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HomeMy WebLinkAboutItem 4.5 AdvertiseForBids 90-3 CITY OF DUELIN AGENDA STATEMENT City Council Meeting Date: February 26, 1990 SUBJECT: Contract 90-03 Annual Sidewalk Safety Repair; Handicap Ramp Construction; Modification of Civic Center Service Driveway; and Dublin Boulevard Sidewalk - South Side at Clark Avenue (Report by: Public Works Director Lee Thompson) EXHIBITS ATTACHED: 1) Resolution Adopting Sidewalk Repair Policy for 1989-90 Program 2) Policy for Fiscal Year 1989-90, Sidewalk Repair Program 3) Plans and specifications to be available at meeting RECOMMENDATION: Adopt policy resolution for Sidewalk Repair Program Authorize Staff to advertise for bids FINANCIAL STATEMENT: Funds budgeted are as follows: Annual Sidewalk Safety Repair Handicap Ramp Construction Dublin Blvd. Sidewalk at Clark Civic Center Service Entrance Design/ Inspection Construction Total 8,500 41,500 50,000 7,000 53,000 61,000 1,100 9,500 10,600 0 0 0 Total Project: $ 16,600 104,000 121,600 DESCRIPTION: Funds are scheduled for the annual sidewalk program for each year of the Five Year Capital Improvement Program. For Fiscal Year 1989-90, $50,000 has been budgeted from the General Fund. In 1985, the City Council adopted a policy for the repair of pedestrian sidewalk hazards for 1984-85 Fiscal Year. It is Staff's recommendation that this policy again be adopted for Fiscal Year 1989-90. In order to obtain a lower per-project bid price, the 1989-90 sidewalk repair program is being combined with three other projects involving sidewalk work. (1) The City has been awarded $61,000 in TDA funds for Phase IV of a project to construct handicap ramps throughout the City. (2) The Capital Improvement Project to install sidewalk on the south side of Dublin Boulevard between Clark Avenue and the Alamo Canal bridge will be constructed under this same contract. This CIP will provide a continuous sidewalk along Dublin Boulevard from Clark Avenue to the Civic Center and the Dublin Sports Grounds. The City's Maintenance Department has already removed ice plant at this sidewalk location. (3) The City's Traffic Engineer recommended modifications to the Civic Center service entrance driveway which are proposed to be constructed in conjunction with this contract. At the present time, no monies are budgeted for this modification, and Staff recommends waiting until the bid prices are available before transferring funds. The engineer's construction estimate for the driveway modification is $10,775. Staff recommends that the City Council adopt the policy resolution and authorize Staff to advertise for bids. ITEM NO.~__ COPIES TO: RESOLUTION NO. -90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS DEEMED TO BE PEDESTRIAN HAZARDS WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes become damaged due to natural and man-made causes; and WHEREAS, these damaged improvements sometimes become tripping hazards to pedestrian traffic; and WHEREAS, it is in the best interest of safety to have these hazards eliminated; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin to establish a policy of the City of Dublin for Fiscal Year 1989-90 entitled "Annual Sidewalk Repair Program." PASSED, APPROVED, AND ADOPTED this 26th day of February, 1990. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk POLICY FOR THE CITY OF DUBLIN for Fiscal Year 1989-90 ANNUAL SIDEWALK REPAIR PROGRAM It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the safety of the general public under the following guidelines. Improvements Included: Public improvements included under this program shall be limited to those improvements which may constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks. Need: Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping hazard as identified by the City Engineer, or his representative, these improvements shall be replaced. Responsibility: Where it is apparent that the damage to improvements has been caused by natural causes such as tree roots or utility trench settlement, the City of Dublin will pay for the cost of repair. Where it is apparent that the property owner fronting the damaged improvement has caused the damage, such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and if not done in a specified reasonable time, he shall cause the repair to be made and the cost of repair, together with reasonable administrative costs, shall become a lien against the property. Time Limit of Policy: This policy shall be in effect for the Fiscal Year 1989-90 and thereafter be reviewed for extension, modification, or replacement. Legal Responsibility: The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find it difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one contract for the 1988-89 Fiscal Year and repair those defective sidewalks which have been brought to the attention of the City by the property owners (or others) and that have an offset of over one half inch (1/2") measured vertically. The existence of this program does not abrogate the responsibility of the property owners to maintain their frontage improvements in a safe manner under Section 5610 of the California Streets and Highways Code.