HomeMy WebLinkAbout4.12 Surplus Prop Disposal CITY CLERK
File# 0350-40
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 18, 2000
SUBJECT:
Disposal of Surplus Property - Unclaimed Property & Surplus
Equipment
Report Prepared by Amy Cunningham, Administrative Assistant~~t'y
ATTACHMENTS:
Resolution Declaring Surplus Property
Notice of Public Auction
RECOMMENDATION:
Adopt the Resolution
Authorize Staff to proceed with transfer of property to
Nationwide Companies (Commercial Auction Systems)
pursuant to their current agreement with the City.
FINANCIAL STATEMENT:
Pursuant to Dublin Municipal Code 2.40.080 proceeds from the sale
of surplus equipment and unclaimed property will accrue in the
General Fund and Equipment Replacement Fund.
DESCRIPTION: City Staff have identified a number of items that can be disposed of
and would be appropriate to forward to an auction firm. The City has unclaimed property as well as
surplus equipment available for disposal. Consistent with past practice Staff proposes to transfer all items
to a single professional auction firm, which has a current agreement with the City (Nationwide
Companies). The firm conducts monthly auctions of miscellaneous goods similar to those the City
currently has available.
Items Available for Auction
City Staff, including the Police Services Division, have identified various items of unclaimed and surplus
property, which can be disposed of at this time. The need for storage space requires the City to
periodically dispose of items stored at City facilities. Currently, there are approximately 10 bicycles and
various other items of surplus and unclaimed properly held in the Police Evidence room and other areas
throughout the Civic Center. The City's purchasing ordinance allows for auctioning bicycles that have
been held at least three months; and other items that have been held at least four months. Police Services
Staff have verified that all unclaimed items to be auctioned exceed the minimum holding periods.
In the current fiscal year Police Services put into service two replacement patrol vehicles and one
replacement unmarked vehicle. Based upon the condition of the vehicles replaced it would now be
appropriate to remove the three vehicles from the fleet by declaring them surplus. The mileage on the
vehicles ranges from between 74,776 and 84,604 miles.
H/cc-forms/agdastmt. doc
COPIES TO:
ITEM NO.
The auction company is responsible for grouping items and preparing lots to be sold. In the past all items,
including non-functioning equipment, were sold successfully by the auctioneers.
On November 8, 1993, the City entered into an agreement with Nationwide Auction Companies to auction
various items including surplus vehicles. The agreement provided that it would remain in effect unless
either party gave 30 days notice of termination. Staff has contacted Nationwide and they have indicated
they will continue to honor the 1993 agreement. Nationwide conducts auctions from their northern
California facility located in Benicia. The firm arranges for the pick up of all items and transportation to
their facility. They are also responsible for marketing the sale.
Nationwide will retain a 10% commission on all items sold. The City has had positive experiences with
the prices received on items auctioned by Nationwide in the past, although it is recognized that past sales
prices cannot be a guarantee of future sales.
Staff recommends that the City Council adopt the attached resolution declaring the items as surplus and
authorizes the use of Nationwide Auction Services for all appropriate surplus and unclaimed property
currently held by the City.
RESOLUTION NO. - 2000
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
DECLARING SURPLUS PROPERTY
WHEREAS, the City Manager has determined that certain police vehicles and City property are no
longer needed for City purposes; and
WHEREAS, the most effective method of disposing of such items is by auction; and
WHEREAS, independent firms are available to publicly auction items to the highest bidder; and
WHEREAS, Police Services also has various items of unclaimed property which under state and
local laws provide that it may now be auctioned; and
WHEREAS, consolidating the sale of all items is a cost-effective means to obtain auction services.
NOW, THEREFORE, BE IT RESOLVED that the following police vehicles are declared surplus
property to be sold at auction:
CAR NUMBER MODEL YEAR MILEAGE CONDITION
D-3 Ford Crown Victoria 1996 84,604 Operable
D-4 Ford Crown Victoria 1996 74,776 Operable
D-30 Ford Thunderbird 1994 78,059 Operable
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall also be authorized to
arrange for the auction of other unclaimed property as well as surplus City property in accordance with
state and local laws and regulations.
BE IT FURTHER RESOLVED that the City Manager and/or his designee shall be authorized to make
any and all necessary arrangements to transfer property to be auctioned to Nationwide Companies
pursuant to an agreement between the City of Dublin and Nationwide dated November 8, 1993.
PASSED, APPROVED AND ADOPTED this 18th day of April, 2000.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk ATTACHMENT
City of Dublin
NOTICE OF PUBLIC AUCTION OF
SURPLUS AND UNCLAIMED PROPERTY
In accordance with Chapter 2.40 of the Dublin Municipal Code (DMC), the City
Manager has determined that certain surplus and unclaimed property is currently held by
the City. The property has been held in excess of the retention period identified in
Section 2.40.050 DMC (at least 4 months, except for unclaimed bicycles, which shall be
held for at least 3 months).
The Auction will be held Saturday, May 13, 2000, beginning at 9:30A.M. at Nationwide
Auction Companies, One Oak Road, Benicia, Cali£omia 94510, 707-745-0119.
The City of Dublin unclaimed and surplus property to be auctioned includes: various
computers with memory chips removed, monitors and keyboards; miscellaneous office
furniture; miscellaneous clothing; and bicycles.
This notice shall be posted for at least five days prior to the date of the Auction at the
public notice hearing locations designated by the City of Dublin.
April 19, 2000
Gary L. Thuman, Chief of Police
Dublin Police Services
ATTACHMENT 2