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Home My WebLink About7.1 Devany Sq & Trailer Reloc ~ti~~°~UB~~ CITY CLERK Ui File # 6 ~ - 3 19 Ci~'~~ 82 ~ ~LI~R~y~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: FEBRUARY 5, 2008 SUBJECT: Construction Contract Change Orders Devany Square Project 96540 & Inspector Trailer Relocation Project 93462 Report Prepared by: Rosemary Alex, Parks & Facilities Development Coordinator ATTACHMENTS: 1) Change Orders with Proposal Cost Information 2) Budget Change RECOMNIENDATIO Approve Change Orders #3 & #4 2) Approve Budget Change 3) Authorize remaining contingency expenditure by the City Manager FINANCIAL STATEMENT: As described in the report the City Council is requested to approve contract change orders associated with two projects. The funding for the changes is from funds already appropriated for the project as well as an additional appropriation of $41,538 in Measure D Recycling Funds. DESCRIPTION: On September 4, 2007 the City Council awarded a contract to Valley Crest Landscape Development (Valley Crest). The contract totaled $925,176 and the scope of work included two projects (#96540 Devany Square $773,741; and #93462 Inspection Trailer Relocation $151,435). The Devany Square Project is being funded by Public Facility Fees and the Trailer Relocation Project is funded by General Fund monies. In addition to the base bid amounts the project budgets included appropriations for potential change orders in the amount often percent. City policy requires City Council approval once the cumulative value of change orders exceed the five percent of the original project bid amount. City Council approval is also required on any single change order in the amount of $25,000 or more. Changes to both projects being completed under the Valley Crest Contract require City Council approval. Change Order #3 - ($16.879 79) Inspection Trailer Relocation Proiect Clty Council approval is required for $16,879.79 in project change orders at the Inspector Trailer Relocation Project. The amount of this change order exceeds the amount that can be administratively approved by the City Manager. Various revisions to the original contract were required including: addition of conduit for telephone service; revisions to the potable water connection; relocation of the street barricades and revisions to drainage. This will close out the work being completed by Valley Crest Landscape Development on the Trailer Relocation Project. Although the approval of Contract Change Order #3 will exceed by $1,735.97, the amount budgeted for improvements, there is sufficient funds appropriated in Contract Services line item to offset the additional contract costs. The Budget Change (Attachment 2) includes the adjustment necessary. COPY TO: Valley Crest Landscaping ITEM NO. ! • F:Wgenda~2-5 Devany Square Revised II.doc ' Change Order #4 ($58,971 90) Accommodate Use of Recycling Funds & Recycled Surfacing , Staff has akeady approved three change orders for the Devany Square portion of the work with the City Manager's authorization totaling $33,948.87. The Change orders were approved under the City Manager's authorization as they total approximately 4.4% of the original contract items attributable to this project. Change Order #4 is being presented for City Council approval. This adjustment reflects a change in surface materials used in the play area at Devany Square. Staff proposes to substitute poured-in-place rubberized surfacing in the play area in lieu of the wood fiber material included in the original design. Due to the location of the park site and the anticipated heavy use of the play area, Staff believes that the change will reduce on-going future maintenance. Further, the rubberized surfacing product is manufactured from recycled rubber and qualifies for the use of Measure D Recycled Product Development funds. The costs that would be funded by an additional appropriation of Measure D funds represent only the portion of the additional cost associated with the rubberized product which is estimated to be $41,538. In order to utilize the rubberized system added subsurface preparation is required and will increase the overall cost to the project. This portion of the work will require an additional $17,433.90. These costs are inclusive of a credit for the system originally specified in the Contract. In order to execute the Change Order it will also be necessary for the City Council to appropriate the Measure D Funds by approving a Budget Change. The appropriation of Measure D Funds is accounted for on Attachment 2. Authorization For City Manager To Execute Future Devany Square Change Orders Based on the original appropriation of a 10 percent contingency and after accounting for the Devany Square Change Orders including #4, approximately $25,992 remains in the Construction line item. It is requested that the City Manager be authorized to approve future change orders based on the appropriated funds, and provided that no single change order will exceed $25,000. At this point in the project the remaining budgeted funds amount to approximately 3.3 percent of the original contract amount. RECOMMENDATION: Staff Recommends that the Council: 1) Approve Change Orders #3, and #4; 2 )Authorize the Budget Change as shown in Attachment 2; and 3) Authorize the City Manager to execute any future Devany Square Change Orders based upon appropriated funds and as described in this report. Page 2 of . 1 CITY OF DUBLIN CONTRACT CHANGE ORDER N0.3 PROJECT: Devany Square PAGE 1 OF 1 Contract No. 07-08 TO: Valley Crest Landscape Development AGREEMENT DATED September 10, . 2007 between Valley Crest Landscape Development and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until annroved by the Ciri Manaeer Description of work to be done, estimate of quantities, and prices to.be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chan ere uested b :The Ci of Dublin 1. Various revisions to the scope of work at Fallon Trailer Site including the addition of AT&T conduit, revise potable water point of connection, re-location of K-rails to Central Parkway and revisions to drainage (attached hereto). Additional Time: 4 work days COST INCREASE: $16,879.79 SUBMITTED BY: APPROVAL RECOMMENDED BY APPROVED BY Melissa Morton Date Richard C. Ambrose Date Janet Lockhart Date Public Works Director City Manager Mayor We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for any and all cost and time impacts resulting from this change order. Accepted, Date Contractor: Valley Crest Landscape Development By Title V_ ice President Branch Manager Jeff Colton ~fr-~l 7. ~ ~ Js~ n$ ATTACHMENT 1 CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM DATE: 1 /29/2008 PROJECT NAME: Devany Square CIP 95640 CONTRACT NO. 07-08 CHANGE ORDER NO. 3 ' PERCENT COMPLETE: 28% CONTRACTOR: Valley Crest Landscape Development DEVANY SQ.BUDGET195640: $773,741 10% CONTINGENCY AMOUNT $77,374 INSPECTOR TRAILER BUDGET193462: $151,435 10% CONTINGENCY AMOUNT $15,144 TOTAL CONTRACT AMOUNT $925,176 TOTAL CONSTRUCTION BUDGET $1,017,694 CHANGE ORDERS AS % OF CONTRACT: 11 CONTRACT CHANGE ORDERS: Devany Sq. BudgeU95640: AMOUNT CHANGE ORDER #01 Finnian Curb and Gutter Replacement 24,957.51 CHANGE ORDER #02 CB ext.and POC upsize 1,495.66 CHANGE ORDER #3b Soil Off-Haul 7,495.70 CHANGE ORDER #4 Rubberized Surfacing 58,971.90 CHANGE ORDER #5 CONTRACT CHANGE ORDERS: Inspector Trailers 8udget193462: AMOUNT CHANGE ORDER #3 Fallon -Various Revisions' 16,879.79 CHANGE ORDER # CHANGE ORDER # CHANGE ORDER # Total Change Orders 109,800.56 Amount is over the budgeted contingency for this portion of the work. TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: $109,800.56 ADJUSTED CONTRACT AMOUNT: 51,034,976.56 REMAINING CONTINGENCY -17,282.56 PROGRESS PAYMENTS MADE: PAYMENT #01 169,470.00 PAYMENT #02 80,274.34 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 249,744.34 TOTAL ACTUAL PAYMENTS: S 249,744.34 ADJUSTED TOTAL CONTRACT: 51,034,976.56 REMAINING BALANCE ON CONTRACT: 5785,232.22 RECOMMENDATION: APPROVED APPROVED APPROVED DENIED DENIED DENIED SIGNATURE: Supervising Dept. Head City Manager Mayor r ValleyCrest Landscape Development ESTIMA E 7039 Commerce Circle N0. 0~~~5 Suite A Phone: 925.463.0700 Pleasanton, CA 94588 Fax: 925.463.3814 TITLE: Fallon Revisions DATE: 12/20/2007 PROJECT: Area G Neighborhood Sq Project JOB: 104478 TO: Attn: Rosemary Alex CONTRACT NO BUDGET City Of Dublin 100 Civic Plaza Dublin, CA 94568 Phone: 925.833.6646 Fax:925-833-6651 RE: EST To: CIOFD*06 From: VCD Number: 00004 DESCRIPTION OF ESTIMATE Estimate to revise the Fallon site as per plans. BREAKDOWN OF WORK Item Description of Work Quantity Units Unit Price •Net Amount 00001 Estimate to revise potable & add AT&T conduit 1.000 LS $1,302.00 $1,302.00 as per latest plans. 00002 Estimate to change potable water POC as per 1.000 LS $4,513.00 $4,513.00 latest plans. Not on original bid set plans. 00003 Estimate to revise drainage as per latest set of 1.000 LS $9,480.00 $9,480.00 plans. SUMMARY - Unit Cost: $15,295.00 Lump Sum: $0.00 TOTAL: $ 5.00 Estimated Time Extension 4 days ~l~e „Q ~1.,~ Notes: frt.1/ 1~' " 1. This work will not be done until approved and a written change order is issued. ~ ~t/~~~1tt///~~YI~~• 8 2. A signature below authorizes us to proceed with the work described above, aTthe stated prices. ~VYj(/V ll//~v " ? 3. Extension of time necessary for this change: 4 consecutive working days. ` ~ ^ ~ ? 4. This estimate will remain in effect for 30 days only. After expiration a new estimate will be submitted upon request. 'ynJ 1 L`• J~ "C/i~Ci'( ? 5. This work was done in accordance with your order to proceed: please issue change order. Prepared By: ~ Approved By: Kimberly M. Kro Date: 0 /,pL f ZOd~~ Date• If 7 EST 00002 BU .roe ~~`_~~tE: Area "G" Neighborhood Square Project VALLEY CREST Jos ~~IBiJR: 104478 7043 Commerce Circle ESTIMATE a: 00005 Pleasanton, CA 94588 REFERENCE: Fallon Site Changes Revised Potable Water Phone: (925) 463-0700 Faz: (925) 463-3814 **ALL RATES AND MARK-UPS BELOW REFLECT THE AGREEMENT PER VCLD RATE SHEET DESCRIP"l'ION: LABOR FIRS R.~1TE EYTENSION ~L4TERIALS QTY COST E?iTENSIOy FOREMAN $ 65.00 $ - 2" Sch 40 Electrical AT&T conduit 220 $ 0.57 $ 125.40 LABOR 24 $ 59.00 $ 1,416.00 Sand 16 $ 25.00 $ 400.00 SUPERINTENDENT $ 80.00 $ - Pipe fittings 1 $ 40.00 $ 40.00 PROJECT MANAGER $ 80.00 $ - 1" Type KCopper -260 $ 6.20 1,612.00 $ - 1/2" Type K Copper 340 $ 2.81 $ 955.40 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ _ TAX 8.75% 7.98 LABOR COST (Box A) $ 1,416.00 MATERIAL COST (Boa B) 99.18 HRS RATE EkTE'_~ISION SUBCON~`I'RaCTOR TOTAI. E~1UIP~tEN`F` Backhoe w/att $ 148.00 $ - jackhammer w/compress $ 40.00 $ - mini-ex w/att $ 148.00 $ - compact-ram ex remote& jump jack $ 110.00 $ - EQUIPMENT COST (Box C) $ - SUBCONTRACTOR COST (Box D) $ - VALLEY CREST LABOR COST (Box A) $ 1,416.00 SIGNATURE LABOR SURCHARGE INC. $ - Jeff Colton Branch Manager TITLE MARK-UP (as per contract) INC. $ - SUBTOTAL $ 1,416.00 GENERAL MATERIAL COST (Box B) 99.18 SIGNATURE MARK-UP (as Per contract) I S% 14.88 ,~E SUBTOTAL 114.06 EQUIPMENT COST (Box C) $ - OWNER MARK-UP (as per contract) INC. $ - SIGNATURE SUBTOTAL $ - TrrI.E SUBCONTRACTOR COST (Box D) $ - MARK-UP (as per contract) 15% $ - SUBTOTAL $ - THE ABOVE WORK WILL NOT BE PERFORMED WITHOUT THE SIGNED ADDITIONAL BOND COST O% $ - TOTAL AMOUNT DUE $ 1,301.94 AUTHORIZATION OF AN APPROVED AGENT OF THE OWNER /GENERAL ~ i~ .roe YA.~tE: Area "G" Neighborhood Square Project VALLEY CREST .loa vt;atsex: 104478 7043 Commerce Circle ESTL4LiTE ~e: 00005 Pleasanton, CA 94588 ~tEFExEi4ce: Fallon Site Changes Water POC Phone: (925) 463-0700 Fax: (92~ 463-3814 **ALL RATES AND MARK-UPS BELOW REFLECT THE AGREEMENT PER VCLD RATE SHEET DESERIPTION: B(7R FIRS RATE EtTENSION MATERL,ALS QTY CE}ST EJCFEiASIOti FOREMAN $ 65.00 $ - Box and Lid 1 $ 136.40 $ 136.40 LABOR 40 $ 59.00 $ 2,360.00 8"xl" Saddle 1 $ 62.59 $ 62.59 SUPERINTENDENT $ 50.00 $ - I" Co Sto rP P 1 $ 39.28 $ 39.28 PROJECT MANAGER $ 80.00 $ - Angle Meter Stop 1 $ 37.70 $ 37.70 $ - Comp Couplings Z $ 13.70 $ 27.40 $ - #52 inserts 6 $ 1.65 $ 9.90 $ - LF PE Service Tube 50 $ 0.48 $ 24.00 $ - LF #10 Copper Wire 50 $ 0.44 $ 22.00 $ ~ $ $ - $ $ _ TAX 8.75% $ 31.44 LABOR COST (Bo: A) $ 2,360.00 MATERIAL COST (Boa B) $ 390.71 F.QizI[~~1ENT HRS RATE EXTENSIOti SUBCOM1TIL~CTOR TOT.~L Backhoe w/att 8 $ 148.00 $ 1,184.00 Jackhammer w/compress $ 40.00 $ _ mini-ex w/att $ 148.00 $ _ compact-ram ex remote& jump jack $ 110.00 $ _ EQUIPMENT COST (Box C) $ 1,184.00 SUBCONTRACTOR COST (Boz D)' $ VALLEY CREST LABOR COST (Box A) $2,880.00 SIGNATURE LABOR SURCHARGE INC. $ Jeff Colton Branch Manager TITLE MARK-UP (as per contract) INC. $ _ SUBTOTAL $ 2,880.00 GENERAL MATERIAL COST (Bax B) $ 390.71 SIGNATURE MARK-UP (as per contract) 15% $ 58.61 TITLE SUBTOTAL $ 449.32 EQUIPMENT COST (Boa C) $ 1,184.00 OWNER MARK-UP (as per contract) INC. $ _ sIGNATURE SUBTOTAL $ 1,184.00 TITLE SUBCONTRACTOR COST (Box D) $ _ MARK-UP (as per contract) 15% $ _ SUBTOTAL $ _ THE ABOVE WORK WII.i, NOT BE PERFORMED WITHOUT THE SIGNED ADDITIONAL BOND COST 0% $ AUTHORIZATION OF AN APPROVED AGENT OF THE OWNER /GENERAL TOTAL AMOUNT DUE $ 4,513.32 ~ ~ aoe tiA.rtE: Area G" Neighborhood Square Project VALLEY CREST Joe w~teEx: 104478 7043 Commerce Circle ESTIhL4TE 00005 Pleasanton, CA 94588 Phone: 925 463-0700 Fax: (925) 463-3814 REFERt:vcE: Fallon Site Changes Revised Drainage ( ) **ALL RATES AND MARK-UPS BELOW REFLECT THE AGREEMENT PER VCLD RATE SHEET nESCR1rI'TO~: HR3 RATE EXT'EtiSION \L~.TERIALS QTY COST EXT'ENSIO`7 BOR $ 65.00 $ - 24" HDPE 80 $ 25.86 $ 2,068.80 FOREMAN 380 $ 1.63 $ 619.40 LABOR 78 $ 59.00 $ 4,602.00 4" SDR 26 SS $ 80.00 $ - 4" SDR 35 -220 $ 6.22 1,368.40 SUPERINTENDENT $ 80.00 $ - Base Rock 33 $ 13.80 $ 455.40 PROTECT MANAGER $ _ DI 24"x36" w12" ezt 1 $ 1,200.10 $ 1,200.10 $ _ base rock for AC & Treiler pads SF -1318 $ 0.70 922.60 $ _ Header Q AC Paving LF -32 $ 1.44 46.08 $ - $ - $ - $ - $ - TAX 8.75% $ 175.58 LABOR COST (Box A) $ 4,602.00 MATERIAL COST (Bo: B) $ 2,182.20 - TQTAL - EQUIP'1t1;NT HRS RITE EX'T'ENSION SUBCONTRACTOR Backhoe w/att 16 $ 148.00 $ 2,368.00 'ackhammer w/compress $ 40.00 $ - mini-ex w/att $ 148.00 $ - compact-ram ex remote8c jump jack $ 110.00 $ - EQUIPMENT COST (Box C) $ 2,368.00 SUBCONTRACTOR COST (Bo: D) VALLEY CREST LABOR COST (Boa A) $ 4'602.00 SIGNATtJItE LABOR SURCHARGE INC. $ - MAItK-UP (as Per contract) INC. $ - Jeff Colton Branch Manager T~ SUBTOTAL $ 4,602.00 MATERIAL COST (Box B) $ 2,182.20 GENERAL" ° 327.33 MARK-UP (as per contract) 15 $ SIGNATURE SUBTOTAL $ 2,509.53 TrrLE EQUIPMENT COST (Boz C) $ 2,368.00 MARK-UP (as per contract) INC. $ - OWNER SUBTOTAL $ 2,368.00 SIGNATURE SUBCONTRACTOR COST (Bo: D) $ TmE MARK-UP (as per contract) 15% $ - SUBTOTAL $ - ADDITIONALBOND COST 0% $ - TgE AIIOVE WORK w1LL NOT BE PERFORMED wrrLLOUT TILE SIGNED TOTAL AMOUNT D $ 9,479.53 AUTHO1tIZATION OF AN APPROVED AGENT OF THE OWNER ~ GENERAL ValleyCrest Landscape Development ESTIMA E 7039 Commerce Circle NO. 00~~2.1 Suite A Phone: 925.463.0700 Pleasanton, CA 94588 Fax: 925.463.3814 TITLE: Move K-Rail and install gates DATE: 1/15/2008 PROJECT: Area G Neighborhood Sq Project JOB: 104478 TO: Attn: Rosemary Alex CONTRACT NO BUDGET City Of Dublin 100 Civic Plaza Dublin, CA 94568 Phone: 925.833.6646 Fax:925-833-6651 RE: EST To: CIOFD*06 From: VCD Number: 00002 DESCRIPTION"OF ESTIlVIATE As per your direction and request for estimate, move K-rail and install city supplied gate at the Fallon Road site. It is unknown how the gates are to be attached to an unlaiown type of post, therefore VCLD has guessed the materials and labor that will be needed. VCLD suggests that this activity should be completed T & M for a more accurate accountability of costs. BREAKDOWN OF WORK Item Description of Work Quantity Units Unit Price Net Amount 00001 Move K-Rail and instal] city supplied gate 1.000 LS $1,585.00 $1,585.00 SUMMARY Unit Cost: $1,585.00 Lump Sum: $0.00 ~ ~ TOTAL: $1,585.00 Estimated Time Extension ............................,,.days ` Notes: ~ 1. This work will not be done until approved and a written change order is issued. lY t " ' ~g ~ O ?e 2. A signature below authorizes us to proceed with the work described above, at the stated prices. ? 3. Extension of time necessary for this change: 1 consecutive working days. ?8 4. This estimate will remain in effect for 30 days only. After expiration a new estimate will be submitted upon request. 5. This work was done in accordance with your order to proceed: please issue change order. Prepared By: Approved By: Kimberl M. Krohn ' Date: (~/~~5~ ~C Date: g ~ EST 00002.1 BU ,IOa ~.a~t~;: Area "G" Neighborhood Square Project VALLEY CREST ,toa titititata?a: 104478 7043 Commerce Circle Es~rL~t:1TE 00002 Pleasanton, CA 94588 REFExF`cc: City's Request Phone: (925) 463-0700 Fag: (925) 463-3814 **ALL RATES AND MARK-UPS BELOW REFLECT THE AGREEMENT PER VCLD RATE SHEET DF,SCRIPTIO~': HRS R~1"TE E~CTFI1SIOti ~ _vtr4"CERL4LS QTY COSC E:.A~LE~iSION LrtSQR- 10 $ 65.00 $ 650.00 Unknown 1 $ 300.00 $ 300.00 FOREMAN _ 2 $ 59.00 $ 118.00 $ LABOR $ - SUPERINTENDENT $ 80.00 $ - $ - PROJECT MANAGER $ 80.00 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Z'~ 8.75% $ 26.25 LABOR COST (Box A) $ 768.00 MATERIAL COST (Box B) $ 326.25 TOTAL EQUIP1IEtiT HRS RATE E\TENSIO~i SCIBCON~CR.4CTOR GRADALL (HERTZ RENTAL) 8 $ 55.00 $ 440.00 $ - $ - $ - $ - $ - $ - EQUIPMENT COST (Box C) $ 440.00 SUBCONTRACTOR COST (Box D) $ - VALLEY CREST LABOR COST (Box A) $ 768.00 SIGNATURE LABOR SURCHARGE INC. $ - ,~E MA~{_Up per contract) ~C• $ - Jeff Colton Branch Manager 768.00 SUBTOTAL $ GENERAL MATERIAL COST (Box B) $ 326.25 MARK-UP (as per contract) 15% $ 48.94 SIGNATURE SUBTOTAL $ 375.19 TrrLE EQUIPMENT COST (Box C) $ 440.00 OWNER MARK-UP (as per contract) 1NC. $ - SUBTOTAL $ 440.00 SIGNATURE SUBCONTRACTOR COST (Box D) $ - TrrLE MARK-UP (as Per contract) 15% $ - SUBTOTAL $ ADDITIONAL BOND COST 0% $ - THE ABOVE WORK WILL NOT BE PERFORMED WITHOUT THE SIGNED TOTAL AMOUNT DUE $ 1,583.19 AUTHORIZATION OF AN APPROVED AGENT OF THE OWNER / GENERAL ~~t CITY OF DUBLIN CONTRACT CHANGE ORDER N0.4 PROJECT: Devany Square PAGE 1 OF 1 Contract No. 07-08 . TO: Valley Crest Landscape Development AGREEMENT DATED September 10, 2007 between Valley Crest Landscape Development and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This Chan a order is not effective until a roved b the Ci Mana er Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee reouested bv: The City of Dublin 1. Modify the play area to remove wood fiber, selected curbing, revised drainage connections and install poured-in- place rubberized resilient surfacing (attached hereto). Additional Time: 5 work days COST INCREASE: $58,971.90 SUBMITTED BY: APPROVAL RECOMMENDED BY APPROVED BY Melissa Morton Date Richard C. Ambrose Date Public Works Director Janet Lockhart Date City Manager Mayor We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, to all terms of this change order, and to provide all equipment and furnish all materials except as may otherwise be noted above, and to perform all services necessary for the work above specified, and to accept as full payment the prices and time extensions shown above for any and all cost and time impacts resulting from this change order. Accepted, Date Contractor: Valley Crest Landscape Development By Title Vice President Branch Mana er Jeff Colton ~ CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM DATE: 1 /29/2008 PROJECT NAME: Devany Square CIP 95640 CONTRACT NO. 07-08 CHANGE ORDER NO. 4 PERCENT COMPLETE: 28% CONTRACTOR: Valley Crest Landscape Development DEVANY SQ.BUDGET195640: $773,741 10Y. CONTINGENCY AMOUNT $77,374 INSPECTOR TRAILER BUDGET193462: $151,435 10°/. CONTINGENCY AMOUNT $15,144 TOTAL CONTRACT AMOUNT $925,176 TOTAL CONSTRUCTION BUDGET $1,017,694 CHANGE ORDERS AS % OF CONTRACT: 9% CONTRACT CHANGE ORDERS: Devany Sq. Budgetl95640: AMOUNT CHANGE ORDER #01 Finnian Curb and Gutter Replacement 24,957.51 CHANGE ORDER #02 CB ext.and POC upsize 1,495.66 CHANGE ORDER #3b Soil Off-Haul 7,495.70 CHANGE ORDER #4 Rubberized Surfacing 58,971.90 CHANGE ORDER #5 CONTRACT CHANGE ORDERS: Inspector Trailers BudgeU93462: AMOUNT CHANGE ORDER #3 CHANGE ORDER # CHANGE ORDER # CHANGE ORDER # Total Change Orders 92,920.77 Amount is over the budgeted contingency for this portion of the work. TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: 592,920.77 ADJUSTED CONTRACT AMOUNT: ;1,018,096.77 -402.77 REMAINING CONTINGENCY PROGRESS PAYMENTS MADE: PAYMENT #01 169,470.00 PAYMENT #02 80,274.34 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 249,744.34 ; 249,744.34 TOTAL ACTUAL PAYMENTS: ;1,018,096.77 ADJUSTED TOTAL CONTRACT: ;768,352.43 REMAINING BALANCE ON CONTRACT: RECOMMENDATION: APPROVED APPROVED ~ APPROVED DENIED DENIED DENIED SIGNATURE: Supervising Dept. Head City Manager Mayor ~I f4 ValleyCrest Landscape Development ESTrniATE" 7039 Commerce Circle Suite A Phone: 925.463.0700 NO' 00006 Pleasanton, CA 94588 Faa: 925.463.3814 TITLE: Delta 4 -Play Area Rev. DATE: 1/25/2008 PROJECT: Area G Neighborhood Sq Project JOB: 104478 TO: Attn: Rosemary Alex CONTRACT NO BUDGET City Of Dublin 100 Civic Plaza Dublin, CA 94568 ' Phone: 925.833.6646 Fax:925-833-6651 To: From: Number: DESCRIPTION OF ESTIMATE As per your Delta 4 drawings, revision sketches, discussions, and directives, modify the play azea to remove fibaz, selected curbing, and revamp drainage. See below for contract units and attached breakdown for additive items not covered by units. BREAKDOWN OF WORK Item Description of Work Quantity Uaits Unit Price Net Amount 00001 Delete fiber (contract unit - 23) 2870.000 SF ($3.00) ($8,610.00) 00002 Delete Play Ramp (contract Unit -19) 2000 F.A ($4,900.00) (59,800.00) 00003 Deleu Play Curb (contract Unit -18) 180.000 LF ($42.25) (57,605.00) 00004 Add Mowband (8" thick small quantity -no 180.000 I.F impact - 6" from contract unit 24) $31.00 $5,580.00 00005 Add concrete Type A (contract unit - 14) 2862.000 SF $9.95 $28,476.90 00006 Drainage, additional base rock, and surfacing as 1.000 I.S per attachment $50,930.00 $50,930.00 SUMMARY Unit Cost: $58,971.90 ' Lnmp Sum: $0.00 TOTAL: $58,971.90 Estimated Time Extension 5 days Notes: 1. This work will rat be done until approved and a wrtften change order is issued. ?8 2 A signature beknv authorizes us to proceed with the work described above, at the stated pricxs. ~ 3. Extension of time necessary for this change: 5 consecutlve working days. B 4. This estimate will remain in eRect for 30 days only. After expiration a new estimate will he submitted upon request. 5. This work was done in accordance with your order to proceed: please Issue change order. Prepared By: Approved By: Kimberly M. Krohn Date: Date: Fmm Rev. OY06/OS DLW -fat O]avW EST 00004 BU REVISED 'dos NAME: Area "G" Neighborhood Square Project VALLEY CREST jpg 104478 7043 Commerce Circle E`srlria.,TE 6 Pleasanton, CA 94588 :R>;FT;RENCE: 'DELTA #4, PLAY AREA REVISION Phone: (925) 463-0700 Faz: (925) 463-3814 **ALL RATES AND MARK-UPS BELOW REFLECT THE AGREEMENT PER VCLD RATE SHEET nESCUIenoN: REGRADE MODIFY DRAINAGE ADD SURFACING ETC. t.- {)g H1LS R~~TE $XTEiVSION ~~RI.iLS- _ QTY 'COST FrXTENSIQN". 1 S 1,000.00 S 1,000.00 FOREMAN 8 S 65.00 S 520.00 DRAIN MATERIALS LABOR (BASE ROCK) 24 S 59.00 S 1,416.00 BASE ROCK (INC. TRUCKING) 80 S 25.00 S 2,000.00 LABOR (DRAIN REVISIONS) 24 S 59.00 S 1,416.00 (ADDITIONAL 3200 SF @ 4") S - S - PRO]ECT MANAGER S 80.00 S - S - a - S - a - s - S - s - s - s - s - s - s - S - TA)( 8.75% S 262.50 LABOR COST (Box A) $ 3,352.00 MATERIAL COST (Boz B) S 3,262.50 ..,u ~ .~.r~N- TOTAL z EQ~M~~ B'RS RATS TT'TENSION,,j ,.GO,NiTRACTOIi ` .PICK-UP 8 S 20.00 S 160.00 SKIP LOADER 8 S 78.00 S 624.00 PLAYGROUNDS UNLIMITED (EST ATTACHED) S 39,560.00 COMPACT-TAMP-RAM 8 S 40.00 $ 320.00 MINI-EX W/ATTACH. 8 S 148.00 S 1,184.00 S - EQUIPMENT COST (Box C) S 2,288.00 SUBCONTRACTOR COST (Boz D) S 39,560.00 VALLEY CREST LABOR COST (Bo: A) S 3,352.00 slcxwTURE LABOR SURCHARGE INC. S - MARK-UP (as per contract) INC. S - JefiColton Branch Manager SUBTOTAL S 3,352.00 GENERAL MATERIAL COST (Boz B) S 3,262.50 slcrrwTUBe MARK-UP (as per contract) 15% S 489.38 SUBTOTAL S 3,751.88 TITLE EQUIPMENT COST (Boz C) S 2;288.00 OWNER MARK-UP (as per contract) INC. S - slcNw~vRE SUBTOTAL S 2,288.00 ~,E SUBCONTRACTOR COST (Box D) S 39,560.00 N(ARK_Up per contract} 5% S 1,978.00 SUBTOTAL S 41,538.00 ADDITIONAL BOND COST S - THE ABOVE WORK WILL NOT BE PERFORMED WITHOUT THE SIGNED TOTAL AMOUNT DUES 50,929.88 AUTHORIZATION OF AN APPROVED AGENT OF THE OWNER /GENERAL f.•%ommon/purchrueJjobs/vcUjob #/EST 00006 BU/EST 00004 BUREVISED r-; Thursday, January 24, 20081248':PM Richard MacDermott 1-408-519-6811 ~ p:02 111.A.% Associates, InG DBA ES~e Na 9174 ~layGro~nds Unlimited ver.1 1175 Willow Avenue Sunnyvale, CA 94086 Estimator Phone: 408 244.-9848 Richard MacDermott FAX. 408=244-9847 ~ Phone: 408-639-5096 License # 756794 Fes: 408-519-681.1 Shiapina Irformation Comoanv Information HIP TO: ESTIMATE FOR: .Client ID 14436 Contact Kimberly Krohn Name Valley Crest Company Area G Neighborhood Square Address 1 7043 Commerce Circle Address 1 Chancery Lane & Finnian Way Address 2 Address 2 Clty State Zlp Pleasanton CA 94588 -City State Zip Dublin CA 94568 Contact Kimberly Krohn Phone 925-463-07D0 FAX 925-463-3814 Estimate No 9174 Ver 01 Dam 1/24/2008 Associate RM Change Order # Vendor ID PLUN ]ob No 074445 ' Job Name Area G Neighborhood Job Contact Name Kimberly Krohn Scope of Work Contract 01 Additional cost t delete the rubber sufiaced'ADA ramps and.completely surface both play areas with with $33,645.00 colors and desisn as shown on'the surfacing plan. The primary red color will have o have theUV stable "Aliphatic" binder: Totals $33,645;00 Other Grand Total $33,645:00 u~~-~ ~ 5~ 'Special l nstructions Terms°& Conditions Exclusions and'eonditions are as follows: Delivery or off loading equipment, Landscape repair, delays or returns due to inadequate space, missing or damaged equipment or parts, locating underground utilities. pipes, or obstructions, permits, engineering reports, material testing, grades,(rough grade to be taken + or =one tenth of one:inch), adequate equipment access, soil samples, play equipment certifications, 'removal of trash accumulated by equipment supplied, by others, spoils from ch equipmenf and or projectsecurity. Estimate good for 90-Days. Terms'c Material balance due on delivery / lnstatlation ..glance due upon. completion of,project. Date l.ll Y VI' LUISLIIV I~ t~ IL,J, BUDGET CI3ANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: - X From Unappropriated Reserves (Fund) From Budgeted Contingent Reserve (1080-799.000) (Recycling Fund 224-Devany Sq Project) X Within Same Department Activity (#93462) Insp Trailer From New Revenues Between Departments (City Council Approval Required) Other DECREASE BUDGET ACCOUNT AIVIgL?NT INCREASE BUDGET ACCOUNT A1IQUNT Name: General Fund -Inspection Trailer • Name: General Fund -Inspection Trailer Relocation Project /,Contract Services - $1,736 Relocation Project /Contract Improvements. $ 1,736 Inspection Account001-93462-740-077 Account#:001-93462-750-050 Name: Name: Recycling Fund - (Recycled Product) / $ 41,538 Devany Sq Park Project /Contract Improvements Account Account#:224-95640-750-050 Name: Name: Account#: Account#: Name: Name: Account Account Fin Mgr/ASD: ~ _ Date: ~ ~ ~ Signature REASON FOR BUDGET CHANGE ENTRY: Inspection Trailer Project (#93462) Based on change orders required this will reduce the amount budgeted for Inspection in order to cover expenditures for Contract Improvements. This Budget Change also allows for the use of recycled rubber play surfaces funded from Recycling Fund (224) in lieu of the wood fiber surface originally included in the contract for Devany Square (#95640). Costs for work necessary to use the Recycled Product are being funded from the original project appropriation. City Manager: Date: Signature As Approved at the City Council Meeting on: Date: 2/5/2008 Date: Mayor: Signature Posted By: Date: ,Signature f°""S'~``~h"g ATTACHMENT #2 Page 3 of 3