HomeMy WebLinkAbout7.2 Advertise ForBids 89-1CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 9, 1989
SUBJECT :
EXHIBITS ATTACHED :
RECOMMENDATION :
FINANCIAL STATEMENT :
Shannon Center Renovation
Contract 89-1
Report by Recreation Director
Plans and Specifications will
available at City Council Meeting
be
Receive presentation from Staff and
Architect
Provide input on deck surfacing as
well as proposed reductions to the
scope of work
Authorize Staff to advertise
Contract 89-1 for bids or direct
the Architect to make revisions to
the plans prior to advertising them
for bids
Project Funds Budgeted for Construction/
Renovation - $400,000
Estimate of Construction/Renovation
Costs - $502,202
Design & Inspection
Const ructlon/Renovat lo
TOTAL
Budgeted
$ 58,000
400~000
$458,000
Presently
Estimated Costs
$ 58,000
505~202
$563,202
DESCRIPTION : On September 26, 1988 the City Council
approved the schematic design for the Shannon Center Renovation
and authorized the Architect, Associated Professions, Inc., to
proceed with preparation of construction documents. The plan and
specifications have been completed and are available for
inspection by the City Council. Additionally, the Architect has
prepared a cost estimate for the work authorized by Council.
The cost estimate for renovation of the Center is $505,202 which
exceeds the funds budgeted by $105,202.
The cost estimate for the schematic design presented to the
City Council on September 26 was $408,100. However as a result
of the City Council comments and revisions to the plans by the
Building Department, the scope of work was increased somewhat.
These revisions reflect an approximate increase of $30,277.
Because of the nature of the project, nearly every room of the
Center is involved in the renovation. The Architect has
identified possible reductions to the scope as follows:
Item
Cost Savings
7,000
5. 70,000
6. 6,000
1. Postpone courtyard renovation $ 15,000
2. Omit new cabinets/sink in Preschool Room 1,500
3. Replace ceramic tile wainscotting in 4,000
restrooms with plastic laminate
Omit replacement of light fixtures in
East and West Rooms
Omit elevator and elevator lobby
Leave stage in Social Hall, omit
modifications to Storage Room
Omit acoustic/thermal insulation
TOTAL COST SAVINGS
17,870
$121,370
AGENDA STATEMENT - Shannon Center Renovation
January 9, 1989
Page Two
Of those items identified above, staff would not recommend
eliminating items 5, 6, and 7. Thus the remaining potential cost
savings would be $27,500, should the Council desire to reduce the
cost of the project. This would reduce the cost estimate to
$477,702. The cost estimates reflected above are estimates only.
Actual bids will vary widely due to the fact that this is a
renovation.
Representatives from Associated Professions, Inc. will be present
at the meeting to review the plans and specifications.
Additionally they will be presenting a mock-up panel for the
proposed deck surfacing for City Council review and approval.
It is Staff's recommendation that the City Council take the
following action:
1. Receive presentation from Staff and Architect
2. Provide input on deck surfacing as well as proposed
reductions to the scope of work
3. Authorize Staff to advertise Contract 89-1 for bids or
direct the Architect to make revisions to the plans
prior to advertising them for bids
RESOLUTION NO. %% -88
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
ESTABLISHING A POLICY RELATED TO CONTRACT CHANGE ORDERS
FOR CAPITAL IHPROVEMENT PROJECTS
~HEREAS, Capital Improvement Projects at times require change
orders after the contractor's bid has been accepted by the City Council; and
WHEREAS, it is prudent and reasonable to establish a policy for
approval of change orders;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin adopts a policy for approval of Capital Improvement Project change
orders, said policy to be as follows:
1) For the purposes of this Policy:
a) The project cost shall.be the bid amount accepted by the
City Council including any accepted alternates except as may be modified by
the City Council at the time of bid award.
b) Total amount of change orders shall be the net increase of
all change orders, including increases and decreases.
2) For projects which cost is $500,000 or less, the City Manager or
his designee is authorized to approve contract change orders up to a
cumulative total of $25,000.
3) For projects which cost exceeds $500,000, ~e Ci:y Manager or his
designee is authorized to approve contract change orders up to a limit of
$25,000 each, or a cumulative increase of 5% of the contract cost. The City
Council will review and have the right of approval for change orders exceeding
the City Manager's authorized limit.
PASSED, APPROVED, AND ADOPTED this 8th day of February, 1988.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk