HomeMy WebLinkAbout8.6 Relocate Competitive Pool
CITY CLERK
File # D~[!]~-[3J[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 4, 2008
SUBJECT:
ATTACHMENTS:
RECOMMENDATION: ()(' 1.
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FINANCIAL STATEMENT:
Feasibility of Relocating Future Competitive Pool from Emerald
Glen Park to the Dublin Swim Center
Report by Paul McCreary, Parks and Community Services Manager
1.
2.
3.
Conceptual Site Plan
Letter from School District Superintendent
Budget Change
Select the preferred location for the competitive pool;
Ifthe Swim Center is the preferred location;
a. Authorize the City Manager to execute an agreement,
not to exceed $38,500, with an architect and soils
engineer to prepare a comprehensive analysis and cost
estimate for consideration as part of the Fiscal Year
08-09 budget.
b. Approve Budget Change
c. Direct Staff to schedule a meeting of the City of
Dublin/Dublin Unified School District Liaison
Committee to discuss a potential partnership for the
project.
d. Provide direction to Staff on financing options.
Staff estimates the cost to build a competitive pool and the related
improvements at the Dublin Swim Center is $3.8 million. The
incremental cost of building the competitive pool at the Dublin
Swim Center is $1.4 million more that building the pool at Emerald
Glen Park. In addition, the Aquatic Center component ofthe Public
Facility Fee collected to date from Eastern Dublin cannot be used
towards the expansion of the Dublin Swim Center under the current
Public Facility Fee program requirements.
COPY TO: Dublin Unified School District Superintendent
Page 1 of7
G:\COUNCIL\Agenda Statements\2008\3-4 Competitive Pool (2).doc
ITEM NO. g ~~
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DESCRIPTION: The City Council established a medium priority objective to assess
the potential for joint project/facility improvements at Dublin High School. At the direction of the City
Council, Staff has conducted a preliminary feasibility study regarding relocation of the deep-water
competitive pool planned for Emerald Glen Park to the existing Dublin Swim Center site. Following is a
summary of the findings of the study.
BACKGROUND
In 1994, the City adopted the Parks and Recreation Master Plan, which identified the need for a
Recreation Center and an Aquatic Center in Emerald Glen Park to accommodate future development
planned for the community. In 2005, the City conducted a Facilities Feasibility Study to better define the
facilities envisioned for Emerald Glen Park to ensure they were reflective of current community needs. A
variety of public input was solicited during the study through survey, focus groups and community
meetings. As a result of that study, the Recreation Center and the Aquatic Center were combined into one
complex, creating a unique recreational facility in the region.
In June 2007, the Council made a final determination of the preferred amenities for the Emerald Glen
Recreation and Aquatic Complex Master Plan, which are as follows:
.
Gymnasium (full size court; similar in size to Stager Community Gymnasium)
Fitness Center with Cardio and Weight Machines
Group Exercise / Dance Studio
Multi-Purpose / Birthday Party Room
Game Lounge
Outdoor Leisure-Instructional Pool (6,675 s.f.)
Outdoor Deep-Water Competition Pool (6,150 s.f.)
Juice Bar
Locker Rooms/Restrooms
Administrative Offices
.
.
.
.
.
.
.
.
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The City has been collecting Public Facility Fees to pay for the construction ofthe Recreation and Aquatic
Complex as well as other community facilities. Based on the Impact Fee Program, the following funds
will eventually be available to construct the Recreation and Aquatic Complex:
Community Building Impact Fees
Aquatic Center Impact Fees
Total Estimated Public Facility Fees
$13.1 million
$4.8 million
$17.9 million
Description of Pools Planned for Emerald Glen
The plan for Emerald Glen includes two swimming pools, totaling 12,825 square-feet of water surface
area. By comparison, the existing Swim Center has just over 9,800 square-feet of water surface area. One
of the two pools planned for Emerald Glen is a 6,675 square-foot outdoor leisure pool, which will have
shallow-water space for a "zero-depth beach entry" and in-pool playground, as well as some lane space for
swim lessons, aerobics and recreational swimming.
The other pool planned for Emerald Glen is a 25-yard by 25-meter outdoor deep-water competition pool.
This pool will accommodate lap swimming, deep water aerobics, intermediate/advanced swim lessons,
competitive swim teams, diving, water polo, and synchronized swimming. It is envisioned that this pool
would be utilized by a variety of swim teams including a youth recreational team, youth competitive team,
adult "masters" team, and the high school swim team.
2~1
FEASIBILITY OF RELOCATING COMPETITIVE POOL TO DUBLIN SWIM CENTER
In order to evaluate the feasibility and estimated costs of relocating the competitive pool, Staff based the
analysis on constructing the same size pool as envisioned for Emerald Glen, which is a 6,150 square-foot
deep-water pool. A pool of this size would require the construction of a new 3,940 square-foot building
at the Swim Center to accommodate the restrooms, showers, storage, administrative and mechanical
spaces needed to support the additional pool.
The study also estimated the costs for all of the necessary decking, turf and irrigation improvements.
Other amenities that were considered included water polo goals, an electronic timing system with touch
pads and scoreboard, diving boards and an underwater speaker system for synchronized swimming.
Based on that scope, following is a summary of the findings.
Site Analysis
Attachment 1 is a conceptual site plan for the Dublin Swim Center site. It appears there is ample space
onsite to accommodate the new pool and related amenities within the existing fence line. The proposed
location on the site was selected for the pool because it requires the least amount of disruption to existing
facilities and provides the best access.
The pool is situated with the lanes going from east to west, which is the preferred layout for competitive
swimming. The pool location takes advantage of the existing turf hill, which could be terraced to allow
for stadium-style seating for viewing swim meets. The pool would be bordered by 20 feet of deck on the
ends of the lanes and 10 feet along the sides, which would accommodate swim meet operations and
pedestrian traffic during a meet. An electronic scoreboard would be located on the east end of the pool so
that swimmers could see their place and finish time.
Staff envisions that the competitive pool could be operated on a year-round basis based on demand. The
conceptual layout would allow the competitive pool to be open when the existing recreation pool is closed
to the public. As a risk management measure, a fence would be needed between the two pools to ensure
that patrons would not wander into an unattended pool area. Otherwise, the pool covers would have to be
removed from both pools every time the facility was open and lifeguards would need to be assigned to
both pools, even if one of the pools was not being used for programs.
The competitive pool would increase the capacity of the Dublin Swim Center by 308 swimmers. Per the
Health and Safety Code, that would require adding six showers, five toilets, four lavatories, and a first aid
room. A new 3,940 square-foot building would be necessary for the new restrooms, mechanical,
administrative and storage needs as follows:
III Locker Rooms/Family Changing Room
III First Aid Room
III Lifeguard Locker Room
III Administrative Spaces
III Pool Mechanical/Chemical Rooms
III Storage
III Circulation Space
860 sf
80 sf
360 sf
300 sf
1,360 sf
250 sf
730 sf
The building would be located to the east of the existing mechanical building, creating a new breezeway
entrance between the buildings. A small office with an admission booth would be located on the
southwest breezeway side of the building to allow pool fees to be collected when the main facility is
closed. Space would be included for a new lifeguard room, which would be necessary to accommodate
the larger rotation of lifeguards needed for the additional pool space. Storage space would also be needed
3~ 7
for lane lines, lifeguard stands, pool covers, starting blocks, water polo goals, swim meet equipment and
the timing system touch pads.
Soils Analysis
In general the area has highly expansive soils. The groundwater is at or near 13 feet below the surface,
while the pool would need to be 16 feet deep in. order to accommodate the three-meter diving board.
Based on initial discussions with the School District's soils engineer, the groundwater would impact the
structural design of the pool and building. The soils conditions could further require specific construction
sequencing which may impact the timing and cost of the project. Based on comments from the soils
engineer, the impacts could be mitigated as part of the construction requirements. It is unknown to what
extent or cost until further site-specific evaluation is completed.
Utilities Analysis
Current utilities appear adequate with the exception of the sewer system. Most likely some upgrade work
would need to occur and additional sewer permits would most likely be required. Some underground
utilities, such as drainage, may be affected and would need to be relocated at the time of construction.
This should be a minor impact. There is ample electrical service for the project. When the Swim Center
mechanical building was renovated in 2000, a new larger electrical service panel was installed to provide
for future expansion at the facility if necessary. In a recent discussion with the Architect from that project,
he confirmed that there is enough electrical service for the new competitive pool and related building.
Parking Analysis
Currently, the pool capacity at the Dublin Swim Center is 480. Adding the competitive pool would
increase capacity to 788. The City has shared use of the parking lot adjacent to the Swim Center, which
currently has 103 spaces. However during school hours, the City only has use of the 14 parking spaces
directly adjacent to the Swim Center. The current parking arrangements meet peak demand during evening
programs, but limit the City's ability to expand weekday programs. With the existing parking
arrangements, extra coordination has also been necessary to accommodate parking during larger events
such as swim team dual meets (two teams). During dual meets, use of the overflow parking at the other
side of the school has been sufficient for the parking demand. However, it would be difficult to
accommodate parking for larger regional meets at the Swim Center site than it would be at Emerald Glen.
When construction of the High School is complete, the parking area adjacent to the Swim Center will
increase in size from approximately 103 to 280 spaces. Total parking on the school site will increase by
380 spaces, from approximately 321 to 701 spaces. If the competitive pool were relocated to the Swim
Center, limited parking during school hours would become a more significant problem. This could be
mitigated if the District was able to provide 50 dedicated parking' spaces for pool users during school
hours, as has been done with joint use projects in San Ramon at California High School and the new
Dougherty Valley High School. The addition of the future Performing Arts Center at the High School
may also make parking problematic during evening performances, similar to what is experienced currently
during graduation ceremonies.
Table 1 on the following page summarizes the current and proposed capacity for the Swim Center,
compared with the availability of parking at the High School.
417
TABLE 1 - SUMMARY OF POOL CAPACITY VERSUS PARKING AVAilABILITY
Parking Parking Parking
Spaces Total Parking
Spaces Adjacent to Spaces Spaces
Pool Capacity Adjacent to Swim Center Adjacent to Available at
Swim Center During School Swim Center High School
During School Needed After School
Existing Conditions 480 14 14 103 321
With New Competition 788 14 280* 788*
Pool 50
*Parking estimated at build-out of the High School
CONSTRUCTION COST IMPLICATIONS
Staff estimates the total project cost for design and construction of the competitive pool and new building
at the Swim Center is $3.8 million. This includes a typical 10% contingency, plus 15% for additional
mobilization and unknowns that may arise due to the preliminary nature of this report. The estimated cost
to build the competitive pool and related improvements at Emerald Glen is $2.4 million.
The primary reason for the additional $1.4 million at the Swim Center is the loss of economies of scale
and the need for duplicated spaces at both facilities. This results in the need to construct more square
footage of building space.
It should be noted that the Aquatic Center component of the Public Facility Fee is assessed only to Eastern
Dublin development. The City Attorney has reviewed the various documents related to establishment of
the Public Facility Fee as well as the Parks and Recreation Master Plan and Emerald Glen Park Master
Plan. Based on this review, it is clear that the need for the Aquatic Center was determined to be Eastern
Dublin development only. It is also clear that the Aquatic Center was to be located in Eastern Dublin.
Consequently, the fees collected to date can not be used to fund the competitive pool at the Dublin Swim
Center.
OPERATIONAL COST IMPLICATIONS
There are several other factors which may affect the revenue potential for competitive swimming and
fitness programs for the City since the synergy of having the pool at the Emerald Glen Complex would be
lost. This synergy includes the cross training opportunities that would be available at the Recreation
Center and its close proximity to the Emerald Point Office Buildings and Hacienda Business Park.
Additionally the Dublin Swim Center site would limit the City's ability to expand daytime competitive
swimming and fitness programs, as well as the ability to hold larger regional swim meets, due to parking
constraints. Using the assumptions made in the 2005 Facilities Feasibility Study, Staff estimates the
decrease in revenue would result in a net increase of $45,000 in annual operational costs.
PROJECT TIMING AND MANAGEMENT IMPLICATIONS
If the Council decided to move forward with relocating the competitive pool to the Swim Center, Staff
would recommend that the competitive pool project be designed and constructed as separate improvement
project than the Emerald Glen Recreation and Aquatic Complex. This is primarily due to the uncertainty
of the funding for the proposed Swim Center competitive pool project if moved to the Swim Center.
Additionally, the timing of Swim Center project would have to be closely coordinated with the
construction phasing plan for the High School.
Currently full funding is available to begin design of the Emerald Glen Project this October. If the two
projects were undertaken at the same time, the uncertain nature of the funding and timing of the Swim
Center competitive pool could potentially delay the opening of the Emerald Glen facility.
511
Managing an additional capital improvement project will also place additional demands on staff time. In
the next few years it is anticipated the two employees of the Parks and Facilities Development Division
will already be managing several large projects including the Fallon Sports Park, Dublin Historic Park,
Civic Center Remodel and Expansion, the Emerald Glen Recreation and Aquatic Complex, and several
neighborhood park projects. These competing priorities could also have an impact on the timing of an
additional Swim Center project.
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POTENTIAL PARTNERSHIP WITH DUBLIN UNIFIED SCHOOL DISTRICT
Attachment 2 is a letter from the Dublin Unified School District Superintendent, indicating the District's
interest in pursuing a joint use competition pool at the Dublin Swim Center, adjacent to Dublin High
School. In January, Staff met with the School District Superintendent to outline the proposed project
scope and discuss the potential for a joint use project. Staff explained the potential cost implications and
parking constraints with the proposed project, and asked the District to determine how it might help
mitigate these issues.
The School District Superintendent has requested that the item be placed on the agenda for the next
School Board / City Council liaison meeting.
FINANCING OPTIONS
In order to construct the competitive pool at the Dublin Swim Center, a source of funding would need to
be secured. The City Council could consider use of the Fiscal Year 2006-2007 Year End Surplus (See
Fiscal Year 2006/2007 Audit Report Agenda Item). At the June 28, 2007 Budget Hearing, the City
Council tentatively set aside $2.5 million of the projected surpluses for Fiscal Year 2006-2007 and 2007-
2008 for the Emerald Glen Park Recreation and Aquatic Complex (to enclose the leisure pool). The City
Council could appropriate these funds for the Dublin Swim Center competitive pool project. That would
leave a shortfall of $1.3 million.
Another alternative would be to initiate a new fee justification study to amend the Aquatic Component of
the Public Facility Fee. At this time, Staff is uncertain how much money could be raised in fees under this
alternative as the City can only change the fee prospectively so that future fee revenues can be used for a
competitive pool located anywhere within the City. To do so would require amending various City
planning documents such the Parks and Recreation Master Plan, the Emerald Glen Park Master Plan and
fee resolution. The original fee resolution for the impact fee program contemplated that the Council may
revise the fee to incorporate findings of future studies and standards.
Lastly the City could partner with the School District though Staff is uncertain how much funding the
District could contribute to a partnership.
RECOMMENDATION OF PARKS AND COMMUNITY SERVICES COMMISSION
On January 22, 2008, the Commission considered this item and unanimously recommended keeping the
future competitive pool at Emerald Glen. The Commissioners had concerns about parking and logistical
issues which would prevent the City from maximizing use of the facility if it were moved to the Dublin
Swim Center. There were also concerns with the increased capital and operational costs the City would
Incur.
The Commissioners expressed interest in providing joint use of the competitive pool at Emerald Glen
when it is completed. Finally, several Commissioners expressed concern that the Emerald Glen facility
has already been through several public planning processes with the community, Commission and
Council, and that many residents in the east are expecting a competitive pool at Emerald Glen Park.
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SUMMARY
Based on this initial study conducted by Staff, it appears it would be feasible to physically construct a
deep-water competitive pool at the Dublin Swim Center site. There appears to be ample space and access
available. However as noted above, there currently is no funding available for the project since the
Aquatic Center Impact Fees currently can only be used in Eastern Dublin.
If the Council supports the concept of potentially moving the competitive pool, Staff recommends that a
pool architect and a soils engineer be retained as consultants to reconfirm Staffs findings that it is feasible
to move the competitive pool and to provide a more thorough technical analysis of the proposed project
and updated cost estimate for consideration at the budget hearing in June. It is estimated that these
services would cost at least $35,000. In order to have the information in time for the budget hearing, Staff
would need to retain the consultants as soon as possible. Therefore, the Council would need to authorize
the City Manager to execute agreements for these consulting services for an amount not to exceed $38,500
(includes a 10% contingency). Additionally a budget change is needed (Attachment 3).
Currently design of the Emerald Glen Recreation and Aquatic Complex is scheduled to begin in October
2008, with an estimated opening date of summer 2012. This means that Staff would need direction from
the Council on the scope of the Emerald Glen project by July 2008 in order to distribute a Request for
Proposals from interested architectural firms, and have an agreement in place by October.
RECOMMENDATION:
action:
1.
2.
Staff recommends that the City Council take the following
Select the preferred location for the competitive pool;
If the Swim Center is the preferred location;
a. Authorize the City Manager to execute an agreement, not to exceed $38,500, with an
architect and soils engineer to prepare a comprehensive analysis and cost estimate for
consideration as part of the Fiscal Year 08-09 budget.
b. Approve Budget Change
c. Direct Staff to schedule a meeting of the City of Dublin/Dublin Unified School District
Liaison Committee to discuss a potential partnership for the project
d. Provide direction to Staff on financing options.
7~1
All Dublin Students Will
Become Lifelong Learners
SUPERINTENDENT
Stephen Hanke, Ed.D.
(925) 828-2551
BOARD OF TRUSTEES
Denis King
President
(925) 829-9144
John Ledahl
Vice President
(925) 551-5965
David Haubert
(925) 829-7766
Jennifer Henry
(925) 351-9139
Patricia Kohnen
(925) 828-3623
DUBLIN SCHO'OLS
DUBLIN UNIFIED SCHOOL DISTRICT
7471 Larkdale Avenue, Dublin, CA 94568-1599 . 925-828-2551 . FAX 925-829-6532 . www.dublin.k12.ca.us
February 12, 2008
Mr. Paul McCreary
Parks and Community Services Manager
City of Dublin
100 Civic Plaza
Dublin, CA 94568
Dear Mr. McCreary:
Thank you for your letter in which you requested a district response
regarding the issue of a joint use competition pool at Dublin High School.
Per our conversations over the last several weeks, the district is interested in
pursuing a joint use project and is in the process of determining the potential
funding sources that could be used for the district's portion of this project.
In your letter you indicated that design of the facility would begin in October,
2008 and that you would be bringing the issue to the council for discussion
this coming month, more than likely on February the 19th.
Please take this letter as indication that the district is interested in pursuing
this joint use facility and will continue to work with the city as the potential of
this project moves forward. I will be contacting you and city manager
Richard Ambrose regarding the issue, as well as placing it on the next
district/city liaison committee meeting agenda, which will hopefully be
scheduled for later this month.
If you have any questions about this letter or the district's interest in this
project please do not hesitate to contact me at 828-2551 ext. 8001.
Sincerely,
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Stephen Hanke, Ed.D.
Superintendent
cc: DUSD Board of Trustees
Richard Ambrose, Dublin City Manager
ATTACHMENT 2
CITY OF DUBLIN
BUDGET CHANGE FORM
3-13
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Reserves
(If Other than General Fund, Fund No -
From New Revenues
_ From Budgeted Contingent Reserve (10800-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name:
Name:
Account #:
Name:
Account #:
Name: General Fund - Rec & Aquatic Center
CIP Project - Contract Services
$38,500.00
Account #:
Name:
Account #: 001-95602-740-000
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Account #:
.---
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Signature
Date:
ASD/Fin Mgr
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REASON FOR BUDGET CHANGE ENTRY: At the City Council Meeting on March 4, 2008, a report was
presented regarding options for the Recreation and Aquatics Center. One option would require the City to
immediately secure contract consultant services to address elements that would be funded by the General Fund.
I
City Manager:
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Date: ~b /68
As approved at the City Council Meeting on: Date:
3/4/2008
Mayor:
Date:
Signature
Posted By:
Date:
Signature
H.-\CC-FORMS\FORM-budgel change. doc
ATTACHMENT 3