HomeMy WebLinkAbout8.7 CIP Bus Shelters Agmt~~ ~r~U~~j~ • CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 4, 2008
SUBJECT: Contract Services Agreement-Bus Shelters Capital Improvement
Project
Report by John Hartnett, Heritage & Cultural Arts Supervisor
ATTACHMENTS: 1) Art Bus Shelter .
2) Sybase Bus Shelter
3) Bus Shelter Locations
RECOMMENDATION: 1) Authorize approval by Staff of Contracted Services Agreement
.%~(/' ` 2) Approve the inclusion of artwork for two additional shelters in
~ • . the Bus Shelter CIP #94252
FINANCIAL STATEMENT: The proposed fee for~ services under the Agreement is based on time
and materials not to exceed $8,000. The proposed cost of the artwork
- for two additional shelters is $2,800. There are sufficient funds within
,- ' the Fiscal Year 2007-2008 Budget to execute the Agreement and fund
the artwork.
DESCRIPTION: One of the adopted 2007-2008 City Council goals,is to "Implement
Phase II of the Downtown Public ArtBus Shelter Project". The Fiscal Year 2007-2008 Budget allocates
$40,688 for the Bus Shelter Capital Improvement Project (CIP #94252).
Phase I of the project was initiated in Fiscal Year 2003-2004 when three shelters, based on a design by
artist Dan Dykes, were replaced with two new bus shelters at Dublin Boulevard and Golden Gate Drive
and one bus shelter at Dublin Boulevard and Village Parkway. The total cost was $116,100 with the
Livermore/Amador Valley Transit Authority (LAVTA) contributing $6,000 towards the cost of each
shelter, for a total of $18,000.
Originally, Phase II included plans to replace six additional bus shelters with a new artist being selected to
commission additional bus shelters. In February 2007, the City Council requested Staff to instead,
collaborate with the Dublin Unified School District to create student art which would be installed on the
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back of replacement bus shelters, similar to projects completed in the cities of Livermore and Pleasanton
(Attachment 1).
In October 2007, Staff contacted art teachers at Dublin High School and Wells Middle School (Fallon
Middle School does not have a visual art program) about the possibility of collaborating on the student art
project. It was indicated that due to workloads and other commitments, it would not be possible to
incorporate the program into the 2007-2008 school curriculum. However, Dublin High School would
welcome a presentation on the project, with art students having the option to volunteer their services
during non-school hours. Wells Middle School has also agreed to assist with providing contacts for
potential art students.
The Bus Shelter CIP budget includes up to $15,000 for Contract Services to hire a professional art
coordinator to provide technical support and coordination of the art project. In November 2007, Staff
interviewed Gianna Ferrario-Evers, who has an extensive background as an artist, art teacher and art
coordinator. She has hands-on experience working with art students, having served as an art teacher for
the GATE program at Wells Middle School for the past five years. She has also been the art coordinator
for a student art mural project at Foothill High School in Pleasanton as well as a part-time art teacher for
the Livermore School District.
Ms. Ferrario-Evers has submitted a proposal to coordinate the student art project for the Bus Shelters at a
cost of$8,000. The scope of work will include:
. Assisting students with the design and development ofthe art murals
. Submittal and approval of all designs
. Conducting student mural workshops
. Completion of art murals and preparation for installation
Ms. Ferrario-Evers will work closely with the Heritage & Cultural Arts Supervisor on all aspects of the
project. Students will be recruited in the spring and fall semesters of 2008 with design and painting
workshops scheduled throughout the year. Preliminary and final mural designs will be presented to the
Heritage and Cultural Arts Commission for input and approval prior to final approval by the City Council.
The Bus Shelter CIP identifies six bus shelters to be replaced and enhanced with student art murals. The
five shelter replacements on Dublin Boulevard are included in CIP #96011 (West Dublin BART Station
Corridor Enhancement - Dublin Boulevard-Hansen Drive to Clark Avenue) and #96012 (East Dublin
BART Station Corridor Enhancement - Dublin Boulevard-Tassajara Road to Clark Avenue) and are to be
funded through a Housing Incentives Program (HIP) Grant. The shelter replacement on Amador Valley
Boulevard as well as the art murals for all six shelters is included in the Bus Shelter CIP #94252. Since
approval of the CIP, Staff has learned that there are two additional shelters that will be replaced on Dublin
Boulevard with HIP Grant funds. Based on the additional two bus shelter installations, Staff recommends
that student art murals be designed and installed on all eight bus shelters to provide continuity for the
overall streetscape. The cost for two additional art mural installations will be $2,800. There are sufficient
funds in the Bus Shelter CIP #94252 to cover the cost for the additional expense.
Attachment 3 identifies the locations of the shelters recommended for replacement: the shelters shown in
orange are the shelters originally included in the CIP; the shelters shown in purple are the two additional
shelters; and the shelters shown in blue are the existing artist designed shelters by Dan Dykes.
2~3
RECOMMENDATION:
Staff recommends that the City Council take the following action:
1) Authorize approval by Staff of a Contracted Services Agreement with Gianna Ferrario-Evers.
2) Approve the inclusion of artwork for two additional shelters in the Bus Shelter CIP #94252.
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