HomeMy WebLinkAbout8.1 Budget Study 08/09
CITY CLERK
File # D~~[g-~[Q]
>( f..p 00 - 30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 31, 2008
SUBJECT:
ATTACHMENTS:
RECOMMENDATIO~: 1.
2.
\
3.
FINANCIAL STATEMENT:
Fiscal Year 2008 / 2009 Budget Study Session
Report Prepared by Richard C. Ambrose, City Manager
1.
Analysis of Anticipated Impacts on City General Fund In
2008/2009
Historical Expenditure Comparison
Summary of2006 - 2011 Capital Improvement Program By
Program Area
Resolution No. 80-93 (Policy for Management & Use of
General Fund Assets)
Community Groups Grant Applications
Letter form Stephen Hanke, Superintendent, Dublin Unified
School District date March 20, 2008
Agenda Statement from the February 19,2008 City Council
meeting related to PAL Chapter Feasibility
Budget Issues Worksheet
2.
3.
4.
5.
6.
7.
8.
Receive the Staff Report.
Receive Presentations from Community Groups and
Organizations requesting funding.
Review Budget Issues Worksheet and provide Staffwith
direction on each of the issues identified in the Worksheet.
See attached.
DESCRIPTION: The City's Annual Budget Study Session provides the City Council with an
opportunity to:
· Identify those programs and services the Council would like Staff to analyze as part of the
development of the City's Annual Operating Budget.
· Identify those Projects that the Council would like to see presented as part ofthe development of a
new Five Year Capital Improvement Program, which will be presented with the Budget.
· Receive early information regarding those items that may have a significant impact (positive or
negative) on the City's expenditures and revenues in Fiscal Year 2008/2009.
· Have early input on the budget process reducing the potential for last minute budget issues for
which there would be insufficient time to evaluate.
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COpy TO: 2008-2009 Community Group Funding Applicants w/o Attach.
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ITEM NO. S. I
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. Receive presentations from Community Groups which are requesting consideration for funding as
part of the City's 2008/2009 Budget.
Analvsis of Anticipated Impacts on City's General Fund in Fiscal Year 2009 /Historical Financial /
Trends
In order to prepare for the upcoming budget it is relevant to consider financial trends. Staff will provide
an overview of key trends associated with the General Fund Revenues and Expenditures. The City has
benefited from the economic growth in the region. However, current trends identify that Revenues and
Expenditures in the General Fund are approaching a point where the general operating costs are covered
by revenues, reducing excess revenue available for capital projects. Staff has prepared a preliminary
Analysis of Anticipated Impacts on the City's General Fund Revenues and Expenditure (See Attachment
1) It should be noted that this analysis has been prepared based on information available today, which is
subject to change. As the preliminary budget and financial plan is developed, Staff will continue to
incorporate the impact of any significant changes.
Community Group Presentations
This will mark the second fiscal year of a City Council approved Community Group/Organization funding
process. There are several key elements that make up the Community Group/Organization funding
process: 1) standardized application packets; 2) groups who request funding are required to make a
presentation to the City Council at the Goals & Objective and Budget Study Session detailing the services
they provide to the Community and how the additional funding from the City would further assist them in
serving and benefiting Dublin residents and businesses; 3) Establishment of a maximum request per
project of $25,000 and a funding cap of $120,000 (based on the average of Community Funding approved
by the City for Fiscal Years 02/03, 03/04, 04/05 and 05/06) for the Fiscal 2008/2009 Budget process.
Outreach Efforts
There were many points of contact as part of the new application process and those outreach and
education efforts are listed below:
I. On August 30, 2007, a follow up meeting with grant applicants from the Fiscal Year 2007-
2008 process was held to get feedback on the application process. Findings were presented to
Council at the September 18, 2007 City Council Meeting with recommendations adopted by
Council and incorporated in the 2008-2009 application process.
II. On November 20, 2007, a letter was sent to all recipients that applied for funding over the past
five (5) fiscal years of 2003/2004, 2004/2005, 2005/2006, 2006/2007, and 2007/2008, which
invited them to a meeting on December 10, 2007 to go over the application process. There
were six community groups that were in attendance at this meeting.
III. December 17, 2007, letters and application packets were sent out to all recipients with an
application deadline of Friday, January 25, 2008, at 5:00 p.m. and the timeframe for the
Mandatory City Council Presentation of March 31, 2008.
IV. A letter was sent on March 5, 2008 inviting all applicants to attend the Mandatory Budget
Session on Monday, March 31, 2008 starting at 6:00 p.m. Each of the organization
presentations are to be limited to five (5) minutes and will address:
The success or impact of any past City funding received by the organization.
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Past organizational challenges.
The need for this specific funding.
The number of Dublin residents that would be served/impacted.
Avplications Received
On January 25, 2008 at 5:00 p.m. the City received 18 applications from various community based
organizations. Upon Staff review, all applications were deemed complete. The Dublin Fine Arts
Foundation originally submitted two applications for funding, but withdrew one of the applications. The
withdrawn application was associated with the Fallon Sports Park, which was withdrawn due to the
timing of the funding cycle and construction at the park. In addition, the Tri- Valley Business Council
revised its submitted application for a reduced amount of $25,000 to $19,000. Applications were received
from:
1. Chabot-Las Positas Community College District (Tri- Valley One-Stop Career Center)
2. Child Care Links
3. Community Resources for Independent Living (CRIL)
4. Dublin Fine Arts Foundation (Operational Support)
5. Dublin High School (Drug Substance Abuse Council)
6. Dublin Partners in Education
7. Dublin Unified School District (Red Ribbon Week)
8. Eden Information & Referral
9. Pacific Chamber Symphony
10. Tri-Valley Business Council
11. Tri- Valley Housing Opportunity Center (Family Stability and Home Linkage Program)
12. Tri- Valley Housing Opportunity Center (Housing Opportunities Program)
13. Alameda County Green Business Program
14. Axis Community Health
15. Dublin Unified School District (Integrity in Action)
16. Eden Council for Hope and Opportunity
17. Teen Esteem
18. Dublin Fine Arts Foundation (Art in the Parks) - Application Withdrawn
The purpose of the Community Group/Organizational Funding process is to enable the City Council to
determine if a funding request should be preliminarily included for analysis as a higher service level in the
2008/2009 Preliminary Budget. Staff recommends only including the funding requests if the City Council
indicates its desire to see the item identified in a higher service level.
A chart has been included in Attachment 8 which identifies the amount of funding the City allocated for
each Community Group in the current year and the amount requested for 2008/2009. The form also
includes a space for indicating whether the group's entire request or a portion of its request should be
preliminarily included as a higher service level for 2008/2009.
Additionally, Staff has provided a summary of the applications submitted. The reviews are organized
according to the order listed in Attachment 5.
1. Chabot Las Positas Community College District (Tri- Valley One Stop Career Center)
Chabot Las Positas Community College District is requesting $15,000 to support the operation of the Tri-
Valley One Stop Career Center. The funds would be used to support Center operations and provide
workforce development activities for Dublin residents.
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2. Childcare Links
Child Care Links' request of$23,500 is an increase of$5,000 over FY 2007-2008. Approximately $365
of the increase is for increased operational costs for items such as postage, printing, mileage, etc. There is
a $665 increase for the Community Specialist to attend a training conference. The remaining $4,000 of
the increase is to provide Spanish translation services for several of their existing workshops such as the
Early Childhood Education Conference, Tri-Valley Preschool/Health & Safety Fair, and the Family Read
Nights. Additionally their Inclusion Specialist would create specific trainings and translate many of their
flyers and handouts to help families who speak Spanish find childcare and better understand the subsidy
programs and licensing requirements.
3. Community Resources for Independent Living (CRIL)
CRIL is requesting $19,214 to continue providing low income persons with disabilities and seniors with
functional limitations who reside in the City of Dublin with the following services:
. Provide peer counseling, health information, benefits counseling and personal safety, resulting in
a significantly increased ability to be self-sufficient in their home and community.
. Provide indirect education, information and referral, and advocacy services that provide a
foundation for improved self -sufficiency and community participation, including Disaster
Planning and Preparedness Training.
. Business and/or agencies receive disability-related education, sensitivity awareness and
accessibility consultation resulting in increased structural and services access to consumers with
disabilities and disabling conditions.
The City Council recommended funding of CRIL for FY 2008-2009 in the amount $3,488 through the
Community Development Block Grant program to provide peer counseling, health information, benefits
counseling and personal safety education. In FY 2007-2008, CRIL received $15,413 through Dublin's
Community Grants Program.
4. Dublin Fine Arts Foundation (DF AF): Operational Ex?enses
The DFAF is again requesting $10,000 in operational support for FY 2008-09. The funds requested will
be used for yearly operating expenses such as insurance, accounting, printing, operating supplies and
consultant services. There is no identified project planned for FY 2008-09.
5. Dublin High School (Drug Substance Abuse Council)
Dublin High School is requesting $4,000 for Dry Grad Night, which is an all-night graduation party put on
by the Dublin High School community of parents and volunteers, which is clean and sober and includes
music, games, food, prizes, and entertainment. This is a decrease of $3,500 compared to last year, which
also funded the Every 15 Minutes Program.
6. Dublin Partners in Education (DPIE)
DPIE is requesting $15,000 to support 3 DPIE Programs: Promotion of the Arts Program, Vocational
Mentoring at Dublin and Valley High Schools, and Career Days at Fallon and Wells Middle Schools. This
is an increase of $2,500 over Fiscal Year 2007-2008.
7. Dublin Unified District: Red Ribbon Week
This program would work with Dublin youth to promote and increase a drug-free lifestyle. DUSD is
requesting $3,550 for Red Ribbon Week. This is an increase of$50 over Fiscal Year 2007-2008.
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8. Eden Information & Referral (Eden I&R)
Eden I&R is requesting $10,000 to continue its goal of serving as a link between Alameda County
families and individuals, and the full range of community resources available to them. Eden I&R is a
source of information on, and referral to, low-cost housing, emergency shelter, and other social service
agencies for Alameda County residents. Eden I&R provides this information via a 2-1-1 telephone service.
A 2-1-1 telephone number is similar to the emergency number 9-1-1. Specifically, the 2-1-1 service has
been set aside by the Federal Communications Commission for 24 hours a day and 7 days a week access
to health and human services. Alameda County 2-1-1 is supported by a Countywide public/private
leveraged partnership between the County, the 14 Cities and the Private Sector.
9. Pacific Chamber Svm?hony
The Pacific Chamber Symphony is requesting $12,000 to administer the annual "Music is Fun" Assembly
Program for Dublin Elementary Schools. Each year, the Pacific Chamber Symphony offers an educational
program to several of the local elementary schools in Dublin. The in-depth program teaches children,
through musical example, what makes rhythm, melody, harmony, character of music, etc. This assembly is
supported by a comprehensive educational package that covers music teaching theory, developmental
milestones in children's relationship to music, class projects and activities. The "Music is Fun" program
has been endorsed by the Dublin School Board and by Dublin Partners in Education. Additionally,
enrollments in music programs have increased over the years where these assemblies have been
performed. The Pacific Chamber Orchestra has asked for an additional $5,000 in funds ($7,000 in past
years, $12,000 in FY 2008-09) in order to expand its program from offering four school assemblies to
seven school assemblies at the local schools.
10. Tri- Valley Business Council (TVBC)
The TVBC is requesting $19,000 for the Tri-Valley Business Council's Education Collaborative's support
of the following programs/activities: Tri-Valley Innovation Center, Tri-Valley Economic Development
Study, Innovate Center Website (website hosting and maintenance) and the Tri-Valley Science and
Engineering Fair. The amount requested for Fiscal Year 2008-2009 is $6,000 less than Fiscal Year 2007-
2008.
11. The Tri- Valley Housing Opportunity Center: Family Stability Home Linkage Program
The Tri-Valley Housing Opportunity Center is requesting $25,000 to continue providing Dublin residents
with the Family Stability and Home Linkage Program (Program). Here is brief overview of the services
and classes offered through the Program:
. The Financial Literacy Program includes one-on-one case management to assist individuals and
households to develop a monthly spending and savings plan and establish or improve credit.
. Work Development Class will assist individuals with resume preparation, job searches, and job
interview skills.
. The Asset Development is designed to assist households establish goals to build assets and the
creation of wealth over the long term.
. Free Income Tax Service to low-income households. The service will attempt to assist households
claim their Earned Income Tax Credit and apply those refunds towards savings.
The Family Stability and Home Linkage Program is financially supported by public, private, and non-
profit partnerships. In FY 2007-2008 the Program received $20,000 from the City's Affordable Housing
Fund.
Page 5 of8
12. The Tri- Valley Housing Opportunity Center: Housing Op?ortunities Program (NEW)
The Tri- Valley Housing Opportunity Center is requesting $25,000 to provide Dublin Residents with their
Housing Opportunities Program (HOP). The HOP consists of education programs and counseling
services designed to educate the buyer on home ownership opportunities. Although the HOP primary
focus is for the purchase of Below Market Rate For-Sale units, all market rate buyers are welcome to
receive counseling and partake in the educational programs. The HOP will provide post- purchase
education workshops and one-on-one counseling services.
HOP is financially supported by public, private, and non-profit partnerships
13. Alameda County Green Business Program
The Green Business Program (GBP) is requesting $2,000 to provide environmental performance
certification for medium to small businesses within Alameda County. As part of the proposed program,
the GBP will assist the six current Dublin Green Businesses in improving environmental performance.
The GBP will assist its 1 current applicant as well as an expected 3 to 6 future prospects within the
certification process. The City did not provide funding to this organization in Fiscal Year 2007-2008, but
it did prior to Fiscal Year 2007-2008 from Measure D funds.
14. Axis Community Health (NEW)
Axis Community Health is requesting $25,000 in support of the construction of a Women's Health Clinic
at Axis's Railroad Avenue site in Livermore which will convert a 14,000 square foot office space into an
obstetrical suite that consists of three examination rooms. Axis provides prenatal services for local
residents who are indigent and uninsured. The additional, clinical space will also be used for other
gynecological services, including family planning, cancer detection services, and Axis breast cancer
detection program.
The City Council recommended funding of Axis Community Health for FY 2008-2009 in the amount
$3,488 to support the construction of a Women's Health Clinic in Livermore through the Community
Development Block Grant program
15. Dublin Unified School District: Integrity In Action with Literacy (NEW)
DUSD is requesting $11,000 to fund special assemblies with an author hired by the school district to
promote positive role models and character traits through a literacy project that is to increase enthusiasm
for reading.
16. Eden Council for Hope and Opportunity (NEW)
Eden Council for Hope and Opportunity is requesting $9,215 for their Rental Assistance Program (RAP).
RAP is a rent/deposit guarantee program, which provided assistance to low-to moderate-income tenants to
pay security deposits or delinquent rent. A budget is completed and if the client has residual income at the
end of the month, the RAP Counselor negotiates small, monthly payments until the amount is paid. A
contract is signed by the tenant and landlord, and ECHO acts as guarantor in even the tenant defaults.
The City Council recommended funding the RAP for FY 2008-2009 in the amount $3,488 through the
Community Development Block Grant program.
17. Teen Esteem
Teen Esteem is requesting $20,543 to make presentation to middle and high school students, either in
assemblies or in classrooms, regarding peer pressure, media influences, drugs, alcohol, sex, depression,
eating disorders, truancy, and the internet. In additional, presentations would also be available for parents
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and community members on how to deal with youth and these topics. The goal ofthe program is to help
students make the best possible choices regarding these topics.
18. Dublin Fine Arts Foundation (Art in the Parks)
Application withdrawn.
Identification of Operatin!! Bud!!et and Capital Proiect Issues For Further Evaluation
Operating Budget
Staff has provided the City Council with a Budget Issues Worksheet (see Attachment 8) for Fiscal Year
2008-2009. The purpose of this worksheet is to assist the City Council in establishing a policy framework
for preparation of the Preliminary Budget. It also provides the City Council with an opportunity to
identify new services or projects, which Staff can analyze as part of the Preliminary 2008-2009 Budget.
The City Council can also use this form to indicate whether further evaluation of a community group's
request is needed, by placing the group's request in a higher service level.
Given the downturn in the economy and the potential State Budget cuts, this year Staff has also included a
section in the Budget Issues Worksheet for the Council to identify any services or programs that the
Council may wish to have to the Staff evaluate for reduction or deletion in Fiscal Year 2008-2009.
This year as part of the Goals and Objectives Process some City Councilmembers identified items that are
more appropriately included in the Budget Study Session for discussion.
The items include the following:
1) Field Identification Flags for Soccer Fields at the Dublin Sports Grounds and Emerald Glen
Park (Councilmember Hildenbrand)
2) Replace City Council Chamber Dais Chairs with Chairs that are more ergonomic
(Councilmember Hildenbrand)
3) Work with the Dublin Unified School District to assist the District with it's Projected Budget
deficit, if the State reduces School District Funding (Councilmember Oravetz)
With respect to item #3, the City has received a letter from the Dublin Unified School District
Superintendent that the City consider funding assistance to the District totaling approximately $117,000 in
the following areas:
1) Waive charging the School District it's share of the cost for the Dublin Swim
Center (approximately $18,000). Under the City's Joint Use Agreement with the District the
City incurs additional operational expense for opening the Dublin Swim Center earlier than it
would for City use to provide the pool access for the High School Swim Team and Physical
Education Classes.
2) Fund the School District's share ofthe School Resource Officer Program at a cost of $40,000.
The City funds two Police School Resource Officers currently at a total annual cost of
approximately $324,000.
3) Fund the cost of one full time equivalent School District groundskeeper at a cost of $53,000.
4) Assume the School District's cost under the City's Joint Use Agreement for janitorial and floor
refinishing expenses associated with the Stager Gymnasium which is currently shared by the
City and the School District. The estimated additional cost to the City would be approximately
$6,000.
At it's meeting of February 19, 2008 the City Council also directed Staff to develop two Higher Service
Levels related to:
1) Recreation Scholarship programs for youth in need ($20,120) and;
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2) Implementation of a Police Athletic League ( PAL) Program ($221,180)
The City Council also requested that Staff develop information related to the fund raising potential and the
net cost of a PAL program for Council review at the Budget Study Session. With respect to fund raising
potential Staff surveyed five cities that are currently operating variations of a P AL/Recreation program.
The funds raised in these cities for their respective PAL programs were as follows:
Brentwood $15,000
Livermore $600
Milpitas $0
Redwood City $20,000
San Mateo $18,000
As of this date Staff has not been able to ascertain the net cost of the programs in each of the cities
because they are structured differently and the level of police involvement also varies.
Staff has also received an opinion from the City Attorney that the funds raised by the City's Inclusionary
Zoning Ordinance could not be spent for this program pursuant to the City's current ordinance.
Capital Projects
Similar to the Operating Budget Issues, the Budget Issues Worksheet has a section related to identifying
Capital Projects which either may not be in the current CIP, or where the phasing or timing of the project
is of interest to the City Council. The purpose is to identify projects which can be further evaluated to
provide recommended options in the new Capital Improvement Plan.
Recommendation
It is recommended that individual Councilmembers prior to and in preparation for the Budget
Study Session:
. Review the Fiscal Year 2007/2008 Preliminary Budget
· Review the 2007/2008 Update to the 2006-2011 Capital Improvement Program
· Complete the Budget Issues Worksheet and bring the completed Budget Issues Worksheet to
the Council meeting for purpose of discussion.
At the Budget Study Session it is recommended that the City Council:
1. Receive the Staff Report.
2. Receive Presentations from Community Groups and Organizations requesting funding.
3. Review Budget Issues Worksheet and provide Staff with direction on each of the issues identified
in the Worksheet
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ANALYSIS OF HISTORICAL TRENDS AND
ANTICIPATED FUTURE IMPACTS
ON THE FISCAL YEAR 2008-2009 BUDGET
Staff has identified historical trends, which will have an impact on the General Fund. In addition a number
of items were identified that could potentially impact the City's Budget for Fiscal Year 2008-2009. It is
appropriate to consider that the information available remains preliminary and is based upon the data
available at this time.
HISTORICAL TRENDS OF MAJOR REVENUES
The General Fund is the largest source of discretionary funds made available to fund City Operations.
Rather than examine all of the Revenue Sources, a core group of five revenues represent over 85% of the
General Fund Revenue. The following Chart shows the performance of these major revenues over the past
five years. With the exception of property tax the trends for four of these revenues are either flat or trending
downward.
TABLE I: AcruAL TRENDS FOR MAJOR GENERAL FUND REVENUES
(In Millions $)
24.0
22.0
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
2003-04
2004-05
2005/06
2006/07
2007/08
-'-Property Taxes -Sales Tax ---Intergovemnental -Licenses and Permits -Charges For Services
Revised
Actual Actual Actual Actual Budget
REVENUES 2003-04 2004-05 2005/06 2006/07 2007/08
Property Taxes $ 11,316,703 $ 14,054,547 $ 16,775,906 $20,146,741 $ 22,194,200
% General Fund Total 28.8% 32.3% 36.2% 37.1% 41.8%
Sales Tax $ 13,940,263 $ 14,152,987 $ 14,363,863 $14,025,869 $ 14,390,000
% General Fund Total 35.5% 32.5% 31.0% 25.8% 27.1%
Charges For Services $ 4,801,137 $ 5,548,124 $ 5,774,669 $8,015,063 $ 6,262,056
% General Fund Total 12.2% 12.7% 12.4% 14.8% 11.8%
Licenses and Permits $ 3,090,992 $ 3,520,141 $ 3,142,223 $2,572,069 $ 1,564,645
% General Fund Total 7.9% 8.1% 6.8% 4.7% 2.9%
Intergovernmental $ 1,828,993 $ 568,598 $ 1,020,574 $1,149,759 $ 1,049,669
% General Fund Total 4.7% 1.3% 2.2% 2.1% 2.0%
% Total Major 89.1% 86.9% 88.6% 84.6% 85.7%
Categories
ATTACHMENT 1
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H:\Budget\Goals & ObjectiveM TT ACH I_Future Impacts 08-09.doc
The two largest revenue sources to the General Fund are Property Tax and Sales Tax, which when combined
represent approximately 69 percent of the General Fund Revenue.
Property Tax Trends
As shown in the previous Chart the City has experienced significant growth in Property Taxes. This has
been fueled significantly by development occurring on properties which either had no previous assessed
valuation (Government Owned - BART or Alameda County) or the property was largely undeveloped and
had been carried on the tax roll at a fraction of the current market value. The following Chart displays the
growth in the Assessed Valuation over the past 5 Years.
Table 2: Assessed Valuation (In Millions)
9,000
1,000
8,149
f-
7,370
f----
6,310
f-
5,508
4871 f----
f-
f----
f----
f-
8,000
7,000
6,000
5,000
4,000
3,000
2,000
o
Actual 2003-04
Actual 2004-05
Actual 2005/06
Actual 2006/07
Budget 2007/08
Although the trend has increased each year the percentage of growth from one year to the next has been
decreasing. The double digit increases in the Assessed Valuation which is used to determine property tax
revenue is not expected in the comir~g year. The following table displays the trend.
TABLE 3: Percentage Growth In Assessed Valuation
Actual 2004-05 Actual 2005/06 Actual 2006/07 Budget 2007/08
PERCENT GROWTH 13.1 %
FROM PRIOR YEAR 14.6% 16.8% 10.6%
The potential for slowing in Property Tax Revenue Growth can also be indicated by trends in new
development and building permits. The City has experienced significant activity in both the Residential and
Commercial sectors. In terms of population over 8,000 residents were added between 2003 and 2007.
ATTACHMENT 1
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H:\Budget\Goals & Objectives\ATT ACH I]uture Impacts 08-09.doc
TABLE 4: City of Dublin Population Growth
2003 2004 2005 2006 2007
I POPULATION 35,545 38,330 39,931 41,907 43,630
The following Chart displays the total Building Permit Valuation over a five year period. The Building
Permit Valuation is used to determine the amount of permit fees to be collected for the construction. It does
not reflect the cost or market value of construction.
Table 5: TOTAL BUILDING PERMIT VALUATION
400,000,000
350,000,000 342,961,746
306,501,164
300,000,000
262,741,576
250,000,000 237,728,103
200,000,000
150,000,000
100,000,000 77,213,604
50,000,000 I
0
Actual 2003-04 Actual 2004-05 Actual 2005/06 Actual 2006/07 E~timate 2007/08
Another key indicator in the slowdown in development activity is to examine the number of new Residential
Units that obtain a building permit in a year. This will have implications for not only Building Permit
Revenue and Property Taxes which are based on valuation, it will also ultimately impact those revenue
sources based on population. The following table displays this data for the past 5 years.
a e - ew eSI en la Dl Ul Ill!! erml s ssue
Actual Actual Actual Actual Estimate
2003-04 2004-05 2005/06 2006/07 2007/08
RESIDENTIAL
UNITS ISSUED 778 1,163 903 737 143
T bl 6 N R od flU Ot B oldo P
Ot I
d
Sales Tax Trends
As shown in Table 1, Sales Tax Revenue has not experienced the type of growth as Property Tax has over
the most recent five year period. The City Total General Fund Sales Tax in Fiscal Year 2003/04 was $13.9
million and the Revised Mid-Year 2007/08 Budget estimate was $14.4 million. In terms of real dollars the
change between 2003/04 and 2007/08 was only $449,737 or 3.2%. If adjusted for inflation the trend would
be negative. The City receives 1 % of the sales tax on retail sales transactions within the City. In addition
A TT ACHMENT 1
Page 3 of7
H:\Budget\Goals & Objectives\ATTACH l]uture Impacts 08-09.doc
use taxes are paid to a pool and distributed by the State based on sales tax activity. Despite the growth in
residential population it has not had an impact on increasing sales tax generation.
The composition of the retail sales tax base is important to the local revenue trend. Having diversification
among the types of retailers can be important when an economic cycle impacts one specific industry. The
following chart displays the composition of retail sales transactions that occurred within the City in 2007.
TABLE 7: RETAIL SALES TAX BY MAJOR CATEGORY - 2007
Fuel And Service Stations Food And Drugs
7% 2%
Building And Construction
7%
General Consumer Goods
31%
Restaurants And Hotels
9%
Business And Industry
9%
Autos And Transportation
35%
The City retail tax base is heavily weighted towards two categories Autos.and Transportation and General
Consumer Goods. These categories account for approximately 65 percent of the retail sales transactions.
The following Table shows the declining trend for the Vehicle Sales Category. The estimated amount in
Fiscal Year 2007/2008 is 9.7% less than the amount generated five years earlier. It is important to keep in
mind that during this period there were also new dealerships added to the City of Dublin. If that had not
been the case there would have been an even more significant decline.
TABLE 8: RETAIL SALES TAX DERIVED FROM
VEHICLE SALES CATEGORY 2003/04 - ESTIMATED 2007/08
Actual . Actual Actual Actual Estimate
2003-04 2004-05 2005/06 2006/07 2007/08
Autos, Motrcycles, RV's,
Boats (New, Used, Lease)
$4,459,462 $4,656,072 $4,159,604 $4,120,501 $4,025,142
Although the City has no information from dealers, the City's Sales Tax Consultant has advised that over
the past year manufacturers in Southern California have consolidated dealers. If any of the City of Dublin
automobile dealers were to close due to a consolidation there would be a further deterioration in sales tax
revenue.
ATTACHMENT 1
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H:\Budget\Goals & Objectives\A TT ACH I]uture Impacts 08-09.doc
FISCAL YEAR 2008/2009 OUTLOOK FOR MAJOR REVENUES
Based on the historical trends and some very preliminary data, Staff anticipates the following conditions as
part of the Fiscal Year 200812009 Budget.
Property Tax - At this time, Staff anticipates modest growth in the City's property tax as a result of
projects that are already in process and will result in additional assessed valuation for the upcoming Fiscal
Year. Based on very preliminary assessment information the change next year is expected to be
significantly less. To date the Assessors Office has calculated changes totaling approximately 5.8 percent.
The Assessor must await sales data for the month of March and will then examine the potential for
downward adjustments based on recent changes in market values. The County has also reported an increase
in delinquent tax payments, which will result in a short-term reduction in these revenues. Ultimately the
City will receive the amount due as a prior year collection, along with a share of any penalties and interest.
Sales Tax - At this time there are relatively few new retail developments that will have a significant impact
on sales tax revenue in Fiscal Year 2008/2009. The opportunity for sales tax revenue growth in the next
Fiscal Year will consist primarily of a full year of sales from the new Dublin Honda location and Lowes.
As previously noted sales tax collections overall have been declining from year to year. In the Mid- Year
Report based on only one quarter of retail sales data, the City Council adopted a reduction in Sales Tax
Revenue of $450,000.
Building Permit Fees - In Fiscal Year 2008-2009, the City expects to see a modest increase in permits
issued for both residential and non-residential development. The current projections show the following
trend between Residential and Non-Residential permits:
TABLE 9: PRELIMINARY PROJECTIONS OF BUILDING PERMIT ACTIVITIES
2007/2008 2008/2009
Estimate Projection
Non-Residential Sq. Ft Permitted 180,752 sq. feet 305,000 sq. feet
(Excludes Parking Garage
Structures)
Residential Units
Multi-family 94 425
Single Family --12 115
TOTAL 143 540
Construction of the following private development projects are expected to begin in 2008/2009:
· The Green On Park Place .
· Shell Station Remodel
· Continuation of Sorrento - 5 Neighborhoods
· Production Residential Homes in the Positano, Schaefer Ranch, and Silvera Ranch
Developments
· Windstar Condominiums at West Dublin BART Station
Interest Revenue - The City of Dublin is fortunate to have General Fund reserves which can be invested
and generate operating income in the form of interest revenue. This revenue source is a completely local
revenue source, which is not controlled by the State. However, recently interest rates earned on the City
investments have declined, which will result in less interest revenue. The General Fund Budget for interest
revenue in Fiscal Year 2007/08 is $2,078,549. Based on current balances each 1% change in interest
earnings represents approximately $500,000.
H:\Budget\Goals & Objectives\ATTACH l]uture Impacts 08-09.doc
Page 5 of7
ATTACHMENT 1
State Budget - COPS Grant Revenue
Based on the preliminary budget discussions in Sacramento there is a possibility that the State will not fund
the COPS Grant program. The City has annually received a $100,000 grant that has been used in the past to
reduce the City's cost of Police Services. Elimination of this funding source in 2008/2009 will have a direct
impact on the City.
GENERAL FUND EXPENDITURE TRENDS
As a growing community the City of Dublin General Fund Operating Expenditures (excludes Capital
Projects) have also increased over the past five years. The Chart below provides the Actual Operating
Expenditures (Bars On Chart). This is compared to a "Trend Line" which was calculated by starting with
the Actual 2003/04 Expenditures and then adjusting them each year, based on changes in the Consumer
Price Index and the City Population. This adjusted or expected expenditure level is represented by the line.
TABLE 10: GENERAL FUND ACTUAL OPERATING EXPENDITURES COMPARED TO
TREND LINE BASED ON 2003/04 ADJUSTED BY CPI AND POPULATION INCREASES
$50,000,000
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$-
............
'r
~
~
...... '\""
N ~ co
co co ~
Q Q
~ Q CD M 0
co CD ..; to-
to- tIS to- ~
en Q C"t ~
~ N
N to- o CO') ~
Q r-: ~ ~
..; ~ ~
CO') ~
CO') ~
~
Actual FY
2003/04
Actual FY
2004/05
Actual FY
2005/06
Actual FY
2006/07
Revised
Budget
2007/08
FISCAL YEAR 2008/2009 OUTLOOK FOR GENERAL FUND EXPENDITURES
State Budget - Overall, the proposals in the Governors Budget have only resulted in minor direct cost
impacts to the City of Dublin. In addition to the loss of the COPS Grant, the State may eliminate funding to
the Local Detention Facility Fund, which would trigger Booking or Jail Access Fees being charged by the
County. This may result in additional costs expected to be at least $55,000 in Fiscal Year 2008/2009.
Perhaps the greatest impact from the State Budget is the indirect pressures resulting from decreased State
funding in other areas. Schools as well as other public service entities are seeking replacement funding for
activities that would be impacted by State Budget reductions.
General Inflationary Increases - The City can expect to incur inflationary increases associated with
materials, supplies, equipment; and increased costs associated with salaries and benefits for City employees.
ATTACHMENT 1
H:\Budget\Goals & Objectives\ATTACH I]uture Impacts 08-09.doc
Page 6 of?
Demand for Services - The City's Operating Departments are currently evaluating whether the City's
increasing population will require expansion of services to keep pace with the growth for Fiscal Year 2008 -
2009.
Maintenance - In Fiscal Year 2008-2009, it is anticipated that the City will incur maintenance and
operating cost increases due to added parks and facilities. This will include the addition of Piazza Sorrento
Park and Devany Square as well as partial year maintenance of the new Shannon Center. In addition there
will be signal and street maintenance costs, associated with new infrastructure that is being completed in
Fiscal Year 2008-2009.
Police and Fire Contract Costs - Staff anticipates increases in police and fire contract service costs for
Fiscal Year 2008-2009. Most of the increase is attributable to salary and benefit and insurance costs. The
City will be working with the County to review it's projections and the results of changes to their collective
bargaining agreements in more depth. Alameda County Fire Department is also assessing the impact of its
Retiree Medical liability.
City Facility Needs - The City is in the process of concluding a facility maintenance report, which
evaluates needs and projected deferred maintenance costs for City facilities costs. Based upon this report,
the City will need to set aside additional funds in the future to replace major building mechanical systems
and components.
ATTACHMENT 1
Page 7 of7
H:\Budget\Goals & Objectives\ATTACH l]uture Impacts 08-09.doc
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
Page 1 of2
ATT ACHMENT 2
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
BUDGET
2007-2008
CURRENT HlGHER
SERVICE LEVEL SERVICE
ESTIr.1A TED BUDGET LEVELS
2007-2008 2008-2009 2008-2009
ADOPTED
2008-2009
ACTUAL
2000-2007
CAPITAL IMPROVEMENT BUDGET
General
Community Improvements
Parks
Streets
TOTAL -Capilallmpl'Ovements
$ 659,960
780,119
10,189,488
7,160.953
$18,790,520
$ 1 ,229,798 $ 430,052 $ 1,542,833 $
218,125 121,641 561,335
14,614,540 11,480,843 13,278,632
35,.375,319 13,800,791 32,947,481
$ 51,437,782 $25,833,327 $ 48,330,281 $
o $
1,542,833
561,335
13,278,632
32,947,481
48,330,281
o $
DUBLIN INFORMATION INC BIJDGFT
Total DubUn Information Inc. $ 0 $ 20 $ 0 $ 0 $
INTERNAL SERVICE FUND BUDGET
Total Internal Service Fund $ 750,359 $ 1 ,155,988 $ 608,667 $ 1,367,138 $
0$0
o $ 1,367,138
TOTAL EXPENDITURES-
ALL FUNDS
$ 63,579,381 $ 102,467,367 $74,163,313 $101,531,793 $1,182,861 $ 102,714,654
Less Dublin Information Inc.
Less Internal Service Fund Expenses
$ 0
(750,359)
$ (20)
n ,t55,988)
$ 0
(608,667)
$ 0
(1,367.138j
$
o
$
o
(1,367.138)
NET TOTAL EXPENDITURES
ALL FUNDS
$62,829,022 $ 101,311,359 $73,554,646 $100,164,655 $1,182,861 $ 101,347,516
ATTACHMENT 2
Page 2 of2
SUMMARY 2006-2011 CAPITAL IMPROVEMENT PROGRAM. GENERAL
PROJECT NUMBER AND NAME
93135 TV30 Studio R9mooel
93100 N9~om~$~mU~rnde
93191 Accounting ~SWI'll
93192 Geographic Information ~st9m
93aul Bui Idi ng Pen" it ~stem
93'320 Tel9oommunications Plan
93402 Main~nance Facility Study
93400 Civic Cen~r Ubrary
93451 Lil:fary Repairs
93462 Inspector Trailers
939)J Building Managem01lt Study
93910 Civic C0n~r r...loctification Design Services &
Conslwetion
93917 ADA Transition Plan
93923 Civic Cen~rWindOW' Sealing
9393:3 Civic Cen~r Generntor
93970 Autol'lla~d Doell ment Storage 8. RetJieval ~stem
94&:0 Public Facility Fee Study Update
93924 City Facility Energy EfficientWindow TreatmQnt
00S31 CroJic C.;;nter Roof Maintenance
TOTAL COST
FINANCING
General Fund (001)
Criminal Activity Fund (200)
CDBG Fund (209)
Public Facility Impact Fee (310)
TOTAL FINANCING
TOTALS
$ 480,000 $
418,780
412,000
332,658
256,488
168.581
85,000
18,614.,842
82,744
164,880
137,890
12,417,798
108,583
49,388
844,385
128,588
50,622
118,575
25,700
PRIOR
V EARS 2006-2007
87 ,228 $ 17 ,500
295,280 88..500
26.570
224,598 80,860
5,875
1:3.581
85.000
17,2H3,852
2,197,158
32,744
8.800
137..890
15.180
2001-2008 200s.2009 2009-2010
$ 325,277
80,000
385 ,480
17,200 $ 3O,OCO $ 3O,OCO
251.118
2010.2011
17.680
49..888
88,no
1 01 ,5:38
20,657
4.250
14,.660
155,OCO
$1,895,490
160,580
120,000 1,955,02'6 4.529,447
80,858 2O,OCO 2O,OCO
8,600.982
20.000
305,615
17,800
15,305
118.575
25,700
$34,231,442 $ 20,197,.657 $ 429,392 $1,542,833$2,160,026 $4,.865,062 $ 5,01~472
$ 9,944..602
17.266
10.853
24.258.721
$ 34,231,442
$ 7.274,705 $ 399,552 $1.396.675 $ 205,OCO $ 355,615 $ 31:'3,055
17.266
10,858
12,905,686 29,840 185,805 1,955.000 4,.529.447 4,703.417
$ 20,197.657 $ 429,392 $1.542,833 $ 2,160,026 $ 4,865,062 $ 5,01~472
Page 1 of6
ATTACHMENT 3
SUMMARY 2008-2013 CAPITAL IMPROVEMENT PROGRAM - COMMUNITY IMPROVEMENTS
PROJECT NUMBER AND NAME
94052 Iron Horse Trail- Wildflower Planting
94250 Sidewalk SafQty Repair Program
94252 Bus Shelters
94601 San Ramon Road Concrete Sound Wall Maintenance
94942 Seasonal Street Banners
N/A San Ramon Road Landscape Renovation
94602 San Ramon Road Wooden Sound Wall Maintenance
N/A City Entrance Sign Modifications
94253 Transit Center Art
94616 Village Park.way Soundwal I Poi nting
TOTAL COST
FINANCING
General Fund (001 )
Community Developme nt Block Grant (209:,
Public A lis Fund (311 :'
TOTAL FlNANCING
TOTALS
$ 72.231 $
407,.221
156,788
80,362
37,356
146,875
60,180
273,374
250,000
29,420
$ 1,513,007 $
$ 1,246,.226 $
17,.581
250,.000
$ 1,513.,007 $
Page 2 of6
PRIOR
YEARS 2OQ6..2007 2OO1~2008 201)8..2009 2009-2010 201()'2011
24,876 $ 22,885 $ 24,470
$ 80,373 81,712 $ 81,712 81,712 $ 81,712
116,100 40,688
3,912 76,4EO
37,356
146,875
60,180
273,374
250,000
29,420
140,976 $ 121,641 $ 561,335 $ 228,.587 $ 379,.556$ 61,712
140.976 $ 104..030 $ 811,835 $ 228.587 $ 379.556 $ 81.712
17,.581
250,000
140,976 $ 121,641 $ 561,335 $ 228,.587 $ 379,556 $ 61,712
ATTACHMENT 3
SUMMARY 2000-2013 CAPITAL IMPROVEMENT PROGRAM - PARKS
PROJECT NUMBER AND NAME
95010 Parks 8c Community 8e/llioos Needs
Assessment
915210 Stagecoadl Park ASSi9ssment District Water
Meter
95465 Shannon Community Center ReconstrLlc1i 011
95555 Dublin Histori c Park Ma.s1er Plan
955:6 Dublin Historic Park Acquisition
95600 Emerald Glen Park
95602 EnuHa.ld Glen Park Recreation and Aquatic
Complex
95625 DOLrgherty Hills Park - Oeg Park
95631 Park FurniturQ Replaooment
95635 Park Play Area Renovations
95640 Dublin Ranch Neighoorhood Parks
95800 Dublin 8pol1s Grounds Re novation
95851 Fallon Sports Park
NlA Eastern Dubl in Parks
NiA Schaefer Ranch Neighborhood Park
N/A Wallis Ranch Neighborhood Parks
95557 Dublin Historic Park Dwelopment
TOTAL COST
ANANCING
General fund (001)
Com munity De-" elopme nt Block Grant (r03)
State Park Bond Act (213)
Meal'lllre D Fund (224)
Traffic Impact FeEl Fund (300)
PLlblic Fadlity Impact Fee (310)
Park Dedication In- Lieu Fund (315)
TOTAL ANANelNO
TOTALS
$
62,000
PRIOR
YEARS
371 ,286
148,251
17,441,654
64,.976
17,761
50,350
363,732
L 522,481
1,670,762
5,597,964
2001)..2007
$
25,515 $
2007.2008
2OOs..2009
2009-2010
201 o.2tl11
61 ,980
11 ,159,653 $;
152,756
10.455,900
17.441 ,654
7,546,376
578,713
269,172
627 ,223
5,871,821
2,825,585
19,826,891
8,309,529
47,980
1 ,594,603
4,505
8,038,735
560,952
75,526
136.441
798.474
4,835
181 ,230
36,.485
14,.000
6,927,121 $
2,266,643
2,417,165
475,485 $
946,400 $; 6,059,515
62,050
127,050
1 ,.664,491
62,775
1 ,662,690
81,246
1 ,886,875
7,498.747
878,810
4,886,260
4,691,089
1,618,440
208,403
10,172,605 7,590,005 2.582,500
2.,238,800 304,805 1,933.,795
$ 95,600,358 $ 27,249,217 $11.468,796$ 13,278,.632 $ 14,142..291 :$ 18,.992,564 $ 10,468,.858
Page 3 of6
$ 14,772,869 $ 1,136,959 $ 2,977,125 $ 5,.371,134 $ 4,200.488 878,810 208,408
56,713 56,718
701 ,037 701,037
340,892 122,070 75,526 62,050 81.246
290,900 290,900
72,480,540 18,040,.844 8,359.432 7,845,448 9,860,607 $ 18,1 13,754 $ 1 0,260,455
6.957 .407 6,957,407
$ 95,600,358 $ 27.,249,217 $ 11,.468,796 $ 13,278,.632 $ 14,.142.291 $ 18, 992,.564 $ 10,.468,858
.. Schaefer Ranch Neighoorhood Park will be dedicated and oonstructed by 1he Dg"eloper of Schaefer Ranch
ATTACHMENT 3
SUMMARY 2008-2013 CAPITAL IMPROVEMENT PROGRAM. PARKS
PROJECTS UNFUNDED DURING THE FIVE YEAR TIME FRAME
UNFUNDED
PORTION OF
ESTIMATED
COST
PROJECT NUMBER AND NAME
95600
95602
. 95603
95640
95830
95851
95935
N/A
N/A
. N/A
N/A
NlA
95557
Emerald Glen Park
Emerald Glen Park Recreation and Aquatic Complex
Emerald Glen Park Recreation Center
Dublin Ranch Neighborhood Parks
Dublin Sports Grounds Renovation
Fallon Sports Park
Cuttural Arts Center
Eastern Dublin Parks
Emerald Glen Park Community Center
Schaefer Ranch Neighborhood Park
Transit Center Park
Wallis Ranch Neighborhood Parks
Dublin Historic Park Development
TOTALS
LESS AVAILABLE PARK DEDICATION AND PUBLIC
FACILITY FEES
$ 912,025
10.375,788
1,139,231
859,509
15,968,181
8.754,330
43,741,508
8.992,.600
10,863,800
9,523,100
$111,130,072
$ 18,635,570
FUNDING SHORTFALL
$ 92,494.502
ATTACHMENT 3
Page 4 of6
SUMMARY 2008-2013 CAPITA llMPROVEMENT PROGRAM. STREETS
eaw.a.
~
58.600
PROJECT NUMBER AND NA'AE
tl4520 TrP/allll')' Trianglec Stua)'
tl&))1 Tr~Vallll')' Tnm~rtation De.''''opnenl Fee RecgionaJ
Transp:lrtation P/Qjeols
9&;)10 Dublin BC<Jle\'ard ImjYovel11anl& . $i1'.er9a~ D-ive to Hane.m
Dr;,'a
96011 W %t Dut.in BART Station Corride.r Enhancement. Dublin
Boulevard. Hansen Drt.a to Clwl< A~eoue
9€l)12 East Dul:4in BART Slation Corridor Enhancement. Dublin
Boul....ard . Tassajara Road to Clarl< A~enue
90022 Dublin Bool<ll'>'ard efiolle Resurf~ing at Alamo Canal
9~2 Underground Utilities. Dublin ec.ule.'ardi Douahertl'Road
Inters~i;;n and V~~Jrlty
9EWJ:;J Eastern DublinArterial SlI<Mtand Freeway Im~emerdli
9E\430 1.580 $, Fallon Road Fr_ay InlErChange ImjYovem81'llli'
Ph!l.6el
96452 DownlQNn Traffic Signal Equipl1181'll Replacenlent
9i34&i C>:tNnlQNn Dul:lin Roa..:htta)' ImjYovel11erdli
9<55&1 Annual SIJHIOverlay F'rogam
9&535 Annual Slurry ~al Program
9&773 Alarro Canal Trail Under 1-680
9&n5 Ciljlwlde Bicycle i P<edestrian Plan
gena CroSliridge Road Trail Connection ImPfC1iemenllii
96840 Scarlett OrNe Iron Horse Trail Eoiten&ion
968W C.:.ugherty F\,a:llmjYO\I enl.ents . North of Amador Valley
Boulevard 10 North of H':lJ6to11 Plaoe
Dougher!:.' F\;;a:llmPfO\l emeots . Houston Place to 1.5&1
SainI Patr~ Way. Regional SlJeet to G<:,lden Gale Drwe
Dublin Boolevard Il11prO\/emerdli. Village Parkway to Sierra
O:1Uft
9021;;.30 Dublin 8<ol.ward ImjYovel11enl6' $i;erra Coon 10 Dublin
Court
NiA Bike La,re.Ami>:brVall'"1Boul\?!la~; SI~ecoach Rc,adtc,
C,:,uj:lher!\l POI.:!
Dublin8<<Jlevan:l . RighI Turn ilt Village Par"wifJI
Ciljlwide $ignal Commul1~ati;;ns Upgrade
Ciljlwide Slreet Sll:Irm Drain Condition Assessm81'll
Dublin Boolevard'Amador Ran Road Intersection
San Rarron Road Tralllmpov9lYlenl6
900.52
900.70
9&;'20
NiA
96454
9t'C31)
9$)13-
9&777
TOTAL COST
if,
~
60,600 $
1 ,250,000
719.978
423,207
46 .001.029
2.771 ,687
1 05,943
30,065
4,113
59,461
1 S4,438
570,269
4,771 ,90Q
6,042
6,625,076
2007.2008
2,000
" 63,B44 if.
84,962
29,000
271,771
8.820,889
106,6S4
24,067
1 .002
697,358
19,080
24,766
21,162
24,456
100~5
3,.040,749
11,000
557 ,767
694,681
71,.630
416,240
94,360
145,000
$139,749.247 $6{),372.6otl $ 13.800,191
200&.2000
100,160
200,160
7,636,428 .
13,684.947
2,040
714,4.69
652,300
66,630
9,146,050
4S4.,337
17,680
104,080
94,350
26,000
$32.947,481
2oolJ..2010
$ 1,260,.000
2.966,.449
1 ,239.628
2,198,216
2010.201 1
7.166,019 "'1,698,400 f;
625,40<)
619.400
295$99
206,933
17776
104,060
622,400
619,400
461.748
17,00;)
100,!)2(l
2011.2012
618,680
626,400
619,400
123.066
18,275
104.060
120,.000
$16,80U79 $13,450,007 $ 2,368,861
· It is e~timated that approximalel)' 1>6.Q million of the Fiscal Year 2007 -QOClB budgeted experotur% for thi s project will be bJilt by the dEl.'elopmenl communltf.
.E!.BI.Wi
~
PROJ,ECT NtnilBER AND NAME
FINANCING
General Fuo:t 1.(01)
Stat>? Gas TiIIC (206)
18iEA (210)
Transp. Devekpment Am (21 1 )
Mes6Uroe- 8 Salee Tax (217)
8tatoe- Tr8J16lxHtstioll ImJ:fov ements (219)
88300 Grant (220)
Mes6Ure 8. Bika'Pedestrlan (227)
OMA TIP Fuoo& (228)
Tlallic Congestion Reliel Fund (240)
Trallie ImpamFee Fun:l 1.300)
TOTAL FINANCING
3f-.86,426
1 ,W2,522
2,543,329
29,.009
~,978
91 .001 ,544
16,562,266
1 M,OOO
54,097
3,186,017
2,529,590
86,509
eO}ll9
24,466
234,731
570,269
16,958,709
472,219
6,182,8<12
123,066
296,899
~
$ 2,957 ,876
4.,246,356
3,661,044-
45,144-
1 ,m.650
3,000,269
6-9,340
s51 ,702
006,000
456;531
122.180.328
$ 139.749,247
$ 1,156,118 $
560.821
285.044-
45,144
82.269
3,080,268
69,340
18.426
400,1)00
2007-2008 2008.2(X)9 2009.2010 2010.2011 2011.2012
322.,284 $ 900..343 $ 241 ,835 121.9000 122,336
106..tl'~1 689,600 1,170,144 $ 951.1.4C.Q $ 859.,400
100,000 389,000 2/'181,000
404,970 151,220 408,400 382,400 385,400
46,928
182,292
54,695.178 12.638.326
$60,372.6otl $ 13,800,791
Page 5 of6
66,630
289,000
274,23il
30,1 C\4..44il
$ 32.947,481
230,718
217,000
11.654,382 12.086.247 1.001,146
$16.809.479 $ 13.450,007 $ 2.368.881
ATTACHMENT 3
SUMMARY 2008-2013 CAPITAL IMPROVEMENT PROGRAM - STREETS
PROJECTS UNFUNDED DURING THE FIVE YEAR TIME FRAME
96001
PROJECT NUMBER AND NAME
96400
96480
96840
96850
96930
WA
96454
NE4'1'
Tri-Valley Trans!X)rtation Development Fee Regional Transportation
Projects
Eastern Dublin Arterial Street and Freeway !Improvements
Dovmtown Dublin Roadway Improvements
Scarlett Drrve Iron Horse Trail Extension
Dougheroj Road Improvements- North of Amador Valley Boulevard to
North of Houston Place
Dublin Boulevard Improvements - Sierra Court to Dublin Court
Dougherty Road Improvements - Amador Valley Boulevard North to CiVt
Limits
CityNide Signal Communications Upgrade
Dublin Boulevard/Amador Plaza Road Intersection Improvements
TOTALS
PIus Available Measure B Sales Tax (96840)
FUNDING SHORTFAll
Page 6 of6
UNFUNDED
PORTION OF
ESTIMATED
COST
$ 15,059,923
38,364,338
5,569,915
10,716,789
3,776,426
2.758,115
4.210,489
18,400
1.087,650
FEES
AVAILABLE
$ 1,368,722
NET
SHORTFAll
$
15,059.923
38,364 ,338
4,201.193
10,716,789
3,776.426
2,758.115
4,210,489
18.400
1.087,650
$ 81,562,045 $ 1.368.722 $ 80,193,323
$ 6,144,000
$ 81,562,045 $ 7,512,]22 $ 74,049,323
ATTACHMENT 3
RESOLUTION NO. 80 - 93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
****************
ESTABLISHING A POLICY FOR MANAGEMENT AND USE OF GENERAL FUND ASSETS
WHEREAS, the City Council of the City of Dublin recognizes the
importance of General Fund Reserves; and
WHEREAS, General Fund Reserves are an important asset of the City
and it is prudent to have an established policy to guide their use; and
WHEREAS, typically, General Fund monies are a discretionary funding
source which can be appropriated as enacted through the annual budget
process; and
WHEREAS, interest earnings from City General Fund Reserves can
provide an independent local revenue source; and
WHEREAS, it is not possible to exactly predict over time how
economic conditions may impact either the interest earnings (income) or
the need to utilize reserves to provide the level of municipal services
deemed adequate by City Council policy; and
WHEREAS, prudent management would dictate that the City have a
general poliCY for the management of its assets, including the
anticipated purpose of General Fund Reserves.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby establish the attached Policy for the Management and
Use of General Fund Reserves (Exhibit A), attached hereto and by
reference made a part hereof.
BE IT FURTHER RESOLVED that City Staff are hereby authorized and
directed to undertake all administrative steps necessary to implement
said "Policy" and present periodic reports to the City Council.
PASSED, APPROVED AND ADOPTED this 14th day of June, 1993.
AYES:
Councilmembers Burton, Houston, Howard, and Mayor Snyder
NOES:
None
ABSENT :
Councilmember
Moffatt
~~
ABSTAIN:
None
ATTACHMENT 4
Page 1 00
EXHIBIT A
CITY 01' DUBLIN
GDBRAL I'URD RESERVE POLICY
PURPOSE
The purpose of this document is to formally outline the City Council
policy of maintaining General Fund Reserves and designating the
potential types of uses far such reserves. General F'und Reserves
shall not be considered as being readily available for appropriations
towards operating expenses, except as allowed for in this policy and
through explicit action by the City Council.
AMOUNT OF RESERVES
The amount of General Fund Reserves will fluctuate over time. The
city Council recognizes that there are numerous events which could
place a legitimate demand on the reserves.
INTEREST EARNINGS
All interest earnings on the General Fund Reserves shall accrue to the
City'S General Fund Unreserved Fund Balance, for appropriation by the
City Council in accordance with local and state laws, regulations and
policies.
ABILITY TO ACCOMMODATE CITY NEEDS
The City Council recognizes the importance of maintaining flexibility
at this time as well as in the future. Proper maintenance of the
City'S General Fund Reserves will accommodate a response to economic
conditions affecting earnings on said funds as well as unanticipated
events which require an appropriation.
POTENTIAL USE OF RESERVES
Any appropriation of General Fund Reserves is subject to action by the
City Council. The following events are the basis for a pOlicy to
protect and carefully plan for any expenditure from General Fund
Reserves:
. City Indebtedness: Reserves may be utilized to reduce or
eliminate the need for current or future debt service payments.
The limitation of debt service as an annual operating expense
allows for available monies to be expended for other public
purposes. This shall be considered the highest priority for the
use of General Fund Reserves.
. Economic Uncertainty: A prudent reserve can be used to finance
municipal services in the event that economic condi tions have
deteriorated to the extent .that traditional revenue sources can
no longer support the services.
ATTACHMENT 4
Page 20[3
. Response to Reductions in Revenues: In recent years, state
Government has taken revenues which were previously considered to
be local revenues. Development of a locally controlled revenue
source can be important.
. Catastrophic Loss: The City currently participates in a pooled
self-insured liability and property program. A catastrophic
event may require additional appropriations in order to attain a
full recovery.
. Preservation of Funds as Revenue Generator: The preservation of
General Fund Reserves provides revenue as a result of investment
income. This is an important discretionary income source.
. Economic Development stimulus: A locally controlled funding
source could become one component of an investment plan, which
would provide a positive return to the City and a public benefit.
This listing is not intended to be all inclusive; however, it is
generally reflective of the types of considerations to be made when
proposing the use of such funds. Proposed uses which are inconsistent
with this policy should demonstrate a public benefit and a finding
that it is in the best interest of the city.
REVISIONS
Revisions to this policy shall be approved by the City Council in the
form of a Resolution.
PSR/lsB 8: FU'ldExbA. 81lendat12
ATTACHMENT 4
Page 3 of3
All Dublin Students
Will Become
Lifelong Learners
SUPERINTENDENT
Stephen Hanke, Ed.D.
(925) 828-2551
BOA.RD OF
TRUSTEES
Denis King
President
(925) 829-9144
John Ledahl
Vice President
(925) 551-5965
David Haubert
(925) 829-7766
Jennifer Henry
(925) 351-9139
Patricia Kohnen
(925) 828-3623
r PIX €: D 10' C.A :5 25~OS
DUBLIN SCHOOLS
DUBLIN UNIFIED SCHOOL DISTRICT
7471 Larkdale Avenue, Dublin, CA 94568-1599 . 925-828-2551 · FAX 925-829-6532 · www.dublin.k12.ca.us
March 20, 2008
Mr. Richard Ambrose
Dublin City Manager
100 Civic Plaza
Dublin, CA 94568
Dear Rich:
I am writing to follow up on the conversation we had at this week's City/District Liaison Committee meeting.
We greatly appreciate the opportunity to discuss issues of mutua! concern and want to continue to bui!d our
relationship.
At the meeting, we talked about two issues that are of particular interest to the district; partnering in joint use
facilities and the looming budget crisis the District is facing. Here are some thoughts about each of these areas
We are interested in working with the city on joint use projects. This may take the form of a specific project
at Dublin High School, or the combining of projects where there is mutual opportunity such as a park
adjacent to a newly constructed school. Of particular interest to the district is the potential of a Joint Use
Performing Arts facility at Dublin High School. We are in the beginning stages of planning for this facility and
are seeking city involvement in its potential expansion to serve both our needs in this area. Facilities
Director, Kim McNeely, and her staff are in the beginning stages of planning for the center and would
welcome a dialogue with the city about potential joint involvement.
In addition, the district, like most public school districts in the state is facing a crisis in funding. If
implemented, the Governor's proposal would devastate public schools in California, including Dublin. The
Board of Trustees has approved a plan to cut some 2.8 million dollars from the budget for 2008-09.
We are seeking assistance in reducing the amount of reductions that ultimately need to be made.
Specifically, we are asking the city to assist the district in four areas: 1) waiving the fee for the use of the
swim center, estimated at $18,000; 2) fund the district portion of the cost of School Resource Officers,
estimated at $40,000; 3) funding the cost of 1 FTE of groundsman to maintain school fields, estimated at
$53,000; and 4) fund the district portion of the maintenance cost of Stager Gym, estimated at $6,000.
We realize the city has its own set of fiscal issues to deal with annually and are grateful for the opportunity to
request direct assistance. While we anticipate that the fiscal crisis will have an impact on school districts for
several years out, assistance on the aforementioned items is requested for the 2008-09 school year only.
Any additional consideration would be part of a future dialogue.
Thank you again for your consideration of these issues, and most importantly for continuing to build the
relationship between the city and the school district.
Sincerely,
~
Stephen Hanke, EdD.
Superintendent
SH/sf
cc: DUSD Board ofTrustees
City of Dublin Council Members
ATTACHMENT 6
C~1rY ClElRK
Fule # D[3J[i][Q]~[tJ[Q]
AGENDA STATEMENT
CITY COUNC~L MIEET~NG DATE February 19,2008
SUBJECT
PAL Chapter FeasIbIhty
Report by Paul McCreary Parks and Commumty Servlce5 Manager
ATTACHMENTS
None
RECOMMENDATION ~
~
ReceIve report and dctcrmme If the need for a youth fee assIstance
program eXIsts If so, dIrect Staff to prepare a hIgher servIce level
for OptIOn 2 for consIderatIOn as part of the FY 2008-2009 budget
FINANCIAL ST A 'fEMENT
The estImated first-year cost to the CIty ranges from $221,180 (OptIon
1 Form a PAL Chapter) to $20,120 (OptIon 2 Begm FundraIsmg for
CIty Fee AssIstance Program for Youth)
DESCRIPTION The CIty Councll established a medIUm pnonty objectIve to explore
the fcaslbIhty of estabhshmg a PolIce ActiVItIes League (PAL) program In Dubhn Members of the Parks
and Commumty SerVIces and PolIce ServIces Departments have conducted an analysIs and review of the
CalIforma PAL orgamzatlon and the requuements for establIshmg a chapter 1ll Dublin Ba~ed on the
analysIs It would be feaSIble to establIsh a PAL program, however addItiOnal staffing resourccs would be
reqUired m both departments AddItionally, the level of commumty support for a PAL program m Dublm
IS uncertalll Followmg I~ an overvIew of the findmgs of Staff
PAL OVERVIEW
The PolIce ActIVIties League (PAL) IS one of the oldest cItIzen-bUIldmg youth programs In the natIon
PAL began In 1914 wIth the vISiOn of bmldmg a bond between cops and kIds by creatmg safe
commumlIes and ennchmg young hves CalifornIa PAL IS the statewIde branch of the natIonal PAL
orgamzatlOn TheIr mISSIon IS to umte law cnforcement officers and commumtles by provIdmg youth
programs that develop dIscIplme, pOSll1Ve self-Image, mutual trust and respect Throughout the year,
California PAL sponsors a wIde range of athletic, educatIOnal and youth leadership events for
partlclpatlOn by the PAL chapters These events mclude sportmg tournaments for softball, basketball
soccer, martIal arts and boxmg to name a few A vanety of excurSIons are also planned to places such as
the snow and amusement parks
-------------------------------------------------------------------------------- --------------------------
COpy TO
Page 1 of5
Attachment 7
G \COUNClL\Agenda Statements\2008\2 19 PAL Program I easlblhl\ doc
PAL youth are given the Opportulllty to expenence new thmgs and to travel to vanous locations
throughout the state TypIcally a majonty of the costs such as transportation and lodgmg are covered by
CalIfornIa PAL, whIle the local chapter IS responsible for covenng the other costs through fundrmsmg and
subSidIzed user registratIon fees ThiS provIdes the OppOrtUlllty for youth at all economic levels to
partIcipate m PAL events
In addItIon to bemg able to partICIpate m CalIfornIa PAL events, local chapters are also able to offer their
own programs, events and tournaments Many commullltIes use the PAL chapter as a vehicle for secunng
donatIons to help SUbSIdIze the costs of after school programs, sports leagues and teen speCial events
ThiS IS espeCIally valuable to commumtles WIth lImIted finanCial resources, but a slgmficant need to
Implement low-cost programs that help to keep youth occupIed and reduce cnme
REQUIREMENTS FOR FORMING LOCAL CHAPTER
Based on the reqUIrements of CalIfornIa PAL, the CIty would need to take the lead m formmg a non-profit
orgalllzatIon WIth 501c3 status WIth the State The DublIn PAL chapter would also need a local Board of
Directors, which would be responsIble for conductmg fundralsmg and provldmg lllPUt to the City on the
types of programs and services to offer With the PAL funds Typically the Board IS compnsed of
commulllty stakeholders such as busmess leaders, faith-based leaders, elected offiCials, retaIlers, coaches,
school dlstnct personnel, and adult and youth members at large
In addition the Board would mclude representatives from the PolIce Services and Parks and Commumty
Services Departments ImtI all y, Staff would need to establIsh articles of mcorporatIon and bylaws,
establIsh bank accounts and finanCIal procedures, recruit mterested board members, conduct a Board
onentatlOn and goal settlllg retreat, and conduct elections for officers Once the orgalllzatIon IS
establIshed, Staff from both Departments would need to continue to prOVide staff support to the
orgamzatlon and the monthly Board meetmgs ThiS would reqUIre the same amount of time that It takes
to proVide Staff support to an AdVISOry CommIttee or Commission
PROGRAM NEED IN DUBLIN
Three needs were IdentIfied as part of the study that could pOSSibly be met by forming a local PAL
chapter The first two needs were Identified as part of survey conducted by the Tn-Valley Adolescent
Health Initiative The first IS the need for more recreational programs to serve as preventative measures to
support the phYSIcal and mental health of youth The second was the need to proVIde low-cost and
affordable recreational programs It should be noted that the CIty has been proactIve m proViding
affordable IncluslOnary housmg, which may mcrease the need for affordable recreation programs
The third program need IS related to juvelllle cnme WIth the Increase of population m DublIn and the
Tn-Valley, there has been an mcrease m juvelllle related cnmes Most of the cnmes committed by
juvemles are relatively mlllor m nature and Include offenses such as vandalIsm, trespassmg, school
diSCIplInary Issues, curfew VIOlatIons, and disorderly conduct Other more senous offenses that are
common relate to tobacco, alcohol and manjuana WIth thIS Illcrease there are more demands placed on
polIce, school admmlstratIon, juvemle probatIOn and local SOCIal servIce agencIes
StudIes have shown that recreatIon programs can have a posItIve Impact on the commumty by reducIllg
cnme For example, Kansas CIty, Mlssoun, reported a 25% decrease In the rate ofjuvemle apprehenSIOns
compared to the prevIOus year III the areas abuttmg recreatIOn centers In whIch Mldmght Basketball
programs were added In Fort Worth, Texas, cnme statistics supplIed by the Police Department indicated
m a one mIle radIUS of the commumty centers where late mght sports programs were prOVided, cnme
2
dropped 28% At five other commumty centers where these programs dId not eXIst, cnme rose an average
of39%
ProvIdIng recreatIon, educatIon or other actIvitIes IS tradItIonally not a functIon of the Pohce ServIces
Department However, the Department has already taken many steps to address thiS Issue IncludIng
partnenng wIth the Dubhn Umfied School Dlstnct to proVIde two school resource officers and conduct
classroom safety traInIng for teachers, addmg a Youth Officer to assIst wIth the Increased number of
]uvemle cases, as well as gang preventIOn and InterventIOn, conductmg DUl awareness and educatIon
programs, and, provldmg a vanety of commumty specIal events such as bIke rodeos, excurSIOns and the
NatIonal NIght Out
The Parks and Commumty ServIces Department has also been addressmg these needs and respondmg to
the findmgs of the Tn-Valley Adolescent Health ImtIatlve Currently the Department conducts after
school recreatIon and homework assistance programs at both mIddle school campuses The Department
conducts monthly teen specIal events, and a vanety of specIal mterest classes that appeal to teens ThIS
year the CIty has added several new low-cost teen sports events m flag football, kICk ball, and dodge ball
In addItIon there WIll be an mter-generatIOnal golf tournament that WIll serve as a fundrmser for future
youth recreatton scholarshIp programs For the mental health needs, the CIty has also created the
www DubTownTeens com websIte that provIdes local youth WIth resources and lmks to these types of
servIce provIders
OPTION l-FORM A PAL CHAPTER
Although the CIty IS already offenng a vanety of teen recreatton programs, all of the programs are fee-
based In dlscussmg teen actIVItIes WIth the Youth AdVISOry CommIttee, the Y AC mdlcates that cost IS
the number one bamer to partIcIpatIon Consequently there may be a need to provIde a means for further
expandmg the avaIlabIhty oflow-cost teen actIvItIes as a way to support the health and wellness ofDubhn
teens and decrease Juvemle cnme Formmg a Dublm PAL chapter IS one of the pOSSible methods to meet
thIS need
The goals for the first year would pnmanly focus on estabhshmg the Board, orgamzatIonal goals and
obJectIves, and begm fundnllsmg Staff from both Departments would begm meetmg WIth a vanety of
commumty stakeholders to garner mput on the orgamzatlonal goals and objectIves After the Board
begms functIomng, the Pohce ServIces Department would begm mtroducmg mtake programs for at-nsk
youth that would proVIde a preventatIve hnk between the youth and avatlable recreatIon and dIverSIOn
programs In addltton dunng the first two years, the organIzatIon would start to take advantage of the
eXlstmg PAL sports tournaments and excurSIons, prOVidIng new and affordable expenences for DublIn
youth AddItIonally the program would focus on establIslnng a scholarshIp program to subSIdize
regIstratIOn fees for recreatIOn programs for youth who are dIsadvantaged
In future years Staff enVISIons utlhzmg the PAL chapter to expand the number of CIty sponsored teen
programs and events, as well as contmumg to take advantage of the tournaments and excursIOns offered
by CalIfornIa PAL Dependmg on the level of support and mterest from the Board and commumty, the
PAL chapter could become mtegral to fundraIsmg for long-term capItal needs such as mobIle recreatton
programs, recreatIOnal factlItIes on school campuses and needs Identified by the Tn-Valley Adolescent
Health Imttattve
In order to establIsh a VIable PAL chapter m Dublm, addItIonal staffing would be needed for the Pohce
Scrvlces and Parks and Commumty ServIces Department The Pohce ServIces Department would take the
lead on program admmlstratIon and matchmg at-nsk youth With the program's resources The Parks and
Commumty Services Department would take the lead 10 plannmg and conductmg the vanous recreatIOnal
3
programs, events and excurSIOns offered by the PAL chapter The Board would take the lead m
fundraIsmg
For the PolIce ServIces Department, thIS would reqUIre a full-tIme, sworn Youth ServIces Officer, who
would be the pnmary CIty lIaIson to the PAL Board The Officer would work a 40 hour work week, WIth
a fleXIble schedule to allow for attendance at school functIons and recreatIon programs The PAL Officer
would be responsIble for conductmg mtake assessment meetmgs WIth parents and Juvemles, and
recommendmg programs that would serve the needs of youth especIally those deSIgned to prevent
delmquent or cnmmal behaVIor He or she would make contact and develop relatIonshIps WIth youth who
meet the at-nsk cntena The Office would also mamtamcontact WIth publIc and pnvate youth servIce
proVIders and faCIlItate collaboratIon
For the Parks and Commumty ServIces Department, formmg a PAL chapter would reqUIre mcreasmg the
RecreatIon TechnICIan for teen programs from %-tIme to full-tIme status Thts would provIde the
necessary tIme to coordmate partICIpatIon m CalIfornIa PAL events and excurSIons, and expand teen
recreatIon programs and events sponsored by the Dublm PAL chapter The RecreatIon TechnICIan would
also assIst the Board WIth fundralsmg events
Based on the current salary and benefit costs, addmg the necessary staffing m both departments to support
a full-fledged PAL chapter could potentIally mcrease the CIty's costs by at least $221,180 m the first year,
of whIch $31,600 are one-tIme capItal costs Due to the uncertamty of the commumty's support for a
local PAL chapter, It IS lIkely the CIty may not recoup much of the staffing costs from the PAL chapter
OPTION 2 - BEGIN FUNDRAllSJlNG FOR CITY FEE ASSISTANCE ]PROGRAM FOR YOUTH
A second optIon would be to start smaller by focusmg on fundralsmg for a CIty operated youth fee
assistance program, and Improvmg collaboration between PolIce and Parks and Commumty ServIces For
thIS option the CIty would not form a PAL chapter The AdmInIstrative Services Department has
mdlcated that the IRS conSIders chantable donations to a mumcIpalIty as tax deductible (as long as no
servIce or product IS receIved m exchange) Therefore the City could accomplIsh many of the objectives
of a PAL program WIthout havmg to form a chapter and non-profit board However, the City could not
partiCIpate m tournaments and excursIOns sponsored by CalIfornIa PAL
Implementmg an annual fundralsmg campaIgn and Implementmg a youth fee assistance program would
reqUIre mcreasmg the Recreation TechmcIan for teen programs from %-tIme to full-time status ThIS
would prOVIde the necessary tIme to
o Partner With the PolIce Services Department and coordmate an annual fundralsmg campaIgn for
donatIons from localmdlvlduals, busmesses, and non-profit organIzatIons
o Coordmate an annual fundralSlng event and apply for grants
o Coord mate the youth fee assIstance program
ThiS approach would better leverage eXlstmg CIty resources and the strengths of each Department, and
would be less staff mtenslve It would expand access to eXlstmg youth services and proVide a means for
PolIce ServIces to refer at-nsk youth of all economIc abIlItIes to eXIstmg Parks and Commumty ServIces
programs as a cnme prevention tool It would also help detennme the level of commumty mterest and
support for youth cnme preventIon programs Ifthere was conSIderable support and the annual amount of
fundmg exceeded the demands of the fee assIstance program, then the CIty could utilIze the excess
donatIons to hire more part-tIme staff and mdependent contractors to expand youth and teen programs
4
Based on current salary and benefit costs, addmg the necessary Staffing to support thIS optIOn could
initially Increase the Clty's annual costs by approxImately $20,120 per year
PARKS AND COMMUNITY SERVICES COMMISSION RECOMMIENDATION
The Parks and Commumty ServIces CommISSIOn consIdered this Item on January 22, 2008 The
CommISSIOn unammously recommended not formmg a PAL chapter at this time, but mstead pursUing
Option 2 to secure fundIng for a youth fee aSsIstance program Some of the comments receIved from
CommISSIOners IndIcated that a PAL chapter would be more smtable for metropolttan areas, and that the
City was already dOIng a good Job of addressmg youth come prevention and planmng recreatIOnal
opportumtIes for youth It was noted that pursumg a youth fee assIstance program would be a good
slartmg pomt
SUMMARY
ThIs analYSIS shown there IS an opportumty to mcrease the collaboration between the Pohce Services and
Parks and Commumty ServIces Departments to further address the wellness of DublIn youth and prevent
Juvemle cnme It shows that a PAL program could be feasIble, however the creation of a non-profit
orgamzatIOn and the amount of tIme necessary to support the Board would be SIgnIficant, and beyond the
current staffing resources of both Departments
Based on the current economiC conditions In the State and the potential for a reduced amount of general
funds aVaIlable to the CIty m the next few years, Staff does not recommend movmg forward with a PAL
chapter at thiS hme AdditIOnally SInce there IS not documented support for such a program, Staff does
not recommend that level offundmg at thiS time However, If the CounCil concurs with the COnUTIlSSIOn
and supports Option 2, then Staff would determme If fundmg would be available when prepanng the
FIscal Year 2008-2009 Parks and Commumty Services Department budget
Regardless If fundmg IS available, Staff from the PolIce and Parks and Commumty Services Departments
will contmue to mcrease collaboratIOn on the plannmg, promotIOn and ImplementatIon of eXIstmg
programs and services, as well as conduct quarterly meetmgs to enhance commUnicatIon between the
departments
RECOMMENDATION Staff recommends that the CIty CouncIl receIve the report and
determme If the need for a youth fee aSSIstance program eXIsts If so, duect Staff to prepare a hIgher
service level for Option 2 for consideratiOn as part of the FY 2008-2009 budget
5
BUDGET ISSUES WORKSHEET
FISCAL YEAR 2008-2009
1. OPERATING EXPENDITURES
1 (A) The City Council adopted a level of service for each Budget Activity (i.e., Police, Park
Maintenance, Library, etc.) in Fiscal Year 2007-2008 (See Attachment 2 and the 2007-
2008 Preliminary Budget).
For the purpose of developing the Fiscal Year 2008-2009 Operating Budget, are there
additional service levels, services or other items that the City Council would like Staff
to evaluate as Higher Service Levels in the 2008/2009 Budget?
YES
or
NO
(Please circle one)
SUGGESTIONS FOR ADDED SERVICES/ITEMS TO BE EVALUATED AS
HIGHER SERVICE LEVELS FOR 2008/2009
For the purpose of developing the Fiscal Year 2008-2009 Operating Budget, are there
service levels, services or other items that the City Council would like Staff to evaluate
for reduction or deletion from the 200812009 Budget?
YES
or
NO
(Please circle one)
SUGGESTIONS FOR REDUCED OR DELETED SERVICES/ITEMS TO BE
EVALUATED FOR 2008/2009
H:\Budget\Goals & Objectives\A TT ACH 8 WKSHEETstudy _session _3-31-08.doc
- 1 -
ATTACHMENT 8
1 (B) To the extent the City Council's 2008-2009 Goals & Objectives require additional
resources not included in the current budget, should the 2008-2009 Budget include only
High Priority Objectives for consideration?
YES
or
NO
(Please circle one)
l(C) Community Group Funding Requests:
During Fiscal Year 2007-2008, the City funded a number of community groups which
are identified below. The Table on the next page identifies whether the Community
Group reduced or increased their requests for Fiscal Year 2008-2009. There are three
(3) new funding requests, from groups that have not previously requested funding.
Please indicate with a check (-1) which community groups should be preliminarily
included in a hi!!her service level (HSL) in the Fiscal Year 2008-2009 Budget.
COMMUNITY GROUP FUNDING REQUESTS
(...J) Higher Service Level (HSL)
1 Chabot-Las Positas Community College District $15,000 $15,000 -0-
(Tri-Valley One-Stop Career Center)
2 Child Care Links $18,500 $23,500 $5,000
3 Community Resources for Independent Living $15,413 $19,214 $3,801
4 Dublin Fine Arts Foundation $20,000 $10,000 ($10,000)
N/A Dublin High School Alumni Association $1,000 -0- ($1,000)
5 Dublin High School (Drug Substance Abuse $7,500 $4,000 ($3,500)
Council)
6 Dublin Partners In Education $12,500 $15,000 $2,500
7 Dublin United School District (Red Ribbon $3,500 $3,550 $50
Week
8 Eden Information & Referral (1) -0- $10,000 $10,000
9 Pacific Chamber Symphony $7,000 $12,000 $5,000
10 Tri-Valley Business Council $25,000 $19,000 ($6,000)
11 Tri-Valley Housing Opportunity Center (Family $20,000 $25,000 $5,000
Stability & Home Linkage Program) (2)
12 Tri- Valley Housing Opportunity Center -0- 25,000 $25,000
Housin ortunities Pro am)
Sub-Tota $145,413 $181,264 $35,851
- 2-
13 Alameda County Green Business Program (3)
14 Axis Community Health
15 Dublin United School District (Integrity In
Action)
16 Eden Council for Hope and Opportunity (4)
17 Teen Esteem
Sub-Tota
-0-
-0-
-0-
$9,215
$20,543
$67,758
$9,215
$20,543
$67,758
Sub-Tota
-0-
-0-
($20,000)
($20,000)
($2,000)
($9,215)
($50,000)
($61,215)
($2,000)
($9,215)
($30,000)
($41,215)
lameda County Green Business Program
den Council for Hope and Opportunity
ri-Valley Housing Opportunity Center (5)
ity Council Authorized Funding Cap $120,000
eduction to Meet $120,000 Funding Cap $67,807
(1) Funded $10,000 in FY 07-08 but was a carryover from Fiscal Year 06-07 Budget after the 2007-2008 Budget was adopted.
(2) Tri-Valley Housing Opportunity Center's request was funded from the Housing In-Lieu Funds in FY 07-08.
(3) Alameda County Green Business Program may be funded with the City's Measure D Recycling Funds.
(4) Eden Council for Hope and Opportunity may be funded with Housing In-Lieu Funds.
(5) Tri-Valley Housing Opportunity Center's two requests for funding in Fiscal Year 2008-2009 may be funded with Housing
In-Lieu Funds.
(6) The City Council adjusted the funding cap to $125,413 for Fiscal Year 2007-2008.
2. CAPITAL IMPROVEMENT PROGRAM (CIP)
2 (A) Charts provided in Attachment 3 (see attached) include a summary of the capital
improvements adopted as part ofthe City's 2006-2011 Five-Year CIP.
Of those projects currently identified in the current Five-Year CIP, are there any
projects which should be considered for funding in Fiscal Year 2008-2009? If so,
please indicate below.
- 3-
2(B) Are there any new Capital Projects that are not in the current Five Year CIP that should
be included in the new Five Year CIP? If so, please indicate below.
2(e) In the 2007-2008 Budget (as adjusted), a total of$4,836,430 was allocated from
General Fund Current Revenues for Capital Projects.
If additional funding is necessary for Operating Expenditures in 2008-2009, which of
the following alternatives do you prefer for funding Capital Projects in 2008-2009?
Please check preferred method.
1. Defer 2008-2009 Capital Projects to a later year.
2. Utilize unallocated Reserves.
3. Reduce operating expenditures by reducing services or programs.
4. Utilize Debt Financing.
5. Other
3. CONTRACT SERVICES
The following service contracts are scheduled to be evaluated at the end of Fiscal Year
2007-2008. Are you interested in Staff evaluating any aspect of the service contracts
listed below other than the cost of providing the service for Fiscal Year 2008-2009? If
so, please indicate below.
Cost Only If "Yes," Identify Other Issues
CONTRACT (Y es/No)
A. Building & Safety
1) Shums Coda.
2) 4 Leaf
B. Crossing Guard Services (All City
Management)
C. Traffic Signal Maintenance (Alameda
County)
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4. RESERVES
The City's policy on use of reserves (see Attachment 5, Resolution 80-93) establishes
the appropriate use for these funds. Should use of Reserves be limited to Capital or
other one-time expenditures?
YES
or
NO
(Please circle one)
S. BUDGET HEARING DATE
In order to finalize the budget calendar for preparation of the Fiscal Year 2008-2009
Budget and Five Year Capital Improvement Program it is necessary to establish a
budget hearing date.
Staff would recommend that the City Council consider establishing a preferred budget
hearing date during the week of June 23,2008 to provide Staffwith adequate time to
complete the budget.
Please indicate preferred date:
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