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Home My WebLink About7.3 MurraySchoolBellTower CTTY CLERK File # 600-35 #02-07 AGENDA STATEMENT CZTY COUNCTL MEETZNG DATE: 3uly 16, 2002 SUBJECT: Award of Contract for Murray School Bell Tower Project Report by: Rosemary Alex, Parks and Facilities Development Coordinator ATTACHMENTS: 1. Resolution of Award 2. Budget Change Form 3. Letter from Dave Burton, Dublin Rotary Club 4. Letter from Eve Feller, GFWC Dublin/San Ramon Women's Club RECOMMENDATION: 1. Adopt resolution to award contract to TGK Contracting (~~ 2. Approve a Budget Change of $8,100 from Unappropriated . /, Reserve FINANCIAL STATEMENT: Available Construction Budget: $101,350 Low Bid Received: $ 99,500 DESCRIPTION: At the meeting of June 4, 2002 the City Council authorized Staff to solicit bids to complete the design and construction of the Murray School Bell Tower. On July 2, 2002 three bids were submitted. The bid results are as follows: 1) TGK Contracting - $99,500 2) N.V. Heathorn - $170,039 3) Pacific Coast Reconstruction and Building, Inc. - $191,700 Staff recommends adding a 10% contingency thus bringing the amount of funds needed to $109,450. The Fiscal Year 2002-2003 Budget includes $101,350 for construction of the project. An additional appropriation in the amount of $8,100 is needed to award the contract. The Fiscal Year 2002-2003 Budget anticipates receiving $30,000 in contributions towards the project. The Murray School Bell Tower Campaign has committed $25,000 for the project (Attachment 3). In addition, the GFWC Dublin/San Ramon Women's Club will contribute $3,000 (Attachment 4) for the purchase of the bell. Thus, there is a $2,000 shortfall in the revenue budgeted and the anticipated revenue. COPIES TO: TGK Contracting/Rotary Club/GFWC Dublin/San Ramon Women's Club ll~l~ ~l[ ITEM NO. A comparison of the approved project budget versus the estimated project cost based on the bids received and the anticipated contributions are as follows: Approved Project Budget Estimated Project Cost Difference Inspection $ 2,800 $ 2,800 $ 0 Improvements $101,350 $109,450 $ 8,100 MiscellaneoUs $ 1,000 $ 1,000 $ 0 Total $105,150 $113,250 $ 8,100 Contributions $ 30,000 $ 28,000 ($2,000) Net Cost to City $ 75,150 $ 85,250 $10,100 CONCLUSION: Staff has reviewed the bid results, checked with references, and recommends that the City Council adopt the resolution in Attachment 1 awarding the Murray School Bell Tower Project Contract No. 02-07 to TGK Contracting. Further, Staff recommends that the City Council approve the Budget Change Form in Attachment 2. Page 2 ~ff~ ~ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT NO. 02-07 TO TGK CONTRACTING TO COMPLETE THE DESIGN AND CONSTRUCTION OF MURRAY SCHOOL BELL TOWER WItEREAS, the 2002-2003 Capital Improvement program includes funding for the Murray School Bell Tower; and WHEREAS, the City sent out a bid packages to six construction firms and received three bids in response; and WHEREAS, TGK Contracting, prepared the lowest bid estimate and was determined to be qualified to do the work; and NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves the contract with TGK Contracting, for design and construction of the bell tower for Murray School. PASSED, APPROVED AND ADOPTED, this 16th day of July, 2002. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk ATTACHMENT 1 CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: __ X__ From Unappropriated Reserves From Budgeted Contingent Reserve (I 080-799.000) Within Same Department Activity __ From New Revenues Between Deparmaents ICity Council Approval Required) Other Name: Name: Improvements Not Buildings Account #: Account #: 001.95560.750.050 $8,100 Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Fin Mgr/ASD: i/~-~-rJ~.~ iA....~/,...,wj~ Date: ~'~ /~ c~ [ ~7.~ Signature REASON FOR BUDGET CHANGE ENTRY: In order to award the contract for the Murray School Bell Tower project, additional funds are needed. City Manager: Date: Signature Mayor: Date: Signature Posted By: Date: Signature formslbudgcbng ATTACHMENT 2 Dublin Rotary Club Old Hurray School Bell Tower Project July 9, 2002 Mr. Rich Ambrose, City Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Dear Rich, This is to confirm that the Dublin Rotary Club and the Dublin Historical Preservation Association will be able to donate $25,000 toward the cost of building the Bell Tower on the old Murray School. At last count, we had $22,240.00 and I feel certain Rotary and the DI-IPA will make up the difference. The Dublin Women's Club has committed to purchasing the bell. Originally, we had a Contractor's estimate to build the Bell Tower for $50,000.00 and we promised to raise one-half, if the City would agree to match it with $25,000.00. Now with the bid cost at $99,500.00, we hope the City will make up the difference and the Bell Tower will be installed this year. I know the citizens of DUblin will be proud to have the Old Murray School preserved in its original configuration and they will thank the Dublin City Council for completing this project. Very sincerely, Dave Burton Project Chairman ATTACHMENT 3 Dublin Rotary Club · P.O. Box 2029 · Dublin, CA 94568 GFWC DUBLIN/SAN RAMON WOMEN'S CLUB P. O. Box 2443 * Dublin, CA 94568 July 8, 2002 City of Dublin Dublin Civic Center Club Officers Attention: Rosemary Alex P~esident Martha Pittore Carol Lopez JnnnaThompson The GFWC Dublin/San Ramon Women's Club (formerly Second VP Women's ClUb of Dublin) has approved the purchase of the v~ ~ school bell replacement for the Old Murray School project. I.ynda Rodl~Z We are committed to the sum of $3,000. Virginia Castmo Pat Loncarich -.---~ ~ r,~w~ Eve Feller ~-,.~ror Past President 2000-2002 Eve Feller Treasurer 2'002-2003 Mimi Powers Auditor Appokttees Corr. ~ecret4~ Jan ~aweser Pa~liame~garian Member: California Federation of Women's Clubs & General Federation of Women' s Clubs, Int'l ATTACHMENT 4