HomeMy WebLinkAboutItem 7.1 AwardOfBid 90-05 CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: April 23, 1990
SUBJECT:
Award of Bid - Contract No. 90-05 Dublin High School
Stadium Renovation
Report by Public Works Director Lee Thompson
EXHIBITS ATTACHED:
1) Resolution of Award
2) Summary of Bids
3) Cost Analysis Showing City and School District
Share of Cost
RECOMMENDATIONS)
FINANCIAL STATEMENT:
Project Budget:
Design/Inspection
Construction
Adopt Resolution Awarding Bid to Collishaw
Construction, including Alternates 1, 3, 4, and 5
(totaling $757,010).
Authorize Mayor to execute agreement.
Authorize transfer of funds in the amount of
$250,421 to this project from unallocated
reserves, of which $75,126 will be offset by a
contribution from the Dublin Unified School
District.
Architect's Estimate
of Construction Cost:
81,520 Base Bid: $ 582,370
582~290 Additive Alternates: $ 290~000
663,810 $ 872,370
Low Bid Received from Collishaw Construction:
Base Bid: $ 660,510
Alt. 1 Upgrade Visitor Bleachers: 45,000
Alt. 3 Scoreboard & Supports: 2,000
Alt. 4 Landscape Screen/Irrigation: 4,500
Alt. 5 Irrigation & Turf Planting: 45~000
Subtotal - Recommended Bid Items: $ 757,010
Alt. 2 Ail Weather Track:
Total Bid:
275~000
$1,032,010
The City's agreement with the School District provides that if the project
cost exceeds the original estimate, the City shall contribute 70% of the
excess cost and the School District shall contribute 30%. Exhibit 3 details
the construction cost per agency, assuming that the City pays the design and
inspection costs.
The recommended bid and alternates will exceed the City's budgeted allocation
by $175,295. The impact of this additional expense can be minimized by
starting the renovation at the Dublin High School baseball field later in
Fiscal Year 1990-91.
DESCRIPTION:
At its meeting of March 12, 1990, the City Council authorized Staff to
advertise for bids for Contract 90-05 Dublin High School Stadium Renovation.
The City received a total of two bids (see attached bid summary Exhibit 2)
for this project. The low bidder was Collishaw Construction with a base bid
of $660,510.00 and a total bid, with alternates, of $1,032,010.
Park & Recreation Commissioners
Dublin Unified School District
In reviewing the bid results with the School District Staff, the School
District Staff felt that the bid cost of the track resurfacing ($275,000)
could not be justified compared with the anticipated amount of use the track
would receive.
The total bid price excluding the track surface and including a 10%
contingency is $832,711. Based on the agreement between the City and the
School District, the City's share of the construction cost would be $559,775,
and the School District's share would be $272,936. The City is also
responsible for all design and inspection costs, which are estimated at
$81,520.
Staff has reviewed the low bidder's proposal and recommends that the City
Council award the bid, with alternates 1, 3, 4, and 5, to Collishaw
Construction.
RESOLUTION NO. -90
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 90-05 DUBLIN HIGH SCHOOL
STADIUM RENOVATION TO COLLISHAW CONSTRUCTION, INC.
WHEREAS, the City of Dublin did, on April 16, 1990, publicly
open, examine, and declare all sealed bids for doing the work described in
the approved Plans, Specifications, and Modifications for Contract 90-05
Dublin High School Stadium Renovation, authorized by the City Council on
March 12, 1990, which Plans, Specifications, and Modifications are hereby
expressly referred to for a description of said work and for all particulars
relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has
recommended that the bid hereinafter mentioned is the lowest and best bid for
doing said work.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby award City of Dublin Contract 90-05 Dublin High School
Stadium Renovation to the lowest responsible bidder therefor, to wit
Collishaw Construction, Inc.,at a bid of Eight Hundred Thirty Two Thousand
Seven Hundred and Eleven Dollars ($832,711), the particulars of which bid are
on file in the office of the City Engineer.
PASSED, APPROVED, AND ADOPTED this 23rd day of April, 1990.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
EXHIBIT
SITE PREPARATION
2 DEMOLITION INSIDE TRACK CURB LF 350
3 DFFD INSIDE FO~£BALL FIELD LS 1
4 LOC & STAKE EXIS IRRIGATION LS 1
19 1-1/2" PfY£ABLE %~I~ LINE/CO~ LS 1
20 ll0V EL~C TO RESTROOM/SNACK LS 1
TOTAL B~SE
10,000.00 19,590.00 30,000.00
2.00 700.00 5.00 1,750.00 2.53 885.50*
10,000.00 14,000.00 22,000.00
2,500.00 1,500.00 154.00
500.00 5,000.00 1,760.00
5,000.00 5,000.00 1,320.00
500.00 6,000.00 1,500.00 9,000.00 875.00 5,250.00
12.50 15,625.00 12.00 15,000.00 14.55 18,187.50'
12.50 4,375.00 12.00 4,200.00 14.55 5,092.50*
12.50 14,375.00 1.20 1,380.00 14.55 16,732.50'
5.00 3,325.00 10.00 6,650.00 5.50 3,657.50*
5.00 3,840.00 10.00 7,680.00 5.50 4,224.00
1.75 12,250.00 1.50 10,500.00 2.20 15,400.00
5,000.00 3,000.00 2,920.00
6.00 40,080.00 8.00 53,440.00 10.01 66,866.80*
0.75 16,950.00 .50 11,300.00 1.32 29,832.00
3.00 3,000.00 5.00 5,000.00 1.925 1,925.00
20,000.00 30,000.00 20,184.00
5,000.00 9,900.00 2,860.00
2,500.00 600.00 550.00
750.00 1,500.00 150.00 300.00 3,356.00 6,712.00
25,000.00 60,000.00 30,250.00
5,000.00 48,000.00 3,353.00
95,000.00 119,000.00 133,533.00
50.00 3,600.00 110.00 7,920.00 93.50 6,732.00
85,200.00 80,000.00 82,379.00
95,000.00 50,000.00 132,506.00
I 40,000.00 35,000.00 46,750.00
2,500.00 5,000.00 1,000.00 2,000.00 1,353.00 2,706.00
625.00 2,500.00 600.00 2,400.00 778.25 3,113.00
2,~00.00 2,500.00 750.00 1,367.00
2,500.00 4,500.00 1,898.00
15,000.00 20,000.00 5,724.00
.20 19,000.00 .10 9,500.00 .20 19,000.00
.05 4,700.00 .05 4,750.00 .044 4,180.00
.03 2,850.00 .02 1,900.00 .077 7,315.00
BID: 582,370.00 660,510.00 737,319.30'
35,000.00 45,000.00 42,729.00
200,000.00 275,000.00 280,855.00
10,000.00 2,000.00 5,500.00
5,000.00 4,500.00 5,443.00
40,000.00 45,000.00 42,570.00
872,370.00
1,032,010.00 1,114,416.30'
*Totals corrected after tabulation
LST 4/17/90
DURT.TN HI<~q SCHOOL FOOTBALL FInD R~k~rATION
CONSTRUCTION COST SLR~%RY
Budgeted Costs
Bid Price
Bid +10% Contingency
Base Bid
sitor Bleachers
~'ack
Install Scoreboard
Landscape Screen
(east side)
Irrigation & Turf
(dirt areas)
$ 660,510 $
45,000
275,000
2,000
4,500
45,000
726,561
49,500
302,500
2,200
4,950
49,500
Total: $ 582,290 $ 1,032,010
$ 1,135,211
552,921
Overage: 449,720
City of Dublin
Cost* $ 384,480 $ 699,284
$ 771,525
School District
Cost
$ 197,810 $ 332,726
$ 363,686
*Figure does not include the $81,520 design and inspection cost.
School projects tentatively scheduled for 1990-91 (all City-funded):
Baseball Field Renovation
Tennis Court Renovation
Frederiksen Tot Lot
270,980
65,000
33,980
Bid +10% W/O Track
$ 726,561
49,500
2,200
4,950
49,500
$ 832,711
250,421
$ 559,775
$ 272,936