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HomeMy WebLinkAbout4.16 AdvertiseContract88-3 CITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: March 14, 1988 SUBJECT: Contract 88-3 Annual Sidewalk Safety Repair and Handicap Ramp Construction Program EXHIBITS ATTACHED: 1) Policy for Fiscal Year 1987-88, Sidewalk Repair Program 2) Resolution for 1987-88 Sidewalk Repair Program 3) Plans, specifications, list of repair locations, and map of ramp locations to be available at meeting RECOMMENDATION: Adopt policy resolution for Sidewalk Repair Program Authorize Staff to advertise for bids Authorize a loan from General Fund to the Capital Project Fund in the amount of $15,600. This loan will be repaid in 1988-89 when the City receives its 1988-89 TDA allocation. FINANCIAL STATEMENT: Budget for this project: Engineering/Inspection Total Sidewalk Repair $ 8,500 $ 41,500 $ 50,000 Handicap Ramps TDA 87-88 10,000 60,000 70,000 Handicap Ramps TDA 88-89 1~600 14~000 15,600 $ 19,600 $116,000 $135,600 Construction In addition to the above budget, there is a carryover of $12,369 from last year's sidewalk contract that was included in this year's budget to complete the 1986-87 sidewalk contract. DESCRIPTION: The annual sidewal~ program has funds scheduled for each year of the Five Year Capital Improvement Program. For Fiscal Year 1987-88, $50,000 has been budgeted from the General Fund. At its meeting of January 14, 1985, the City Council adopted a policy for the repair of pedestrian sidewalk hazards for the Fiscal Year 1984-85. It is Staff's recommendation that this policy again be adopted for Fiscal Year 1987-88, with the addition of a paragraph reconfirming the property owner's responsibility for the condition of their sidewalk improvements. The installation of an estimated 100 handicap ramps throughout the City is made possible by grants from the Transportation Development Act, $70,000 in FY 1987-88, plus an additional $15,600 to be reimbursed in FY 1988-89. The actual number of ramps constructed will be decided according to the low bidder's ramp price; the number of ramps will be increased or decreased to fit the available grant monies. Staff is recommending that the budgeted program be expanded by $15,600 to include a new TDA grant for handicap ramps. It is more cost-effective to include this additional $15,600 along with the $70,000 project rather than to let a $15,600 project by itself. Also, the number of grants available next year will be limited by the number of projects that are not under contract or completed. ITEM NO.~ COPIES TO: RESOLUTION NO. -88 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING A POLICY FOR THE P~PAIR OF PUBLIC IMPROVEMENTS DEEp'fED TO BE PEDESTRIAN HAZARDS WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes become damaged due to natural and man-made causes; and WHEREAS, these damaged improvements sometimes become tripping hazards to pedestrian traffic; and WHEREAS, it is in the best interest of safety to have these hazards eliminated; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin to establish a policy of the City of Dublin for Fiscal Year 1987-88 entitled "Annual Sidewalk Repair Program." PASSED, APPROVED, A~ND ADOPTED this 14th day of March, 1988. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk POLICY FOR THE CITY OF DUBLIN for Fiscal Year 1987-88 ANNUAL SIDEWALK REPAIR PROGRAM It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the safety of the general public under the following guidelines. Improvements Included: Public improvements included under this program shall be limited to those improvements which may constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks. Need: Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping hazard as identified by the City Engineer, or his representative, these improvements shall be replaced. Responsibility: Where it is apparent that the damage to improvements has been caused by natural causes such as tree roots or utility trench settlement, the City of Dublin will pay for the cost of repair. Where it is apparent that the property owner fronting the damaged improvement has caused the damage, such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and if not done in a specified reasonable time, he shall cause the repair to be made and the cost of repair, together with reasonable administrative costs, shall become a lien against the property. Time Limit of Policy: This policy shall be in effect for the Fiscal Year 1987-88 and thereafter be reviewed for extension, modification, or replacement. Legal Responsibility: The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find it difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one contract for the 1987-88 Fiscal Year and repair those defective sidewalks which have been brought to the attention of the City by the property owners (or others) and that have an offset of over one half inch (1/2") measured vertically. The existence of this program does not abrogate the responsibility of the property owners to maintain their frontage improvements in a safe manner under Section 5610 of the California Streets and Highways Code.