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Home My WebLink About4.04 Const Admin &Inspec Svcs CITY CLERK File # D~LIDrm-[!][e] AGENDA STATEMENT CITY COUNCIL MEETING DATE: May 6,2008 SUBJECT: Amendment No. 1 to the Consulting Services Agreement with Vali Cooper & Associates, Inc., for Construction Administration and Inspection Services for the Dublin Boulevard / Dougherty Road Intersection Improvements Project Report Prepared by: Melissa Morton, Public Works Director Resolution approving Amendment No. 1 to the Consulting Services Agreement, together with Exhibit "A," Amendment V RECOMMENDATION:. \ Adopt the Resolution approving Amendment No. 1 to the Consulting Services Agreement with Vali Cooper & Associates, Inc., to provide additional Project Management for the Dublin Boulevard/Dougherty Road Intersection Improvements Project. ATTACHMENTS: ~~ FINANCIAL STATEMENT: The existing agreement with Vali Cooper, Inc., is paid for on a time-and-materials basis in an amount not to exceed $329,010. Amendment No. 1 would increase the maximum amount to $391,716, an increase of $62,706. Funding for these services is derived from Eastern Dublin Traffic Impact Fees, the Downtown Traffic Impact Fee, and voluntary traffic mitigation contributions. The timing of the additional expenses is anticipated to occur after Julyl, 2008, in Fiscal Year 2008-2009; a budget change is not required at this time. The additional costs will be incorporated in the updated Capital Improvement Plan and appropriations for Fiscal Year 2008-2009. DESCRIPTION: The City of Dublin entered into a Consulting Services Agreement with Vali Cooper & Associates, Inc. (Vali Cooper), on December 19, 2006, to provide Construction Administration and Inspection Services for construction of the Dublin Boulevard/Dougherty Intersection Improvements Project. COpy TO: Vali Cooper & Associates Page 1 of2 ITEM NO. !t!l..- ~ G:\CIP\Dougherty Rd Imp - Houston to 1-580\Vali Cooper\agst amendment I.doc It is anticipated that the original not to exceed contract amount of $329,010 will be expended prior to the end of the project. Additional consulting services are required from Vali Cooper in order to complete the proj ect. It is therefore proposed to increase the not to exceed amount of the agreement by $62,706 to a total of $391,716 to provide for these services. Funding for these services is derived from Eastern Dublin Traffic Impact Fees, the Downtown Traffic Impact Fee, and voluntary traffic mitigation contributions. Through the construction process, some items have surfaced that have required and/or are projected to require additional time and services from Vali Cooper, the project's Field Administrator and Inspector. These items include the continuation of the project for two months longer than first anticipated, as well as the analysis of a potential contractor claim that required outside engineering Soils Analysis. GeoCon Geotechnical Engineering Company was hired as a subcontractor to Vali Cooper to make the analysis. The need for these additional services has been evaluated, and it has been determined that the services would best be performed by and through Vali Cooper. Staff therefore recommends that the City Council adopt the Resolution approving Amendment No. 1 to the Consulting Services Agreement with Vali Cooper & Associates, Inc., to provide additional Project Management for the Dublin Boulevard/Dougherty Road Intersection Improvements Project. Page 2 of2 I~ Lt RESOLUTION NO. - 08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING AMENDMENT NO.1 TO THE AGREEMENT WITH VALl COOPER & ASSOCIATES, INC., FOR CONSULTING SERVICES FOR THE DUBLIN BOULEVARD / DOUGHERTY ROAD INTERSECTION IMPROVEMENTS (CIP NO. 96852, DOUGHERTY ROAD IMPROVEMENTS - HOUSTON PLACE TO 1-580) WHEREAS, the need for future roadway improvements along the Dougherty Road and Dublin Boulevard corridors were identified in the City of Dublin's Five-Year Capital Improvement Program to accommodate development in eastern and downtown Dublin, as well as the Dougherty Valley to the north; and WHEREAS, the connection between Dougherty Road and Dublin Boulevard must be improved to accommodate the anticipated traffic increase from said developments; and WHEREAS, the City has contracted for the services of Vali Coooper & Associates, Inc., to perform construction administration and consulting inspection work for said project; and WHEREAS, the cost of these engineering services is being paid through Eastern Dublin Traffic Impact Fees, the Downtown Traffic Impact Fee, and voluntary traffic mitigation contributions; and WHEREAS, the need for these services has expanded through the progress of the Improvement Construction Contract; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve Amendment No.1 to the agreement with Vali Cooper & Associates, Inc. BE IT FURTHER RESOLVED that the Mayor is authorized to execute Amendment No.1, attached hereto as Exhibit "A." PASSED, APPROVED AND ADOPTED this 6th day of May, 2008. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk rt~1rLf'4 5/tj,q ATTACHMENT G:\CIP\Dougherty Rd Imp - Houston to 1-580\Vali CooperlReso Amendment No I.doc c?~Lt EXHIBIT "A" OF RESOLUTION _-08 AMENDMENT NO.1 TO THE CONSULTING SERVICES AGREEMENT WITH V ALl COOPER & ASSOCIATES, INC., TO PROVIDE ADDITIONAL CONSTRUCTION ADMINISTRA nON FOR DOUGHERTY ROAD IMPROVEMENTS - HOUSTON PLACE TO 1-580 PROJECT WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and Vali Cooper & Associates, Inc. (hereinafter referred to as "CONSULTANT"), entered into an agreement on December 19, 2006, to provide construction administration services to CITY for the Dougherty Road Improvements - Houston Place to 1-580 Project (Project); and WHEREAS, due to changes to the Project timing and additional work required to complete the Project; and WHEREAS, these revisions and additional work necessitate an amendment to the original Scope of Services in order to complete the City of Dublin's Project; and WHEREAS, the not-to-exceed contract amount is proposed to be increased to cover the cost of additional work for the amended Scope of Services; NOW, THEREFORE, the parties hereto agree as follows: Amended Scope of Services The Scope of Services shall be modified as described in Consultant's Proposal, attached hereto as Exhibit "A" to the Amendment. Not- To-Exceed The total cost for work under this amendment shall not exceed an additional $62,706, bringing the total contract amount to $391,716. CITY OF DUBLIN: ATTEST: Mayor City Clerk VMJCOO~;;;;: Date: 17-.2' C/ -0 % G:\CIP\Dougherty Rd Imp - Houston to I-580\VaIi Cooper\Amendment No I.DOC r~~~;. ;,;~~ .: Vali Cooper & Associates,lnc. CONSTRUCTION MANAGEMENT CONSULTANTS (925) 828-1723 Fax (925) 828-7625 11875 Dublin Blvd, Suite A-114 Dublin, CA 94568 3:14 City of Dublin 100 Civic Plaza Dublin, CA 94568 City of Dublin Contract No. 07-01, CIP No. 96852 Dublin Boulevard/Dougherty Road Intersection Improvements April 24, 2008 Attn: Lee Thompson Project Manager RE: Contract Amendment Lee, As requested, please find attached our contract budget amendment, which includes the contract amount for Geocon Consultants at the request of the City. As you know, the contractor's latest schedule (that we've rec'd as of Dec07) has projected them out to end of September 08. We've based our amendment using that time frame, but they plan on making up time in Stage 2 & 3. This letter will serve as our fee proposal for the additional work as the estimated not to exceed costs to extend the original project time line by two months, as well as our time for analysis (including the services of GeoCon Geotechnical Consultants) of the Contractor's Notice of Potential Claim No. I for the additional work to off-haul and dispose of the surplus soils that where found to contain non-hazardous contaminants. If you have any questions or comments, please feel free to call me at 925-383-9105. Sincerely, R~:'i:ent Engineer For: City of Dublin Public Works Cc: J. Collins- VC&A City Contract Amendment Page 1 of 1 Staffing Plan & Cost Proposal for Construction Administration and Inspection Services for the City of Dublin's Dublin Boulevard/Dougherty Road Intersection January 31, 2008 ~- 2008 Fob Mar Apr May Jun Jul Oct . . . . . 1 .,tr&tf0fii$i .., I Rany Chek. PE Resident Engineer 0 $132 $ IGail Seat Inspedor 0 $99 $ . I Q Rany Chek. PE Resident Engineer 40 40 60 60 60 500 $132 $ 66,000.00 Gail Seat or Bob Klein Inspedor 170 170 170 170 170 170 17 1530 $99 $ 151,470.00 Gail Seat or Bob Klein Inspector - OT $118 Gail Seat or Bob Klein Inspedor - Shift Differential $105 "~/ ," "~.,. , ~ 3.PoStoCQtistrUctlonSii'ilJatlr;;"u.',: ", " '0 If ' , . Rany Chek. PE Resident Engineer 80 80 $132 $ 10,560.00 Gail Seat or Bob Klein Inspedor 80 80 $99 $ 7,920.00 Projected Total $245,950.00 Contract Balance Remaining $ 183,244.00 Projected extension due to contractOI's dirt issue as of jen08. Amendment Amount $62,706.00 --t- .~ -t:'-