HomeMy WebLinkAboutItem 4.06 Acceptance ofWork 90-2 CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: May 28, 1991
SUBJECT:
Acceptance of Work - Contract No. 90-02 90-2
Alamo Creek Park Phase II
(Report by Public Works Director Lee Thompson)
EXHIBITS ATTACHED:
Subcontractor Stop Notice
RECOMMENDATION:
4)
Accept improvements under Contract 90-02
Authorize retention payment in the amount of
$17,892.13 to RMT Landscaping
Authorize Staff to release $15,821 which is being
withheld due to a Subcontractor Stop Notice, once
the Notice has been legally cleared.
Authorize the transfer of $104,170.00 from
Unallocated Reserve into this project account.
FINANCIAL STATEMENT:
CIP
BUDGET FINAL COSTS
Topographic Survey $ 2,800 $ 3,207.10
Printing & Legal 0 2,541.45
Design 19,900 20,086.00
Inspection 6,540 11,419.91
Utility Permits 3,800 9,043.00
Soils Tests 0 665.00
Improvements '267~217 '285~000 285,359.71
$300,257 '318,040 $332,322.17
*Council approved $285,000 at award of contract;
however, the figure in the 1990-95 CIP document
did not reflect this increased dollar amount.
This project is $14,321.97 over the total budget as approved at award of
contract and $104,170.00 over the 1990-91 Budget (due to a much higher
percentage of the project extended into this fiscal year than anticipated).
EXPENDITURE BREAKDOWN BY FISCAL YEAR
1989-90 1990-91 TOTAL
Topographic Survey $ 2,788.60 $ 418.50 $ 3,207.10
Printing & Legal 2,541.45 0 2,541.45
Design 18,263.00 1,823.00 20,086.00
Inspection 2,780.27 8,639.64 11,419.91
Utility Permits 9,043.00 0 9,043.00
Soils Tests 665.00 0 665.00
Improvements 1731670.65 111~689.06 285,359.71
Total $209,751.97 $122,570.20 $332,322.1__7
ITEM NO.~ COPIES TO: RMT Landscaping
DESCRIPTION:
In March of 1990, the City Council awarded Contract 90-02,
Alamo Creek Park Phase II, to RMT Landscaping.
This project was the second phase in the construction of the Alamo Creek
Park, the first phase being constructed by the responsible developer,
Rafanelli & Nahas. The items included in this phase were the restrooms,
basketball court, picnic area, and a children's playground area.
The construction portion of the project has been completed for some time;
however, there have been delays in the Contractor's completion of some minor
items on his deficiency list.
Overbudget items: the utility fees for the restroom sewer tie-in were
overlooked in the original estimate; overtime inspection was incurred when
the Contractor worked on weekends in an effort to provide public use of the
playground and basketball court earlier than anticipated: and, printing
costs were not included in the preparation of the budget and there were over
30 bidders, an unusually high response. Additional costs were also incurred
when the sub-grade material under the restroom building was found to be
unsatisfactory and therefore required soils tests and corrective measures.
The City Engineer has reviewed the work on the project and determined that
it is complete and in accordance with the approved plans and specifications.
Staff recommends that the City Council accept the improvements and authorize
retention payment to RMT Landscaping in the amount of $17,892.13.
- 2 -
CITY OF DUBLIN
RO. Box 2340, Dub[in, Calilornia 94568
December 27, 1990
· Cily i)lhce~, 100 13i~rK; Plaza DuUhn. California 94568
Mr. Rick DeHerrera, President
RMT Landscape
520 Doolittle Drive
San Leandro, CA 94577
RE:
CERTIFIED MAIL
P 690 214 010
Receipt of Stop Notice for Alamo Creek Park Phase II
Claimant: Super Secur Mfg. Co (Division of Acorn Engineering Co)
Date Received: December 26, 1990
Amount of Stop Notice: $12,656.80
125% of Stop Notice: $15,821
Dear Mr. DeHerrera:
The City of Dublin received the enclosed Stop Notice, which is outlined
above. Our records indicate that this supplier has a Preliminary Notice
on file, which was received by the City of Dublin on June 28, 1990.
Pursuant to State Law, the City will ~t~id~$15,8~11 from any future
amounts due under the contract unless we are provided with one of the
following documents:
1) A release of the Stop Notice duly executed by the Issuer.
or
2) A Bond to Release Money withheld on Claim in the amount of $15,821.
Your prompt attention to resolving this matter is appreciated.
Sincerely,
Paul S. Rankin
Assistant City Manager
PSR:slh
cc: ~Lee Thompson, Public Works Director
Phil Molina, Finance Director
a: 1227stop.doc.psr
Administration (415) 8336650 · City Counci[ (,115) 833 6605 · Finance (415) 833 66
EXHIBIT l_
~ EINI FOFII~J 107-
STOP NOTICE
LEGAL NOTICE TO WITHHOLD CONSTRUCTION FUNDS
(Public or Private Work) ~)~'~
TO: City of Dublin, City Clerk
City Hall
Dublin CA 94568
PROJECT: Alamo Creek Park Phase 11
Willow Creek Road
Dublin CA 94568
TAKENOTICETHATSUper Secur Mfg. Co. A Division of Acorn Engineering Co.
whcse address is 15058 Proctor Ave., City of Industry, Ca. 91746
has performed Labor and furnished materials for a work of improvement described as follows:
Alamo Creek Park Phase ll
The labor and materials furnished by claimant ere of the following general kind: One (1) Pathway series 3
building with stn. stl. fixtures & accessories.
Tire labor and materiels were furnished to or for the following party: RMT Landscape Contractors
The value of the whole amount of labor and materials agreed to be furnished is $ 26r485. 50
The vaJue of the labor and materials furnished to date is $ 26 r 485. 50 . Claimant has been paid
the sum of $ 13~828.70 and there is due, ewin~, and unpaid the sum of $12,656.80 together
with interest at the rate of '7 % per annum from D~c~b~r ] 9 ~ ,19 90 .
You are required to set aside sufficient funds to satisfy this claim with interest. You are also notified that claimant claims an equitable lien
against any construction furnds for this project which are in your hands.
FI RM NAgE"~.~St3~ct~__H_a_nt_~f~actu~i_qD_ C,
V,P. F~ nann~
V~R~AI~ON
I, the undersigned, say: I am the Vice Preside_.D~ of Finance the claimant of the foregoing
Stop Notice; I have read said Stop Notice and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true end correct.
Executedon December 19, ,19 90 ',at Cit~-_.o~ Industr,/, California.
SEE REVERSE SIDE FOR COMPLETE INSTRUCTIONS
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