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HomeMy WebLinkAbout8.2 Housing Element Update C~TV CLERK FIle # D[le][Q]~~[] AGIENDA ST A TEMIENT CITY COUNCIL MEETING DATE February 5,2008 SUBJECT Consultmg ServIces Agreement wIth Veromca Tam & ASSOCIates, LLC to prepare the 2009-2014 update to the HOUSIng Element of the General Plan, extensIOn of the HOUSIng CommIttee PIlot Program through completIOn of the HOUSIng Element Update and the appoIntment of one CIty CouncIlmember as a non-votmg lIaIson to partICIpate on the HOUSIng CommIttee through the completIOn of the HOUSIng Element update Report Prepared by Mamze R NuccIO Senzor Planner ATTACHMENTS 1) ResolutIon approVIng a Consultmg ServIces Agreement wIth Veromca Tam & ASSOCIates, LLC to prepare the 2009-2014 update to the Housmg Element of the General Plan and authorIzmg the CIty Manager to execute the Agreement for $89,900 ConsultIng ServIces Agreement wIth Veromca Tam & ASSOCIates, LLC wIth the Scope of Services attached as ExhibIt A 2) Adopt a ResolutIon approVIng a ConsultIng ServIces Agreement with Veromca Tam & ASSOCIates, LLC to prepare the 2009-2014 update to the Housmg Element of the General Plan and authorIzmg the CIty Manager to execute the Agreement for $89,900, 2) Extend the Housmg CommIttee pIlot program through completion of the HOUSIng Element update, and 3) Appomt one CIty CouncIl member as a non-votmg lIaIson to partiCipate on the HOUSIng CommIttee through the completIOn of the Housmg Element update FINANCIAL STATEMENT Funds for the update to the HOUSIng Element have been approved under the FIscal Year 2007/2008 Commumty Development Department Budget ------------------------------------------------------------------------------------------------------------- COpy 1'0 Page 1 of3 G \Gener II Phn\HouSlng Element\llou~lng Element 2007\CCSR lIE Contraet_ Tam 02 05 08 doc f~ nTIEM NO ~ PR.OJECT DESCRIPTION Every five years local JunsdIctIOns are reqUIred by the State of CalIfornia to update the HOUSIng Element of the General Plan The General Plan IS a comprehenSIve polIcy document reqUIred by Government Code 965300 that guides the future physIcal development of the CIty through a senes of polIcy statements The HOUSIng Element IS one of seven reqUIred Elements of the General Plan and must Include an assessment of housmg needs for all Income groups and programs to meet those needs The eXIstIng HOUSIng Element was certIfied by the State of CalIfornIa Department of HOUSIng and CommunIty Development (HCD) In 2003 In updatIng the HOUSIng Element, State law reqUIres that local JUrIsdictIons perform the folloWIng 1) Assess current and proJ ected hOUSIng needs, 2) Inventory land to determIne the City's abIlIty to meet the RegIOnal HOUSIng Needs AllocatIon (RHNA), 3) Analyze factors that may constraIn the development, Improvement and preservatIOn of hOUSIng, and 4) Develop hOUSIng programs based on the assessment of hOUSIng needs, constraInts and resources SCOPE OF CONTRACT SERVICES The Scope of ServIces In the ConsultIng ServIces Agreement (Attachment 2, Exhibit A) contaInS a proposal by VeronIca Tam & ASSOCiates, LLC for preparatIOn of the 2009-2014 HOUSIng Element update The Scope of ServIces mvolves completmg four major tasks 1) hOUSIng needs assessment report, 2) preparatIon of the updated HOUSIng Element, 3) CalIfornIa EnVironmental QualIty Act (CEQA) complIance, and, 4) pubhc partiCIpatIon coordInatIon As reflected In the Scope of ServIces for the HOUSIng Element update, VeronIca Tam & ASSOCIates, LLC have a clear understandIng of the project scope IncludIng recently enacted HOUSIng Element Law and has demonstrated the abIhty to prepare HOUSIng Element updates that comply WIth State law In a tImely and cost effectIve manner Staff recommends VerOnIca Tam & ASSOCiates, LLC because they have extensive experience In preparIng HOUSIng Elements for other CalIfornia JUriSdIctIons and can offer hIghly qualIfied and expenenced staff to work on the project Pubhc workshops for the project are expected to occur In the Spnng/Summer of 2008, pubhc heanngs before the PlannIng CommISSIOn and CIty CouncIl are antIcIpated to take place In OctoberlNovember 2008 Formal adoptIOn and certIficatIon of the HOUSIng Element update IS antIcipated to occur In the Summer of2009 HOUSING COMMITTEE In June 2006 the CIty CounCIl estabhshed a HOUSIng CommIttee as a 2-year pIlot program, the CommIttee IS made up of 7 members IncludIng, two members from the hOUSIng development communIty (one developer and one non-profit hOUSIng advocate), two members from the DublIn bUSIness communIty and three members from the DublIn residential communIty as well as one non-votIng haJson member from the PlannIng Commission Page 2 of3 The purpose and scope of the HOUSIng CommIttee IS to, 1) prOVide recommendatIons on new housmg pohcIes and programs, 2) assIst m future reVISIOns to the Housmg Element, 3) provide recommendatIOns on amendments to the InclusIOnary Ordmance and 4) any other matters as assIgned by the CIty CouncIl or Planrung CommIssIOn Housmg CommIttee recommendatIons on Items related to land use are reported to the Plarmmg CommIssIon whereas other Items whIch would not normally go to the Plarmmg CommIssion are reported dlfectly to the CIty CouncIl The two-year pIlot program IS due to end m June of 2008 however one of the charges of the HOUSIng CommIttee, to assIst WIth the Housmg Element Update, IS Just gettmg underway Staff IS recommendmg that the CIty CouncIl extend the HOUSIng Committee pIlot program through the completIon of the Housmg Element update (June of 2009) AddItIonally, Staff IS recommendmg that the CIty CouncIl appoInt one Councllmember as a non-votIng halson to participate on the Housmg CommIttee through the completIon of the Housmg Element update to prOVIde mput on the development ofhousmg pohcles and programs Followmg the completIon of the HOUSIng Element update, Staff wIll return to the CIty CouncIl wIth a report on the accomphshments of the Housmg CommIttee dunng the term ofthe pIlot program RECOMMENDATION Staff recommends that the CIty CouncIl, 1) Adopt a ResolutIOn approvmg a Consultmg ServIces Agreement wIth VeronIca Tam & ASSOCIates, LLC to prepare the 2009-2014 update to the HOUSIng Element of the General Plan and authorlzmg the CIty Manager to execute the Agreement for $89,900, 2) Extend the Housmg CommIttee pIlot program through completIon of the Housmg Element update, and 3) AppOInt one CIty CounCIl member as a non-votIng haIson to partICIpate on the Housmg CommIttee through the completIon of the Housmg Element update Page 3 of3 11):;1 RESOLUTION NO - 08 A R.ESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING A CONSULTING SERVICES AGREEMENT WITH VERONICA TAM & ASSOCIATES, JLILC TO PREPARE THE 2009-2014 UPDATE TO THE HOUSING ELEMENT OF THE GlENERAL PJLAN WHEREAS, every five years the State of CalIfornia reqUIres that local Housmg Elements be updated, and WHEREAS, the eXIstmg Housmg Element was certIfied by the State of CalIfornIa Department ofHousmg and CommunIty Development (RCD) m 2003 and WHEREAS, m updatmg the Housmg Element, State law reqUIres that local jUnSdIctIons perform the followmg 1) Assess current and projected hOUSIng needs 2) Inventory land to determme the CIty'S abIlIty to meet the RegIOnal Housmg Needs AllocatIon (RHNA), 3) Analyze factors that may constram the development, Improvement and preservatIon of housmg, and 4) Develop hOUSIng programs based on the assessment of housmg needs constraInts and resources, and WHEREAS, a Scope of ServIces has been submItted by VeronIca Tam & ASSOCIates, LLC to prepare the 2009-2014 Housmg Element update and mcludes performIng the followmg four major tasks 1) housmg needs assessment report, 2) preparatIOn of the updated Housmg Element, 3) CalIfornIa EnVIronmental QualIty Act (CEQA) complIance, and, 4) publIc partIcIpatIon coordInatIon, and WHEREAS, As reflected m the Scope of Services for the Housmg Element update, VeronIca Tam & ASSOCIates, LLC have a clear understandmg of the project scope mcludmg recently enacted Housmg Element Law and has demonstrated the abIlIty to prepare Housmg Element updates that comply WIth State law m a tImely and cost effectIve manner, and WHEREAS, Staff recommends VerOnIca Tam & ASSOCIates, LLC because they have extensIve expenence m prepanng HOUSIng Elements for other CalIfornIa jUnSdIctlOns and can offer hIghly qualIfied and expenenced staff to work on the project, and NOW, THEREFORE, BE IT RESOLVED that the CIty CounCIl of the CIty of DublIn approves a Consultmg SerVIces Agreement WIth VeronIca 1am & ASSOCIates, LLC to prepare the 2009-2014 update to the Housmg Element of the General Plan and authonzIng the CIty Manager to execute the Agreement for $89,900 PASSED, APPROVED AND ADOPTED thIS 5th day of February 2008, by the followmg vote AYES NOES ABSENT ABSTAIN Mayor ATTEST CIty Clerk :f:te-m# 8 02 a)s)og M4 ATTACHMENT 1 0 2~J1 CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND VERONICA TAM & ASSOCIATES, LLC THIS AGREEMENT for consulting services IS made by and between the City of Dublin ("City") and Veronica Tam & Associates LLC ("Consultant") as of February 5,2008 Section 1 SERVICES Subject to the terms and conditions set forth In this Agreement, Consultant shall provide to City the services described In the Scope of Work attached as Exhibit A at the time and place and In the manner specified therein In the event of a conflict In or inconsistency between the terms of this Agreement and Exhibit A, the Agreement shall prevail 11 Term of Services The term of this Agreement shall begin on the date first noted above and shall end on the date of completion specified In Exhibit A, and Consultant shall complete the work described In Exhibit A prior to that date, unless the term of the Agreement IS otherwise terminated or extended, as provided for In Section 8 The time provided to Consultant to complete the services required by this Agreement shall not affect the City s right to terminate the Agreement, as provided for In Section 8 1 2 Standard of Performance Consultant shall perform all services required pursuant to this Agreement In the manner and according to the standards observed by a competent practitioner of the profeSSion In which Consultant IS engaged In the geographical area In which Consultant practices ItS profession Consultant shall prepare all work products required by this Agreement In a substantial, first class manner and shall conform to the standards of quality normally observed by a person practicing In Consultant's profeSSion 1 3 Asslanment of Personnel Consultant shall assign only competent personnel to perform services pursuant to this Agreement In the event that City, In ItS sole discretion, at any time dUring the term of this Agreement, deSires the reassignment of any such persons, Consultant shall, Immediately upon receiving notice from City of such deSire of City, reassign such person or persons 1 4 Time Consultant shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary to meet the standard of performance provided In Section 1 1 above and to satisfy Consultant's obligations hereunder Section 2 COMPENSATION City hereby agrees to pay Consultant a sum not to exceed, $89,800 notwithstanding any contrary indications that may be contained In Consultant's proposal, for services to be performed and reimbursable costs Incurred under this Agreement In the event of a conflict between this Agreement and Consultant's proposal, attached as Exhibit A, regarding the amount of compensation, the Agreement shall prevail City shall pay Consultant for services rendered pursuant to this Agreement at the time and In the manner set forth herein The payments specified below shall be the only payments from City to Consultant for services rendered pursuant to this Agreement Consultant shall submit all inVOices to City In the manner specified herein Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates, LLC February 5, 2008 Page 1 of 14 A ]"J[' AClHIMlEN1r 2 2;~J1 Consultant and City acknowledge and agree that compensation paid by City to Consultant under this Agreement IS based upon Consultant s estimated costs of providing the services required hereunder, Including salanes and benefits of employees and subcontractors of Consultant Consequently, the parties further agree that compensation hereunder IS Intended to Include the costs of contnbutlons to any pensions and/or annUIties to which Consultant and ItS employees, agents, and subcontractors may be eligible City therefore has no responsibility for such contnbutlons beyond compensation reqUIred under thiS Agreement 2 1 Invoices Consultant shall submit inVOiCeS, not more often than once a month dunng the term of thiS Agreement, based on the cost for services performed and reimbursable costs Incurred pnor to the inVOice date Invoices shall contain the following Information D SenalldentJflcatlons of progress bills, Ie, Progress Bill No 1 for the first InVOice, etc, D The beginning and ending dates of the billing penod, D A Task Summary containing the onglnal contract amount, the amount of pnor billings, the total due thiS penod, the balance available under the Agreement, and the percentage of completIon, D At City's option, for each work Item In each task a copy of the applicable time entnes or time sheets shall be submitted shOWing the name of the person dOing the work, the hours spent by each person, a bnef descnptlon of the work, and each reimbursable expense, D The total number of hours of work performed under the Agreement by Consultant and each employee, agent, and subcontractor of Consultant performing services hereunder, as well as a separate notice when the total number of hours of work by Consultant and any individual employee, agent, or subcontractor of Consultant reaches or exceeds 800 hours, which shall Include an estimate of the time necessary to complete the work descnbed In Exhibit A, D The Consultant's signature 22 Monthly Payment City shall make monthly payments, based on inVOices received, for services satlsfactonly performed, and for authonzed reimbursable costs Incurred City shall have 30 days from the receipt of an inVOice that complies with all of the requirements above to pay Consultant 2 3 Final Payment City shall pay the last 10% of the total sum due pursuant to thiS Agreement within sixty (60) days after completion of the services and submittal to City of a final inVOiCe, If all services required have been satlsfactonly performed 24 Total Payment City shall pay for the services to be rendered by Consultant pursuant to thiS Agreement City shall not pay any additional sum for any expense or cost whatsoever Incurred by Consultant In rendenng services pursuant to thiS Agreement City shall make no payment for any extra, further, or additional service pursuant to thiS Agreement In no event shall Consultant submit any InVOice for an amount In excess of the maximum amount of compensation provided above either for a task or for the entire Agreement, Consulting Services Agreement between City of Dublin and Veronica Tam & Associates, LLC February 5, 2008 Page 2 of 14 1f~31 unless the Agreement IS modified prior to the submission of such an inVOice by a properly executed change order or amendment 2 5 Hourly Fees Fees for work performed by Consultant on an hourly basIs shall not exceed the amounts shown on the following fee schedule As provided In Exhibit A, subject to the not to exceed amount of $89,800 2 6 Reimbursable Expenses Reimbursable expenses are Included In the total amount of compensation provided under thiS Agreement that shall not be exceeded 27 Payment of Taxes Consultant IS solely responsible for the payment of employment taxes Incurred under thiS Agreement and any similar federal or state taxes 28 Payment upon Termination In the event that the City or Consultant terminates thiS Agreement pursuant to Section 8, the City shall compensate the Consultant for all outstanding costs and reimbursable expenses Incurred for work satisfactorily completed as of the date of written notice of termination Consultant shall maintain adequate logs and tlmesheets In order to verify costs Incurred to that date 2 9 Authorization to Perform Services The Consultant IS not authorized to perform any services or Incur any costs whatsoever under the terms of thiS Agreement until receipt of authorization from the Contract Administrator Section 3 FACILITIES AND EQUIPMENT Except as set forth herein, Consultant shall, at ItS sole cost and expense, proVide all facilities and equipment that may be necessary to perform the services required by thiS Agreement City shall make available to Consultant only the facilities and equipment listed In thiS section, and only under the terms and conditions set forth herein City shall furnish phYSical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Consultant's use while consulting with City employees and reviewing records and the information In possession of the City The location, quantity, and time of furnishing those faCilities shall be In the sole discretion of City In no event shall City be obligated to furnish any faCility that may Involve incurring any direct expense, including but not limited to computer, long-distance telephone or other communication charges vehicles, and reproduction faCilities Section 4 INSURANCE REQUIREMENTS Before beglnnrng any work under thiS Agreement, Consultant, at ItS own cost and expense, shall procure "occurrence coverage" Insurance against claims for Injuries to persons or damages to property that may arise from or In connection With the performance of the work hereunder by the Consultant and ItS agents, representatives, employees and subcontractors Consultant shall proVide proof satisfactory to City of such Insurance that meets the requirements of thiS section and under forms of Insurance satisfactory In all respects to the City Consultant shall maintain the Insurance poliCies required by thiS section throughout the term of thiS Agreement The cost of such Insurance shall be Included In the Consultant's bid Consultant shall not allow any subcontractor to commence work on any subcontract until Consultant has obtained all Insurance required herein for the Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates, LLC February 5, 2008 Page 3 of 14 t?1.31 subcontractor(s) and provided eVidence thereof to City Verification of the required Insurance shall be submitted and made part of thiS Agreement prior to executron 41 Workers' Compensation Consultant shall, at ItS sole cost and expense, maintain Statutory Workers' Compensation Insurance and Employer's Liability Insurance for any and all persons employed directly or Indirectly by Consultant The Statutory Workers' Compensation Insurance and Employer's Liability Insurance shall be provided with limits of not less than ONE MILLION DOLLARS ($1,000,00000) per accident In the alternatrve, Consultant may rely on a self Insurance program to meet those requirements, but only If the program of self Insurance complies fully with the provIsions of the California Labor Code Determination of whether a self-Insurance program meets the standards of the Labor Code shall be solely In the discretion of the Contract Administrator The Insurer, If Insurance IS provided, or the Consultant, If a program of self Insurance IS provided, shall waive all rights of subrogation against the City and ItS officers, offiCials, employees, and volunteers for loss arising from work performed under thiS Agreement An endorsement shall state that coverage shall not be suspended, vOided, canceled by either party, reduced In coverage or In limits, except after thirty (30) days' prior written notice by certified mall, return receipt requested, has been given to the City 4 2 Commercial General and Automobile Llabllltv Insurance 42 1 General reqUirements Consultant, at Its own cost and expense shall maintain commercial general and automobile liability Insurance for the term of thiS Agreement In an amount not less than ONE MILLION DOLLARS ($1,000,00000) per occurrence, combined single limit coverage for risks associated with the work contemplated by thiS Agreement If a Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit IS used, either the general aggregate limit shall apply separately to the work to be performed under thiS Agreement or the general aggregate limit shall be at least tWice the required occurrence limit Such coverage shall Include but shall not be limited to, protection against claims arising from bodily and personal InJUry, Including death resultrng therefrom, and damage to property resulting from activities contemplated under thiS Agreement, including the use of owned and non owned automobiles 422 Minimum scope of covera~e Commercial general coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed 11/88) or Insurance Services Office form number GL 0002 (ed 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability Automobile coverage shall be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed 12/90) Code 1 ("any auto") No endorsement shall be attached limiting the coverage Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates, LLC February 5, 2008 Page 4 of 14 b~~1 42 3 Additional requirements Each of the following shall be Included In the Insurance coverage or added as an endorsement to the policy a City and Its officers, employees, agents, and volunteers shall be covered as Insureds with respect to each of the following liability arising out of activities performed by or on behalf of Consultant, Including the Insured's general supervision of Consultant, products and completed operations of Consultant, premises owned, occupied, or used by Consultant, and automobiles owned, leased, or used by the Consultant The coverage shall contain no special limitations on the scope of protection afforded to City or ItS officers, employees, agents, or volunteers b The Insurance shall cover on an occurrence or an accident basIs, and not on a claims-made basIs c An endorsement must state that coverage IS primary Insurance with respect to the City and ItS officers, officials, employees and volunteers, and that no Insurance or self Insurance maintained by the City shall be called upon to contribute to a loss under the coverage d Any failure of CONSULTANT to comply with reporting provIsions of the policy shall not affect coverage provided to CITY and ItS officers, employees, agents, and volunteers e An endorsement shall state that coverage shall not be suspended, vOided, canceled by either party, reduced In coverage or In limits except after thirty (30) days' prior written notice by certified mall, return receipt requested, has been given to the City 4 3 Professional Llabllltv Insurance Consultant, at ItS own cost and expense, shall maintain for the period covered by this Agreement professional liabIlity Insurance for licensed professionals performing work pursuant to this Agreement In an amount not less than ONE MilLION DOLLARS ($1,000,000) covering the licensed professionals' errors and omissions 431 Any deductible or self Insured retention shall not exceed $150,000 per claim 4 3 2 An endorsement shall state that coverage shall not be suspended, VOided, canceled by eIther party, reduced In coverage or In limits, except after thirty (30) days' prior written notrce by certified mall, return receipt requested has been given to the City 4 3 3 The policy must contain a cross liability or severability of Interest clause Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates llC February 5, 2008 Page 5 of 14 11:!J1 4 3 4 The following provIsions shall apply If the professional liability coverages are wntten on a claims-made form a The retroactive date of the policy must be shown and must be before the date of the Agreement b Insurance must be maintained and eVidence of Insurance must be provided for at least five years after completion of the Agreement or the work, so long as commercially available at reasonable rates c If coverage IS canceled or not renewed and It IS not replaced With another claims made policy form With a retroactive date that precedes the date of thiS Agreement, Consultant must provide extended reporting coverage for a minimum of five years after completion of the Agreement or the work The City shall have the nght to exerCise, at the Consultant's sole cost and expense, any extended reporting provIsions of the policy, If the Consultant cancels or does not renew the coverage d A copy of the claim reporting requirements must be submitted to the City pnor to the commencement of any work under thiS Agreement 44 All Policies Requirements 4 4 1 Acceptability of Insurers All Insurance required by thiS section IS to be placed With Insurers With a Bests' rating of no less than A VII 442 Verification of coveraQe Pnor to beginning any work under thiS Agreement, Consultant shall furnish City With certificates of Insurance and With onglnal endorsements effecting coverage required herein The certificates and endorsements for each Insurance policy are to be Signed by a person authonzed by that Insurer to bind coverage on ItS behalf The City reserves the nght to require complete, certified copies of all required Insurance policies, at any time 4 4 3 Subcontractors Consultant shall Include all subcontractors as Insureds under ItS policies or shall furnish separate certificates and endorsements for each subcontractor All coverages for subcontractors shall be subject to all of the requirements stated herein 444 Variation The City may approve a vanatron In the foregoing Insurance requirements, upon a determination that the coverages, scope, limits and forms of such Insurance are either not commercially available, or that the City's Interests are otherwise fully protected Consulting Services Agreement between City of Dublin and Veronica Tam & Associates, LLC February 5, 2008 Page 6 of 14 8 OX 31 44 5 Deductlbles and Self Insured Retentions Consultant shall disclose to and obtain the approval of City for the self-Insured retentions and deductlbles before beginning any of the services or work called for by any term of this Agreement Dunng the penod covered by this Agreement, only upon the pnor express wntten authonzatlon of Contract Administrator, Consultant may Increase such deductlbles or self Insured retentions with respect to City, ItS officers, employees, agents, and volunteers The Contract Administrator may condition approval of an Increase In deductible or self Insured retention levels with a requirement that Consultant procure a bond, guaranteeing payment of losses and related investigations, claim administration, and defense expenses that IS satisfactory In all respects to each of them 446 Notice of Reduction In Coveraae In the event that any coverage required by this section IS reduced, limited, or matenally affected In any other manner, Consultant shall provide wntten notice to City at Consultant's earliest possible opportunity and In no case later than five days after Consultant IS notified of the change In coverage 4 5 Remedies In addition to any other remedies City may have If Consultant falls to provide or maintain any Insurance poliCies or policy endorsements to the extent and within the time herein reqUired, City may, at ItS sole option exercise any of the follOWing remedies, which are alternatives to other remedies City may have and are not the exclusive remedy for Consultant's breach c Obtain such Insurance and deduct and retain the amount of the premiums for such Insurance from any sums due under the Agreement, c Order Consultant to stop work under this Agreement or withhold any payment that becomes due to Consultant hereunder, or both stop work and withhold any payment, until Consultant demonstrates compliance with the requirements hereof, and/or c Terminate this Agreement Section 5 INDEMNIFICATION AND CONSULTANT'S RESPONSIBILITIES Consultant shall indemnify, defend with counsel approved by the City, and hold harmless the City and ItS officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, SUitS, actions, damages, and causes of action anslng out of any personal inJury, bodily inJury, loss of life, or damage to property, or any violation of any federal, state or municipal law or ordinance, to the extent caused, In whole or In part, by the Willful misconduct or negligent acts or omissions of Consultant or ItS employees, subcontractors, or agents, by acts for which they could be held stnctly liable, or by the quality or character of their work The foregOing obligation of Consultant shall not apply when (1) the InJUry, loss of life, damage to property, or violation of law anses wholly from the negligence or Willful misconduct of the City or ItS officers, employees, agents, or volunteers and (2) the actions of Consultant or ItS employees, subcontractor, or agents have contnbuted In no part to the InJUry, loss of life, damage to property, or Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates, LLC February 5, 2008 Page 7 of 14 q~37 violation of law It IS understood that the duty of Consultant to Indemnify and hold harmless Includes the duty to defend as set forth In Section 2778 of the California CIvil Code Acceptance by City of Insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this Indemnification and hold harmless clause This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such Insurance poliCies shall have been determined to apply By execution of this Agreement, Consultant acknowledges and agrees to the provISions of this Section and that It IS a material element of conSideration Consultant shall have no obligation to defend City In any administrative or court challenge to the housing element which may be approved and adopted by the City In the event that Consultant or any employee, agent, or subcontractor of Consultant proViding services under this Agreement IS determined by a court of competent JUriSdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment In PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or ItS employees, agents, or subcontractors, as well as for the payment of any penalties and Interest on such contributions, which would otherwise be the responSibility of City Section 6 62 Section 7 71 72 STATUS OF CONSULTANT 61 Independent Contractor At all times dUring the term of thiS Agreement Consultant shall be an Independent contractor and shall not be an employee of City City shall have the right to control Consultant only Insofar as the results of Consultant's services rendered pursuant to thiS Agreement and assignment of personnel pursuant to Subparagraph 1 3, however, otherwise City shall not have the right to control the means by which Consultant accomplishes services rendered pursuant to thiS Agreement NotWithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of ItS employees, agents, and subcontractors proViding services under thiS Agreement shall not qualify for or become entrtled to, and hereby agree to waive any and all claims to, any compensation, benefit, or any InCident of employment by City, Including but not limited to eligibility to enroll In the California Public Employees Retrrement System (PERS) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits Consultant No Aaent Except as City may speCify In Writing, Consultant shall have no authOrity, express or Implied, to act on behalf of City In any capacity whatsoever as an agent Consultant shall have no authOrity, express or Implied, pursuant to thiS Agreement to bind City to any obligation whatsoever LEGAL REQUIREMENTS Governma Law The laws of the State of California shall govern thiS Agreement Compliance With Applicable Laws Consultant and any subcontractors shall comply With all laws applicable to the performance of the work hereunder Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates, LLC February 5, 2008 Page 8 of 14 /0 ~3l 73 Other Governmental Regulations To the extent that this Agreement may be funded by fiscal assistance from another governmental entity, Consultant and any subcontractors shall comply with all applicable rules and regulations to which City IS bound by the terms of such fiscal assistance program 7 4 Licenses and Permits Consultant represents and warrants to City that Consultant and ItS employees, agents, and any subcontractors have all licenses, permits, qualifications, and approvals of whatsoever nature that are legally required to practice their respective professions Consultant represents and warrants to City that Consultant and ItS employees, agents, any subcontractors shall, at their sole cost and expense, keep In effect at all times dUring the term of thiS Agreement any licenses, permits, and approvals that are legally required to practice their respective professions In addition to the foregoing, Consultant and any subcontractors shall obtain and maintain dUring the term of thiS Agreement valid Business Licenses from City 7 5 NondlSCrlmmatlon and Equal Opportunity Consultant shall not discriminate, on the basIs of a person's race, religion, color, national Origin, age, phYSical or mental handicap or disability, medical condition, marital status, sex, or sexual orientation, against any employee, applicant for employment, subcontractor, bidder for a subcontract, or participant In, recipient of, or applicant for any services or programs provided by Consultant under thiS Agreement Consultant shall comply with all applicable federal, state and local laws, policies, rules, and requirements related to equal opportunity and nOndiSCrimination In employment, contracting, and the provIsion of any services that are the subject of thiS Agreement, Including but not limited to the satisfaction of any positive obligations required of Consultant thereby Consultant shall Include the provIsions of thiS SubsectIon In any subcontract approved by the Contract Administrator or thiS Agreement Section 8 TERMINATION AND MODIFICATION 81 Termmatlon City may cancel thiS Agreement at any time and without cause upon written notification to Consultant Consultant may cancel thiS Agreement upon 30 days' written notice to City and shall Include In such notice the reasons for cancellation In the event of termination, Consultant shall be entitled to compensation for services performed to the effective date of termination, City, however, may condition payment of such compensation upon Consultant delivering to City any or all documents, photographs, computer software, Video and audiO tapes, and other materials provided to Consultant or prepared by or for Consultant or the City In connection with thiS Agreement Consulting Services Agreement between City of Dublin and Veronica Tam & Associates, LLC February 5, 2008 Page 9 of 14 /I i'37 8 2 Extension City may, In Its sole and exclusive discretion, extend the end date of this Agreement beyond that provided for In Subsection 1 1 Any such extension shall require a written amendment to thiS Agreement as provided for herein Consultant understands and agrees that, If City grants such an extension, City shall have no obligation to provide Consultant with compensation beyond the maximum amount provided for In thiS Agreement Similarly, unless authorized by the Contract Administrator, City shall have no obligation to reimburse Consultant for any otherwise reimbursable expenses Incurred dUring the extension period 8 3 Amendments The parties may amend thiS Agreement only by a writing Signed by all the parties 84 AsslQnment and SubcontractlnQ City and Consultant recognize and agree that thiS Agreement contemplates personal performance by Consultant and IS based upon a determination of Consultant's unique personal competence, experience, and specialized personal knowledge Moreover, a substantial Inducement to City for entering Into thiS Agreement was and IS the profeSSional reputation and competence of Consultant Consultant may not assign thiS Agreement or any Interest therein without the prior written approval of the Contract Administrator Consultant shall not subcontract any portion of the performance contemplated and proVided for herein, other than to the subcontractors noted In the proposal, without prior written approval of the Contract Administrator 8 5 Survival All obligations arising prior to the termination of thiS Agreement and all provIsions of thiS Agreement allocating liability between City and Consultant shall survive the termination of thiS Agreement 8 6 Options upon Breach bv Consultant If Consultant materially breaches any of the terms of thiS Agreement, City's remedies shall Included, but not be limited to, the follOWing 8 6 1 Immediately terminate the Agreement, 8 6 2 Retain the plans, speCifications, drawings, reports, design documents, and any other work product prepared by Consultant pursuant to thiS Agreement 8 6 3 Retain a different consultant to complete the work desCribed In Exhibit A not finished by Consultant, or 8 64 Charge Consultant the difference between the cost to complete the work desCribed In Exhibit A that IS unfinished at the time of breach and the amount that City would have paid Consultant pursuant to Section 2 If Consultant had completed the work Section 9 KEEPING AND STATUS OF RECORDS Consulting Services Agreement between City of Dublin and Veronica Tam & Associates, LLC February 5, 2008 Page10of14 ~';fJ7 9 1 Records Created as Part of Consultant's Performance All reports, data, maps, models, charts, studies, surveys, photographs, memoranda, plans, studies, specifications, records, files, or any other documents or materials, In electronic or any other form, that Consultant prepares or obtains pursuant to this Agreement and that relate to the matters covered hereunder shall be the property of the City Consultant hereby agrees to deliver those documents to the City upon termination of the Agreement It IS understood and agreed that the documents and other materials, including but not limited to those desCribed above, prepared pursuant to thiS Agreement are prepared speCifically for the City and are not necessarily SUitable for any future or other use City and Consultant agree that, until final approval by City, all data, plans, speCifications, reports and other documents are confidential and Will not be released to third parties Without prior written consent of both parties 9 2 Consultant's Books and Records Consultant shall maintain any and all ledgers, books of account, inVOiCeS, vouchers, canceled checks, and other records or documents eVidenCing or relating to charges for services or expenditures and disbursements charged to the City under thiS Agreement for a minimum of three (3) years or for any longer period reqUired by law, from the date of final payment to the Consultant to thiS Agreement 9 3 Inspection and Audit of Records Any records or documents that Section 9 2 of thiS Agreement requires Consultant to maintain shall be made available for Inspection, audit, and/or copYing at any time dUring regular business hours, upon oral or written request of the City Under California Government Code Section 85467, If the amount of public funds expended under thiS Agreement exceeds TEN THOUSAND DOLLARS ($10,00000), the Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of the City, for a period of three (3) years after final payment under the Agreement Section 10 MISCELLANEOUS PROVISIONS 101 Attornevs' Fees If a party to thiS Agreement brings any action, including an action for declaratory relief, to enforce or Interpret the proVISion of thiS Agreement, the prevailing party shall be entitled to reasonable attorneys' fees In addition to any other relief to which that party may be entitled The court may set such fees In the same action or In a separate action brought for that purpose 102 Venue In the event that either party brings any action against the other under thiS Agreement, the parties agree that trial of such action shall be vested exclUSively In the state courts of California In the County of Alameda or In the United States District Court for the Northern District of California 103 Severability If a court of competent JUriSdiction finds or rules that any proVISion of thiS Agreement IS Invalid, VOid, or unenforceable, the provIsions of thiS Agreement not so adjudged shall remain In full force and effect The invalidity In whole or In part of any Consulting Services Agreement between City of Dublin and VeronIca Tam & ASSOCiates, LLC February 5, 2008 Page 11 of 14 IJ ~37 I provIsion of this Agreement shall not vOid or affect the validity of any other provIsion of this Agreement 10 4 No Implied Waiver of Breach The waiver of any breach of a specific provIsion of this Agreement does not constitute a waiver of any other breach of that term or any other term of this Agreement 105 Successors and Assigns The provIsions of this Agreement shall Inure to the benefit of and shall apply to and bind the successors and assigns of the parties 106 Use of Recycled Products Consultant shall prepare and submit all reports, wntten studies and other pnnted matenal on recycled paper to the extent It IS available at equal or less cost than virgin paper 107 Conflict of Interest Consultant may serve other clients, but none whose activities within the corporate limits of City or whose business, regardless of location, would place Consultant In a "conflict of Interest," as that term IS defined In the Political Reform Act, codified at California Government Code Section 81000 et seq Consultant shall not employ any City official In the work performed pursuant to this Agreement No officer or employee of City shall have any financial Interest In this Agreement that would violate California Government Code Sections 1090 et seq Consultant hereby warrants that It IS not now, nor has It been In the prevIous twelve (12) months, an employee, agent appointee or official of the City If Consultant was an employee, agent, appointee, or official of the City In the prevIous twelve months, Consultant warrants that It did not participate In any manner In the forming of this Agreement Consultant understands that, If this Agreement IS made In violation of Government Code 91090 et seq the entire Agreement IS vOid and Consultant Will not be entitled to any compensation for services performed pursuant to this Agreement, including reimbursement of expenses, and Consultant Will be required to reimburse the City for any sums paid to the Consultant Consultant understands that, In addition to the foregoing, It may be subject to cnmlnal prosecution for a violation of Government Code 9 1090 and If applicable, Will be disqualified from holding public office In the State of California 108 SoliCItation Consultant agrees not to soliCit business at any meeting focus group or interview related to thiS Agreement, either orally or through any wntten matenals 109 Contract Administration ThiS Agreement shall be administered by Julie Carter, ASSistant to the City Manager ("Contract Administrator") All correspondence shall be directed to or through the Contract Administrator or hiS or her deSignee 10 10 Notices Any wntten notice to Consultant shall be sent to Veronica Tam & ASSOCiates, LLC Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates, LLC February 5 2008 Page 12of14 ILfOX~1 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 Any wntten notice to City shall be sent to Richard C Ambrose City Manager City of Dublin 100 CIVIC Plaza Dublin CA 94568 1011 Professional Seal Where applicable In the determination of the contract administrator the first page of a technical report first page of deSign specifications and each page of construction draWings shall be stamped/sealed and signed by the licensed professional responsible for the report/design preparation The stamp/seal shall be In a block entitled Seal and Signature of Registered Professional with report/deSign responsibility as In the following example Seal and Signature of Registered Professional with report/deSign responsibility 1012 Integration This Agreement including the scope of work attached hereto and Incorporated herein as Exhibit A represents the entire and Integrated agreement between City and Consultant and supersedes all pnor negotiations representations or agreements either wntten or oral CITY OF DUBLIN CO~ Veronica Tam City Manager Attest City Clerk Approved as to Form City Attorney Consulting Services Agreement between City of Dublin and Veronica Tam & ASSOCiates LLC February 5 2008 Page 13 of 14 City Attorney I~ ~31 EXHIBIT A SCOPE OF SERVICES Consulting Services Agreement between City of Dublin and Veronica Tam & Associates, LLC February 5, 2008 Page 14 of 14 I11I !~'!:} 31 III1 ~ I' ili :111 III IIII 1111 1111 (TITY O~tf DUBLTIN "i HOUSTING ELEMENT UPDATE ~ "'v." \ '" \,....- 1 ;-- >~-'" < -'. ~Q~~!,.. - / -~ h~~~"\\.\Sl~ -~---,-- : i A[J! ~ \. ~/ ,~ \~d ,r~~lJtij J~f rJl ... v < ,) t-., ~ ~r~\l~'fD\~(illl= '"::- __~- {iJ~ ~t~h~ II :i ' C ji , II\! 0 I.~ ~~ ~ ~~ ~~~b4 "V _ - ~ I 't, ~t tJ ~ = ~ ,1'.4 Q~[[~ I 1;11) ~C$~:~ ~ 0 -~~1Jl5~~'@Ql d ---' ~ ''-')t},U ~ WE ~'~ ~ b'---.JIJ D l) ~r -~ ~.>.~ Q~ ..._"~';;r-~-::lI~ - ""'<;,- - i;':- ~----"~'Y"_ - ~ - - -- - ":':::~'f'" \ ,I I 1111 !/II I'll , " VerOnica Tam and Associates, LLC 107 S Fair Oaks Avenue, SUite 212 Pasadena, CA 91105 IIII IIII 1111 (626) 304-0440 I I~ I ~ " 1111 III! 'III lExhnbut A II 1111 > ? [!][!]+0 11 ~37 VERONICA TAM AND A<'<'OI..IATES September 14, 2007 Marme NUCCIO SenIor Planner CommunIty Development Department CIty of Dubhn 100 CIViC Plaza Dublm, CA 94568 Subject 2009-2014 Housmg Element Update Dear Ms NUCCIO We are pleased to submIt thiS proposal to prepare the City of Dublm Housmg Element for the 2009-2014 cycle The State Department of Housmg and Commumty Development (HCD) reView of the Housmg Element has become mcreasmgly strmgent particularly regardmg the reSidential Sites mventory and constramts analySiS Our scope and budget for the Housmg Element as well as our recommended approach to schedule and process reflect our recent expenence workmg With HCD and understandmg of then polIcy focus For the Dublm Housmg Element, I have mcluded the expertise of DeSign, Commumty and EnVironment (DC&E), located m Berkeley DC&E Will be responSible for completmg the envuonmental reView for the Housmg Element Together, we feel confident that our team has adequate resources and expertise to assist the City With the Housmg Element update I look forward to workmg with the CIty Please call me if you have questIons or need additIonal mformatIon Respectfully, Veromca Tam AICP PrmcIpal 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 veronica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 [!][!]+0 c,ty of Dubltn Housing Element UPdL~ ?1 Page 1 Crry OF DUBlLIN HOUSING JElLlEMlENT UPDATE HousIng Element Scope and TechnIcal Approach 1 TImelIne 9 QualIfIcatIons, Personnel, and References 10 Budget 16 AppendIces Resumes DetaIled CEQA ReVIew Budget 107 S Fair Oaks Avenue SUIte 212 Pasadena CA 91105 veronica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 [!] [!] + [I] C,ty of Dubltn Housmg Element uPda~' 137 Page 1 HOUSING lELEMENT SCOPE AND TECHNICAL ApPROACH Task 1 KIckoff MeetIng, Startup, and Data CollectIon Task 11 KIckoff Meetmg We will meet wIth CIty staff to dISCUSS recent changes m housmg market condItions, emergmg trends and Issues m the CIty, and to gather relevant documents, contacts, and data Task 12 Startup and Data CollectIon To mItIate the proJect, we wIll provIde the CIty wIll a hst of data needs for the Housmg Element update We WIll provIde an mItlal lIst for the kIckoff meeting but the lIst may be augmented as a result of the meetmg Task 2 HousIng Element PreparatIon Task 21 Housmg Needs Assessment ConsIstent WIth State Housmg Element law and HCD s reVIew checkhst the Housmg Needs Assessment WIll contam the followmg tOpICS [] DemographIcs, Income, and Employment Trends PopulatIon composItion and growth trends mcome dIstnbutIon, and employment opportumtIes/wage correlations [] Household CharacterIstics Household composItIOn (e g famIly, elderly smgles) and growth trends [] SpecIal Needs PopulatIons SpecIal housmg needs of semors, large households, female- headed households persons wIth dIsabIlItIes, the homeless, and farmworkers [] Housmg Trends Housmg stock charactenstIcs, such as housmg growth type occupancy, and tenure, and housmg market condItIOns [] Housmg Problems overcrowdmg and Housmg condItions overpayment (or cost burden) [] At-RIsk Housmg AnalYSIS ThIS analYSIS wIll cover housmg umts deed-restrIcted as low mcome housmg as a result of pubhc aSSIstance (such as LIHTC, redevelopment set- aSIde) and denSity bonus requuements Where umts at rIsk are IdentIfIed, the Housmg Element WIll mclude an analYSIS of the eshrnated costs to preserve or replace the at-nsk umts 107 S F8/r Oaks Avenue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 CIty of V"hlm Ho"sl1Ig Element UP;::: ~ 37 Page 2 C!J0+0 The Housmg Needs Assessment sectIon of the Housmg Element w1l1 be comprehensIvely updated WIth the most current data available provIdmg an overVIew of demographIc household, and housmg trends Task 2 2 Housmg Resources and OpportumtIes The RegIOnal Housmg Needs AllocatIon (RHNA) adopted In August 2007 by ABAG allocates a housmg productIon goal of 3,330 umts for the CIty of DublIn, m the followmg mcome dlstnbutIOn D 328 percent Very Low Income 1,092 umts 198 percent Low Income 661 umts 196 percent Moderate Income 653 umts 278 percent Above Moderate Income 924 umts D D D AB 2348 mandates a detailed SIte-specifIc resIdentIal land Inventory to determIne the CIty'S abIhty m meetmg ItS RHNA by mcome group Furthermore AB 2348 establIshes default densItIes for faClhtatmg the development of lower mcome housmg For the City of Dublm, HCD uses a default densIty of at least 30 umts per acre IS used The CIty'S HIgh DensIty ResIdentIal (HDR) zonIng permIts up to 80 umts per acre We understand the CIty antICIpates no major Issue WIth meetIng the adequate SItes reqUIrement We WIll also reVIew the fundmg available to the City of Dublm for unplementatIon of the Housmg Element In addItIon the mstItutIonal structure and nonprofit organIZatIOns WIth the mterest and capaCIty to help delIver housmg programs and serVIces will be IdentIfIed SpeCIfIcally, the Housmg Element wIll IdentIfy nonprofIt hOUSIng developers that may acquue/manage at-nsk housmg umts and/or construct affordable housmg In addItIon the HOUSIng Element wIll address opportumtIes for energy conservatIon Task 23 Housmg Constramts AnalYSIS ThIS analYSIS must con tam a reVIew of factors that may potentIally constram the development, Improvement, and preservatIon of housmg m the City Factors to be reVIewed mclude D Market constramts such as land costs, labor and constructIon costs and avaIlabIlIty of fmancmg Governmental constramts mcludmg land use controls, development standards, permIt processmg procedures, plannmg and development fees constramts to housmg for persons WIth dIsabIlItIes households extremely mcomes and the recently adopted SB 2 (October 13, 2007) on emergency shelters for the homeless, EnVIronmental constramts such as areas Impacted by floodmg and other natural and man-made hazards, and Infrastructure constramts, mcludmg the avaIlablhty of water and sewer capacIty D D D 107 S Fa" Oaks Avenue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 [!][!]+0 CIty of Dublm Housmg Element uP~~e 1.3 7 Page 3 New State laws enacted after 2002 also necessItate a reVIew of the CIty'S pohCles and regulatIons that may serve to constram the development rmprovement and conservatIon of housmg SpeCIfIcally, the followmg Issues WIll be addressed c MImmum DensIties and Approval of ResIdential Development (SB 2292) RevIew of zonmg ordmance for rrurumum densItIes, cumulatIve zonmg, and average development densItIes c Housmg for Extremely Low Income (AB 2634) ReVIew of City s zomng provIsIons for supportIve housmg and smgle-room occupancy (SRO) c DensIty bonus (AB 1818) ReVIew of the City s densIty bonus provISIOns c Emergency Shelters (SB 2) By-nght permIthng for emergency shelters Task 2 4 ReVIew of EXIstIng Housmg Element We Will evaluate the effectIveness of the housmg programs contamed m the 1999-2006 Housmg Element (extended by legIslatIon to June 30,2009) 10 faClhtahng the mamtenance, rmprovement, and development of housmg for all mcome groups This evaluatIon will assist m evaluahng and assessmg the need to modIfy eXIshng programs, mtroduce new housmg programs, and elrmmate obsolete programs for the updated Housmg Element Included m thJS reVIew IS a dISCUSSIOn on the effectiveness of an mclusIOnary housmg ordmance versus a general plan polIcy that allows for negotIatIOn WIth developers to provIde affordable housmg Task 2 5 Update to Housmg Programs Based on the assessment of housmg needs, constramts, and resources as well as past accomphsh.ments, housmg programs m the current Housmg Element wlll be comprehenSIvely reVIsed to c Make avaIlable SItes at adequate densItIes and development standards to faClhtate and encourage a vanety of housmg types for all SOCIoecononuc segments of the communIty, mcludmg those WIth speCIal needs FaCIlItate and encourage the proVISIon of affordable housmg for low and moderate mcome households Improve and preserve the City's affordable housmg stock MItIgate constramts to the development, nnprovement, and preservatIon of housmg Promote equal housmg opportumty c c c c For each program, we wIll estabhsh the tIme frame for ImplementatIon, spectbc obJectIves, fundmg sources and responsible agenCIes A summary of quantIfIed objectIves by mcome group will be prOVIded 107 S FaIr Oaks Avenue SUIte 212 Pasadena CA 91105 veronica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 ~ + CIty of Dubtm Housmg Element ~:te~.3 7 Page 4 Task 3 Consultation and PublIc MeetIngs Task 31 ConsultatIon wIth ServIce ProvIders and Housmg Developers State law requHes the outreach and consultation of groups that represent the mterests and needs of low and moderate mcome as well as speCIal needs populations Pubhshmg a notice ill the newspaper and/or CIty websIte IS not consIdered dIlIgent efforts by HCD WIth regard to SOltCIhng mput from these groups We WIll work WIth the CIty to IdentIfy a lIst of serVIce provIders and housmg dcvelopers to conduct telephone mtervICWS regardmg housmg needs m the communIty and obstacles to obtammg decent and adequate housmg Task 3 2 PublIc Workshops and Heanngs (10) We have mcluded m our scope and budget up to ten publtc workshops and publtc heanngs before the Housmg CommIttee, Plannmg CommiSSIon, and CIty CouncIl SpeCIal mVItabons should be sent to serVIce proVIders commumty stakenolders, and other relevant partIes The fIrst meetmg would be a JOint meetmg WIth the Housmg CommIttee, Planmng CommISSIon and CIty CouncIl to present an overVIew of the Housmg Element reqUIrements and process The next two to SIX meehngs would be to sohCIt mput from the Housmg CommIttee as well as mterested serVIce prOVIders, comrrlluuty stakeholders and other mterested partIes The fmal three meetmgs would mclude a lomt Study SeSSIOn between the Housmg CommIttee and Planmng CommISSIon to reVIew the draft Housmg Element and two publIc hearmgs, one before the Plannmg CommISSIon and one before City CounClI, pnor to submIttmg to HCD for formal reVIew Task 4 Draft and fInalIze HOUSIng Element Task 41 Draft ReVISIOns We WIll prepare an AdmInIstrative Draft Housmg Element for reVICW by staff The AdminIstrative Draft wIll be revIsed to address comments to formulate the Draft Housmg Element The Draft Housmg Element WIll be reVIewed for consIstency WIth the CIty'" General Plan TIus rCVIew WIll focus on changes to the Land USC Element that have occurred btnCe the last Housmg Element update Documents o AdmmIstrahve Draft (5 hard caples and electrOniC copy) o Draft (25 hard copIes and electrOniC copy) 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 verOnica tam@vtepfannmg com P (626) 304 0440 F (626) 304.0005 ~+ CIty of Dublm Housmg Element :?,;i:,te~37 Page 5 Task 42 HCD RevIew HCD reVICW of the Housmg Element IS reqUIred by State law to occur at two stages D ReVIew of the Draft Housmg Element to Identify potential concerns Durmg thIs reVIew, HCD WIll Issue a comment letter on the CIty'S Draft Housmg Element Each round of reVIew IS 60 days "'J D ReVIew of the Fmal Adopted Housmg Element to ensure HCD concerns on the Draft are addressed Durmg this reVICW, HCD wIll venfy that Its comments on the Draft Housmg Element have been adequately addressed One round of reVIew IS reqUIred, WIth the reVICW penod bemg 90 days We recommend revlsmg the Draft Housmg Element to address HCD comments and secure a letter of substanhal comphance from HCD pnor to adoptmg the Housmg Element TypIcally, two rounds of reVISIOns to the Draft Housmg Element are requIred to address HCD comments ThIS approach would aVOId takmg a Housmg Element to Council adoption WIthout assurance of a fmdmg of complIance by HCD We WIll work WIth staff to address HCD comments AU reVISIons WIll be prepared 10 underlme/stnkcout format (' track changes" mode) to focus HCD reVIews on changed text Our budget also mcludes two meetmgs WIth HCD m Sacramento as part of the reVIew of the Draft document to dISCUSS polley Issues and HCD concerns Whzle our goalrb to aclueve HCD certiflcatlOn of the HOUSing Element certzfieatlOn IS not guaranteed Should a consensus on polley commrtment cannot be reached between the CIty of Dublm and HCO, the CIty can choose to adopt the HOUSing Element with findings that mdleate the Housmg Element as substantzally compiles WIth State law Task 4 3 Planmng CommISSIOn and CIty Councd HearIngs Two pubhc hearmgs have been budgeted for the adoption of the Hous1Og Element We recommend adoptron of the Housmg Element after a letter of substantial comphance from HCD IS secured Task 4 4 Fmal Housmg Element A fmal Housmg Element wIll be prepared and submItted to HCD for the 90-day reVIew of the adopted Element ThIS revIew by HCD IS pnmanly admmlstrahve to venfy reVISIons negotIated between HCD and the CIty based on the reVIsed Draft Element are mcorporated mto the Fmal Housmg Element Documents D Fmal Housmg Element (25 hard caples and electromc copy) 107 S F8Ir Oaks A venue SUite 212 Pasadena CA 91105 verOnica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 + c.ty of Dub/In Housing Element ~'i1 :51 Page 6 Task 5 EnvIronmental RevIew (OptIon) ThIS scope of work detaIls DC&E's approach to completmg of the InttIal Study/Negative DeclaratIon (IS/ND) for the CIty of Dublin Housmg Element A summary of the scope of work IS shown below Task 5 1 Project ImtIatIon 1 Kickoff Conference Call Meeting 2 Review EXisting Documents Task 52 EnvIronmental EvaluatIon and Intttal Study/MItigated Negative Declaration 1 Aesthetics 7 Recreation 2 Cultural Resources 8 Hazardous Matenals 3 Traffic and Transportation 9 Hydrology 4 Air Qualtty 10 Geology, Soils and SelsmlClty 5 NOise 11 Other EnVlTonmental Issues 6 BIOlogical Resources 12 Mlttgated Negative Declaration Task 5 3 City ReVIew and ReVISIOn 1 IS/MND Task 54 Publtc ReVIew/Responses to Comments Task 5 5 Pubhc Hearmgs ThIS scope of work IS based on the assumptIon that the ND WIll be based on eXIstIng mformatIon and that no addItIonal technIcal studIe~ WIll be reqUIred If It IS determmed that addItIonal WIll be reqUIred due to lack of eXIstmg mformahon, a contract amendment WIll be prepared DC&E WIll complete fIVe work tasks as part of thIS proJcct, as outlmed below Task 51 Project ImhatIon KIckoff Conference Call Meebng DC&E team WIll meet WIth CIty staff to dISCUSS the reqUired format for the IS/MND and the schedule for completIng and adophng the documcnt At tlus meetIng, DC&E WIll rcquest any addItIOnal techmcal documents or background matenal on thc project arca RevIew EXIstIng Documents DC&E team members wIll reVlew all data sources and documents aSSOCIated WIth the Housmg Element, mdudmg all relevant CIty plans and regulatIons Relevant documents mclude, but may not be limIted to, the City of Dubhn General Plan and EIR, Zonmg Ordmance, and mfrastructure master plans Task 5 2 EnVIronmental EvaluatIon and ImtIal StudyIMItIgated NegatIve DeclaratIOn Usmg eXlstmg documents, DC&E WIll prepare a detaIled ImtIal Study usmg eIther the DC&E formatted checklIst or the CIty'S verSlOn If avallable The ImtIal Study will mclude a project descnptIon, and mformatIOn to support all the conclUSIOns stenunmg from the threshold 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 veronica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 + CIty of Dublm HouSIng Element u~: "%31 Page 7 questIons All references WIll be noted and approprIate tedmIcal mformatIon WIll be appended as necessary The ImtIal Study WIll determme If any envIronmental Impacts are antICIpated due to rmplementatlOn of the proJect, and mclude mItIgatIOn measures as requued It IS anhnpated that a MItigated NegatIve DeclaratIon WIn be prepared for the proJect If Jt IS determmed by the CIty that an EnvIronmental Impact Report wIll be requIred, a contract amendment would be reqUIred to complete the work ImtIal Study Task 5 IldentIhes the prrmary tOpIC areas that WIll be exammed m the InItIal Study ill accordance WIth CEQA The ImtIal Study wIll present eVIdence that mdICates that sIgmfICant envuonmental effects WIll be aVOlded, as appropnate The Issues that wIll be evaluated through complehon of the Imtral Study are hsted discussed below c Aesthetics c Cultural Resources c TraffIC and TransportatIon " AIr Quabty c N 01 se c BIOlogical Resources c Hazardous Matenals c Hydrology and Water Quabty c Geology, SoIls and SeIsmICIty c Land Use c PopulatIon and Housmg c PublIc ServIces " RecreatIon c UtIlItIes and Infrastructure MItigated Negative Declaration (MND) Assummg that the ImtIal Study fmds that there are no unaVOIdable sIgnIftcant envuonmental Impacts as a result of the proJect, or If potentIally sIgmfIcant Impacts can be aVOided or rmtIgated to a less-than-sIgmfIcant level, a CEQA MND wIll be prepared for the project If the InItial Study concludes that the proposed proJect could have potentIally sIgmfIcant unavOldablc rmpacts, an EIR wIll be reqUlred MItIgatIon Momtonng Program (MMRP) DC&E WIll prepare a mItIgatIon morutormg program to accompany the IS/MND ThIS program, shown m tabular form, WIll Identify responsIblhty for Implementmg and momtonng each mItigatIOn measure con tamed ill the ImtIal Study, along"' Ith momtormg tnggers and reporhng frequency Task 53 CIty ReVIew and ReVISIOn The ISMND and MMRP wIll be submItted to the CIty of Dublm for reVIew as folIow~ I5/MND 107 S Fair Oaks A venue SUIte 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304-0440 F (626) 304-0005 + CIty of Dub"n Non'lOg Element u~te1j. 7 Page 8 o AdmmIstrahve Draft ISfMND DC&E WIll submIt thIS fIrst draft to the CIty for reVIew In paper and electronic formats The CIty will provIde DC&E with a consolIdated set of comments on the report ThIS assumes that DC&E "'-'Ill respond to one-round of comments on the AdmmIstratIve Draft received from the CIty Screencheck Draft IS/MND DC&E wIll subnut a revIsed second draft to City staff as an elcctromc "screen check pnor to pnntmg the publtc reVIew draft DC&E assumes that a mInImal level of effort, not exceedmg four hours, would be reqUIred to respond to any comment from the CIty on the screen check Draft IS/MND Draft IS/MND DC&E WIll prOVIde the CIty with one electrOnIC copy and 30 paper copies ThIS assumes that the CIty wIll cIrculate copIes of the document to the State Clearmghouse, as reqUired by CEQA, and to mterested members of the pubbc Memorandum of Responses to Comments DC&E wIll submIt thIS memo to the CIty for reVIew DC&E assumes that It wIll respond to one round of comments from the City on the proposed responses to comments o o o MItIgatIon Momtonng Program (MMRP) DC&E WIll prepare a mItIgatIon momtormg program to accompany the ISMND ThIS program, shown m tabular form wIll IdentIfy responslblhty for Implementmg and mOnitorIng each mItlgatlOn measure contamed ill the InItIal Study, along WIth momtormg trIggers and reportmg frequency o AdmmIstrattve Draft M1\1RP DC&E WIll submIt thIS fIrst draft to the CIty for reVIew ill paper and electrolllc formats The CIty wIll prOVIde DC&E WIth a consohdated set of comments on the MMRP ThIS assumes one-round of reVIew and comments by the CIty Screen check Draft IS/MND DC&E WIll submIt a reVIsed, second draft of the MMRP to City staff as an electrolllc "screencheck" pnor to prmtmg ThIS assumes one-round of review and comments by the CIty Fmal MMRP DC&E wIll submit a hnal MMRP to the City m electrOnIC and paper formats o o Task 5 4 Pubhc ReVIew/Responses to Comments Once the IS/MND IS publIshed WIth the State Clearmghouse, CEQA reqUIres a 30-day publtc reVIew perIod durmg whIch the document Will be avaIlable for reVIew and comment DC&E Will respond to subshnhve comments receIVed on the IS/MND m a memorandum form DC&E's labor for thIS task IS lImIted to 24 hours, wluch mcludes the tune requued to reVIse responses based on mput from the CIty Any addItIonal labor for thIS task beyond 24-hours, would reqUIre a budget amendment Task 5 5 PublIc Heanngs Steve Noack WIll attend up to two publIc hearmgs on the Fmal IS/MND, at whIch he Will present fmdmgs and respond to quesbon<; from members of the pubhc or CIty staff Attendance at addIhonal hcanngs could be added to thIS scope of work on a hme-and-matenals baSIS If requued by the City 107 S FaIT Oaks A venue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 + CIty of Dub"n HOUSIng Element ;!t~ 31 Page 9 Task 56 Products In fulfIllment of the scope of work presented m thIS proposal, DC&E wIll submIt fhe followmg work products to the CIty CI AdmInIstratIVe Draft IS/MND (Task 5 3) (two hardcopIes and one electromc copy) CI Screencheck Draft IS/MND (Task 53) (two hardcopIes and one electromc copy) CI Draft IS/MND (Task 5 3) (two hardcopIes and one electromc copy) CI Memorandum of Responses to Conunents (Task 5 5) (two hardcopIes and one electrOnIC copy) CI AdmInistratIve Draft MMRP (Task 53) (two hardcopIes and one electromc copy) CI Screen-Check MMRP (Task 5 3) (two hardcopIes and one electromc copy) CI Fmal MMRP (Task 5 3) (two hardcopIes and one electromc copy) Task 5 7 MeetIngs The proposed scope of work mcludes DC&E':, attendance at two hearmgs on the Fmal IS/MND DC&E would attend additIonal meetmgs on a hme and matenals baSIS, If requued by the CIty The eshmated cost per attendance at addItIonal meetrngs would be $600 per meetmg TIMJElINlE The statutory deadlIne for the 2009-2014 Housmg Element cycle for the ABAG regIOn IS June 30, 2009 We proposal the followmg bmelrne Tasks Tlmelme ProJect InIha hon/Contrad A pprov a 1 February 2008 KIckoff and Startup February 2008 Data CollectIon and Element Update February 2008 - June 2008 PublIC Workshops March - June 2008 AdmInIstrabve Draft Element September 2008 Draft Element October 2008 PublIc Hearmgs October - November 2008 HCD ReVIew (2 rounds of 60-day reVIew) December 2008 - May 2009 CEQA Document December 2008 - May 2009 CIty Council (Adopbon) June 2009 107 S Fair Oaks A venue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 0+ ~~37 CIty of Dublm Housmg Element Update Page 10 QUAII]FJ[CA TIONS, PlERSONNlElL, AND RlEflERlENClES VeronIca Tam and ASSOcIates Key Personnel VerOnIca Tarn, Aler, will be the pnmary person responsIble for the preparatIon of the Housmg Element VerOnIca Tam has experttse m the areas of housmg poltcy development and commumty development plannmg PrIor to formmg her own busmess, she had 15 years of expenence WIth a pnvate consultmg fIrm, CottonlBndges/Assoclates (CBA), preparmg a range of housmg and commumty development plans and studIes As PrmClpal-m-Charge and DIrector of Housmg SerVIces for CBA, Ms Tarn oversaw most housmg-related works m the company SpecIllcally she has prepared more than 60 Housmg Elements for commuruttes throughout CalIforma SpeCiftcally, she has knowledge m the followmg " Housmg Element " Redevelopment ImplementatIon Plan " InclusIOnary Housmg and CommercIal Lmkage Fee studIes " Consohdated Plan and related reports " Fan housmg studIes " General Plan " Zonmg Ordmance Veromca has expertIse ill workmg WIth local JUrISdIctIOns ill developmg housmg pollCles and commumty development strategIes, mdudmg " IncluslOnary nousmg poltCles and credIt system for awardmg affordable housmg umts, " PohcIes for new subdIVISIons, annexatIons, and specIftc plans to foster a range of hOUSing types, " Land use and zonmg mcentIves to facIhtate affordable nousmg development through techmques such as affordable housmg/communIty benefit overlays and mfIll development, and " NeIghborhood unprovement programs and acttvItles Veromca Tam has conducted extenSIve commUnIty outreach programs and facIhtated polIcy dISCUSSIons WIth elected offICIals, communIty stakeholders, mterest/advocacy groups, and the general publIc She has expenence usmg varIOUS forums for dISCUSSIons, IncludIng InteractIve dISCUSSIOns at commumty workshops, focused Issue dISCUSSIons WIth adVIsory commIttees, task forces, and other communIty stakeholders, and Clty councIl/plannmg commISSIon study sessIons SpecIfIcally, she has conducted workshops to 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 veromca tam@vtap/annmg com P (626) 304 0440 F (626) 304 0005 [!][!]+~ CIty of Dubhn Housmg Element u:~e ":(3 7 Page 11 D Educate commumtIes and elected/appomted offIcIals regardmg affordable hOUSIng D Educate local JunsdIctIons regardmg vanous hOUSIng laws, partIcularly State Housmg Element and redevelopment hOUSIng requuements and D SOhCIt mput regardmg neIghborhood revItahzahon and commumty development needs housmg needs, and housmg dIscrImmatIon Ms Tam frequently speaks at conferences regardmg housmg polICIes and HOUSIng Element reqUIrements In 2006, she spoke at the Inland EmpIre APA Affordable Housmg Forum and CCAP A Conference on Housmg Element requuements Recently was mVIted by the League of CalIfornIa CItIes to conduct a seSSIon on Housmg Element updates for the Planners' InstItute Conference m March 2007 Kamshka Karunaratne WIll support the preparatIon of the Housmg Element Ms Karunaratne IS currently completIng her Masters m Urban Plannmg at UCLA PrIor to Jommg VTA In February 2007, Ms Karunaratne had worked for CommunIty HousmgWorks, a nonprofIt housmg developer m the San DIego regIOn Smce Jommg VT A, Ms Karunaratne has assIsted In HOUSIng Element updates for the CItIes of Chmo HesperIa, and Port Hueneme Relevant Projects City of Tracy Housmg Element (2003-2008) and IncluslOnary Housmg Workshop In recent years, the CIty has experienced sIgmfIcant growth as a result of large-scale hOUSing constructIon m response to a growmg San Joaqum Valley regIOn and the eastward movement of Bay Area and SIlIcon Valley workers m search of affordable housmg In the meantIme, the demand for housmg In Tracy contInues to rIse, mcreasIng local housmg prices A segment of the Tracy populatIon can no longer afford to move mto smaller homes as they age purchase theu fIrst home or trade up for a larger home that accommodates changmg household needs ParadOXIcally, reSIdents respondIng to the fast growth and related Issues such as traffIc congestIon and au pollutIon pushed for the passage of Measure A, whIch lnmts the CIty s abIlIty to Issue bUlldmg permIts The Housmg Element mvolved an extensIve outreach program to educate the communIty regardmg the need for affordable housmg, the rmpact of growth management measures, and the pros and cons of mclusIOnary housmg polIcy The HOUSIng Element mcluded proactIve measures to address the communIty's housmg needs and to mItigate the Impact of Measure A Resulhng from the recommendatIon of the Housmg Element the CIty conducted a communIty workshop to dISCUSS mclusIOnary housmg polICIes, the workshop was attended by over 100 reSIdents, communIty stakeholders, housmg proceSSIonals, and advocates 107 S Fatr Oaks Avenue SUite 212 Pasadena CA 91105 veronica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 ~~+ CIty of Dublm HouSIng Element i;;~1f 2> 7 Page 12 CIty of LIvermore Housmg Element (2001-2006) Located ill the East Bay Area, the City of LIvermore's housmg market has been slgmflcantly Impacted by Bay Area workers seekmg affordable housmg eastward To ensure the CIty mamtam Its quahty of hfe and qUIet sethng among rollmg hIlls and W1OerIes, the CIty adopted the Growth LImItation Plan that regulates Its rate of graY\< th ill terms of bwldmg permIts that can be Issued annually The Housmg Element addressed the CIty'S affordable housmg needs through mtensIflcahon of the downtown area whIle mamtammg a generally low-denSIty communIty character The Element 1Otroduced the concept of "borrowmg" bUIldmg permIt allocatIOns from the future to faClhtate affordable housmg wlthm the downtown The Element also reVISIted the CrIterIa for denSIty bonus and quahfymg as affordable housmg CIty of Modesto Housmg Element (2003-2008) The CIty of Modesto is a fast-growmg commumty 10 the Central Valley area GIven Its locatIon, rapId growth spurred by reglOnal needs, and the desrre to Improve the qualIty of hfe It offers, the CIty stnves to manage growth, ensurmg the provlSlon of mfrastructure and VIllage-scale plannIng Au qualIty, traffic congestIon, neIghborhood character and IntegrIty, proVISIon of adequate mfrastructure and serVIces, and farmland preservatlOn are some of the prImary Issues the CIty conSiders m Its attempt to approprIately manage growth The Housmg Element attempted to balance the need for affordable housmg and managed growth Preparahon of the Element mvolved extenSIve commumty outreach, mcludmg meebngs WIth the Housmg Element AdVIsory CommIttee (HEAC) and commumty workshops ExtenSive dISCUSSiOns WIth the communIty and the HEAC resulted m housmg polrues that work to expand housmg chOIces and prIces, partIcularly m new armexahon areas and subdIVISIOns References 1 County of San DIego Department of Plannmg and Land Use 5201 Ru ffm Road, SUI te B San DIego CA 92123-1666 Rosemary Rowan, AICP, RegIOnal Planner Phone (858) 694-2976 EmaIl Ro~emary Rowan@sdcounty ca gov DIXIe SWItzer, Land Use/EnVIronmental Planner III Phone (858) 694-3041 Ematl DIXIe SWltzef@sdcounty ca gov 2 CIty of Livermore 1052 South LIVermore A venue LIvermore, CA 94550 IngrId Rademaker, ASSOCIate Planner Phone (925) 373-5207 Emall Irademaker@cI hvermore ca us 107 S Fair Oaks A venue SUite 212 Pasadena CA 91105 verOnica tam@vtaplannmg com P (626) 304-0440 F (626) 304-0005 [!] [!J+0 CIty of Dubhn HOUSlUg Element u~;e ~~ Page 13 3 CIty of Tracy Development and Engmeenng ServIces 520 Tracy Blvd Tracy, CA 95376 Alan Bell, Semor Planner Phone (209) 831-4604 EmaIi Alanb@CJ tracy ca us 4 CIty of Claremont Harvard A venue Claremont, CA 91711-0880 Bnan Desatruk, Redevelopment and Housmg Manager Phone (909) 399-5342 5 CIty of La Mesa 8130 AllIson Avenue La Mesa, CA 91941 PatrIcIa Rutledge, Planner Phone (619) 667-1185 DesIgn CommunIty and EnvIronment (DC&E) DesIgn, Commumty & EnvIronment (DC&E) was founded by DaVId Early m 1995 to provIde the type of lugh-quahty, comprehensIve planrung and desIgn services the CIty of Dublm needs for the Housmg Element Environmental RevIew DC&E bebeves that responsIble plannmg and desIgn reflect the commuruhes they serve and work m concert WIth the natural enVIronment DC&E has completed General Plans, Housmg Elements and EIRs for JunsdIchons throughout CalIfornIa Key Personnel Steve Noack, AICP PrmClpal m envIronmental reVIew, WIll serve as PrmClpal-m-Charge of the Housmg Element EIR Mr Noack has almost 30 years of expenence m planmng and enVIronmental reVIew m CabfornIa and has recently served as PrmcIpal-m-Charge of DC&E's work on the Eden Area General Plan EIR for Alameda County, the Tracy General Plan EIR for the CIty of Tracy, and the Truckee General Plan EIR for the Town of Truckee Ben Noble, AICP, ASSOCIate, WIll serve as DC&E's Project Manager Mr Noble has SIX years of expenence m both pubhc- and pnvate-sector plannmg Currently Mr Noble IS Project Manager 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 ~ +~ C,ty of Dublm Housmg Element u~ 51 Page 14 for fhe San Carlo~ General Plan Update and ElK City of TraCt} Zomng Code Update, and the Miller Avenue Plan Support Services and EIR for the CIty of Mill Valley Before Jommg DC&E m 2006 he served as ASSOcIate Planner for the CIty of Sausal1to and acted as Plannmg Manager m the Commumty Development DIrector's extended absence Mr Noble was the prmcIpal author of the Sausahto Housmg Element and served as staff halson to the HIstonc Landmarks Board For a pnor employer Mr Noble asslsted WIth reports and faClhtated publIc workshops for the Concord General Plan Update, and drafted Zonmg Ordmance updates for the Clttes of EI CerrIto, Manteca Yuba CIty, Concord and Morro Bay Mr Noble also offers m-depth knowledge of housmg pohcy, transportatIOn plannmg, plan Implementation and envIronmental reVIew Brad Johnson, Urban DeSIgner and Planner at DC&E, WIll aSSIst WIth sIte analYSIS and graphICS productIon for the Housmg Element EIR Mr Jolmson has worked on a vanety of plannrng and urban deSIgn documents at DC&E, rncludmg hIs recent work on the 23rd Street Speclfrc Plan for the CIty of San Pablo, whIch WIll gmde pedestnan-onented, mIxed-use development on mhll SItes along the 23rd Street corrIdor of San Pablo Outreach efforts for the SpecIhc Plan have mcluded bllmgual commumty mvolvement and coordmatIon WIth local and regIOnal developers of urban reSIdential and mIxed-use projects Mr Johnson IS also begmnmg work on the Yolo County Housmg Element Update Before startmg at DC&E, Mr Jolmson worked for The Remvestment Fund, a large non-profIt m PhlladclphIa, conductmg assessments and analYSIS for plannmg projects, mcludmg housmg proJects, m low-mcome neIghborhoods m Pennsylvama, New Jersey and Washmgton DC Relevant Projects Housmg Element EIR for the Town of Corte Madera DC&E conducted an envIronmental reVIew of the Town of Corte Madera's draft Housmg Element, whIch mcluded pohCles to create several dIfferent kmds of "Affordable Housmg Overlay Zones and lower multi-famIly housmg parkmg requIrements In addItIOn the EIR proVIded envIronmental reVIew of the rmpacts of permItting construction of affordable housmg ill four dIfferent parts of the town on SItes whose development was foreseen In the Housmg Element DC&E developed several concephtal alternative SIte plans for thIS multi-famIly housmg, whIle also overscemg analYSIS of biOlogIcal, geotechmcal, VIsual and other Impacts related to the SItes rezonmg Cahstoga General Plan and EIR for the CIty of Cahstoga DC&E prepared a complete reVISIOn of the General Plan of thIS Napa Valley town, mcludmg an update to ItS Housmg Element The publ1c mput process mcluded planmng open houses, pubhc workshops and regular meetmgs WIth a CItizens AdVIsory CommIttee An Implementation matrIX ensured the General Plan can be used to gUIde annual budgehng and departmental plannmg efforts Work on the EIR was folded mto the General Plan so that the 107 S Fair Oaks A venue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304-0440 F (626) 304-0005 ~+ CIty of Dubl", Hous"'K Element u~!te~;fJ; 1 Page 15 General Plan IS largely self-mIhgatmg," WIth few Impacts and mItigation measures left to the EIR Truckee HOUSIng Element, General Plan and EIR for the Town of Truckee DC&E led a team of consultants to prepare the Town of Truckee 2025 General Plan Update Truckee mcorporated In 1993, encompassmg a total area of 34 square mIles, wIth a development pattern of dIspersed resIdenhal areas loosely centered around the hIstonc Town center Famous for Its scemc beauty, hIstonc downtown, and summer and wmter recreatIOnal opportunItIes, Truckee has become a popular VISItor deshnahon, as well as a sIgmfIcant locatIon for second home owners from the Bay Area and Sacramento Although the prevIOUS General Plan was less than ten years old, rapId growth led the Town to illItIate an update The fIrst phase of the General Plan Update consIsted of an extenSive pubhc outreach effort, mcludmg a communIty- WIde survey, publIcatIon of an eXIshng condItIons Bnefmg Book and a senes of publIc workshops to update the General Plan S VISIOn DC&E carned the VISIOn mto Phase II of the proJect, whIch mcluded a further senes of publIc workshops to develop a preferred land use alternahve as well as specIfIc polICIes regardmg housmg DC&E also prepared a full ElR on the General Plan, mcludmg the Housmg Element References 1 Bill Dean, Planmng Manager CIty of Tracy Development & Engmeermg SerVIces (209) 831-460 2 Rory Walsh, DIrector of Planmng and Buddmg Oty of MIll Valley (415) 388-4033 MIller Avenue Plan EIR 3 Mary Wagner, CIty Attorney, CIty of Sausahto (415) 453-8866 Sausallto Housmg Element 107 S Fair Oaks A venue SUite 212 Pasadena CA 91105 veronica tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 ~ + CIty Of DublIn HOUSIng Element u~~ ~ 37 Page 16 BUDGET Our proposed budget for the Housmg Element update, mcludmg the publIc parhCIpahon program and HCD reVIew, 1S $67,450 Preparahon of the MIhgated Negahve Declaration for the Housmg Element IS budgeted for $21,700 Total budget IS $89,800 The project will be billed on a percent-complete basIs by task and monthly mVOIces will be sent to the CIty by mall Hourlv Rate I Tam j Planner I VTA I DC&E $130 $70 Total Total TOTAL 1 Kickoff Startup and Data Collecbon 1 1 Kickoff Meetmg 60 $ 780 $ 780 1 2 5tartuE' and Data Collection 20 $ 260 $ 260 TOTAL 801 $ 1040 $ $ 1040 2 Housing Element Update 21 Housmg Net..ds Assessment 200 400 $ 5400 $ 5400 2 2 Hou;.ll1g Constramb AnalysIs 200 400 $ 5400 $ 5400 2 3 Housmg Rbources Analysls 400 $ 5200 $ 5200 2 4 Review of Past Accomplishments 40 200 $ I 920 $ 1920 2 5 Update to Hou;.mg Programs 240 $ 3120 $ 3120 TOTAr 10801 1000 $ 21 040 $ $ 21 040 3 Consultation and Pubhc Workshops 31 ConsultatIOn With Service ProVlders 10 -J$ 690 $ 690 32 Pubhc Worko.hops (10) 800 200 $ 11 800 $ 11 800 TOTAL 81 0 280 $ 12 490 $ $ 12490 4 Draft and Fmahze Housmg Element 4 1 Draft Hommg Element 400 400 $ 8000 $ 8000 4 2 HCD ReView 600 $ 7800 $ 7800 Meetmg With HCD (2) 160 $ 2080 <l; 2080 4 3 PC and CC Heanngs (2) 160 $ 2080 $ 2080 4 4 Fmal Huusmg [Jement 20 SO $ 820 $ 820 TOTAL 1340 480 $ 20 780 $ $ 20 780 5 EnvIfonmental Clearance (OptIonal) 5 1 Project Imhahon 1 0 $ no $ 2775 $ 2905 5 21:.nVlronmentaI EvaluatlOn & IS/MND 20 $ 260 $ 12465 $ 12 725 53 City ReView and RevI;.lOlls 10 $ 130 $ 1955 $ 2085 54 Pubhc ReVlev../Response;. to Comment;. 10 $ 130 $ 2775 $ 2905 55 Public Hearmg;. (2) $ $ 1200 $ 1200 Olfect Expense;. $ $ 530 ~ 530 TOTAL 501 $ 650 5> 21 700 $ 22 350 Project Management 200 $ 2600 $ 2600 Housmg Element Pnnhng Admll11slratJve Draft (5 hard copies) $ 125 $ 125 Draft Housmg Element (25 hard caple;.) $ 625 $ 625 hnal HouslTI!:, Element (25 hard caple;.) $ 750 $ 750 Miscellaneous (travel phone postage mileage) $ 8000 $ 8000 TOTAL WIth EnVironmental I 3560 I 176 0 I $ 68100 I $ 21 700 $ 89 800 TOTAL wlthout EnVironmental I 35101 176 0 I $ 67 450 I $ $ 67 450 107 S Fair Oaks A venue SUite 212 Pasadena CA 91105 veromca tam@vtapfannmg com P (626) 304 0440 F (626) 304 0005 [!] +~ CIty of Dublm Housmg Element u;:e':f J 7 ApPENDIX RESUMlES 107 S FaIT Oaks A venue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304~0005 +~ CIty of Dublm Housmg Element uPda:: 1 >7 ApPENDIX DETAI1LED ClEQA :REVIEW BUDGET 107 S Fair Oaks Avenue SUite 212 Pasadena CA 91105 veromca tam@vtaplannmg com P (626) 304 0440 F (626) 304 0005 +0 C,ty of Dublm Housmg Element UPd"lt ~ 37 DC&E ImtIal Study Budget Summary Hoursper Task Principal Associate Planner Graphics WP Planner Clerical A FfoJect Imtlatlon B Envlro nmental BJauatlon & JSvtN 0 C City RevIew & Revlsons o RJbhc ReView/Responses to Comments Total Hours BIlling Rae LcborCost Tota Firm Labor Cost EX PEN SES Oelivenes Office Expenses (Alone Fax: COpies, etc) Tata Expenses TOTAL DC&E 7 $175 $1 225 1 4 1 1 8 40 4 4 2 $85 $170 2 20 80 16 20 3 3 $65 $195 $19470 141 389 530 $20,000 I 107 S Fa/( Oaks Avenue SUite 212 Pasadena CA 91105 56 $125 $7 000 veronica tam@vtaplanmng com 136 $80 $10880 P (626) 304 0440 F (626) 304-0005