HomeMy WebLinkAboutReso 084-02 Singer DwtnMonumtTF RESOLUTION NO. 84 - 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AN AMENDMENT TO THE CONTRACT
WITH SINGER FUKUSHIMA EVANS, INC. TO ASSIST THE TASK FORCE
ON THE DOWNTOWN MONUMENT
(DOWNTOWN STREETSCAPE IMPROVEMENT IMPLEMENTATION PROJECT)
WHEREAS, the Dublin City Council adopted Specific Plans for three Downtown Planning Areas:
the Downtown Core Specific Plan, the West Dublin BAP, T Specific Plan~ and the Village Parkway Specific
Plan on December 19, 2000; and
WHEREAS, the City Council has directed Sta~to utilize a qualified consulting firm to assist with
preparation o£the design plans, technical information, and other related tasks for the implementation of
physical improvements within those Planning Areas in accordance with the Plans; and
WHEREAS, the firm of Singer Fukushima Evans, Inc. is under contract to prepare the necessary
design services, technical information, and other related tasks to implement Phase I o£the Downtown
Streetscape Improvement Implementation project of the Specific Plans for the Downtown Planning Areas
in accordance with the Consulting Services Agreement between the City o£Dublin and Singer Fukushima
Evans, Inc.
WHEREAS, the City Council of the City of Dublin directed Staff' on April 2, 2002 to establish a
Task Force to assist in the redesign o£the Downtown Monument project of the Downtown Streetscape
Improvement Implementation process for which additional services, as described in Exhibit A~ of the
Amendment to the Scope of Services to An Existing Contract, are needed from Singer Fukushima Evans,
Inc. to facilitate workshops, develop the new design, estimate costs and present the Task Force
recommendation to the City Council; and
WHEREAS, to provide for these tasks, an amendment to the consultant's contract is necessary.
The cost of the additional work to be completed by Singer Fukushima Evans, Inc. is $30,032.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City o£Dublin does
hereby approve the amendment to the existing contract with Singer Fukushima Evans, Inc. with a total of
$30,032 to be allocated as stated above, and to be funded by the Capital Improvement Program budget for
FY 2001-2002 and FY 2002-2003, Project #94060.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council of the City of
Dublin hereby authorizes the Community Development Director to negotiate and execute the contract
amendment, in the amount not-to-exceed $30,032.
PASSED, APPROVED AND ADOPTED this 18t~ day of June 2002.
AYES: Councilmembers McCormick, Oravetz, Sbranti and Zika and Mayor L0ckhart
NOES: None
ABSTAIN: None
(~it~ l~ierk: ~ K:/G/6-18-02/reso-monument.doc (Item 4.12)
AMENDMENT NO. 1 CONSULTING SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND ('
SINGER FUKUSHIMA EVANS, INC.
THIS AMENDMENT to the Consulting Services Agreement Between the City of the City of Dublin
and Singer Fukushima Evans, Inc., dated December 18, 2001 ("the Agreement"), is entered into by the City
of Dublin ("City") and Singer Fukushima.Evans, Inc. ("Consultant") as of June 18, 2002.
RECITALS
A. The parties entered into the Agreement on December 18; 2001 for consulting services
related to streetscape improvements in Downtown Dublin.
B. The City wishes to retain Consultant to perform additional services related to the design of
a proposed gateway monument, and Consultant has submitted a proposal to perform such work (attached).
AGREEMENT
1. The Agreement is amended to include the additional scope of services and compensation
schedule set forth in the attached.
CITY OF DUBLIN CONSULTANT
Ed die Peabody Jr. David Evans
Community Development Director Principal
Attest:
City Clerk
Approved as to Form:
City Attorney
G:\CONTRACTS~Amendment to Consulting Services Agreement SFE.doc
EXHIBIT A
Singer Fukishma Evans, Inc.: Scope of Services (additional work).
Downtown Monument R/orkshop Process
City of Dublin, California
May 21, 2002
Version 4
This Narrative Scope of Services corresponds to our Staffing and Budget Spreadsheet,
and deScribes the concept design, and workshop tasks ro be performed by Singer,
Fulmshima, Evans; Inc. for the City of Dublin. The tasks described below provide the
design services, costestimating, public workshop facilitation and City Council
presentation, required,to develop a community based design recommendation for a
Downtown Monument, to be located.at the intersection of Village Parkway and Dublin
Boulevard.
Workshop #1
Task 1. Meeting with City Staff to Review Schedule and Approach: Meet with_ the
city. staff to review the projeer schedule and approach, and esmblish the key milestones
and timehne for the preparation of design concepus and the facilitation of the public
workshops and City' Council presentation.
Task 2. Meeting with .FTB to Collect Downtown Monumeut Examples: In advance
of Workshop #1, meet with Greg Tung of Freedman, Tung and Bottomley .and collect
examples of Downtown Monumentation used by other cities. These monument examples
will be used in the first workshop to educate the workshop participants and stimulate
disCUssion about appropriate design language for the Dublin Monument.
Task 3. Preparation of PowerPoint Presentation for Workshop #1: Assembly and
preparation of the Power Point Presentation and the workshop agenda and goals
Task 4. Attend and Facilitate Workshop #1: Present the Workshop agenda~ goals,
schedule, nex~ steps and Power Point presentation. Facilitate and record the public
comment.
Task 5. Prepare & Distribute Workshop Summary Memorandum: PrePare a
written record of the public comment received during Workshop #t.
Task 6. project Management & Documentation: On-going project management and
documentation to include telephone work, invoicing, client and consultant contact,
schedule and team coordination.
Workshop #2
Task 1. Meeting with City Staff to Review Workshop Comments & Next Steps:
Meet with the city staff to review Workshop #1 comments and the next steps in
preparation for Workshop #2.
Task 2. Meeting with FTB to Review Design -Alternatives: Meet with Freedman,
Tung & Bottomley to review the concept revisions developed in response to the public
comment received at Workshop #1..
Task 3. Meeting with Arrow Sign Company & FTB to discuss simulations: Meet
with Arrow Sign Company and Freedman, Tung & Bottomley to review the concept
revisions and discuss thc simulations, of thc concept revisions and the concept level cost
estimates to be presented at Workshop #2.
Task 4. Prepare Landscape Simulations of Concept Alternative: Prepare the
simulation of the landscape features of the.site conditions-for each of the revised
monument simulations identified in Task 3 above.
Task 5. Preparation of Power Point Presentation for Workshop #2: Assembly and
preparation of the Power Point presentation and the workshop agenda and goals.
Task 6. Attend and FaeiIitate Workshop #2: Present the Workshop agenda, goals,
schedule, next steps and Power Point presentation. Facflitate and record the public
COIBiTlenl~.
Task 7. Prepare & Distribute Workshop Summary Memorandum: Prepare a
written record of the public comment received during Workshop #2.
Task 8. Project Management & DocumentatiOn: On-going project management and
documentation to include telephone work, invoicing, client and consultant contact,
schedule and team coordination.
Workshop #3
Task 1. Meeting with City Staff to Review Workshop Comments & Next Steps:
Meet with the city staff to review Workshop #2 comments and the next steps in
preparation for Workshop #3.
Task 2. Meeting with ArroWSign Company & FTB to modify simulations: Meet
with Arrow Sign Company and Freedman, Tung & Bottomley m modify the simulations
and.to plan the development of a new concept alternative, if directed by the Task Force to
prepare a new concept alternative. Revise the concept level cost estimates based on
public comment and staff direction, and develop a new estimate, if necessary, for the new
' concept alternative
Task 3. Revisethe Landscape Simulation~ of Concept AlternatiVe: Revise the
simulations of the landscape features of the site conditions for each of the monument
simulations identified in Task 2 above.
Task 4. Preparation of Power Point Presentation for Workshop #3: ASsembly and
preparation of the poWer Point presentation and the workshop agenda and goals.
Task 5. Attend and Facilitate Workshop #3: Present the 'Workshop agenda, goals,
Schedule, next steps and Power point presentation, Facilitate and record the public
comment.
Task 6. Prepare & Distribute Workshop Summary Memorandum: PrePare a
written record of the public comment received during Workshop #3.
Task 7. Project Management & Documentation: On-gOing project management and
docUmentatiOn to include telephone Work, invoicing, client and consultant contact,
schedule and team coordination.
City Council Presentation
Task 1. Meeting with City Staff .to Review Workshop Comments & Next Steps:
Meet with the city staff to review Workshop #3 comments and prepare the approach for
the preSentation of the Preferred Plan to City Council.
Task 2. Meeting with Arrow Sign Company & FTB to prepare Preferred Plan:
Meet with Arrow Sign Company and Freedman, Tung & Bottomley to prepare the
Preferred Plan and cost estimate for presentation tO City Council.
Fask 3. Prepare LandScape Simulations of the Preferred Plan: Prepare the
simulation of the landscape features of the site conditions of the Preferred Plan.
Task 4. Preparation of PoWer Point Presentation for City Council: Assembly and
preparation of the Power Point presentation for City Council.
Task 5. Present to City Council: Present the. Preferred Plan and cO,St estimate ~at
resulted from the public workshop process and receive City Council comment and
direction.
Task 6. Project Management & Documentation: on-going project management and
.documentation to include telephone work, invoicing, client and consultant Contact,
schedule and team coordination. "
Staffing & Budget
This section provides a budget summary for the Scope of Services. The attached
spreadsheet details estimated charges for each rusk, as well as estimated hours.of staff
working on the project.
Staffing:
David Evans will serve as the Principal-in-charge, and will be responsible for project
management, administration, public workshop facilitation and the coordination of the
design team. Other SFE staff members will assist in design and production as necessary.
Terms:
This is a time and materials proposal with a guaranteed maximum fee for completion of
the Work Tasks outlined above. Additional work requested outside of the scope of work
shall be billed on a time and material basis. Invoicing shall be monthly, based on time
and material costs accrued during the preceding month. The list of task by task hoUrs.on
the attached Staffing and Budget spreadsheets is provided to indicate, the relative
proportion of budgeted resoUrces that each task is likely to require. It is provided for
informational purposes only and is not intended as a basis for task-by-task contract
provisions or invoicing.
Budget Summary.:
For the completion of the work described in the Scope of Services, the budget is
estimated as follows:
Singer, Fukushima, Evans (SFE) $17,080
Reimbursable Expenses (SFE) $ 1,452
Subtotal Professional Services (SFE) $18,532
Arrow Sign Company $ 4,500
Freedman, Tung & Bortomley $ 7,000
Total SFE Budget: $30,032
Sub-consultant Outline Scope of Services
Freedman, Tung & Bottomley: Freedman, Tung & Bot~omley wilt revise the origqrml
concept alternative as directed by the Task Force and prepare one new concept
alternative, if necessary, suitable for digital simulation by Arrow Sign Company for use
in the Public Workshops and City Council presentation. They will work on a time and
materials basis not m exceed the amount identified in this scope of services and the
staffing and budget spreadsheet.
Arrow Sign Company: Arrow Sign comPa.uy will prepare digital.s!mulatiom of the
revised concept alternative prepared by F~eedma~, Tung &.Bottomley. They ~vill prepare
one new simulation of a new concept alternative, if r~quired. They will ~vork..on a time
and material basis not To exceed the amount identified in this scope, of services and the
Saffmg and budget spreadsheet.
TASK DESCRIPTION (SFE Tasks OnlY)V ~ * ,
Zi -May-02 ... Senior CADD Admin.
Principal Associate Associate Draft Asst.
-- $1151hr . $90/hr.' $75/hr $70/hr $40/hr ~
, f . Meeting w/Staff to review Workshop Schedule & Approach 2
:2. Meeting w/FiB to collect DoWntown Monument E~amples' 3
3. Preparation of Power Point Presentation for Workshop #1 4 8 2
4. Attend and Facilitate Workshop #? 5
5. Prepare & Distribute Workshop Summary Memorandum 4
B. Project Management & Documentation 4 -8
~. Meeting w/staff to review Workshop Comments and Nex"t Steps 2
2. Meeting w/FTB to review Design Alternatives 3
3.. Meeting with Arrow Sign Company & FTB to discuss simulations 3
4. Prepare Landscape Simulations of Concept Alternatives 2 16 4
5. Prepare Power Point Presentation for Workshop #2 4 8 4
6. Attend and.Facilitate Workshop A2 5
7. Prepare & Distribute Workshop Summary Memorandum 4
8. Project Management & Documentation 4 8
~. ~leeting w/staff to review Workshop Comments and Next Steps 2
2. Meeting with Arrow Sign Company & FTB to modify simulations 3
3. Revise Landscape Simulations of Concept Alternative 2 8 4
4. Prepare Power Point Presentation for Workshop #3 4 8 . 4
5, Attend and Facilitate Workshop #3 5
~. Prepare & Distribute Workshop Summary Memorandum 4
7. Project Management & Documentation 4 8
f. Meeting w/staff to review Workshop Comments and Nex"t Steps 2
2. meeting with Arrow Sign Company & F'I'B to modify simulations 3
3. Revise Landscape Simutati0ns of Preferred Alternative 2 8 2
4. Prepare Power Point PreSentation for City CounciJ Presentation 3 8 4
E " = sent to city co.,,cil 4 1
5. Project Management & Documentation 3 6
TOTAL HOURS 88 0 64 0 54
HOURLY pATE $115 90 75 70 40
FEE SUBTOTAL PER BILLING CATEGORY $i0,120 $0 $4,8,00 $0 $2,16;0 $17,08,'
REIMBURSABL P NSeS
SF'B PROJECT SUB-TOTAL $18,~32
Sign Company I
Arrow
$4,~00
L SFE PROJECT TOTAL1 $30,032 ,.
~llno w/staff to review Workshop S~;hedula & Approach
etino wlFTB to collect Downtown Monument Examples
;)station of Power Point Presentation for Workshop #1
.~nd and FaCilitate Workshop #1
~pa[a & Dlstdbute Woikshop Summary Memorandum
~tlng w/staff to review Workshop Commenls and
~paratlqn of Design Allematives
~oting with Arrow Sign Company & FTB to discuss simulations
~pare Power~Point presentation for Wort(shop #2
[end and Facilitate Workshop #2
epare & Distribule Workshop Summary. Memorandum
~eiing w/staff to review workshop Comments
operation .of Design Modifications'
)pare PoWer Point Presehtatiou for Warkshap #3
t~nd and Fa~,ilitate W~)[kshop #3
'epare & Disbibute Workshop Summary Memorandum
~etint~ w/slaff lo review Work-~hop Comments and N~xt Steps
rep'arallon el~ Pret~erred Plan
spare .Power Point Presantalion .for Cily Council '.
resent to City Council