HomeMy WebLinkAboutItem 4.09 AwardOfBid 90-4SUBJECT:
CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: March 26, 1990
Award of Bid - Contract No. 90-04 90-4
Annual Street Overlay and Repair Program
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED:
1) Resolution Awarding Bid to Lowest Responsible
Bidder
2) Summary of Bids
3) Copy of Protest Letter
RECOMMENDATION:
1) Deny protest from Bay Cities Paving
2) Reject Bid Submitted by Bay Cities Paving and
adopt Resolution awarding bid to Granite
Construction, the lowest responsible bidder
Authorize Mayor to execute agreement
FINANCIAL STATEMENT:
Budgeted in the Capital Improvement Program for Annual Street Overlay
Program: ~,
Overlay 174,000 I~jo~
Budgeted in the Capital Improvement Program for Dublin Sports Grounds
Renovation:
Repair of Parking Lot:
$ 13,500
Budgeted in the Street Maintenance Operating Budget:
Street Repair:
Striping/Marking:
$250,000
72,000
$322,000
Budget for Construction Only:
$509,500
Lowest responsible bid received:
Estimate of additional costs for
quantities left out of bid:
Total estimated
construction costs:
$419,674
$492,173
DESCRIPTION:
At its meeting of February 26, 1990, the City Council authorized Staff to
advertise for bids for Contract 90-04, the annual street overlay and repair
program.
The low bidder for this project was Bay Cities Paving, at $411,384.55;
however, Bay Cities' submittal was incomplete in that Addendum No. 2 was not
signed and submitted with the bid.
The wording on all addenda states, "This is to acknowledge that the
Contractor has received and incorporated in this Project Addendum Number 2.
The Contractor must submit this statement together with his bid in order for
his bid to be valid."
The City Attorney has advised that the City must reject Bay Cities' bid
because of the explicit wording on the addendum.
ITEM NO.~_~ COPIES TO:
A protest has been received from Bay Cities Paving claiming that Addendum
No. 2 was not received. The City's file for the project contains a mailing
list for this addendum which includes Bay Cities' name and the notation that
the addendum was mailed on March 14, 1990. All other bidders did include
Addendum No. 2 in their proposal packages.
Bay Cities' protest letter alleges that the City sent a copy of an addendum
for the sidewalk repair project in lieu of Addendum No. 2 for the overlay
project; however, since Bay Cities Paving was also on the planholders' list
for the Sidewalk Safety Repair program, addenda for both projects were
mailed to them.
The City Council may either (1) deny the protest and award the project to
the next lowest bidder, Granite Construction, or (2) uphold the protest and
rebid the project. Inasmuch as alternative (2) would delay the work about
six weeks and therefore also delay the slurry seal project, Staff recommends
that the City Council deny the protest and award the contract to Granite
Construction.
As with previous annual overlay programs, this project consists of placing
at least a 1 1/2" asphalt overlay on streets that are in a deteriorated
condition. A pavement reinforcing fabric will also be placed over the
travelway prior to the asphalt overlay. This fabric helps bridge the
existing pavement cracks and prevent the reflection of cracks through the
new asphalt.
Before installing the overlay, the pavement failures are dug out to the base
rock and replaced with a section of asphalt. The contract also includes
repair on the streets which will be slurry sealed in late spring. Notices
have been mailed to residents on these streets advising them of the work to
be done.
Through an oversight in preparing quantities for the bid proposal, the
square footage of pavement repair in the Dublin Sports Grounds lot and the
amount of thermoplastic striping for Amador Valley Blvd. and Village Parkway
were left out. In extending these quantities at the unit bid prices, the
additional cost would be $72,499~ It is anticipated that these extensions
will be made under change order, once the contract has been awarded, to
complete the project as authorized.
The City received a total of 12 bids (see attached bid summary) for this
project. The lowest responsible bidder was Granite Construction, with a bid
of $419,674. Granite Construction has additionally met the Disadvantaged
Business Enterprise goals. Staff recommends that the City Council adopt the
resolution awarding the bid to the lowest responsible bidder.
RESOLUTION NO. -90
A RESOLUTION OF THE GITY COUNOIL
OF THE GITY OF DUBLIN
AWARDING CONTRACT 90-04 ANNUAL STREET OVERLAY/REPAIR PROGRAM
TO GRANITE CONSTRUCTION, INC.
WHEREAS, the City of Dublin did, on March 20, 1990, publicly
open, examine, and declare all sealed bids for doing the work described in
the approved Plans, Specifications, and Modifications for Contract 90-04
ANNUAL STREET OVERLAY/REPAIR PROGRAM authorized by the City Council on
February 26, 1990, which Plans, Specifications, and Modifications are hereby
expressly referred to for a description of said work and for all particulars
relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has
reviewed the bids to determine the lowest bid which was responsive to the
requirements of the bid documents; and
WHEREAS, the low bid submitted by Bay Cities Paving, in the
amount of $411,384.55, was determined by the City Council to be non-
responsive because Bid Addendum Number Two was not included in the proposal
package; and
WHEREAS, the bid hereinafter mentioned is responsive to the bid
documents, including, but not limited to, submittal of Addendum Number Two;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby award City of Dublin Contract 90~04 to the lowest
responsible bidder therefor, to wit Granite Construction, Inc., at a bid of
Four Hundred Nineteen Thousand Six Hundred Seventy Four Dollars ($419,674),
the particulars of which bid are on file in the office of the City Engineer.
PASSED, APPROVED, AND ADOPTED this 26th day of March, 1990.
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
City Clerk
C~ 90-04, 1990 AB~rGAL OVERLAY/REPAIR PROGRAM
I17~4IZATION OF WORK f2qGIN~:~:~'S ~I'IMATE BAY ClT~,~ PAVING GRANI'IE CObLb~L~U~'I1ON Ff/X]NALD CONST.
BID ITEM UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
ITEM DESCRIPTION ~AS. QTY. PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 PLANE ACPAV~g~NT 6' WIDE LF 16,268 .70 11,387.60 1.00 16,268.00 .67 10,899.56 .90 14,641.20
SF 406,365 .27 109,718.55 .25 101,591.25 .24 97,527.60 .27 109,718.55
SY 32,474 .69 32,474.69 .70 22,731.80 .66 21,432.00 .63 20,458.62
EA 30 165.00 4950.00 130.00 3,900.00 130.00 3,900.00 105.00 3,150.00
SF 175,750 1.00 175,750.00 .75 131,812.50 .75 131,812.50 .82 144,115.00
· SF 139,350 1.12 156,072.00 .86 119,841.00 .99 137,956.50 .90 125,415.00
EA 21 3.00 63.00 15.00 315.00 5.00 105.00 4.20 88.20
EA 176 3.00 528.00 3.15 554.40 3.00 528.00 3.15 554.40
LF 1,041 .50 520.50 1.20 1,249.20 1.00 1,041.00 .52 541.32
EA 186 1.60 297.60 1.50 279.00 2.00 372.00 1.57 292.02
LF 1,596 .50 798.00 .70 1,117.20 .75 1,197.00 .52 829.92
LF 1,918 1.00 1,918.00 1.60 3,068.80 2.00 3,836.00 2.10 4,027.80
LF 6,458 .30 1,937.40 .40 2,583.20 .50 3,229.00 .35 2,260.30
LF 916 .30 274.80 .90 824.40 1.00 916.00 1.00 916.00
EA 3 50.00 150.00 70.00 210.00 100.00 300.00 80.00 240.00
EA 16 50.00 800.00 60.00 960.00 60.00 960.00 53.00 848.00
EA 11 50.00 550.00 70.00 770.00 75.00 825.00 80.00 880.00
LF 68 1.00 68.00 1.60 108.80 2.00 136.00 2.00 136.00
EA 6 100.00 600.00 130.00 780.00 100.00 600.00 130.00 780.00
EA 10 100.00 1,000.00 200.00 2,000.00 175.00 1,750.00 180.00 1,800.00
EA 7 30.00 210.00 60.00 420.00 50.00 350.00 60.00 420.00
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
INSTALL 1-1/2" AC OVERLAY
PVMT REINFORCf~K~T FABRIC
ADJUST MONUMENTS TO GRADE
PA~ FAILURE REPAIR 3"
PAVE~NT FAILURE REPAIR 4"
1%D-WAY REFLECTORS, BLUE
8" STRIPE
NON-REFLECTIVE MARKERS
BIKE LANE 6" STRIPE
CROSSWALK 12" STRIPE
SINGLE BROKEN 14" STRIPE
DOUBLE yET,T~'] 4" STRIPE
APPLY MARKINGS "ONLY"
APPLY ARROWS 8'
APPLY MARKINGS 8" "STOP"
12" CHEVRONS
APPLY ~{GS 8' "STOP AHEAD"
APP ~GS 8' "SLW SCHL XNG"
APPLY MARKINGS 8' "25"
TOTAL: 500,068.14 411,384.55'* 419,674.00 432,112.33
**Iow bid proposed to be disqualified due to an incc~aplete su]~mittal.
CONTR~-~ 90-04, 1990 AS~H3AL OVERLAY/REPAIR PROGR~24
IT~Z4IZATION OF W0~K GALL~4"~:~ & ~URi~ P~IXtdlCK CONST. O~ DE SILVA EAST BAY E~CAVATIN~
BID IT~}4 UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
PRICE PRICE PRICE PRICE PRICE
ITEM DESCRIPTION
1 PLANE AC PAVE~RFf 6' WIDE
2 INSTALL 1-1/2" AC OVERLAY
3 PVMT REINFORCEMENT FABRIC
4 ADJUST MO~ TO GRADE
5 PAV~2~T FAILURE REPAIR 3"
6 ~' PAVEMENT FAILURE REPAIR 4"
7 TWO-WAY REFLECTORS, BLUE
9 8" STRIPE
10 NON-REFLeCTIVE MARKERS
11 BIKE LANE 6" STRIPE
12 CROSSWALK 12" STRIPE
13 SINGLE BROKEN 14" STRIPE
14 DOUBLE Y~T.TOW 4" STRIPE
15 APPLY MARKINGS "ONLY"
16 APPLY ARROWS 8'
17 APPLY MARKINGS 8" "STOP"
18 12" CHEVRONS
19 APPLY ~H<GS 8' "STOP AHEAD"
20 APP MKGS 8' "SLW SCHL XNG"
21 APPLY MARKINGS 8' "25"
LF 16,268
SF 406,365
SY 32,474
EA 30
SF 175,750
SF 139,350
EA 21
EA 176
LF 1,041
EA 186
LF 1,596
LF 1,918
LF 6,458
LF 916
EA 3
EA 16
EA 11
LF 68
EA 6
EA 10
EA 7
PRICE PRICE PRICE
.87 14,153.16 .90 14,641.20 .95 15,454.60 .87 14,153.16'
.162 165,831.13 .27 109,718.55 .26 105,654.90 .238 96,714.87
.70 22,731.80 .63 20,458.62 .55 21,108.10 .599 19,451.93'
100.00 3,000.00 80.00 2,400.00 120.00 3,600.00 34.30 1,029.00
.90 158,175.00 .84 147,630.00 .85 149,387.50 .928 163,096.00
1.20 167,220.00 1.01 140,743.50 1.05 146,317.50 1.08 150,498.00
4.00 84.00 4.00 84.00 15.00 315.00 15.00 315.00
3.00 528.00 3.00 528.00 3.00 528.00 3.00 528.00
.50 520.50 .50 520.50 1.00 1,041.00 1.00 1,041.00
1.50 279.00 1.50 279.00 1.50 279.00 1.50 279.00
· 50 798.00 .50 798.00 .60 957.60 .60 957.60
2.00 3,836.00 2.00 3,836.00 1.50 2,877.00 1.50 2,877.00
· 30 1,937.40 .30 1,937.40 .30 1,937.40 .30 1,937.40
· 90 824.40 .90 824.40 .80 732.80 .80 732.80
75.00 225.00 75.00 225.00 60.00 180.00 60.00 180.00
50.00 800.00 50.00 800.00 50.00 800.00 50.00 800.00
75.00 825.00 75.00 825.00 60.00 660.00 60.00 660.00
2.00 136.00 2.00 136.00 1.50 102.00 1.50 102.00
125.00 750.00 125.00 750.00 120.00 720.00 120.00 720.00
175.00 1,750.00 175.00 1,750.00 175.00 1,750.00 175.00 1,750.00
50.00 350.00 50.00 350.00 50.00 350.00 50.00 350.00
444,754.39
449,235.17
454,752.40
458,172.76'
* Asterisk denotes correction made
after tabulation
CONTRACT 90-04, 1990 A~]3AL OVERLAY/REPAIR PROGR~
IT~I~IZATION OF ~;ORK O.C. JONES f~%NAU6~[ E~CAV. JOE FO~-i~ E~CAV. CAR(~ f~OS.
BID ITEM UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT
ITEM DESCRIPTION 5~AS. QTY. PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 PLANE AC PAVf~NT 6' WIDE LF 16,268 .87 14,153.16 .92
2 INSTALL 1-1/2" AC OVERLAY SF 406,365 .25 101,591.25 .26
3 PVMT REINFORCF~F~/gT FABRIC SY 32,474 .63 20,458.62 .66
4 ADJUST MO~ TO GRADE EA 30 100.00 3,000.00 120.00
5 PAVf~NT FAILURE REPAIR 3" SF 175,750 .94 165,205.00 1.00 175,750.00
6 PA~ FAILURE REPAIR 4" SF 139,350 1.18 164,433.00 1.40 195,090.00
7 ~40-~Y REFLECTORS, BLUE EA 21 4.00 84.00 4.20 88.20
8 REFLECTIVE MARKERS EA 176 3.00 528.00 3.15 554.40
9 8" STRIPE LF 1,041 .50 520.50 .50 520.50
10 NON-R~'~ECTIVE MARKERS EA 186 1.50 279.00 1.50 279.00
11 BIKE LANE 6" STRIPE LF 1,596 .50 798.00 .50 798.00
12 CROSSWALK 12" STRIPE LF 1,918 2.00 3,836.00 2.10 4,027.80
13 SINGLE BROKEN 14" STRIPE LF 6,458 .30 1,937.40 .30 1,937.40
14 DOUBLE YFI.TOW 4" STRIPE LF 916 .90 824.40 1.00 916.00
15 APPLY MARKINGS "ONLY" EA 3 75.00 225.00 78.00 234.00
16 APPLY ARROWS 8' EA 16 50.00 800.00 52.00 832.00
17 APPLY MARKINGS 8" "STOP" EA 11 75.00 825.00 78.00 858.00
18 12" CHEVRONS LF 68 2.00 136.00 2.00 136.00
19 APPLY ~GS 8' "STOP AHEAD" EA 6 125.00 750.00 130.00 780.00
20 APP MKGS 8' "SLW SCHL XNG" EA 10 175.00 1,750.00 183.00 1,830.00
21 APPLY MARKINGS 8' "25" EA 7 50.00 350.00 52.00 364.00
TOT~
PRICE
14,966.56 .90 14,641.20 1.00 16,268.00'
105,654.90 .28 113,782.20 .34 138,164.10'
21,432.84 .68 22,082.32 1.50 48,711.00
3,600.00 130.00 3,900.00 150.00 4,500.00
1.13 198,597.50 .95 166,962.50
1.30 181,155.00 1.18 164,433.00
16.00 336.00 16.00 336.00
3.00 528.00 3.15 554.40
1.05 1,093.05 1.00 1,041.00
1.50 279.00 1.60 297.60
.60 957.60 .60 957.60
1.60 3,068.80 1.55 2,972.90
.32 2,066.56 .30 1,937.40
.83 760.28 .85 778.60
60.00 180.00 63.00 189.00
52.00 832.00 55.00 880.00
60.00 660.00 65.00 715.00
1.60 108.80 1.50 102.00
125.00 750.00 125.00 750.00
180.00 1,800.00 180.00 1,800.00
50.00 350.00 55.00 385.00
TOTAL: 482,484.33 530,649.60 547,928.31 552,735.10'
* Asterisk denotes correction
made after tabulation.
~ 90-04, 1990 AS~r~AL OVERLAY/REPAIR PROGRAM
IT~4IZATION OF W0~K ~ ENGIN~:~:~ING
BID ITE~ UNIT UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
ITEM DESCRIPTION ~. QTY. PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE
1 PLANE AC PAVE~N~ 6' WIDE LF 16,268 .98
2 INSTALL 1-1/2" AC OVERLAY SF 406,365 .74
3 PVMT REINFORCE~/qT FABRIC SY 32,474 .93
4 ADJUST MONUMENTS TO GRADE EA 30 149.27
5 PA~ FAILURE REPAIR 3" SF 175,750 2.27
6 .~ PAVemENT FAILURE REPAIR 4" SF 139,350 2.81
7 TWO-WAY REFLECTORS, BLUE EA 21 19.93
8 REFL}DCTIVE MARKERS EA 176 7.97
9 8" STRIPE LF 1,041 1.60
10 NON-REFLECTIVE MARKERS EA 186 5.32
11 BIKE LANE 6" STRIPE LF 1,596 1.20
12 CROSSWALK 12" STRIPE LF 1,918 2.00
13 SINGLE BROKEN 14" STRIPE LF 6,458 1.19
14 DOUBLE Y~LTC~ 4" STRIPE LF 916 2.66
15 APPLY MARKINGS "ONLY" EA 3 104.97
16 APPLY ARROWS 8' EA 16 51.82
17 APPLY MARKINGS 8 .... STOP" EA 11 104.97
18 12" CHEVRONS LF 68 2.66
19 APPLY ~{GS 8' "STOP ~{EAD" EA 6 263.08
20 APP MKGS 8' "SLW SCNL XNG" EA 10 358.75
21 APPLY MARKINGS 8' "25" EA 7 47.83
15,942.64
300,710.10
30,200.82
4,478.10
398,952.50
391,573.50
418.53
1,402.72
1,665.60
989.52
1,915.20
3,836.00
7,685.02
2,436.56
314.91
829.12
1,154.67
180.88
1,578.48
3,587.50
334.81
TOTAL: 1,170,187.18
BAY CtTtES PAVING & GRADING
14~5) ~247611
1990
City of Dt[blin
p.O. Bo>; 2340
Dublin, Ca. 94568
RE: 1990 Street Overlay p.roject
Gentiemen~ Overlay project ~and should
· ~.~ *.l-= City hn'~ .tentatively decided
Bay Cities is the lowest bidder or; the 1990 Street
J ~ ~he contract. We ander=~a,~,o.~ w;d not have Addendam
that our bid zs non-'reSw Dublin .failud to send us
attached. Bay Ci~ies prObeS%s this decision b~ca~se
this addendum.
Bay Ci'bie5 ordered and paid for ~he plmns and s, pecification5 for the overlay
project as well ~'~ bl',e sidewalk repair prO.~ect, We received only '?~
'~or these projects betwee~ our receipt o? the plan~ and speCi~icnt~ons
d~te. Olle addendum was abo~tt the overlay project aild tho other one w:~s about
the sidewalk repair pro3ect (see ~.tt~ched copy)- Bay Citi~'s ignored the
m~dewmlk repair ~ddend~m since we decided not ~o bid the project. Bay Cities
attached the ~n~ relevant addendum to the overlay project-
Since B~y cities p~id Dablin for tho pin,Is and specificati°ns, w~ reaSOl,;bbll~n
relied ~n Dublin to ~orward all relevant addendom5 to us. ApparentlY,
mixed-Ltp the doc~ment'~ we had pa~d for and ~.en'b u5 an 3dde,dm~m TrOll o~ch
', t Bay Citioa did not know of ~t',e
projec~ rather than a se~ for e~cl', proJeC -
error and we had no y~on to ~t.tsp~ct o~ th~ error.
After hsving reasonably relied on Dab%in, Bay Citie5 shoald not bo p~malized
for Dublin's failure. Oabl[n coa[d have foreseen w~ weald reasonably rely upon
~he services rendered and Bay Cities did in fact rely on Dablin So perform the
services for which we paid.
Though Bay Citie~ did not attach AddendLtm 2, our'strip:Lng sabcontractor was
aware 05 ~he modi~c~tion in Addendam 2 and incorporated that modification
hi~ bid to uS. The City Enginee~ acknowledged that tho stripir,g ..;ubcontractors
numbers showed th;~t they ~ncorpora~ed Addendum No. 2 into their work-
Therefore~ Bay Cities bid i5 responsive to Addendum 2 and we hereby formally
accept Addendum R while maintaining our bid
The ~bsence of Addendum No. 2 is a minor and in~.ubstan~i~l v;triation from tl',e
bid specifications and [~ablin I',;~s di~cre'tionary power to ~;~ive this variation.
Page 2
City of ~ublin
March 22, 1970
Bay Cities requests that the City of Dublin reconsider its decision arid award
the contract to Bay cities-
Sincerely,
cc; Bid File
CiI¥ Olkces, 100 CM~ Plaza. Dublin, Catilomia
~ 90-03 '.
~ SID~ ~ ~mR
~ ~. 2
Dated: March 12, 1990
Gentlemen:
Notice is hereby given that the Specifications for Contract 90-03 Annual
Sidewalk Safety Repair Program have been r~vised as folloWs:
State Law requires that th~ following information be cc~pleted in order for
the bid to be considered responsive:
THE LICENSE
BIDDER'S cONTRAC%19R'S LICENSE NUSUPER IS _
EXPIRATION DATE IS _. TR~ REPReSeNTATIONS MADE HEREIN ARE
MADE UNDER pENAJ~TY OF pERJURY.
sIGNAtURE OF BIDDER:
Sincerely, ~
Ime S. Thompson
RECE:""': b
8ay Cities P,".,vin~: .,rog, lac.
3 -1990
Public Works DirectOr
This is to acknowle~tge that the Contractor ha~ received and il%corpotaced in
this project Add~ndl~m No. 2. ,~ Co:%tractor must sub~t this etate~-nt
~ogether with h~s b~.d in order for hi.~ bid to be valid.
Contractor
Signed By:
Date