, 2008 S UBJECl' Amendment to the Agreement with HKTT ArchItects for Consultmg Services for the Mamtenance Yard ProgrammIng Study Report Prepared by Melissa Morton Public Works Dl~ A 1''f ACflrMENTS 1) 2) 3) Budget Change Form ResolutIOn, together with ExhIbIt "A," Amendment Ongmal Agreement dated August 15,2006 l 1) 2) Approve a Budget Change m the amount of $3,23 7, and Adopt the resolution approvmg the amendment to the agreement wIth HK1T Architects RECOMMENDA TlrON lFKNANC]IAlL ST A l'EMEN'f The ong;nal not-to-exceed amount for thiS Study was $35,000 There were additional costs Incurred to complete the Program Study m the amount of $3,237 A Budget Change for thiS amount IS reqUIred In order to adopt thiS Amendment Jl)ESCR]:JPTION On August 15, 2006, the CIty of Dublm entered mto a Consultmg Services Agreement with HKTT Architects (formerly known as Hardison Komatsu Ivehch & Tucker) for the Mamtenance Yard Programmmg Study The Agreement provided for a programm1Og study 10 order to determ10e personnel needs, functIOns, and mfrastructure demands for a mamtenance yard and office/storage faclhty, mcludmg provIsIon for an Emergency Operations Center (EOC) The CIty CouncIl has Identified the examInation of potential fundmg sources for the deSign and constructIOn of a mamtenance yard as a hIgh pnonty goal The Mamtenance yard Programmmg Study was presented to the CIty CounCIl at the January 15, 2008, meetmg In preparatIOn for that meetmg, additIOnal revIsions to the Study were necessary, WhICh HKIT Architects performed at a cost of$3,237 Staff recommends that the City Counctl 1) approve a Budget Change m the amount of $3,237, and 2) adopt the resolutIon approvmg the amendment to the agreement With HKIT Architects -----------------------------------------------~~------------------------------------------------------------ COPY TO DenniS Okamura, HKIT liTEM NO. 4 '1 Page 1 of 1 G 1CONSUI TANT';IHK1T\agsl amendment 020J08 doc c CKTY OF JlllURLlN lIUJID)(GlEl' CHANGlE FORM 1~1t?/ CHANGE FORM # New AppropnatIons (CIty Council Approval ReqUIred) Budget Transfers _ From Unappropnated Reserves (If Other than General Fund, Fund No - From New Revenues X From Budgeted Contmgent Reserve (10800 799 000) Wlthm Same Department ActivIty Between Departments (CIty CouncIl Approval ReqUIred) Other INCREASE BUDGET ACCOUNT AMOUNT DECREASE:BUDGETACCOUNT AMOUNT' Name General Fund Budgeted Contingent Name General Fund - Maintenance Faclhty Reserve Programnung Study Project - Contract Services $3,237 $3 237 Account # 001 10800799000 (Balance Before thIs transactIon = $54 731) Account # 001 93402 740 000 Name Name Account # Account # Name Name Account # Account # Name Name Account # Account # Name Name Account # Account # ASD/Fm Mgr C?J~.~ 0 Date '/2."1/09> SIgnature REASON FOR BUDGET CHANGE ENTRY Tills project was begun m the prevIOUS fiscal year The 200712008 Budget dId not mclude funds for thIS project The finalIzatIOn of the report occurred rn FIscal Year 2007/08 and reqUires an appropnatIOn to account for the addItIonal work The appropnatIon IS bemg made from a transfer from the Budgeted Contmgent Reserve CI ty Manager ~~ -- Date ~ 3Q J e<i' As approved at the CIty CouncIl Meetrng on Date 2/5/2008 Mayor Date SIgnature Posted By Date SIgnature H ICC rORMSiFOR If budget cia .ge doc Hem. 1t- Lt 111 c9-/J.7oB ~ @ 1J1J @rn[][]~~wTI ~ d '* tt2-- RESOLUTION NO -08 A RESOLUTKON OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********************** APPROVKNG AN AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WKTH HKrr ARCHKTECTS FOR THE MAINTENANCE FACILKTY PROGRAMMKNG STUDY WHEREAS, the CIty CouncIl determmed that IdentIfymg fundmg sources for constructIon of a mamtenance yard IS a hIgh pnonty goal, and WHEREAS, a programmmg study IS reqUired m order to IdentIfy the features of the mamtenance facIlIty and thus the cost of land and constructIon, and WHEREAS, the CIty entered mto a Consultmg ServIces Agreement on August 15, 2006, wIth HKIT ArchItects (formerly known as HardIson Komatsu IvelIch & Tucker) to conduct the programmmg study, and WHEREAS, It has become necessary for changes to be made to the programmmg study, for whIch the Consultant has submItted a proposal that has been deemed appropnate for the scope of work, and NOW, THEREFORE, BE IT RESOLVED that the CIty CouncIl of the CIty of DublIn does hereby approve the amendment to the agreement wIth HKIT ArchItects for consultmg servIces related to the mamtenance yard programmmg study BE IT FURTHER RESOLVED that the Mayor IS authonzed to execute the amendment to the agreement, attached hereto as ExhIbIt "A " PASSED, APPROVED AND ADOPTED thIS 5th day of February, 2008, by the followmg vote AYES NOES ABSENT ABSTAINING Mayor ATTEST CIty Clerk G ICONSUI rANT5lHKlTireso amendment 020508 doc @ 1J1J lA1rnrn~~wTI ~ c 3 ~ 1ft.. EXHHJBKT "A" OF RESOLUTllON -08 AMENDMENT TO AGRJEEMENT BETWEEN CITY OF DlJBIJN AND JH[KIT ARCHKTECfS FOR CONSULTING SERVICES TO PERFORM THE MAKNTENANCE YARD PROGRAMMKNG STUDY WHEREAS, the Clty of Dub 1m (heremafter referred to as "CITY") and HKIT ArchItects, formerly HardIson Komatsu Ivehch & Tucker, (heremafter referred to as "CONSULT ANT"), entered mto an agreement on August 15, 2006, to provIde consultmg servIces to CITY for the Mamtenance Yard Programmmg Study (ProJect), and WHEREAS, a programmmg study IS reqUIred m order to IdentIfy the features of the mamtenance facIhty and thus the cost of land and constructIon, and WJH[EREAS, Consultant has prepared a proposal for completmg the necessary changes to the programmmg study for $3,237 WhICh has been revIewed by the Clty and determmed to be appropnate for thlS task, NOW, THEREFORE, the partIes hereto agree as follows CorrectIOn of On!unal A!!reement The August 15, 2006, Agreement contamed a typographIcal error statmg the date of eXplTatIOn as June 30, 2006 SectIOn 1 1 of the Agreement, Term of ServIces, shall be amended to read "The term of thIS Agreement shall begm on the date first noted above and shall end on June 30,2007, the date of completion spectfied m ExhlbIt A, " ExtenSIOn of Term of A!!reement The term of the Agreement shall be extended from July 1,2007, to February 29,2008 Increase CompensatIOn Allowed under A!!reement The total contract amount IS Increased by $3,237 to amend the study and the appurtenant drawmgs to a total cost of $38,237 CITY OF DUBLIN ATTEST Mayor HKlT ARCHITECTS CIty Clerk Denms Okamura, VIce Presldent Date ooaffilJ fA 0 To the ResolutIon G ICONSUI 1 AN I SIHKl11AM I NOM I N r DOC If ~ ef7.- CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND HARDISON KOMATSU IVELlCH & TUCKER THIS AGREEMENT for consulting servIces IS made by and between the CITY OF DUBLIN ("City") and HardIson Komatsu Ivellch & Tucker ("Consultanf') as of August 15, 2006 Section 1 SERVICES Subject to the terms and condltrons set forth In this Agreement, Consultant shall proVide to City the services descnbed In the Scope of Work attached as Exhibit A at the time and place and In the manner specified therein In the event of a conflfCt In or inconsistency between the terms of thiS Agreement and Exhibit A, the Agreement shall prevail 11 Term of Services The term of thiS Agreement shall begin on the date first noted above and shall end on June 30, 2006, the date of completion specified In Exhibit A, and Consultant shall complete the work descnbed In Exhibit A pnor to that date, unless the term of the Agreement IS otherwise terminated or extended, as proVIded for In Section 8 The time proVided to Consultant to complete the services reqUIred by thiS Agreement shall not affect the City's nght to terminate the Agreement, as proVided for In SectJon 8 1 2 Standard of Performance Consultant shall perform all services required pursuant to thiS Agreement In the manner and according to the standards observed by a compelent practitioner of the profeSSion In which Consultant IS engaged In the geographical area In which Consultant practices Its profeSSion Consultant shalt prepare all work products required by thiS Agreement In a substantial, first class manner and shall conform to the standards of quality normally observed by a person practicing In Consultant's profeSSion 1 3 Asslanment of Personnel Consultant shall assign only competent personnel to perform servIces pursuant to thiS Agreement In the event that City, 10 Its sole discretion, at any tIme dunng the term of thiS Agreement, deSires the reassignment of any such persons, Consultant shall, Immediately upon recelvlOg notice from City of such deSIre of City, reassign such person or persons 1 4 Time Consultant shall devote such time to the performance of services pursuant to thIS Agreement as may be reasonably necessary to meet the standard of performance proVided 10 Section 1 1 above and to satisfy Consultant's obligations hereunder Consultant shall not be responsIble for delays beyond Consultant s reasonable control Section 2 COMPENSATION City hereby agrees to pay Consultant a sum not to exceed ThIrty Five Thousand Dollars and No Cents ($35,000), notWIthstanding any contrary IOdlcatlons that may be contained In Consultant's proposal, for servIces to be performed and reimbursable costs Incurred under thiS Agreement In the event of a conflict between thiS Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail City shalf pay Consultant for services rendered pursuant to thiS Agreement at the time and In the manner set forth herein The payments speCifIed below shall be the only payments from City to Consultant for services rendered pursuant to thiS Agreement Consultant shall submit all Invoices to City In the manner speCified herein Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivehch & Tucker--Exhlblt A [J 1J1J wrn~~wTI ~ D 5 ~ tj-~ Except as specIfically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement IS based upon Consultant's estimated costs of provIding the servIces reqUIred hereunder, Including salaries and benefits of employees and subcontractors of Consultant Consequently, the parties further agree that compensation hereunder IS Intended to Include the costs of contnbutlons to any pensions and/or annUIties to which Consultant and Its employees, agents, and subcontractors may be eligible City therefore has no responsibility for such contnbutlons beyond compensation reqUired under this Agreement 21 InVOices Consultant shall submit InVOices, not more often than once a month dunng the term of this Agreement, based on the cost for services performed and reimbursable costs Incurred prior to the inVOice date InVOices shall contain the follOWing Information IJ Clear numencal Identification, With no duplicatlon of numbenng, IJ The beginning and ending dates of the billing penod, c A Task Summary containing the anginal contract amount, the amount of pnor bIllings, the total due this penod, the balance available under the Agreement, and the percentage of comp!etlon, IJ At City's optIon, for each work Item In each task, a copy of the applicable time entries or time sheets shall be submitted showing the name of the person domg the work, the hours spent by each person, a bnef descnptlon of the work, and each reimbursable expense, c The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any IndIVIdual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall Include an estimate of the time necessary to complete the work descnbed In Exhibit A, IJ The Consultant's sIgnature 22 Monthlv Payment City shall make monthly payments, based on InvOices received, for services satlsfactonly performed and for authonzed reimbursable costs Incurred City shall have 30 days from the receipt of an InVOice that complies With all of the reqUirements above to pay Consultant 2 3 Total Payment City shall pay for the services to be rendered by Consultant pursuant to thiS Agreement CIty shall not pay any addItional sum for any expense or cost whatsoever Incurred by Consultant In rendenng services pursuant to thiS Agreement City shall make no payment for any extra, further, or additional service pursuant to thiS Agreement In no event shall Consultant submIt any rnvOlce for an amount In excess of the maximum amount of compensation provIded above either for a task or for the entire Agreement, unless the Agreement IS modified prior to the submission of such an inVOIce by a properly executed change order or amendment Consulting ServIces Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker--Exhlblt A August 15,2006 Page 2 of 15 ~ ~Ae. 24 Hourly Fees Fees for work performed by Consultant on an hourly basIs shall not exceed the amounts shown on the compensation schedule attached hereto as Exhibit B 25 Reimbursable Expenses Reimbursable expenses are Included In the total amount of compensation provided under thiS Agreement that shall not be exceeded 26 Payment of Taxes Consultant IS solely responsible for the payment of employment taxes Incurred under thIS Agreement and any sImilar federal or state taxes 27 Payment upon Termmatlon In the event that the CIty or Consultant termmates thiS Agreement pursuant to SectIon 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses Incurred for work satisfactorily completed as of the date of written notice of termination Consultant shall maintain adequate logs and tlmesheets In order to verify costs Incurred to that date 2 8 Authorization to Perform Services The Consultant IS not authorized to perform any services or Incur any costs whatsoever under the terms of thiS Agreement until receipt of authorization from the Contract Admmlstrator 29 Rate Adlustments Consultant Will be entitled to an annual rate adjustment upon each annual anniversary of thiS Agreement, the amount of said Increase to be approved by the City The base for computing the adjustment shall be the Consumer Price Index for Urban Wage Earners for the San Francisco-Oakland Bay Area published by the US Department of Labor, Bureau of Labor Statistics (Index) whIch IS published for the year ending In February If the Index has mcreased over the Index for the prior year, the rates for the follOWing year shall be established by multiplYing the rates for the current year by a fraction, the numerator of which IS the Renewal Index and the denominator of which IS the Index for the preceding year In no case shall the adjusted rates be less than the mltlal rates as set forth m Exhibit B A sample calculatIon IS set forth below The Public Works Director shall calculate the adjusted rate on each annIVersary date of thiS agreement and shall provide notice to Consultant of such new rates SAMPLE CALCULATION (Using 1% Index Increase as an example) HOURLY CHARGE RATE INDEX INCREASE (Assuming 1 %) 150 x 01 = 1 50 $15000/hr 1 50thr $151 50thr Section 3 FACILITIES AND EQUIPMENT Except as set forth herem, Consultant shall, at ItS sole cost and expense, proVide all faCIlities and equipment that may be necessary to perform the services reqUired by thiS Agreement City shall make available to Consultant only the faCilities and equipment listed In thiS section, and only under the terms and conditions set forth herein Consulting Services Agreement between City of Dublin and HardIson Komatsu lvellch & Tucker -Exhibit A August 15,2006 Page 3 of 15 7~)fz,. City shall furnish physical facIlities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information In possession of the City The location, quantity, and time of furnishing those faCIlities shall be In the sole discretion of City In no event shall City be obligated to furnish any facIlity that may Involve Incurnng any direct expense, including but not limited to computer, long distance telephone or other communication charges, vehicles, and reproduction facIlities Section 4 INSURANCE REQUIREMENTS Before beginning any work under this Agreement, Consultant, at ItS own cost and expense, shall procure "occurrence coverage" Insurance against claims for injuries to persons or damages to property that may anse from or In connection With the performance of the work hereunder by the Consultant and ItS agents, representatives, employees, and subcontractors Consultant shall provide proof satisfactory to City of such Insurance that meets the requirements of thiS section and under forms of Insurance satisfactory In all respects to the City Consultant shall maintain the Insurance policies reqUired by thiS section throughout the term of thiS Agreement The cost of such Insurance shall be Included In the Consultant's bid Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all Insurance required herein for the subcontractor(s) and provided eVidence thereof to City Verification of the required Insurance shall be submitted and made part of thiS Agreement pnor to execution 4 1 Workers' Compensation Consultant shall, at ItS sole cost and expense, maintain Statutory Workers Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or indirectly by Consultant The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be prOVided With limits of not less than ONE MILLION DOLLARS ($1,000,00000) per accident In the alternative, Consultant may rely on a self-Insurance program to meet those reqUirements, but only If the program of self Insurance complies fully With the proVISions of the Califomla Labor Code Determination of whether a self-Insurance program meets the standards of the Labor Code shall be solely In the discretion of the Contract Administrator The Insurer, If Insurance IS proVided, or the Consultant, If a program of self Insurance IS prOVided, shall waive all nghts of subrogation against the City and ItS officers, offiCials, employees, and volunteers for loss anslng from work performed under thiS Agreement An endorsement shall state that coverage shall not be canceled except after thirty (30) days' pnor wntten notice by mall has been given to the City Consultant shall notify City Within 14 days of notification from Consultant's Insurer If such coverage IS suspended, VOided or reduced In coverage or In limits 4 2 Commercial General and Automobile Llabllltv Insurance 42 1 General requirements Consultant at ItS own cost and expense, shall maintain commercial general and automobile liability Insurance for the term of thiS Agreement In an amount not less than ONE MILLION DOLLARS ($1,000,00000) per occurrence, combined Single limit coverage for risks associated With the work contemplated by thiS Agreement If a Commercial General Liability Insurance or an Automobile Liability form or other form With a general aggregate limit IS used, Consultmg Services Agreement between City of Dublm and Hardison Komatsu Ivellch & Tucker -Exhibit A August15,2006 Page 4 of 15 ?t1 tf2- either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit Such coverage shall Include but shall not be limited to, protection agamst claims arising from bodily and personal inJury, Including death resultmg therefrom, and damage to property resulting from actIVities contemplated under thiS Agreement, mcludlng the use of owned and non-owned automobiles 422 MInimum scope of coveraQe Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed 11/88) or Insurance Services Office form number GL 0002 (ed 1/73) covenng comprehensive General Liability and Insurance Services Office form number GL 0404 covenng Broad Form Comprehensive General LiabIlity AutomobIle coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed 12/90) Code 1 (any auto), or Code 8 (hired) and Code 9 (non~owned) If Consultant has no owned autos No endorsement shall be attached limiting the coverage 423 Additional requirements Each of the followmg shall be Included in the Insurance coverage or added as an endorsement to the policy a City and Its officers, employees, agents, and volunteers shall be covered as addItIonal Insureds With respect to each of the follOWing lIabllltyanslng out of actiVities performed by or on behalf of Consultant, mcludlng the msured's general supervision of Consultant, products and completed operations of Consultant, premises owned, occupied, or used by Consultant, and automobiles owned, leased, or used by the Consultant The coverage shall contain no speclalllmltatrons on the scope of protection afforded to City or ItS officers, employees, agents, or volunteers b The Insurance shall cover on an occurrence or an aCCident baSIS, and not on a claims made baSIS c An endorsement must state that coverage IS pnmary Insurance With respect to the CIty and ItS officers, offiCials, employees and volunteers, and that no Insurance or self Insurance malntamed by the City shall be called upon to contnbute to a loss under the coverage d Any fallu re of CONSU L T ANT to com ply With reporting proVISions of th e poliCY shall not affect coverage proVided to CITY and ItS officers, employees, agents, and volunteers e An endorsement shall state that coverage shall not be canceled except after thirty (30) days' prior written notice by mall has been given to the Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker-Exhibit A August 15 2006 Page 5 of 15 i ~ lib City Consultant shall notify City within 14 days of notification from Consultant's Insurer If such coverage IS suspended, vOided or reduced In coverage or In limits 43 Professional Liability Insurance Consultant, at ItS own cost and expense, shall maintain for the penod covered by this Agreement professional liability Insurance for licensed professionals performing work pursuant to this Agreement In an amount not less than ONE MILLION DOLLARS ($1,000,000) covenng the licensed professionals' errors and omiSSions 431 Any deductible or self Insured retention shall not exceed $150,000 per claim 4 3 2 An endorsement shall state that coverage shall not be canceled by either party except after thirty (30) days' pnor wntten notice by mall has been given to the City 4 3 3 The following provIsions shall apply If the professional liability coverages are wntten on a claims-made form a The retroactive date of the policy must be shown and must be before the date of the Agreement b Insurance must be maintained and eVidence of Insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates c If coverage IS canceled or not renewed and It IS not replaced with another claims made policy form with a retroactive date that precedes the date of thiS Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work The City shall have the nght to exerCise, at the Consultant's sole cost and expense any extended reporting provIsions of the policy, If the Consultant cancels or does not renew the coverage d A copy of the claim reporting requirements must be submitted to the City pnor to the commencement of any work under thiS Agreement 4 4 All Policies ReQUirements 4 41 Acceptability of Insurers All Insurance reqUired by thiS section IS to be placed with Insurers with a Bests' rating of no less than A VII 442 Verification of coveraQe Pnor to beginning any work under thiS Agreement, Consultant shall furnish City with certificates of Insurance and with onglnal endorsements effecting coverage reqUired herein The certificates and endorsements for each Insurance policy are to be signed by a person authorized Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker -Exhibit A August 15, 2006 Page 6 of 15 p .,. I () ~ Lt~ by that msurer to bmd coverage on Its behalf The City reserves the nght to require complete, certified copies of all required Insurance poliCies, at any time 443 Subcontractors Consultant shall mclude all subcontractors as msureds under Its poliCies or shall furnish separate certificates and endorsements for each subcontractor All coverages for subcontractors shall be subject to all of the reqUIrements stated herem 4 4 4 Vanatlon The City may approve a vanatlon m the foregoing Insurance reqUirements, upon a determmatlon that the coverages, scope, limits, and forms of such msurance are either not commerCially available, or that the City'S Interests are otherwise fully protected 445 Oeductlbles and Self Insured Retentions Consultant shall disclose to and obtain the approval of City for the self msured retentions and deductlbles before begmnlng any of the services or work called for by any term of thiS Agreement Dunng the penod covered by thiS Agreement, only upon the pnor express wntten authonzatlon of Contract Admmlstrator, Consultant may Increase such deductlbles or self-msured retentions With respect to City, ItS officers, employees, agents, and volunteers The Contract Admmlstrator may condition approval of an Increase m deductible or self-msured retention levels With a requirement that Consultant procure a bond, guaranteemg payment of losses and related investigations, claim administration, and defense expenses that IS satisfactory In all respects to each of them 4 4 6 Notice of Reduction In Coverage In the event that any coverage required by thiS section IS reduced, limited, or matenally affected m any other manner, Consultant shall proVide wntten notice to City at Consultant's earliest pOSSible opportunity and m no case later than five days after Consultant IS notified of the change m coverage 4 5 Remedies In addition to any other remedies City may have If Consultant falls to prOVide or mamtam any Insurance poliCies or polley endorsements to the extent and wlthm the time herem reqUired, City may, at ItS sole option exercise any of the followmg remedies, which are alternatives to other remedies City may have and are not the exclUSive remedy for Consultant's breach c Obtam such Insurance and deduct and retain the amount of the premiums for such msurance from any sums due under the Agreement, c Order Consultant to stop work under thiS Agreement or Withhold any payment that becomes due to Consultant hereunder, or both stop work and Withhold any payment, until Consultant demonstrates compliance With the requirements hereof and/or Consultmg Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker Exhibit A August 15 2006 Page 7 of 15 11 ~ ~2,. c Terminate this Agreement Section 5 INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES Consultant shall indemnify, defend, and hold harmless the City and ItS officIals, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, SUitS actions, damages, and causes of action anslng out of any personal inJury, bodily InJury, loss of life, or damage to property, or any Violation of any federal, state, or munrclpallaw or ordinance, to the extent caused, In whole or In part, by the willful misconduct or negligent acts or omiSSions of Consultant or ItS employees, subcontractors, or agents The foregoing obligation of Consultant shall not apply when (1) the inJury, loss of life, damage to property, or Violation of law anses from the negligence or willful misconduct of the City or ItS officers, employees, agents, or volunteers or of any third party, or (2) the actions of Consultant or ItS employees, subcontractors, or agents have contnbuted In no part to the inJury, loss of life, damage to property, or Violation of law Acceptance by City of Insurance policies and endorsements required under this Agreement does not relieve Consultant from liability under thiS Indemnrflcatlon and hold harmless clause ThiS Indemnrflcatlon and hold harmless clause shall apply to any such damages or claims for damages whether or not such Insurance poliCies shall have been determined to apply By execution of thiS Agreement Consultant acknowledges and agrees to the proVIsions of thiS Section and that It IS a matenal element of consideration Section 6 62 Section 7 71 STATUS OF CONSULTANT 61 Independent Contractor At all times dunng the term of thiS Agreement, Consultant shall be an Independent contractor and shall not be an employee of City City shall have the nght to control Consultant only Insofar as the results of Consultant's services rendered pursuant to thiS Agreement and assignment of personnel pursuant to Subparagraph 1 3, however, otherwise City shall not have the nght to control the means by which Consultant accomplishes services rendered pursuant to thiS Agreement Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of ItS employees, agents, and subcontractors proViding services under thiS Agreement shall not qualify for or become entitled to, and hereby agree to waive any and all claims to, any compensation, benefit or any InCident of employment by City including but not limited to eligibility to enroll In the Callfornra Public Employees Retirement System (PERS) as an employee of City and entitlement to any contnbutlon to be paid by City for employer contnbutlons and/or employee contnbutlons for PERS benefits Consultant No Aaent Except as City may specify In wntlng, Consultant shall have no authonty, express or Implied, to act on behalf of City In any capacity whatsoever as an agent Consultant shall have no authOrity, express or Implied, pursuant to thiS Agreement to bind City to any obligation whatsoever LEGAL REQUIREMENTS GovernmQ Law The laws of the State of Callfornra shall govern thiS Agreement Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker- Exhibit A August 15 2006 Page 8 of 15 ~ ~ 'i2- 72 Compliance with Applicable Laws Consultant and any subcontractors shall comply with all laws applicable to the performance of the work hereunder , 73 Other Governmental ReQulatlons To the extent that this Agreement may be funded by fiscal assistance from another govemmental entity, Consultant and any subcontractors shall comply With all applicable rules and regulations to which City IS bound by the terms of such fiscal assistance program 7 4 Licenses and Permits Consultant represents and warrants to City that Consultant and ItS employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective profeSSions Consultant represents and warrants to City that Consultant and ItS employees, agents, any subcontractors shall, at their sole cost and expense, keep In effect at all times dUring the term of thiS Agreement any licenses, permits, and approvals that are legally required to practice their respective profeSSions In addition to the foregOing, Consultant and any subcontractors shall obtain and maintain dUring the term of thiS Agreement valid BUSiness Licenses from City 75 NondiSCrimination and EQual OpportUnltv Consultant shall not diSCriminate, on the baSIS of a person's race, religion color, national origin, age, phYSical or mental handicap or disability, medical condition, mantal status, sex, or sexual onentatlon, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant In, recipient of, or applicant for any services or programs proVided by Consultant under thiS Agreement Consultant shall comply With all applicable federal, state, and local laws, poliCies, rules, and requirements related to equal opportunity and nondlscnmlnatlon In employment, contracting, and the provIsion of any services that are the subject of thiS Agreement, Including but not limited to the satisfaction of any pOSitive obligations reqUIred of Consultant thereby Consultant shall Include the proVIsions of thiS Subsection In any subcontract approved by the Contract Administrator or thiS Agreement Section 8 TERMINATION AND MODIFICATION 81 Termmatlon City may cancel thiS Agreement at any time and Without cause upon written notification to Consultant Consultant may cancel thiS Agreement upon thirty (30) days' written notice to City and shall Include In such notice the reasons for cancellation In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination, City, however, may condition payment of such compensation upon Consultant dellvenng to City any or all documents, photographs, Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker- Exhibit A August 15 2006 Page 9 of 15 -- /3 ~ L\?- computer software, video and audio tapes, and other matenals provided to Consultant or prepared by or for Consultant or the City In connection with thiS Agreement 82 Extension City may. In ItS sole and exclusive discretion, extend the end date of thiS Agreement beyond that provided for In Subsection 1 1 Any such extension shall require a wntten amendment to thiS Agreement, as provided for herein Consultant understands and agrees that, If City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for In thiS Agreement Similarly, unless authonzed by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses Incurred dunng the extension penod 8 3 Amendments The parties may amend thiS Agreement only by a wntlng signed by all the parties 84 Assl!:mment and SubcontractmQ City and Consultant recognize and agree that thiS Agreement contemplates personal performance by Consultant and IS based upon a determination of Consultant's unique personal competence, expenence, and speCialized personal knowledge Moreover, a substantial rnducement to City for entenng rnto thiS Agreement was and IS the profeSSional reputation and competence of Consultant Consultant may not assign thiS Agreement or any Interest therein without the pnor wntten approval of the Contract Admrnlstrator Consultant shall not subcontract any portion of the performance contemplated and proVided for herein other than to the subcontractors noted In the proposal, Without pnor wntten approval of the Contract Admrnlstrator 8 5 Survival All obligations anslng pnor to the termination of thiS Agreement and all proVISions of thiS Agreement allocating liability between City and Consultant shall survive the termination of thiS Agreement 8 6 Options upon Breach bv Consultant If Consultant matenally breaches any of the terms of thiS Agreement, City's remedies shall rncluded, but not be limited to, the follOWing 8 6 1 Immediately termrnate the Agreement 8 62 Retain the plans, speCifications, drawrngs, reports, design documents, and any other work product prepared by Consultant pursuant to thiS Agreement, 8 6 3 Retain a different consultant to complete the work descnbed In Exhibit A not finished by Consultant, or 8 6 4 Charge Consultant the difference between the cost to complete the work descnbed In ExhIbit A that is unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 If Consultant had completed the work Consultrng Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker--ExhlbJt A August 15,2006 Page 10 of 15 Iii ~ tf"l- Section 9 KEEPING AND STATUS OF RECORDS 9 1 Records Created as Part of Consultant's Performance All reports data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or matenals, In electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement It IS understood and agreed that the documents and other matenals, including but not limited to those descnbed above, prepared pursuant to thiS Agreement are prepared specifically for the City and are not necessanly sUitable for any future or other use City and Consultant agree that, until final approval by City, all data, plans, specifications, reports and other documents are confidential and Will not be released to third parties Without pnor wntten consent of both parties 92 Consultant's Books and Records Consultant shall maintain any and all ledgers, books of account, inVOiCeS, vouchers, canceled checks, and other records or documents eVidenCing or relating to charges for services or expendItures and disbursements charged to the City under thiS Agreement for a minimum of three (3) years, or for any longer penod required by law, from the date of final payment to the Consultant to thiS Agreement 9 3 Inspection and Audit of Records Any records or documents that Section 9 2 of thiS Agreement requires Consultant to maintain shall be made available for inspection, audit, and/or copYing at any time dunng regular bUSiness hours, upon oral or wntten request of the City Under California Government Code Section 8546 7, If the amount of public funds expended under thiS Agreement exceeds TEN THOUSAND DOLLARS ($10,000 00), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a penod of three (3) years after final payment under the Agreement Section 10 MISCELLANEOUS PROVISIONS 10 1 Attorneys' Fees If a party to thiS Agreement bnngs any actron, including an action for declaratory relief, to enforce or Interpret the proVISion of thiS Agreement, the prevailing party shall be entitled to reasonable attorneys' fees In addition to any other relief to which that party may be entitled The court may set such fees In the same action or In a separate action brought for that purpose 102 Venue In the event that either party bnngs any action against the other under thiS Agreement, the parties agree that tnal of such action shall be vested exclUSively In the state courts of California In the County of Alameda or In the United States District Court for the Northern District of California 10 3 Severability If a court of competent Junsdlctlon finds or rules that any proVISion of thiS Agreement IS Invalid, VOid, or unenforceable, the prOVIsions of thiS Agreement not so Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker -Exhibit A August 15,2006 Page 11 of 15 )5 ~q.b adjudged shall remain In full force and effect The invalidity In whole or In part of any provIsion of this Agreement shall not vOid or affect the validity of any other provIsion of this Agreement 104 No Implied Waiver of Breach The waiver of any breach of a specific provIsion of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement 10 5 Successors and Assigns The provIsions of thiS Agreement shalltnure to the benefit of and shall apply to and bind the successors and assigns of the parties 106 Use of Recvcled Products Consultant shall prepare and submit all reports, wntten studies and other pnnted matenal on recycled paper to the extent It IS available at equal or less cost than VIrgin paper 10 7 Conflict of Interest Consultant may serve other clients, but none whose activities within the corporate limits of City or whose bUSiness, regardless of location, would place Consultant In a "conflict of Interest," as that term IS defined In the Political Reform Act, codified at California Government Code Section 81000 et seq Consultant shall not employ any City official In the work performed pursuant to thiS Agreement No officer or employee of City shall have any financial Interest In thiS Agreement that would violate California Government Code Sections 1090 et seq Consultant hereby warrants that It IS not now, nor has It been In the prevIous twelve (12) months, an employee, agent, appointee, or offiCial of the City If Consultant was an employee, agent, appOintee, or offiCial of the City In the prevIous twelve months, Consultant warrants that It did not participate In any manner In the forming of thiS Agreement Consultant understands that, If thiS Agreement IS made In violation of Government Code 91090 et seq , the entire Agreement IS vOid and Consultant will not be entitled to any compensation for services performed pursuant to thiS Agreement, Including reimbursement of expenses, and Consultant will be required to reimburse the City for any sums paid to the Consultant Consultant understands that, In addition to the foregOing It may be subject to cnmlnal prosecution for a violation of Government Code 9 1090 and, If applicable, will be disqualified from holding public office In the State of California 108 SoliCitation Consultant agrees not to sohclt bUSiness at any meeting, focus group, or interview related to thiS Agreement, either orally or through any wntten matenals 109 Contract Administration ThiS Agreement shall be administered by Melissa Morton, Public Works Director ("Contract Administrator") All correspondence shall be directed to or through the Contract Administrator or hiS or her deSignee Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker--Exhlblt A August 15 2006 Page 12 of 15 ]c, 1 /.f"l- 10 10 Notices Any wntten notice to Consultant shall be sent to HKI&T Architects Attn Dennis Okamura 538 Ninth Street, SUite 240 Oakland, CA 94607 Any written notice to City shall be sent to Melissa Morton City of Dublin Public Works 100 CIVIC Plaza Dublin, CA 94568 10 11 Professional Seal Where applicable In the determination of the contract administrator, the first page of a technical report, first page of design specifications, and each page of construction drawings shall be stamped/sealed and signed by the licensed professional responsible for the reporUdeslgn preparation The stamp/seal shall be In a block entitled "Seal and Signature of Registered Professional with reporUdeslgn responsibility," as In the following example Seal and Signature of Registered Professional with reporUdeslgn responsibility 1012 Integration ThiS Agreement, Including the exhibits described In Section 10 13, represents the entire and Integrated agreement between City and Consultant and supersedes all pnor negotiations, representations, or agreements, either wntten or oral 1013 Exhibits The exhibits to thiS Agreement consist of the following (a) Exhibit A entitled "Scope of Services", and (b) Exhibit 8 entitled "Compensation Schedule II [Signature page follows) Consulting Services Agreement between City of Dublin and HardIson Komatsu Ivellch & Tucker--Exhlblt A August 15 2006 Page 13 of 15 ~ Ii ~ 'f~ -- A Cal1fornla Corporatlon HARDISON KOMATSU IVELlCH & TUCKER ~.~ ~ - Dennis Okamura, Vice President Lat t .\._- t < /....~. tc. Name, Title t Dara A Youngdale, Prpsldent t " Approved as to Form ~ 846580 2 Consulting Services Agreement between City of Dublin and HardIson Komatsu Ivelich & Tucker -ExhibIt A August15,2006 Page 14 of 15 # fQ 11.f,v-- EXHIBIT A SCOPE OF SERVICES The Scope of Services shall be as detailed In Hardison, Komatsu, Ivelich, and Tucker proposal entitled "Maintenance Yard Programming Study" dated July 5, 2006 (attached) Consulting Services Agreement between City of Dublin and Hardison Komatsu Ivelich & Tucker -Exhibit A August 15 2006 Page 15 of 15 J1~~ EXHIBIT B COMPENSATION SCHEDULE The total cost of services shall not exceed $35,000, as per the Preliminary Fee Proposal dated July 5, 2006 (attached) Consultmg Services Agreement between City of Dublin and Hardison Komatsu Ivellch & Tucker -Exhibit B _August 15,2006 Page 1 of 1 r&i ;j,' . .j 'f....f.~i,f~"1..1:.,l- ~ ~_"\ r :?~ \1'1' ''''i f>? 4 :l:! :.1--j , 'r4,. . "" :!& ' l:' ~~+~ , ~-{i;, ~ ~':fw ~:r ~ .u!.; ~ ~ ~ 1- j, 8 " il'~ ~ B'~ '~~i, ~ ~'" X " ~ ~ I; ~~ G ~ ":l,, "" = ." .t' ~ ,,'It a.. go. o;<>,}'-~ ~'" "':.. ~~~ ",~~ tJJ~ %at 1, lr If ~'*~...: ~ldJ~ · f: I 9 J <P' CCofrv @~ (Q)(Wlb~O[fl) Maintenance Yard Programming Study July 5, 2000 'I" r, I I I " '" ~~ Il " if .;w~~ .. ~I, l;;: '" " v " .. ,A ~ m HardIson Komatsu Ivel,ch & Tucker 538 Ninth Street SUIte 240 Oakland CA 94607 _ (ph) 5106259800 (Fox) 5106259801 www hk,t com Parsons BrmkerhoA Fleet & Foe D,vIsion (pI '" HARDISON KOMATSU IVELICH & TUCKER July 5 2006 Ms GInger Russell Semor Admlnlstrauve Analyst Public Works Department CIty of Dublin 100 CIVIC Plaza Dublin CA 94.:>68 Dear Ms Ginger Russell Hardison Komatsu IvelIch &. Tucker (HKIT) IS pleased to present our Interest and qualifications to provide planmng and archttectural services for the proposed Clt} of Dublin Matntenance r ard Programmmg Study Our team brIngs technical expertIse excellent commUnicatiOn skdls and enthusIasm to you and the Ctty HKIT has planned and designed numerous maintenance faclliues Recent corporation yard prOjects for cIties with approximately the same population as Dubhn Include Burhngame SeaSide and Windsor Other corporation yard programs Include Fremont San Mateo and Fairfield We understand the technical details that make such a faclhty a success Appropnate work space storage clIculatton, safety and securIty needs must be Identified early In the project EquIpment declslOns and thea needs are crUCial to appropriate spatIal conSIderatIons Also our Headquarters Bu1ldlng for the Dubhn San Ramon SerVIces DistrIct Included an Emergency Operattons Center We have enhanced our capablhttes wIth the addItlOn of our speCialty consultant the Fleet & FaCIlities DIvIsIon of Parsons Bnnkerhoff Quade & Douglas (FB) to focus speCifically on maintenance faCIlitIes programming We recently worked with PB on the Ctty of SeaSide and '\Iorth Coast County Water DIstrIct projects and Will bUild on thIS experience to develop a proJectIon of space needs for the CIty of Dubltn We look forward to the opportuOlty to present our qualIficauons m more deta1l Thank you for your conSIderation Very truly yours ~(~~ DenniS I 01..amura AlA Pnnclpal In Charge DIO/jg A C lIfOtNI COI Oil' liON 2) 0,} tfb af{1 ~ ARCHITECTURE PLANNING INTERIORS 538 Ninth Street SUite 240 Oakland California 94607 T 5106259800 F 5106259801 www hk,t com ,RINCIPAlS THOMAS C 8RUTTlNG. RICHARD CALDWELL AlA DENNIS I OKAMURA Al DARA A YOUNGDALE AI SENIOR ASSOCIATES THOMAS E OAKES TAD SEKINO ASSOCIATES DANIEL KALLENBACH AlA KITTY MY RS AlA CC' MARGARET PARKER SALOl ERWIN WON OAK1Af',.O SAN FRA....CISCO c2c) o;f ~ b ApPROACH The HKIT / PB ' team" approach to des1gnmg pubhc works malntenance and operatlOns factltues IS based on HKIT's local experience and PB'~ national depth of experience We have found that 1t IS cntlca! for key chent staff to be Involved throughout the de<tigI1 proccs~ We will br:1.ng the deoslOn makers together at k(,J' tunes to dtscuss reqUIrements, review aIternatJ.ves. and sohot fCLdback tn a tunely mannu: so that the project meets the chent's schedule and budget The end result of any successful desIgn project 1S a faohty that w1l1 meet the reqUIrements of 1ts Owner Our approach satIsfies that reqwrement by focusmg heav1ly on the programmmg and phase of the project It J5 trus cnl:1cal phase of the project that the 1deas and requtrements of the (.tty of Dubhn should be transferred to the desIgn team to develop a successful fact.hty Revtew of Similar FaclhUes The Team will bt1ng examples of other Northern Cal1forma City corporation yard programs that we have developed tn the pu<;t as a representative example of the type of faohty that can be prov1ded for the City ofDubhn While our focus will be on sumlar saed factltl:1es, we can also provIde examples oflarger facilitles that may have amen1l:1es that could be apphcable for spectal hrruted sltuatlons The goal 10 the reVIew of s1II11lar faol1t1e5 IS to provide options that may not otherwtse be consIdered If JU'lt lookrng at the current facilitIes, and the strength of the HKIT / FB team IS that we can prOVIde thiS depth of knowledge Programtntng Workshop The Tearn takes pnde 10 provid1Og the condUit for clus transfer of Infonnation Dunng the progratnnllng stage our staff works closely With the City of Du bhn to provIde an 0 bJ ective approach to CX1S tmg mamtenance techniques, poliCies procedutes, and eqUIpment PB's assooatton W1th maintenance faoltties and organuatIons throughout the country prOVIdes current tn-szght to new technologtes and pracnces Out Intent IS never to force Out oplfilons or practlces upon the Ctty of Dublin, but to prov1de new options that may not have been prev10usly considered The result of these 10tervlewS and tnfonnatlon shanng seSSIons IS a document that will gwde the destgTI team throughout the project lue Team feels the most effective way of creatmg a partiCIpatory enVlronment durmg prograrrunmg Is through the use of an on~s1te planning seS:'lOn 'nus se:'~lon, that would generally last a few days, would be held at the Ct.ty of Dubhn's faohl:1es where the desigIl team can be as close to the key staff as pOSSible, to actIVely study, analyze, and plan the project The on-sIte IS a way to consohdate tnto one or more work seSSlOns what normally would take weeks to accomphsh It 15 also an excellent velucle to bnng together the team members 10 one local:1on to bramstorm ideas The process IS focused upon balance, so that solunons represent equal mput from the arclutects, the matntenance consultants, the planners, the users and other key partiopants Programmmg Report o Based on the mtetvlcws In the Progtammtng Workshop, a detatled space program will be developed wInch will a Identify functiOnal areas to be located at the facility b Idennfy space reqwrements for all adnurustnttve, mamtenance, and operations functlons tn City of DublIn Maintenance Yard Programming Study HKIT Architects ~3 ~YJ. c the project mcludtng 1) Reqwrements for offices, mecha11.1c areas, and crew areas 2) Quanl1ty, Size, and type of repair bays 3) Reqwrements for all shops (i e brake, tlt'e component rebulld, weldmg) 4) RequlIements for parts storage and warehousmg 5) Storage reqwrements for toolboxes and portable eqwpment 6) RequlIements for mechantcal and clectr1cal support space d Reqwrements for mcorporatlng an emergency Operations Center m to this facility e Identify parkmg reqwrements for chent vehtcles, employ<..e, Vlsitor, and dehvery vehicles o The Team Will prepare a Draft DesIgn CnterIa Document to mclude space program and cntena resultlng from client 1Oterviews, on-site observal1ons, and review of records The Des.tgn Cntet1a Document will mclude mfonnal1on on staffing levels, current and projected operal1ons, a narratlve of datly operatlons, site reqwrements, and speClfic reqwrements for each functlonal area 1 he Design Cnteria Document will also identify prelunmary functional reqwrements for bulldmg systems includmg architectural, structural, mecharucal, electncal, and plumblllg such as a Clearance requlIements (doors, alsle Widths, overhead) throughout the project b Floor, wall, and ceiling firushes c Functional areas and eqwpment items With.tn each area to be mcluded on an emergency power system d Lghl1ng levels and type of hghl1ng for all exter10r areas and each funcl10nal area Wlth.tn the ffialntenance butldtng e LubncatIon and compressed air system requlIements f VenttlatlOn reqwrements for each functlonal area mcludmg offices, repair bays, mamtenance shops, wcldtng, battery, palnt areas, chass1s wash/component clean, pits, and storage areas g Dramage rcqulIcments for floor wash down, wastc 011, waste coolant, and spIll contamment h Mmunum desIgn temperatures for heating and coolmg for each functional area o Estabhsh functional area relationships both between areas and between workstations w1thin areas Prunary conSIderations to be industnal work flow, SUpetV1SI0n, and safety Diagrams shOWing these relatIonshtps will be mcluded 10 the DesIgn Cntena Document o Assemble data on veh1cles to be mamtalned Include make and model\ dunemlOns and wC1ghts, quanl1tIes, and operatlng charactenstlcs o Submit draft Des.tgn Cntena Document for chent rCView and approval o Review comments from the chent on the draft Des.tgn CnterIa Document o Incorporate comments receIved from the City of Dublm staff and mcorporate mto the Final DesIgn Critena Document o Based upon the approved DesIgn Crttena "area" requlrements, we will develop conceptual level, 10dtvIdual bulldmg cost eSl1mates We understand there 1S no speofic s1te selected Therefore Site and Site alternatlve conceptual cost~ can not be generated Once a SHe 1S selected, our approach would be to have an on-site desIgn workshop (Charrette) to develop s1te and butldtng alternal1ves real time With your mput ThiS would occur m a future scope of work City of Dublin Mamtf'rlcnce Y~l'd F'rogrummmg !ltl'cly HKIT Architects FIRM BACKGROUND AND EXPERTISE c9f1J ~~ HKlT has devoted itself to aSS1Stlng pubhc entities Wlth the planntng, destgrl, and contract admuustration of 1ts facilities Each project bongs new challenges to address Based on our expenence, we develop a response wluch uruquely responds to the needs and deSIres of our chents HKIT has regularly been contracted by pubItc sector cItents We have noted a few of those below We understand the ngorous partiCipation by our cl.tents as well as user groups and 1l1terested commuruty groups We are comfortable Wlth th1S 1l1tcraction and find that 1t often produces creative solutions to the challenges confronting that pattlcular project The followtng Itst of recent projects descr1be HKIT's speCific exper1ence m deslgnmg mamtcnance facilities that are surular to the proposed City of Dubltn Mamtenance Yard Programrrung Study [ I~ I ~ I I - I I ~ ~I I ~ 2 I E ..Q I IE': I e Ql i I} I ~ r I ! City of Burlingame (pop 39 000) I Ihiiil I ~ I I Corporation Yard ; ~ LJJ ICI~-ofFremo~t(~o~-i02 000) - -- T ~ : ~ ..111 IMalnte,:~ncecen~r ___ :_~ l-~l : Town ofWmdsor (pop 24000) I ['""'1;1 t ID I CorporatIon Yard r::&J I ~ i I City ~f SeasIde (pop 32000) r iil ---- I Pu~c ~o~s ~orporatlon Yard ___ _ 1----_ 1---1 i North Coast County Water Dlstnct (pop 38 000) t ~! I f~:;~~~::ZO(~oP100000)----- - - ~ 1--1 i ~:~:;::onmY;~o~~~: :~~ctor Contr~1 -,- ~ 1 ~ I I District Headquarters and Mamtenance Faclhty I Ii:LJ I tL::I I I CIty of Fairfield (pop 108000) I ~ I - ; : Public Works CorporatIon Yard Master Plan I L:1I I :D~bhn S~~ R~m~n-Sel"Vlc~ Dlstr.ct - -- -- ~-~ "~I Corporation Yard ! l!1J r - --- - - - -- - - - -r - I Fairfield SUlsun Sewer District ! r.;Jl I E:1l I ,AdmInistration and Maintenance Facihtles t..:::J I E.l I ~ - [g] ~ ~q ~: I I Li ~ .. ~ I Corportlon Yard Prolects ~ti I Delta Diablo SanitatIOn Dlstnct I Plant Operations and Maintenance FaCIlity ---- --- Turlock lrngatlon District Corporation Yard City of DublIn Mamtenance Yard Programmmg Study I I I I ! I ~I ~l ~ :1 HKIT Architects ~6~6 Located In Oakland, Cahfonua, HKIT Arcmtects has been In continuous practice In the San Franasco Bay Area smce 1964, Wlth roots that extend back to 1948 Our practice has kept apace Wlth the growth of the reglOn, as we have continuously expanded and rmproved our Serv1ces Our practice remaJ.11S strong and consIstent as we move Into the nullenruum, contlnwng the reputation bwlt up over several decades of quality work. HKIT maJ.11taJ.11S a professlOnal staff that averages 35 persons We are a cadre of expenenced professIonals, leavened Wlth the enthusiasm of younger practitioners We feel fortunate to have an unusually stablc team that has worked together for many year; Our staff speclahzes 1n Planrung, DeSIgn, Intenor Deslgn, Spectficatlons, CAD, Construction Adnurustratlon, and other techntcal areas Parsons Brmkerhoff - Mamtenance Deslgn Flect & Faaltnes Dlvlslon ofPB Translt & Rat! Systems Inc (PB/FFD), a wholly owned company of Parsons Bnnckerhoff, IS a team of professlonals dedtcated to help10g fleet owners solve both unmedtate and long range problems The staff has the uruque experttse reqwred to aJd atles, counties, translt agenaes, school dtsmcts, military, and all other fleet operators, both pubhc and pnvate, 10 achIevmg the1t objectives for fleet operatIons and mamtenance The firm conslsts of results onented personnel who are nationally recognt7ed professlonals Techmcal competence combined Wlth exceptional ability to work effectIvely Wlth all levels of chent personnells the prrme cntena for selecttng appropnate staff for each project team A'lSlgnments frequently 10clude such combmatIons as management speoallsts, arcmtects, engmeers, mamtenance experts, eqwpment speaalists, and operatIons analysts As a matter of servtce pohey, each asslgnment recetves the personal dtrectlon and mvolvement of a semor professlonal who asslgns ~taff members whose knowledge and skills comb1Oe to form a team whtch can accurately assess problems and lmplement workable solutions S10ce It'S begmnmg 10 1979, PB/FFD has continuously expanded the scope and dtverslty of lts servtces to keep pace Wlth our chents' needs A measure of success lS a call from a former chent for addttlonal aSSIstance Over etghty percent of our current asslgnments are from preVlous cl.tents or dtrect referrals The team's ability to understand and plan for the comple.x1t1es tnherent Wlth fleet operations and mamtenance faaltty deSign 15 unparalleled today PB/FFD has been tnvolved 10 the functional deslgn of over two hundred mamtenance faalttles for fleet SiZes from as few as seven up to 5,000 velucles PB s understandtng of vehtcle and eqwpment mamtenance functIons enables us to qwckly understand the chent s needs and translate them tnto clear functIonal reqUltements These then serve as a bas~ for faaltty deSign delmeatlng the uruque demands of each mamtenance faaltty Sustainable DeSIgn The HKIT /PB team lS comnutted to proVldtng chents Wlth bwldtngs that are healthful and reduce envltonmentaltmpacts Tlus can be accomphshed by mtndful deslgn By carefully selecttng bulldtng configuratIon, products, systems, and constructIon practtces, we can take advantage of natural slte charactenstIcs such as dayhghung, rrucro-clunate patterns that promote heaung, coolmg, or venting, e:asttng dramage slopes, and eXlsung Vlews and vegetatton I..tkeWlse we can pro-acttvely select matenals that, throughout the bwldtng's ltfe, will be less taX1ng on our health and our envltonrnent Four members of HKIT s staff are LEED Accredtted Professlonals and actively partIapate tn the des1gn phase of every project In the office to revtew them 10 terms of sustatnability In addttlon HKIT has formed several 10- house comnuttees, who meet on a regular basls, to mamstream "green" deslgn toto our standard operaung procedures We are exated about the prospects of destgntng both good bwldtngs and bwldtngs that are good for the envtronment City of Dub"" Maintenance Yard Programming Study HKIT Architects ~LaPfft& KEY PERSONNEL HKIT 15 a medlUm-sIZed archttecture firm provtdmg a full range of servtces for the planorng and desIgn of mUn1C1pal, educational and rcsIdential projects We currently have four (4) PnnClpals, two (2) Sen10r ASSOCIates and three (3) ASSOCIates The staff Includes orneteen (19) registered archttects, orne (9) / techrucal archttectural staff, two (2) construction admuustrators, one (1) speCIfications wrIter, and a support staff of five (5) Our staff IS fully supported by state-of-the art computer eqwpment We uttl.1ze a project websIte to transnut documents between ourselves and our consultants on a regular baslS, malang the flow of mformation extremely effiCIent For the City ofDubhn Programnung Study we have 1I1cluded two consultants that we have recent expeoence worlang With on s.ttn1lar projects and that have 1I1dtvtdual expertise 111 muruClpal, corporation yard proJccts SpeCIfically, HKIT, Parsons Bnnckerhoff (mamtenance deSign), and Bob Hodgson (cost estunator) have worked together on two recent projects the North Coast County Water DiStrict Corporation Yard and the City of Seaside Key personnel assIgned to the City of Dubhn Mamtenance Facilities are identified below along With each 1I1dlVldual's specific relevant expenence Team Member/Role ResponSibilities DenniS I Okamura, AlA 0 Overall fIrm responsibility Pnnclpalln Charge 0 Pnmary day to day pOint of contact for duratIon Prolect Manager of prolect LEED Accredited 0 leads programming and planning effort Professional 0 PartIcipates In programming workshops HKIT ArchItects 0 Oversees budget and schedule 0 Meet wIth your representatlvels) staff 0 Quality assurance throughout the prolect 0 Sustalnabdlty DeSign overvIew Mark Prabst 0 Quality assurance, Maintenance DeSIgn Cntena Parsons BnnkerhoFF Fleet & Facilities DIVIsIon Adam Manuel 0 Conduct programming workshop Parsons BnnkerhoFF 0 Prepare DeSign Cntena Fleet & FacilIties DIVIsIon Robert Hodgson 0 Prepare conceptual cost esllmate Cost Estimator City of Dublin Maintenance Yard Programming Study HKIT Architects tX16{/~b DENNIS I OKAMURA, AlA PRINCIPAL IN CHARGE, PROJECT MANAGER HKIT ARCHITECTS Mr Okamura has been actlve 10 the design and project management for mun1C1pal fao.l1ties S10ce J01n1ng the finn 10 1973 He has led the desIgn of offices, corporatlon yards, operations bwldtngs, water treatment plants laboratones, and enVironmental projects Actlve 10 professlOnal and C1ViC affa.trs, he IS a member of the Amencan Instltute of Ardutects, and a former member ofhoth the Planrung ComrmsslOn and DeSIgn Revtew Board of the CIty of EI Cernto, and the Contra Costa County Hous1Og and Conununity Development AdvIsory Comnuttee Mr Okamura is a LEED Accred1ted Professtonal and IS rellponstble for the oversIght of the finn's approach and comnutment to sustatnable deSign pnnctples ProJect Expenence Ctty of SeasIde, Seaside Corporatton Yard Master Plan City of San Mateo, San Mateo Corporatton Yard Master Plan City of Fremont, Fremont Mamtenance Center (Essenttal Servtces Fac.tltty) and Master Plan CIty of Burlmgame, Burlmgame Corporation Yard and Master Plan Town ofWmdsor, W1Odsor Corporation Yard and Master Plan Ctty of Fatrfield, Fatrfield Corporation Yard Master Plan Dubltn San Ramon Services DIStnct, Dublm Corporatlon Yard Master Plan Ctty of EI Cemto, EI Cemto Flte Statlon (Essential Semces Fac.tltty) Fatrfield-Swsun Sewer Distnct Wastewater Treatment Plant Adnurustratlon and Matntenance Facilities Mann/Sonoma MosqUito & Vector Control DlstnCt, Cotatl DiStrict Headquarters, Corporation Yard and Master Plan Delta Diablo Sarutation DlstnCt, Antioch Plant Operations and Ma.mtenance Fac.tltty and Master Plan Mr Okamura rece1ved ws Bachelor of Arcwtecture 10 1967 from the Uruverstty of Caltfomla, Berkeley He IS a Regtstered Arcwtcct 10 the State of Caltfonua City of Dublin Maintenance Yard Programming Study HKIT Architects dv'bq}t"b MARK J PROBST I VICE PRESIDENT FLEET & FACILITIES DIVISION PARSONS BRINCKERHOFF (PBI TRANSIT & RAIL SYSTEMS, INC Years of Expenence 25 EducatIon Master of Ardlltecture, Texas A&M UruversIty 1978, B S , BUIldIng Construction, Texas A&M UruversIty, 1976, Bachelor of hnvtronmental DesIgn, Texas A&M UruversIty, 1976 ProfessIonal Mfihauons AmerIcan Institute of Ardlltects Texas SOCIety of Ardlltects ProfeSSIonal RegtstratIons Regtstered Ardlltect Texas Key Quabficattons Mark Probst manages Fleet & Facilities DiViSIOn of PB TransIt & R.a.tl Systems, Inc , a chVlsion of Parsons Bnnckerhoff (PB), Houston office I-l1s extenSIve expenence mcludes master plannmg and SIte selecnon, faCIhty programnung, facility destgn, eqUlpment selectIon, layout, and procurement, facility necds assessment, facility maIntenance programs, and numerous value engmeenng (VE) stuches as a VE team member and deSIgn team partICIpant Mark has been lOvolved In project management, planrung, and deSign of more than 100 tranSit mamtenance facilities natIonWide for fleets rangmg from 10 to 3,500 standard and articulated buses More than one-tlurd of these facilities Included renovation of eXISting facilities and workaround planrung to allow contInuous operation dunng construction He also partiCIpated In the planrung and deSIgn of more than 50 muruCIpal facilities for fleets rangmg from 30 to 3,000 velucles and several school chstnct velucle and bUIldIng maintenance facilities throughout the U ~ Muntclpal Factlltles o CIty of Daly City, Cabforma project manager for the prograrrumng and master planrung of a City corporation yard on an eXlStIng Site The project Included parks, streets, bUIlchng mamtenance, stgnals & street hghts, and motor velucles o City of Oceanside, CalIfornia project manager for the master plan, programmmg, and conceptual deSIgn of CIty corporate yard and adnurustratIon facility o PublIc Works Department, Rancho Cucamonga, Cahforma project manager for the master plannlOg, deSign, and eqUlpment planrung for new CIty ServIce center o ChlOo BaslO Mumclpal Water Dlstnct, Ontano, Cahforma project manager for the programnung, destgn and eqUlpment plannIng for new malOtenance shop facility o Alderwood Water DiStrict, Alderwood, WashlOgton project manager for the programrrung and master plannmg of velu.cle mamtenance, warehouse, and velu.cle storage facilitIes to be located on an eXiStIng SIte containmg large eXiStIng water reservOIrS o City of Ann Arbor, MIchigan project manager for the programmmg and deSIgn of a new consohdated CIty and county operanons and maIntenance facility The project mcluded CIty and county fleet semces, parks operations, parkmg systems operations/enforcement, sohd waste, SIgnS & stgnalS, forestry & hortIculture, racho mamtenance, streets, and small eqUlpment repair o City of Carls bad, CalIforma partICIpated 10 the master plan, programrnmg, deSIgn, and eqUJpment planrung for the new CIty semce center to support a fleet of 450 velucles o City of Casper, Wyoming project manager for the master plan, programnung, d<"s1gn and eqUJpment planrung for the new CIty semce center to support a fleet of 450 velucles CIty of Dublin Maintenance Yard-Programmlng Study----- -- - - HKIT Architects , ~ ~quvtf~ o Town of Chapel HIll, North CarolIna project manager for the programnung, Site evaluation, concept design, and fmal design for a new Town Operanons Center mcludmg transportation, pubhc works (admuustranon, field operanon, and velucle mamtenance), and engmeertng Water Department, City of Cleveland, OhIO project manager for the programmmg and design of a velucle mamtenance and storage facility The project also 10cluded preparation of speClficallons for movmg eXlStlng eqwpment 1Oto a new ma1ntenance facility constructed earher City of Edmonds, Washington project manager for the deSign of new Clty service center for eqwpment Services, wastewater, streets, facility mamtenance, and warehouse City of Fort Collins, Colorado project manager for the facility needs assessment for the Streets Department and Eqwpment Servlces Department The project included develop1Og conceptual layouts for expanslOn of eXlStlng sites and facililles Mark was also 1Ovolved 10 the renovallon and expanslOn of an eXlStlng masonry structure for use 10 the new facility for the Streets Department o o o City of Dublin Mamtenance Yard Programmmg Study HKIT ArchItects 3Dvv4f~ ADAM L MANUEL, AlA, NCARB MAINTENANCE DESIGN (EQUIPMENT) flEET & FACILITIES DIVISION PARSONS BRINCKERHOFF (PB) TRANSIT & RAil SYSTEMS, INC Years of Expellence 14 (8 wtth PB, 6 wtth others) EducatIon Bachelor of Ardutecture, Lowslana State Uruverslty, 1992 ProfessIonal Regtstranons Registered Arclutect Texas, 1997 (15888), Lows lana, 1996 (4852) Nauonal Counol of Arclutectural Regtstrauon Boards 1996 (47,447) Key Quahficanons Adam Manuel IS a lead arclutect wtth Fleet & Faciliues DIVIsion of PB 1 ranslt & Rat!. Systems, Inc fIts pnnClpal responslbiliues tnclude preparauon of facility master plans, facility conceptual designs, sIte selection studtes, facility desIgn crttena, eqwpment selecuon, speCIfication and layout, construcUon documents, t1me and mouon studtes, work flow analysIs, and t1me standards He has bcen lOvolved m the planrung and dcslgn of mamtenance and operations faciliues for transit systems, military, muruClpalttieS, uttltues, and pnvate concerns throughout the Uruted States and Canada A number of these faciliues mcluded renovaUon of exJst:1ng facilities and workaround planrung to allow contmuous operauon durmg construCUon MUnICipal FaCIlItIes · City of SeasIde Corporanon Yard Master Plan, Seaside, CA (wi HKI1) · North Coast County Water Dlstrlct Mamtenance FaCIlIty, PaCIfica, CA (wi HKI1) · Pierce County PublIc Works Maintenance FaCIlIty, Tacoma, Washmgton project manager for the facility nceds assessment for the Eqwpment Setv1ces DIVISIon, Roads, and Streets Departments The project mcluded programmmg, site evaluauon, needs assessment, developtng conceptual layouts, and construcUon documents for new site and faciliues EIgtn Maintenance FaCIlIty Elgin IllinOIS project manager for the facility needs assessment for the Fleet Mamtenance, Streets, Sewer, Water, SignS, E1ectncal, and Engmecnng Departments The proJcct mcluded programmtng, needs asscl>sment, developmg conceptual layouts, and construcuon documents for new site and facilities Tacoma Mamtenance Faclllty, Tacoma, Washmgton project manager for the facility needs assessment for the Street and Velucle Mamtenance Department The project lOcluded programnung, needs assessment, and developtng conceptual layouts for new Sltc and faciliues · Setvlce Center & Parks Maintenance Center, CIty of Stow, Oluo project assoCIate for the facility needs a<;sessment [or the Streets Department and Parks Department The project lOcluded needs assessment and developmg conceptual layouts for new sItes and faciliues Mlddleburg Heights Setvlce Center, Mtddleburg Hetghts, OhIO project assoClate for equIpment speClficauon for the new facility City of Dublin -- -- - Maintenance Yard Programmlng-Study--- HKIT Architects 3\~~-z.. ROBERT W HODGSON COST ESTIMATOR B HODGSON Robert W Hodgson 15 a constructJon cost consultant Wlth over 40 years of expencnce 10 the constructJon lOdustry He has developed a reputatJon for accurate concept and early schematJc destgU level estunattng Mr Hodgson has worked as an estunator, supenntendent, project manager, and general contractor on over 2,000 constructJon proJccts These projects range from smgle famtly residences, apartments, offices, schools and smalllOdustnal to a $200 nulhon lugh tech facility for Hughes Aircraft 10 EI Segundo Cahfor01a Related ProJects D CIty of Sea'llde CorporatJon Yard Master Plan, Seaside, CA D North Coast County Water DIStnct CorporatJon Yard, PacIfica, CA D New Ma1ntenance Facility - Greyhound Bus Lmes D Slsktyou County Pubhc Works Complex D (12) Cal Trans Ma1ntenance StatJons locatcd throughout Northern Cahforrua D Oxford Elementary School, Berkeley, C A D Tehema County Courthouse Elevator Add11Jon, Red Bluff, CA D Acccsslbility Improvements for Shasta Commu01ty College D N01se MIt:tgatJon and ADA modtficatJons, South San FranCISCo Hlgh School D Upper BrookSIde Elementary School, Ross Valley School Dlstnct D Whlte Hill MIddle School, Ross Valley MIddle School D DeAv.t.la elementary School, San FranClsco Umfied School DIStrict D FIve Schools, San Mateo-roster CIty School DlstnCt D Eight Elementary Schools, Vallejo City Untfied School Dlstnct Mr Hodgson reCeived lus B S 10 BuslOess AdnuntstratJon, at the U01verslty of Cahfor01a, Berkeley and completed Systems Engmeenng and AnalYSIS School, US Air Force, Wnght-Patterson Air Force Base, Dayton, OhlO City of Dublin - -MaIntenance Yard-Programmlng--5tudy HKIT ArchItects . pO 3111fJ ~b STATEMENT OF QUALIFICATIONS lNIeeds Assessment and Mastei' Plan (wIth PB) North Coast County Water District HKIT recently completed a needs assessment for the North Coast County Water DlStnct m PaCifica The DIStnct has an eXlstJng 0 8t-acre facility wluch IS beyond ItS useful deSIgn hfe HKI r together Wlth Parsons Bnnckerhoff Quade & Douglas were retained to asslSt the DIstnct m developmg the deSIgn of a new factltty that will accommodate space for aclnurustrative use, operations, field crew, equipment maIntenance, enclosed velucle equipment spaces, as well as pubhc use The first step m the destgtJ. proces~ was to gam a thorough understandmg of the operational charactC11sticS and functlonal needs of the factltty The deSign team collect<.d data through programnung questionnatres completed by select personnel, personalmtetV1ews With NCCWD employees representJng groups that may be affected by tlus proJect, on-site observations, and revtew of eXlsting documents relative to the project i\'Ieeds Assessment and Mastei' Plan (WIth PB) City of Seaside Completion Date January 2005 Location PaCifica, CA Construction Cost n/ a HKIT together With Parsons Brmckerhoff Quade & Douglas were retamed to aSSIst the City of SeasIde ill developmg a new Pubhc Works corporation yard and adrruntstrative factltty The project will take mto account the future growth expected Wlth.tn the City and the former Fort Ord Three locations are bemg consIdered for the construction of the factltty The analYSIS mcluded assessmg the current Pubhc Works operation and Identifymg defiCienCies m the current factltties, developmg antlopated growth projections for the Pubhc Works Department, and mtetVlews With key staff m the vanous chVlslons to determme the.tr needs The new factltty will accommodate streets mamtenance dtvlsIon, butldmg maIntenance dtvIslOn, SeasIde County Sarutation DlStnct, Seaside MuntCipal Water System, Parks DIVISIon, Engmeenng DIV1slOn, Velucle Matntenance DIVISIon, and Admuustration Completion Date on gomg Location SeasIde, CA Construction Cost n/a ",~.# ~~ ; , ,"''' ~r~'" J' ",..~ \"\f ~ '" "~= 7f." ,l~ o"~ '"> 4.. '1'.... '{f ";)m=>::lO ~ ~ ""'; q~~j#2' "'" '" ~si:Jf!I',,,J'-c'" ~ 1- ",,""W .J p "iIO \}~ (j at ~~~ 9=-- ." & r "" """"". ~ 1"" ""'r" ~Ji,,~ Jf ~ o .. "" ~ City of Dublin HKIT Architects Mamtenance Yard Programming Study-- ------------------- - -- -------- --- d 33 ilf)'t'b Corporation Yard CIty of Burlingame Tlus project consists of a comprehensive complex to house vartous Pubhc WOlks departments mcludmg admuustra1:lon, electncal, flect mamtenance, streets and sewer, and water The admuustra1:lve offices, crew rooms, meetlng rooms, map room, lunch and locker rooms are located on the second floor above the shops The City'S Pubhc Works func1:lons were located on three Sites, two of which were adJo11l111g properties and the tlurd was located across the street DeSign challenges included numerous eXlStlng structures that were not earthquake code comphant, lack of addmonal adJommg propcrt1es, and the requtrement for the City'S func1:lons on the eXls1:lng Site to remam opera1:lonal dunng construc1:lon Comple1:lon Date 2003 SIze of ProJcct' 54,800 SF Locanon Burhngame, CA Construc1:lon Cost S10981,292 .. Corporation Yard Town of Windsor .,~ '" "'~ <::!l!t~w .- ~"I~ * 7o-~..z fJ% 'tl f V, i:.i>:::"! r." lA"q. '", "t.wJlf' ~J "," ~ ' . · L T~ , \ " .-11 HKIT proV1ded archttectural Services for the expansion of the Town ofWUldsor Pubhc Works Corporanon Yard in order to meet the needs of the Town through the year 2015 Pubhc Works Admuustranon and EngmeerUlg are located in the office bwldmg at the peruneter of the Corporanon Yard Tlus location gave easy access to the pubhc Wlthout brmgmg them mto worlong yard The project Site is located on 14 acres and conSIsts of expanded facllmes for personnel and eqUipmcnt for vanous pubhc works Services such as water, wastewater treatment, reclauned water chstnbution, street mamtenance, bwldmg mamtenance park and street landscape mamtcnance CompletlOn Date 2003 Sue of Project 38,650 SF Location WUldsor, CA Construction Cost:" $8,888,907 ~ O'o;..~ = ~'fP == ~ ~p--. CIty of Dublin HKIT Architects -Malntenun1:e Yard Programmlng-Study-- 349b tf-b' District Headquarters and MalntenCllnce Faclhty Mann Sonoma Mosquito Abatement and Vector Control Dlstnct Havmg outgrown 1ts 1 25 acre slte 1n Petaluma, the D1strlct purchased an 11 acre slte 10 CotatI HKIT was retamed to proVlde complete programmmg and destgfi for the new D1stnct Headquarters COnS1Stlng of four bwldmgs a 13,350 sf wood frame headquarters bwldmg, a 1,930 sf vehtcle waslung structure, a 10,500 sf shop bwldtng 10cludmg eqwpment and matenal storage, and a storage bwldmg for on-road vehtcles The new facility serves as an emergency response center dunng the floodmg season and mcludes emergency operations and support systems The Headquarters bulldtng housed admuustratIve offices, board room/ meetlng room, crew rooms, lunch and locker rooms One of the challenges of thts project was the 2 82 acres of junsdtctIonal wetlands contalned on the ':ate The slte destgfi attempts to leave undtsturbed as much wetland area as poss1ble Th1S 1S achteved Wlth the concept of decentralumg functions mtn11l11Z111g the amount of developed and paved areas Completion Date March 2001 Slze o[ProJect 25,780 SF Location CotatI, CA Construction Cost $5,324,456 MCllantenance Center CIty of Fremont HKIT was the archttect of record for thts new mamtenance center des1gned to house most of the C1ty'S mamtenance operatIons and mcludes office and meetlng/ assembly space, shop and warehouse space, extenor covered storage and parkmg, as well as open yard storage, fuel/wash, and trash/recyclmg areas The slte and facilitIes are bas1cally located on 2-levels The upper level1s for the pubhc access and staff parktng The lower level1s the workmg corporation yard level that 1S secured from pubhc access The 2- story OperatIons Bwldmg (shown on the nght slde of the unage) bndges the 2 levels by connectlng offices and meetlng spaces Wlth the pubhc/staff parktng level and prov1des crew meetmg, lunch and locker facilities on the lower yard level Completion Date June 2005 SlZe of ProJect 79,484 SF Location Fremont, CA Construction Cost $19,954,424 ::: ~c=Q>cn> = ~ --==== = City of Dublin Marntenance-Yard Programming-Study HKIT Architects ., ~?;ocJb 4b Pubhc Works Corporailon Yard Masller IlIlan City of Fairfield The planmng team lead by Harchson Komatsu Ivehch & Tucker and supported by a mamtenance design consultant was selected to provIde programmmg and master planrung S<..rv1ces for the eXlStlng Pubhc Works Facility The Master Plan was developed Wlth several goals m mmd to mamtaln and dorructle the CIty'S Pubhc Works velucles, to mamtaln and dorructle all Faltfield/Swsun TransIt System's velucles, and to store eqwpment and supphes utilized by the CIty'S nwnerous Pubhc Works departments that are loca ted on the sIte Complet1on Date 2001 (master plan) Locat1on Faltfield, CA Construction Cost n/a J "\ -" IIIIM.\.~~M 1~1I1..,.1J. !.l.1I ::"' , 1IIIIIIIIIIfllll'II11111 mlTfl t:.... ,.. w -.. MASTE~ PLAN CONCEPT "At." CD 1 10 0 , "IIU CIty of Dublin Maintenance Yard Programmlng--5tudy HKIT Arch,tects " TOWN OPIERAT~ONS CIENTIER Owner Town of Chapel Hill North Carolina Background The Town of Chapel HIli currently operates Its Public Works and Transit Departments from leased faCIlities owned by the University of North Carolina The University has deCided not to renew this lease and the Town must design and construct new facIlities by the end of 2006 to permanently relocate the Public Works and TranSit Departments Accordingly the Town has acqUired a 76 5-acre parcel of property located at the northern boundary of the Town for the new Town Operations Center Parsons Brmckerhoff Role Fleet & FaCIlities DIVIsion Parsons Bnnckerhoff Quade & Douglas Inc (PB/FFD) was contracted to determine facIlities needs develop viable deSign alternatives assist In the preliminary cost estimate and produce speCialized documents Project Elements o Programming & DeSign Cntena o Conceptual Site & BUilding Plans o Preliminary Cost Estimates o EqUipment Selection Layout, & SpeCification o Process Piping/Communications Documents o Bidding & Construction Services Project Description The first step In the deSign of the Town Operations Center was to gain a thorough understanding of the operational charactenstlcs and functronal needs of each user group associated with the new facllltres The deSign team developed a questionnaire for client response and then conducted In-depth personal interviews with Town employees representing the groups that would be affected by thiS project Information gleamed from the questionnaires and Interviews were compiled Into a deSign cntena document that became the baSIS for the master plan and future deSign efforts The master plan was developed at the client s faCIlities over a week s time, allOWing the deSign team to receive qUick and valuable comments and Input from the client PARSONS BRINCKERHOFF Fleel-&$aCIIit18s DIVIsion 3~Dbtb Chapel HIli, North Carolma ~ \ \ ~ ~ . (---- 1 u t 1 l__~ Jill~jf) () <.. I Although the new site IS relatrvely large conSiderable area was not available for development due to reqUired property setbacks and on-site resource conservation dlstncts (RCD s) leaVing approximately 462 acres for the new faCIlities To further reduce deSign fleXibility 20 9 of the 46 2 acres could only be used for vehicle parking and matenal storage and IS separated from the pnmary site by an RCD The project IS currently under construction to bUild a 50 000 SF TranSit Operations & Maintenance FaCIlity a 36 000 SF PW Operations FaCIlity a 26,000 SF PW Fleet Maintenance FaCIlity a 9,000 SF PW Administration FaCIlity and several anCillary fuel wash & storage support bUildings Teammg PB/FFD IS serving as a sub-consultant for Corley Redfoot Zack Inc Schedule December 2002 to December 2006 Chent Reference Bruce Heflin, ASSistant Town Manager Town of Chapel Hili 306 North Columbia Street Chapel HIli North Carolina 27516 9199682742 20349 Chapel HIli doc 1 of 1 3106 L\-~ P~ERCE COUNTY MA~~1"IENA~CE FAC~UTY Owner Pierce County, Washington Background Pierce County Public Works & Utilities operates 5 separate shop facIlities In lieu of the substantial Investment (capital cost + time) necessary to redevelop all of the county's current shops the concept of a combined central facIlity has been studied since 1995 The proposed facIlity should become home for the three transportation services divIsions - Road Maintenance Traffic Operations and Equipment Services This new combined central facIlity Will service heavy eqUipment and maintain over 500 vehicles Parsons Bnnckerhoff Role Fleet & FacIlities DIvIsion of Parsons Bnnckerhoff Quade & Douglas, Inc (PB/FFD) was responsible for defining facIlity requirements, developing design cnterla and the conceptual design, selecting specifYing and laYing out all shop equipment for the Pierce County Maintenance FacIlity In addition, PB/FFD Will provide services dunng constructron to assure that the facIlity Will meet the requirements outlined In the construction documents PrOject Elements o Space Programming and Design Cntena o Site Selectton o Conceptual and Functtonal Design o Maintenance Equipment Selection, Layouts and SpecificatIons o Constructton Related Services PrOject Description The Pierce County Maintenance FacIlity Includes the maintenance I administration bUilding vehicle wash and fuel Islands vehicle storage bUildings, matenal bunkers and unheated storage facIlities The main bUilding Includes several major functions administration I crew areas central warehouse vehicle maintenance shops I storage sign shop and facIlity maintenance PARSONSBRmCKERHOFF .Eleet & Faclllues DIVISfon Tacoma, Washington Vehicle maintenance Includes heavy vehicle repair bays, light vehicle repair bays and a welding bay covered by a bndge crane, and parts storage The facIlity was developed with active participation of all user groups dunng programming design and construction Team '"g FFD IS serving as sub consultant for Thomas Cook Reed and Relnvald (TCRR) Architects Schedule November 2002 to December 2005 Chent Reference Tom Ballard County Engineer Pierce County 2401 South 35th Street Tacoma, WA 98409-7494 (253) 798-7250 25359-Plerce County doc 1 of 1 REFERENCES HKIT Plul.hp B Monaghan, Sernor CIW Engmeer City of Burlmgame 501 Pnmrosc Road Burhngame, CA 94010 (650) 558-7230 Rtchard Burtt, Dlrector ofPubhc Works Town ofWmdsor 8400 Wmdsor Road Wmdsor, CA 95492 (107) 838-5343 Tun O'Halloran, Seruor CIV1.l Engmeer CIty of Seaside 610 Olympia Avenue Seaside, CA 93955 (831) 899 6825 Parsons BrInkerhoff-Fleet & Facwnes DIVISion Tom Ballard, County Engmecr PIerce County 2401 South 35th Street Tacoma W A 98409 (253) 798 7250 Bruce Hefhn, Assistant Town Manager Town of Chapel Hill 306 North Columbia Street Chapel Hill, NC 27516 (919) 968 2742 City of Dublin Maintenance Yard Programming Study ~~Jb~~ Burhngame Corporat1on Yard Town ofWmdsor Corporat1on Yard Cotporat1on Yard Master Plan Pierce County Maintenance Paahty Town Operat1ons Center, Chapel Hill, NC HKIT Architects . '" '3OL.UO ~l, SAMPLE OF PROGRAMMING STUDY Attached are two coples of a recendy completed Programrmng Study done for the C1ty of Seaslde Cahforma Corporatlon Yard PROPOSED SCHEDULE CitY~ofDublln -......- -- - - I I Maintenance Yard Programming-study ,- /PROPOSED SCHEDULE-- -- - - - I j- 'July 5 2006 - - 1- "I -, I- I- -t--i 1- I -=r -r - I - ., - - I 1 ~_ _~_ '__1 L_~ I I I I j':='] I I 1 I I r -, ] --L r-'" : I - I - -F-+ -; - 1 _ J J _ I I 1 -; -; I I I / -' I Harchson Komatsu l\ellch & Tucker--- I July August September I October (Parsons Bnnkemoff ---- - ----- I 31 10 171 24 31 if 14 21128 41 111 181 251 2 9T 16 23T 30 -- -- - - - -- - - I I I I 1 I T I I I Team SeJecUon I - ITeam Selecllon/Contract NegotIations ~ T T I I I I 1 I I I I Notice to Proceed I I I 1 I I I I I I T Programming Workshop IQuestlonnau'8S I meeting prep i I Klck-off Meeting ITour of CIty of Dublin Faclhlles ~ I Program Intel";\ews ,Wrap-up Meellng DeSign Criteria Report Preparation 1 Space Program 1 1 I I I I I 1 I 1 T T I Draft DeSIgn Cntena 1 I I I I I I T T Client Review & Comment I Rell1ew DeSign Cntena I I I I T ~ 1 I I 1 I 1 1 IFlOahze DeSIgn Cntena I I T I I I ~ I T I Conceptual Cost Estimate I Prepare Conceptual Cost EstImate I Rell1ew Cost Estimate I ~~~ /Issue Final Report 1 W'4ft ~I FEE PROPOSAL Proposed fee Wlth cost breakdown of tasks and an hourly fee schedule 1S mcluded m a separate sealed envelope INSURANCE The attached Cert1ficate of Insurance mchcates HKIT currendy carnes General Lability msurance m the amount of $2 nulhon per occurrence and $4 rrullton m the aggregate, ProfesslOnal Lability msurance ill the amount of $1 miller per claun and $2 nulhon annual aggregate The f1ml also carnes $2 m.tl.hon m Automobile Lability and $1 nulhon m Workers Compensatlon and Employers' Lability Also attached 15 the Clty s sample Agreement Wlth our suggested reV1S1ons for chscusslOn City of Dublin MaIntenance Yard Programming Study HKIT Architects - '" ,~ l.fOUbtt-v CITY OF DUBLIN MAINTENANCE YARD PROGRAMMING STUDY PRELIMINARY FEE PROPOSAL Hardison Komatsu Ivellch & Tucker Parsons Brmkerhoff, Fleet & FacIlities DIvIsion ! 5-JUll TASK A - PROGRAMMING STUDY Subtotals TASK A 1 Kick-off Investigation Interviews 517700 TASK A 2 Program Development Report Preparation $13400 TASK A 3 Review and RevIsions $2 200 TASK A 4 Conceptual Cost Estimate of Sturctures $1 700 1--- - -- and Major Equipment I $35,000 TOTAL - - .1-___ 1---- o \ . 'it Yb 't-z,- HARDISON KOMATSU IVELICH & TUCKER HOURLY BILLING RATE SHEET Effective January 1, 2006 (Subject to annual adjustments) CLASSlrICATION AND RANGE OF ACTUAL PAYROLL CODE NUMBER BILLABLE HOURLY RATES A-1 PnnclpaI-In-Charge $ 160 00 A-2 Project Manager $ 110 00 - $ 140 00 A-3 Project Architect $ 9500 - $ 125 00 A-4 Job Captain $ 8000 - $ 105 00 S-1 Semor SpeclflcatlOn Research/Wnter $ 110 00 - $ 145 00 S-2 SpecIfiCatiOn Research/Writer S 9000 - $ 110 00 C-1 ConstructIon AdmlDlstrator $ 100 00 - $ 130 00 D-1 Semor Project DeSigner ProJcct InterIor DeSigner $ 9500 - $ 135 00 D-2 DcsIgner/lntenor DesIgner $ 7000 - $ 95 00 D-3 SenlOr Draftsperson $ 9000 - $ 115 00 D-4 Draftsperson $ 6500 - $ 9000 T-1 Techmcal/ProductlOn ASSistant $ 6500 - $ 9500 I~ _ E "' 'd';lol~ Parsons Bnnkerhoff Fleet & FacIlities DIvIsion Hourly Billing Rates Effective June 2006 ~!Jn~leal ~l - - -- - -~ ) : $207891 ! Project Manager $123 84 1--------- - ~ --- -- ~- ------ -~--i- -------- ---~ IEqUlpment Specialist/Planner ($11525; I - - -- -- - -- - -- ~-- - -- - - ~ ~ - ~- y~ ~- - ~ - --1 I Associate/CAD I $63 42 --- ---~---~-- - -- ~ --- -~- - t-- - ---- ---..I I Project AdminIstrator l $92 10 - --____ - _ _ _ __ _____ ____ _ _ _ ........L_ _ _ ~ _ ____ Parsons Bnnckerhoff Fleet & Faclhtles DIvIsion ~~t049-