HomeMy WebLinkAbout4.01 Draft Minu 06-24-2002 ADJOURNED REGULAR MEETING - JUNE 24 2002
An adjourned regular meeting of the Dublin City Council was held on Monday, June 24,
2002, in the Council Chambers of the Dublin Civic Center. The meeting was called to
order at 6:05 p.m., by Mayor Lockhart.
ROLL CALL
PRESENT: Councilmembers McCormick, Oravetz, Sbranti, Zika and Mayor Lockhart.
ABSENT: None.
PLEDGE OF ALLEGIANCE
Mayor Lockhart led the Council, Staff and those present in the pledge of allegiance to the
flag.
CONSENT CALENDAR
6:06 p.m. Items 4.1 through 4.3
On motion of Cm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council
took the following actions:
Approved (4.1) Minutes of Special Meeting of June 15, 2002;
Authorized (4.2 330-20) appropriations to Reserves, any revenues in excess of budgeted
expenditures as of June 30, 2002
Authorized (4.3 600-30) Staff to advertise Dublin Sports Grounds Renovation Phase II,
for bids;
WRITTEN COMMUNICATIONS
REQUEST FROM DUBLIN UNIFIED SCHOOL DISTRICT (DUSD)
FOR ADDITIONAL FUNDING FOR COMPUTERS FOR OUR SCHOOLS PROJECT
6:07 p.m. 5.1 (515-60/600-40)
City Manager Richard Ambrose presented the Staff Report and advised that DUSD has
requested $50,000 to offset the cost of purchasing servers and other related equipment
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required as a result of additional computers purchased through the Computers For Our
Schools Project.
If approved, $50,000 would be appropriated from the FY 2001-0Z budget. There are
adequate funds remaining in the Computers For Our Schools Project matching grant
program budget to fund this request.
Mr. Ambrose advised that to date, we have received $ requests totaling not more than
$5,000 for matching funds. This is a different type of expenditure than what we are used
to.
Cm. McCormick asked if this is in lieu of the $ 100,0007
Mr. Ambrose stated in the last almost 11 months we have not spent a dime of the money
set aside in this Fiscal Year.
Cm. McCormick asked if the balance would carry over7
Mr. Ambrose stated no, but we have proposed funding included in the 2002~05 Budget.
On motion of Cm. Oravetz, seconded by Cm. Sbranti, and by unanimous vote, the
Council adopted
RESOLUTION NO. t09- 02
AUTHORIZING A ONE-TIME GRANT PAYMENT TO THE
DUBLIN UNIFIED SCHOOL DISTRICT FOR THE PURCHASE OF
NETWORK SERVERS AND RELATED EQUIPMENT
WRITI'EN COMMUNICATIONS
USE OF CITY SEAL ON TRI-VALLEY HUMAN SERVICES DIRECTORY
6:10 p.m. 5.2 (610~20)
Assistant to the City Manager Julie Carter presented the Staff Report and advised that the
City has received a request from the Tri~Valley Interfaith Forum regarding City
sponsorship of the 13th edition of the Th-Valley Human Services Directory, by
contributing $5,0OO towards its publication. This requested will be considered later
tonight during the Budget hearing.
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They also request use of the City Seal in the Human Services Directory.
Paul Bryant presented a copy of the latest draft Directory mock up for the Council's
review.
On motion of Cm. McCormick, seconded by Cm. Zika, and by unanimous vote, the
Council granted use of the City Seal to the Tri~Valley Interfaith Forum for use in the 1 $~1,
edition of the Tri~Valley Human Services Directory.
PUBLIC HEARING
WEEDS AND COMBUSTIBLE REFUSE ABATEMENT ORDER'
6:1 $ p.m. 6.1 (540-50)
Mayor Lockhart opened the public hearing.
Fire Marshal Jim Ferdinand presented the Staff Report and advised that in accordance
with Resolution No. £$ - 02, adopted by the Council in March, the City Council declared
that a public nuisance exists in the City created by weeds and combustible debris
growing, accumulating upon streets, sidewalks and property.
A declaration of a hazard for property located adjacent to Alamo Creek was approved on
March 5th. A notice was posted and Courtesy Notice was sent to the property owner to
abate the hazard. A number of properties have been abated prior to this hearing. We
have about a 90% compliance rate at this time.
Since no abatement has been initiated for the Alamo Creek property, bids for abatement
were requested. Two bids were received.
Staff recommended that the Council hear and consider objections to the abatement order
from property owners and order abatement and necessary follow-up billing for
placement of lien on the property to recover the cost.
Mayor Lockhart asked if Staff will be coming before the City Council on other properties?
Mr. Ferdinand stated yes, if they don't comply, we will come back with abatement orders.
Mayor Lockhart asked about County land on the south side east of the BART Station, the
old Oracle site. She also reported on Dublin Boulevard on the north side between the
Cooks Collision Center and the hotel.
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Mr. Ferdinand stated we are working on these locations. Also, the weeds at the old BP
station on Village Parkway and Amador Valley Boulevard should have come down today.
Cm. Zika asked about the County land on the west side of San Ramon.
Mr. Ambrose stated this is City property.
Mr. Ferdinand reported that there is a slide history with this property, so we have cut a
large fire break at the top.
Cm. Sbranti asked what happens if the property owner doesn't pay the bill.
Mr. Ferdinand stated it becomes a lien and then could incur penalties. We pay the
company that does the work.
No testimony was entered by any member of the public relative to this issue.
Mayor Lockhart closed the public hearing.
On motion of Cm. Zika, seconded by Cm. McCormick, and by unanimous vote, the
Council directed Staff to proceed with abatement and to provide a Season End Report for
Completion of Abatements and Associated Costs.
PUBLIC HEARING
2002-07 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM
6:18 p.m. 6.2 (330-40)
Mayor Lockhart opened the public hearing.
City Manager Richard Ambrose presented the Staff Report and advised that each year, the
City Council adopts or updates the City's Five-Year Capital Improvement Program, which
addresses the City's public infrastructure needs over a five-year period. Projects are
identified within four major categories: General, Community Improvement, Parks and
Streets.
The proposed 2002-07 CIP includes projects costing a total of $168,183,591, including
costs incurred in prior years for those projects that are a part of the CIP. Projected costs
for the next five years of the CIP timeframe (FY 2002-03 through FY 2006-07) total
$I 24,569,155. The recommended CIP appropriations for FY 2002~05 total
$49,406,301.
Several slides were shown containing graphs and pie charts.
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Total Expenditures/Funding Sources: Total Project Cost $168.2 Million
Total Project Cost Excluding Prior Year Expenditures $124.6 Million
Funding: 75% ($I26.2 Million) is made up of Development Impact Fees. 15% ($25.2
Million) is made up of General Fund. 10% ($16.8 Million) is made up of grants and
other sources.
The City's Impact Fees include: Traffic Impact Fees, Public Facility Impact Fees, and Fire
Impact Fees.
The Community Development Department prepares a 5~year projection for development
.anticipated and finance Department prepares 5~year cash flow summaries for each
~mpact fee.
The City has 2 groups of project managers for capital improvements:' CIP Engineering -
Public Works Department and Parks & Facility Management Division - Parks &
Community Services Department. The CIP, as proposed, utilizes all available project
management time for the next year.
Mr. Ambrose reviewed the projects completed during Fiscal Year 200I~02.
The 2002~03 CIP includes $24.8 million for Streets; $17.6 million for General; $5.2
million for Parks; and $1.8 million for Community Improvement.
Of the total $49.4 million recommended, 68.4% is from Development Impact Fees, 22.7%
from General Fund/Assessment Districts, and 8.9% from Intergovernmental Revenue.
Of the $11.1 million in General Fund expenditures proposed for FY 2002~03, $7.4
million is from reserves set aside for specific projects.
On June 13, 2002, the Heritage & Cultural Arts Commission reviewed the seven heritage
and cultural arts related projects included in the proposed CIP. The Commission
unanimously approved the project priorities as recommended by City Staff.
On June 17, 2002, the Planning Commission reviewed the proposed CIP and determined
that the CIP was in conformance with the City's General Plan.
On June 17, 2002, the Parks & Community Services Commission evaluated the parks and
recreation projects included in the proposed CIP. The Commission unanimously
supported the project priorities as recommended by City Staff.
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Mr. Ambrose stated in conclusion, the CIP, as proposed, reflects not only the financial
capability of the City to move projects forward, but also the availability of City Staff time
to manage those projects. The projects proposed, especially in the next two years, utilize
all available City project management Staff time. The proposed CIP projects will not only
enable the City to keep pace with its infrastructure needs, but also provide improvements
which will enhance the quality of life for all those who live, work and play in Dublin.
Mayor Lockhart reviewed the CIP by major project category.
Mayor Lockhart listed the projects under General Improvements.
Cm. Sbranti stated he is really interested in the telecommunications plan and they talked
about this at G&O and made it a medium category. This is still high to him and still an
important item.
Mr. Ambrose stated we have already funded the wireless towers.
Cm. Sbranti stated he felt the timing is good because the economy is down. If some of
these companies saw us moving forward, this would be a definite economic benefit.
Mayor Lockhart indicated these are valid arguments for keeping it in the loop.
Cm. McCormick requested more information on the library and funding progress.
Mr. Ambrose stated we still anticipate a move in date of January 2003. Phase 2 will fill
in the tenant improvements. We are still within our budget with respect to the
contingent reserve built in when we sent the project to bid.
Mayor Lockhart listed the Community Improvements.
Mayor Lockhart listed the Parks projects.
Cm. Zika asked about the Shannon Center decking. Are we going to have to do this again
in 5 years or will we get it fixed for good this time?
Mr. Ambrose advised that the flooring is what we did last time. The bridge was last done
when we did the entire renovation of Shannon and that was 10 ~ 12 years ago.
Ms. Ix)wart stated at that time we replaced the wood plank deck. This time there is some
dry rot in the beams that need to be taken care of. We are looking into some newer
products that have a longer life.
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Cm. McCormick asked about the use of recycled materials.
Ms. Lowart stated we will be looking at this because there are some good deck materials
that are recycled.
Cm. Sbranti stated maintenance is necessary, as we need to continue to protect our
investment.
Mayor Lockhart stated it gets a tremendous amount of use and it is a wooden structure,
so it must be maintained.
Mayor Lockhart spoke about Schaefer Ranch neighborhood parks. She stated it was her
understanding or recollection that we talked originally about soccer fields up there. Has
this been cut back?
Mr: Ambrose responded that what is listed is what the Council approved way back when
Schaefer Ranch was approved.
Ms. Lowart advised that there was a large soccer field and if in fact this project moves
forward, there is still the opportunity to look at this.
Mr. Ambrose stated Staff would have to come back with a design process. Schaefer
Ranch still has a few years left on their 8 year development agreement. This is kept in as
a place holder.
Cm. Sbranti asked for the City Council to consider, when looking at parks, to put in
bocce ball courts. The East Bay is a hotbed for this. Danville recently put in 4 beautiful
courts, and the leagues filled instantly. This activity brings people of all ages together. It
is a potential revenue generator for the City. He asked if we should proceed with a
feasibility study or look at individual parks. The Lions Club will be putting on a
tournament using the Danville facility. He felt we could look at a feasibility study and
maybe allocate $10,000.
Cm. Oravetz suggested maybe the P&CS Commission could look at this.
Ms. Lowart stated in order to study this, we would not need consultant services but rather
we could do this in house. This can be introduced in the planning process for new parks.
Cm. Sbranti stated this is something not tremendously costly, but which would bring
something valuable to the community.
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Mayor Lockhart presented the program under Streets.
Cm. McCormick asked about TVTC who discussed at their last meeting about raising fees
3.1%. Does this get included?
Mr. Ambrose stated projects identify funding sources and have not included any increase
for fees, which would have to come back before the City Council. Once they are adopted,
we would fold the cost into our 5~year cash projections.
Cm. Oravetz commented that on page 65 and 66 two more bike trails are added: Alamo
Canal Bike Path (Iron Horse Trail to 1-580) and Scarlett Drive Iron Horse Trail Extension.
Cm. Sbranti noted the Dougherty Road improvements north of Amador Valley Boulevard
to north of Houston Place are not scheduled until 2005~06 and 2006-07. He expressed
concern about the timing in terms of waiting that long. What is the time line for a lot of
the Dougherty Valley development?
Mr. Ambrose explained that the Dougherty Road improvements are really in 3 phases.
We have to do the first two phases and the lower regions first. Our funding and cash
flow tracks those recommendations. The City has an agreement with Contra Costa
County for traffic impact fees.
No testimony was entered by any member of the public relative to this issue.
Mayor Lockhart closed the public hearing.
On motion of Cm. Sbranti, seconded by Cm. Oravetz, and by unanimous vote, the
Council adopted
RESOLUTION NO. 110 - 02
ADOPTING THE
FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 2002-07
PUBLIC HEARING
ADOPTION OF 2002-03 ANNUAL BUDGET & FINANCIAL PLAN
6:57 p.m. 6.3 (330-20)
Mayor Lockhart opened the public hearing.
City Manager Richard Ambrose presented the Staff Report and advised that this years
proposed Preliminary Budget and Financial Plan for FY Z002-03 projects that General
Fund expenditures will exceed General Fund revenues by $4,696,257. The Preliminary
Budget includes the use of prior years reserves for the following projects: Senior Center
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($666,680); Library ($4,041,229); and the Civic Center HVAC ($715,781). Also
included is a carryover of $2,032,767 in the projected 2001-02 year-end surplus for
capital projects that were not completed in FY 2001-02. Also included is a Loan of
$1,817,438 to the Fire Impact Fee Fund for construction of Fire Station #17. Factoring
Net Transfers to the General Fund of $22,350 and appropriations from prior years
reserves, Staff projects a 2002-03 net year-end surplus of $965,112 in the General Fund
and $2,004,078 in Restricted funds.
The total recommended appropriations for FY 2002-03 are $86,515,264. These
appropriations are allocated to the following areas:.
Operating Budget $32,398,493
Capital Projects 49,406,301
Internal Services Fund 1,741,280
Appropriations to Reserves 2,969,190
The 2002-03 Preliminary Budget is funded by $56,980,366 in current year projected
revenues. The Budget also includes the use of $22,078,441 in restricted reserves for
various projects and $7,456,457 in General fund reserves for the Senior Center, Library,
CIP carry-overs and Energy projects.
The Personnel summary indicates that for the Current Service Level, FY 2001-02 there
were 180.3 positions and for FY 2002-03, there are 182.62 positions. The HSL includes
11.5 new employees in 2002-03 (9 in Fire and 2.5 in Police).
Mr. Ambrose stated during the Budget Study Session, the City Council directed Staff to
include funding requests from all community groups/organizations at the Current
Service Level, with the exception of Emergency Services Network of Alameda County,
Tri~Valley Interfaith Forum, Dublin Fine Arts Foundation, Pacific Chamber Symphony,
Tri~Valley Convention & Visitors Bureau and Th~Valley Business One-Stop Career
Center. These requests are funded as Higher Service Levels in the proposed Budget.
Those community groups/organizational requests for funding that are identified total
$233,953. All are recommended for funding. They include:
Dublin Substance Abuse Council $ 6,000 City Council Budget
Bay Area Buy Recycled Paper Campaign $ 2,000 Waste Management Budget
Alameda County Green Business Program $ 1,500 Waste Management Budget
Child Care Links $15,000 Child Care Budget
Emergency Services Network of ANCo $ 1,000 Social Services Budget (HSL# I)
Tri-Valley Interfaith Forum $ 5,000 Social Services Budget (HSL#2)
Dublin Fine Arts Foundation $ 30,000 Cultural Activities Bgt (HSL# 1)
Pacific Chamber Symphony $10,000 Cultural Activities Bgt (HSL#2)
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Tri-Valley Community Television $54,246 Community Cable TV Budget
Dublin Partners in Education $ I 0,000 Economic Development Budget
Service Corp. of Retired Executives (SCORE) $ 400 Economic Development Budget
Tri~Valley Business Council $25,000 Economic Development Budget
Tri-ValleY Convention & Visitors Bureau $63,807 Economic Developmt (HSL# 1)
Th-Valley One~Stop Career Center $10,000 Economic Developmt (HSL#2)
Mr. Ambrose stated a total of $1,705,705 in Higher Service Level (HSL) options are
identified in the Budget. All of the HSL options are recommended for funding.
Mr. Ambrose discussed future Budget impacts, including the length of the recession and
the State Budget Impact on Local Budgets, future built-in increased operating costs for Fir
2003-04, Fire Station 18 staffing costs, increased facility maintenance costs for the
Library and 2 new Fire Stations, and increased operating costs for the new Library.
Mr. Ambrose suggested that the Council allow the community groups to address the
Council with their funding requests.
Amy Blaschka with the Tri~Valley Convention & Visitors Bureau stated the TVCVB is a
non-profit business and provides additional revenues to the cities they represent. They
have made great strides over the last year. They've added 7 new Dublin members, an
increase of 25%. She stated they appreciate Dublin's consideration and request
continued support. Their total budget is $490,000; $6:3,807 from Dublin. They have
received approval from the other cities: Pleasanton $196,$$0, Livermore $122,707 and
San Ramon $107,982.
Mr. Ambrose stated our share is based on the number of hotel rooms.
Mayor Lockhart asked if they have a budget available.
Cm. McCormick asked how many Dublin people are on the board?
Ms. Blaschka stated they currently have only one from Dublin on the board, Outback
Steakhouse.
Cm. Zika congratulated Amy on the new regulations put in with checks and balances
available.
Ron Nahas spoke on behalf of the Dublin Fine Arts Foundation and stated they are very
thankful for the long and fruitful relationship with the City CounCil. If you look around
the community, a lot of credit goes to the City. This last year has been a great one for fine
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art in the City of Dublin. They conducted a call for artists for Ted Fairfield Park as well
as for Emerald Glen Park. The Ted Fairfield Park installation is n°w Complete. The
Emerald Glen park commission will be probably the largest undertaking so far. They will
be calling for artists for Donlan Park as the last park in the Art in the Parks program. A
new program, an art festival for the City, wil1 focus on art. They propose that it be held
at Emerald Glen Park. They would like to have a reception for all the artists that have
done work here. This is a long-term planning effort. He thanked the City Council for its
past support.
Dr. John Sugiyama, Superintendent of DUSD, on behalf of Board of Trustees thanked the
Council for the generous support of Computers for our Schools (CFOS) project. We have
1,400 computers in our network for 4,300 students. We are close to our target of $
students for one computer. This has had a positive impact on student aChievement and
scores have gone up the last $ years. This program was originally brought forward by
former Mayor Guy Houston.
Dr. Sugiyama stated he is proposing that we actuallY reduce the allocation for the CFOS
project. Technical assistance has been extremely helpful. He proposed that the City
Council consider increasing the funding to $125,000 for technical assistance and use
$30,000 for matching funding for the CFOS project. This represents a net decrease
overall of $45,000.
Lawrence Kohl with the Pacific Chamber Symphony thanked the Council for past
support. They have the same request for next year. He explained that melody was the
topic this past year.
Cm. Sbranti asked how many Dublin students participated7
Mr. Kohl stated the numbers were about 500 from Nielsen Elementary, 700 from Dublin
Elementary, 700 at Frederiksen and 400 at Murray. This is a professional orchestra that
goes out and performs. They just started a tri-valley youth orchestra, but that is not part
of this program. They took a brass quintet to the schools this year.
Cm. McCormick stated she noted that $10,000 buys about 6 concerts, and asked if this
goes to pay the musicians?
Mr. Kohl stated yes, $9,000 covers the full ensemble and it is nearly all for the artistic
product. The idea is to have the very best musicians come to the area here. Many of the
kids would not be exposed any other way.
Cm. Oravetz asked if this is just for the kids or can parents come7
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Mr. Kohl stated it is during assembly time. Some parents do come. It is not advertised as
a family concert, however.
Cm. Oravetz stated he would like to be invited.
Cm. Sbranti asked if they perform locally.
Mr. Kohl responded yes, they performed at the opening of the IMAX. They do this a lot in
many communities. They want to have a professional orchestra available as a resource
for the community.
Robert Shapiro with Tri~Valley Interfaith Forum stated the directory took 9 months of
hard work, volunteer work. They are asking for $5,000 to distribute it in Dublin to
counselors, police, fire, etc., so they can have access to needed information.
Tom O'Malley, Tri~Valley Business Council, thanked the City for past support and asked
again for support this year. A good bit of the money this year will be put toward
agricultural enhancement and housing areas. They have a very active group of people
working on open space and agricultural planning. They have ongoing studies going
right now in order to determine demonstration areas. They want to bring in some
experts on agricultural enhancement in California and what might work here. They will
also look at and analyze the water situation to find a starting point. In the housing area,
they have an active group looking at housing activities coalition; a new group formed to
work on a proactive basis to look at where the opportunities are for affordable housing.
Cm. Zika stated he serves on the water part of the agricultural committee and it has been
quite an education. This is a very active group.
Cm. Sbranti stated he serves on the housing committee and they are working on a
proactive agenda.
Mayor Lockhart reported that this vision is all inclusive in the Valley and opens the door
for other discussion.
Jeff Baker, Tri~Valley One Stop Career Center Director, thanked the Council for its past
few years support. They are a community partnership made up of many organizations.
The idea is to share resources. They are asking again for the same amount of money as
the last few years. They are really working hard to reach out in the community and do
some creative things in Dublin. There are a lot of different facets to their program. This
will help them to show that they can bring dollars in for the tri~valley area.
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Cm. Sbranti asked if they reach out to the continuation school7
Mr. Baker stated yes, they provide programs to youth in the community that have
multiple barriers to employment.
Elpi Abulencia, Linden Street, stated he does not represent an organization asking for
money, but was here as a Dublin citizen to express his observation on the Budget. He
complimented Staff on a well-prepared format document. During the talk about
increased revenue and decreased expenses, the City Manager stated there might be some
changes because of the economy and unforeseen factors. Were we in the black the last
two fiscal years. Who manages and monitors and controls these projects? In case of
changes in the future, he questioned if the City had adopted the best case scenario and
worst case scenario? He noted disaster preparedness is only $6,000.
Mayor Lockhart clarified that we have always had reserves. Our City Manager has every
corner covered. She discussed Dublin's special needs population during emergencies.
Mr. Abulencia asked about accounting services. Do we have an auditing firm like Arthur
Andersen?
Cm. Zika stated we don't use Arthur Andersen, but rather every year we do have an audit
and two members of the city Council sit on the audit committee.
Mr. Abulencia asked what non-departmental means and stated it would be nice to know
the details of this. He is trying to cut down on expenses to make our budget more
realistic the next few years.
Mr. Ambrose stated some of his questions may be answered as we go through the budget
page by page.
Mr. Abulencia stated he has not seen contingency figures in the budget.
Budgets under General Government include:
City Council $ 212,932
City Manager/Clerk 739,518
Central Services 319,600
Legal Services 672,026
Administrative Services 1,038,223
Building Management 731,567
Insurance 386,665
Elections 20,940
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Non~Departmental 350,000
Total $ 4,471,471
Budgets under Public Safety include:
Police Services $ 8,082,401
Crossing Guards 71,462
Animal Control 181,437
Traffic Signal & Street Lighting 420,200
Disaster Preparedness 60,959
Fire 5,373,970
Total $14,190,429
Budgets under Transportation include:
Public Works Administration $ 6217385
Street Maintenance 230,046
Street Sweeping 132,100
Street Tree Maintenance 85,071
Street Landscape Maintenance 800,587
Total $ 1,869,189
Budgets under Health & Welfare include:
Waste Management $ 1,087,811
Child Care 15,000
Social Services 34,427
Housing Programs 254,556
Total $ 1,391,794
Budgets under Culture & Leisure Services include:
Library Service $ 496,219
Cultural Activities 137,153
Heritage Center 90,771
Dublin Cemetery 37,418
Park Maintenance 1,263,230
Community Cable TV 70,906
Parks & Community Services 2,421,062
Parks & Facilities Management 223,360
Total $ 4,740,119
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Budgets under Community Development include:
Community Development (Planning & Building/Safety) $ 3,574,889
Engineering 1,874,727
Economic Development 285,875
Total $5,735,491
TOTAL OPERATING BUDGET $32,398,493
Capital Improvement Budget
General $17,610,520
Community Improvements 1,811,725
Parks 5,199,299
Streets 24,775,757
Total $49,406,301
Total Internal Service Fund $ 1,741,280
TOTAL EXPENDITURES - ALL FUNDS $83,546,074
Appropriations to Reserves
General Fund
Open Space/Downtown $ 373,640
Affordable Housing 373,640
Economic Uncertainty 217,832
Restricted Programs/Projects 2,004,078
Total Appropriations to Reserves $ 2,969,190
NET TOTAL EXPENDITURES
ALL FUNDS $86,515,264
Cm. Sbranti pointed out that the budget is $60,000 for disaster preparedness.
Cm. Zika talked about the $217,000 contingence for reserves, and asked if part of this is
license fees that we may or may not get from the State?
Mr. Ambrose replied that it does not presuppose any State budget cut. We have not
included any specific cut to any specific revenue. It is too early to predict any specific
cuts. Vehicle License Fees (VLF) could be up to $1.4 million.
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Cm. McCormick stated we have $100,000 in the CFOS although the Superintendent is
asking to reduce this to $$0,000 in matching funds. She asked if this will end the
program?
Dr. Sugiyama replied yes.
Mr. Ambrose stated we would increase technical support from $100,000 to $125,000
and reduce matching funds from $100,000 to $30,000, for a net decrease of $45,000.
Cm. McCormick asked about City Council training? Is this for team building?
Mr. Ambrose stated yes, this could accommodate team building and it is up to the
Council as to whether they want to keep it in.
Cm. Sbranti stated he supported Dr. Sugiyama's request for an increase in technical
support funding. This is a natural transition for the CFOS project.
Cm. McCormick stated she would like to know if the School District has a plan to take
over this?
Dr. Sugiyama stated this summer they will be looking at a number of scenarios regarding
growth in the District. The projection is 6,500 students, and enrollment could grow to as
many as 8,000 - 9,000 students. They will look at a staffing plan based on growth to
take over the technical support for the district's technology plan. It is great that the
district and the City have such a good working relationship. This project has been very
successful. They see an end to the City's support on the technical side in the future.
Mayor Lockhart asked how they will handle as computers get older and enrollment
grows?
Dr. Sugiyama stated technology changes and equipment gets old. They are looking at
replacing equipment on about a 5-year schedule, as they feel 5 years of use is not
unreasonable.
Cm. Zika thanked the Police Chief for putting in a staff person for identify theft
investigation. Maybe if Hacienda Crossings would hire some security guards like they
were supposed to have done, we could release some officer time. He stated he is not
happy with what has happened over there. our officers end Up direCting traffic dUring
holiday times.
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ADJOURNED REGULAR MEETING
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Mr. Ambrose stated the City Council adopted a Resolution allowing us to enforce the
traffic code over there as their security guards cannot do this.
Chief Thuman stated private security does assist Dublin Police Services. The issue of
identity theft is not only limited to Alameda County; this has spread throughout the
United States. This is the foremost crime in terms of increasing numbers. Over 15,000
Californians last year had their identities stolen.
Cm. Sbranti asked to what extent do we cooperate with other agencies?
Chief Thuman stated we work hand in hand with many local and outside agencies. We
worked very closely with the IRS on one case and recovered several thousands of dollars
of merchandise.
Cm. Sbranti asked questions about the housing programs.
Mr. Ambrose stated we anticipated a rehabilitation project which did not come about.
This would have been acquiring apartments on Amador Valley Boulevard and also The
Springs.
Mr. Peabody advised that there are no rehabilitation programs contemplated this
upcoming year. None look promising for next year.
Cm. Sbranti asked if there is a possibility of putting in a budget for the senior housing?
Mr. Peabody stated we have 4 proposals right now and all 4 are considerably different.
By the end of July or first part of August we will be back before the City Council with a
proposal from a developer and a contribution from the City.
Mayor Loc~a~ advised that this money is already set aside in our affordable housing
fund.
The transit center project will be coming before the Council in late September or
October.
Shawna Brown, Community Specialist with Child Care Links stated they appreciate the
City's support.
Cm. McCormick stated she was trying to get information and no one answered the phone
for 3 days. She tried at different times of the day. She requested that Ms. Brown please
look into this.
CITY COUNCIL MINU~I'ES
VOLUME 21
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June 24, 2002
PAGE 31 2
Mayor Lockhart stated she was glad to see we are including all our new park areas with
after school programs.
Mayor Lockhart closed the public hearing.
Cm. Sbranti stated he supports Dr. Sugiyama's recommendations for this year regarding
technical support.
Mayor Lockhart agreed. We have made a huge investment and we need to protect it.
With regard to the $$0,000 in matching funds, since we have spent only $5,000 this
year, she questioned if this fund is necessary. The School District is going to wireless and
will be purchasing a different kind of equipment in the future.
Cm. Zika suggested putting in a place holder of about $10,000. It is very easy for us to
fund capital equipment costs, but we don't want to fund ongoing personnel costs.
Cm. Oravetz agreed to putting in the $I0,000. The rest can go into reserves for potential
State budget costs.
Cm. Sbranti stated he could live with cutting it down to $ I 0,000 and then if they need
more, they can come forward.
The Consensus was matching funds of $10,000 will be included and the City will fund
the $125,000 in technical support. The City Council also reiterated that they would like
to see their plan.
Mayor Lockhart verified that everyone supported funding the Higher Service Levels, and
to amend the funding for DUSD as discussed and put the difference in contingent
reserves.
On motion of Cm. Zika, seconded by Cm. Oravetz, and by unanimous vote, the Council
adopted
RESOLUTION NO. 111 - 02
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2002-03
CITY COUNCIL MINUTES
VOLUME 21
ADJOURNED REGULAR MEETING
June 24, 2002
PAGE 31 3
ADOPTION OF A REVISED APPROPRIATIONS LIMIT FOR FISCAL YEAR 2001-02
8:24 p.m. 8.1 (350-20)
Finance Manager Fred Marsh presented the Staff Report and advised that each year, the
City Council is required by State Law to adopt an Appropriations Limit in conjunction
with the annual Budget process. The 2001 ~02 Limit was calculated and adopted by
Resolution No. 104 ~01 on June 21,2001. At the time the Limit was adopted, final
information relating to the population of the City of Dublin and the amount of Non-
Residential Assessed Valuation, both of which are used in the calculation of the Limit, was
not available. Now that the information is available, it is recommended that the Council
adopt a Revised Limit for FY 2001-02. The proposed Revised Limit for FY 2001-02 is
$78,204,277, and only $26,388,252 in appropriations for FY 2001 ~02 are subject to this
Limit.
On motion of Cm. McCormick, seconded by Cm. Oravetz, and by unanimous vote, the
Council adopted
RESOLUTION NO. 112- 02
ADOPTING A REVISED APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2001-02 OF $78,204,277
ADOPTION OF AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2002-03
8:25 p.m. 8.2 (330-20)
Finance Manager Fred Marsh presented the Staff Report and advised that the City Council
is required by State Law to adopt an Appropriations Limit in conjunctions with the
annual Budget process. The 2002-03 Appropriations Limit is calculated by multiplying
the adopted Limit for the prior year by a factor reflecting growth increases. The
proposed Limit for FY 2002-03 is $95,072,940 and only $27,927,~$8 in Appropriations
for FY 2002-03 are subject to this Limit.
On motion of Cm. Oravetz, seconded by Cm. Zika, and by unanimous vote, the Council
adopted
RESOLUTION NO. 113 - 02
ADOPTING AN APPROPRIATIONS LIMIT FOR
FISCAL YEAR 2002-03 OF $95,072,940
CITY CO~CIL ~~$
VOLUME 2 I
ADJOURNED REGULAR MEETING
June 24, 2002
PAGE 31 4
REVIEW OF SERVICES AND NEW ONE-YEAR AGREEMENT
WITH MCE CORPORATION FOR PUBLIC WORKS MAINTENANCE SERVICES
8:27 p.m. 8.3 (600-30)
Public Works Director Lee Thompson presented the Staff Report and advised that MCE
has provided maintenance services to the City since 1984. Services provided include:
Bike Path Maintenance
Building Management and Maintenance
Curb, Gutter, and Sidewalk (emergency or temporary repair)
Drainage Maintenance
Guardrail Repair
Park Maintenance
Sign Installation, Repair and Maintenance
Spill Cleanup
Storm Patrol/Cleanup
Street Landscaping Maintenance
Street Repair (emergency or temporary repair)
Street Tree Maintenance
Striping and Marking (emergency replacement)
Weed Abatement
The current three-year contract with MCE expires June $0th of this year and it is
proposed to execute a new one~year agreement with options for two additional one-year
extensions.
Cm. Oravetz commented in the Dougherty Road area and how they have improved. It
looks a lot better this last 6 months than it did prior.
Mayor Lockhart questioned in evaluating the desirability for bidding the contract
maintenance for 2 of the districts, do we not know that it would come in lower?
Mr. Thompson stated if it comes in higher, we will not do it that way.
Mr. Ambrose stated this would be a good pilot project. We have worked on some project
plans and specifications to see how this would work. With maintenance it is easy to low
ball it and then don't do the work.
CITY COUNCIL MINUTES
VOLUME 21
ADJOURNED REGULAR MEETING
June 24, 2002
PAGE 31 5
On motion of Cm. Sbranti, seconded by Cm. McCormick, and by unanimous vote, the
Council adopted
RESOLUTION NO. 114- 02
APPROVING AGREEMENT WITH MCE CORPORATION
FOR PUBLIC WORKS MAINTENANCE SERVICES
OTHER BUSINESS
8:33 p.m.
City Manager Ambrose reminded the Council of the DP, FA meeting tomorrow night in
San Ramon at ¢ p.m.
Mr. Ambrose thanked Staff for an outstanding job of putting the budget together.
Cm. Oravetz stated he and Assistant City Manager Joni Pattillo attended an East Bay
Division meeting last week. There were over a hundred people there. There will be some
lively discussions at the League Conference in Monterey in July.
Cm. McCormick reported that they were in the Alameda County Fair parade and had a
wonderful time. There are really friendly people there. They attended the Classic Affair
at the Civic event on Saturday night and it was a really fabulous event. The art was
beautiful, food was great, wine good and it was really cold. It was a very exclusive
crowd.
Mayor Lockhart stated she attended an affordable housing program in Oakland on Friday
put on by Bay East Realtors. They had a wonderful video they are willing to loan, where
they interview a nurse, school teacher, and others, and discuss their incomes and family
needs and frustration in trying to find housing in this Valley. It was really fascinating.
They had some examples of smart growth and she even saw her street. It was a good
seminar. Maxine Jennings from our Planning Commission was there. She enjoyed the
parade. Thank you Pleasanton. The residents were wonderful.
CITY COUNCIL M[NtrrEs
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ADJOURNED REGULAR MEETING
June 24, 2002
PAGE 31 6
ADJOURNMENT
11.1
There being no further business to come before the Council, the meeting was adjourned
at 8:38 p.m.
Mayor
ATTEST:
City Clerk
CITY cO~CIL MINUTES
VOLUME £ 1
ADJOURNED REGULAR MEETING
June 24, 2002
PAGE 31 7