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Home My WebLink AboutReso 75-08 Ty Lin I-580 Improv EXHIBIT "A" OF RESOLUTION 75--08 AMENDMENT NO.6 TO AGREEMENT BETWEEN CITY OF DUBLIN AND TY LIN INTERNATIONAL/CCS FOR ENGINEERING SERVICES WHEREAS, the City of Dublin (hereinafter referred to as "CITY") and TY Lin International/CCS (hereinafter referred to as "CONSULTANT"), entered into an agreement on May 16,2000 to design the 1- 580/Fallon Road Interchange Improvements; and WHEREAS, the City Council of the City of Dublin approved Amendment #1 through #5 to the Consultant agreement to include additional services, and WHEREAS, the City desires to amend the consultant contract to include additional services, and the not-to-exceed contract amount is proposed to be increased to cover the cost of the additional work; NOW, THEREFORE, the parties hereto agree as follows: Scope of Work The Scope of W orIc shall be extended to include additional scope of work as described in Consultant's lette:- dated May 6, 2008 for the 1-580/Fallon Road Interchange Improvements ProjeCt (attached) . Extension of Fees The total cost for time-and-materials work under this amendment shall not exceed an additional $120,000. ATTEST: - f' ( I / /) ( i~~' i.~ t: (f-KJ City Clerk I ~~pI.41 TY UN INTERNA TIONAL/CCS ~/~ ,L J~ Thomas Wintch, Vice President Date: ;11/11 <G. ZD~ce . G:\CONSULTANTS\ccs\FalIon\Exhibit A- Amendment #6 .DOC T=\'-LININTERNATIONAL Ices 2010 Crow Canyon Place, Suite 350 San Ramon, CA 94583 (925) 365-3960 . Fax (925) 275-0117 E-mail: sro@tylin.com TYLII CCS 320048.00 (#98104) May 06, 2008 Mr. Ferd Del Rosario City of Dublin 100 Civic Plaza Dublin, CA 94568 '>11 Subject: I-580/Fallon Road Interchange Requestfor Amendment No. 6 - Construction Support Service Ferd: Although this request is titled for Constmction SuppOli Service, this request is basically for replenishment of our Constmction Support Service budget which was utilized to finisb final design and environmental approvals, and project acivertisemen:. Hr-ief Hisw:-y: The budget for Construction Support Service was requested and approved for $93,520 in .Tune 2003 as p311 of Amendment No.3. At that time, construction was anticipated to begin in 2004. By late 2006, we had exhausted our Final Design budget, and with City approval, we began to bill our effort against the Construction SuppOli Service budget, with the understanding that final design approval was f0l1hcoming, especially required approval from the U.S. Fish and Wildlife Services. Since our last Amendment (Amendment No.5 - dated April 2005), our additional out-of-scope work beyond those covered in Amendment 5 include: );- Additional Environmental Work . Revised Biological Assessment - The original scope did not include consultation with US Fish and Wildlife Services (USFWS). However, USFWS reviewed the initial Biological Assessment in May 2006, and raised many issues and concerns (e.g. kit fox and fairy shrimp mitigation). The Team responded to the comments and prepared a Revised Biological Assessment and re-submitted to Caltrans in July 2006. . Respond to Caltrans Comments - Ca]trans review of the Revised SA asked for additional revisions and a change in approach on some technical issues. The Team responded and incorporated Caltrans comments and rc-submitted the Revised BA to Caltrans in mid October 2006. 1-580/Fallon Road Interchange . Additional Meetings - Additional meetings, field visits, phone and email conespondence with City of Dublin, Caltrans Environmental, our Environmental Consultants (David J. Powers, and H.T. Harvey), and with USFWS. . Biological Opinion - USFWS review insisted that consultation would be required, which led to preparation of a Biological Opinion. The amount previously budgeted within Amendment 5 ($15,115) to address USFWS comments and requirements were insufficient to cover the work that was being requested. . Respond to USFWS Comments - The Team responded to USFWS extensive comments, request for additional detail/follow-up information, and concerns on the initial Biological Opinion, which also requested additional mapping, additional area of impact calculations, construction equipment and vehicles to be used during construction, etc. USFWS also proposed a rather severe mitigation ratios (3: 1 for habitat within interchange area), which the Team, including Caltrans, did not agree. . Incorporated Mitigation Measures into Proiect Plans and Specs - The Draft Biological Opinion included language required to be included in the project specifications, including definition of "dry season" and do's and don't for the contractor's operation; and also requested that temporary wildlife exclusion fencing and ESA fencing and details be included into the project plans. . Assisted Caltrans and City of Dublin in Negotiation for a lesser Mitigation Ratio - For purchase of land from the Ohlone Bank Amendment to the Biological Opinion - Upon acceptance of our responses, USFWS issued 2L i\mendment Be, The Team reviewed and provided recommendations to CiTY of Dubill1. Caltr,m' \Vorkshor - j-\trenuec1 Caltran" worKSDOf; for preDarallol Ell\f1wnmema, Specificauons, and procedure for request for Non-Stanaard Special Provisions approval, r Additional Caltrans Requirements . Signal Warrants - Performed additional traffic counts and speed survey on Fallon lEI Charro Road to justify to Caltrans that signals at both ramp intersections are indeed warranted. This task had to be repeated a second time due to Caltrans concerns, . Utility Fact Sheet - Prepared and submitted for Caltrans approval the "Encroachment Policy Variance Request" for maintaining the existing PG&E overhead line along the east side of El Charro Road within the existing State RJW. The approval necessitated revisions to plans for additional metal beam guard railings, . Update Plans and Specifications - Since the PS&E had been completed and shelved for on- hold an extended period of time, Caltrans requested an updated, interim submittal for their review. This involves updating all standard special provisions and standard plans lists to the current edition, and also updating the engineer's estimate, . Additional Comments - Changes in Caltrans personnel, which led to additional new comments that we had to address, . Additional Meetings - Additional PDT meetings, and separate meetings with Design Oversight, and Caltrans Functional Units, r Additional Right-of-Way I Surveying . Right-of-Way Hard Copy Map - Prepared Right-of-Way Hard Copy Maps for the parcel to be transferred to the State, 1-580/Fallon Road Interchange . Surveving - Surveyed and staked the 20' Public Service Easement (PSE) for meetings between City of Dublin and utility companies, for their relocation into the PSE. > Additional Construction Support Services . Prepared Addendums - Two addendums were prepared for the initial bid (bid opened Febmary 28, 2008), . Re-bid ofProiect - Addendums prepared for the initial bid were incorporated into the final bid package (bid opened April 7, 2008). We, respectfully, are requesting consideration of an increase in the amount of $120,000 to our overall budget to reinstate our Construction Support Service budget. The increase from the previously approved $93,520 is a result of rate schedule difference between 2003 and 2008. Please feel free to call Tom Wintch or me for any additional questions or clarifications that may arise. Sincerely, TYLin International .~/L 1/ ~. hn1e~; l. PUE. PE .......... .~. 1- 580 I Fallon Hond 1111f'I-ch:Jllge l\lodHication Project ~';fY d Pl1hlin ADDITIONAL Senn' ')!C \\OHK #6 COST SUMMARY 5/6/2008 T.Y, Un STAFF -0 "'z ffiffi "'- O~ <> ~~ z", -z <'" 0< Z 'i ;E~cx: iij::; '" ~ffi '" f-", < <;; t;"'''' ",>- f-'" '" :i'''' u ",,,, v'" ~'" z'" f-'" 2~ '" .. "'OZ 0'" "'Z ~~ oZ ::: i3zG -> ",Z u ^ z'" i3G Vjo ViO zv G: :::: "''''Z "'::> ",Z ~iij "'Z "'z ~E "" 0,"'''' .'" '" o,UJ 0'" <'" Q-," Rale ( $ / hr) . 2008 rales $240.00 $205.00 $180.00 $160.00 $145.00 $135.00 $125.00 $110 nUN CIVIL T.Y. Un TEAM - SUBCONSULTANTS DRAINAGE GEOTECH LANDSCAPE TRAFFIC Parikh WRECO AAM Subconsultants ~ ~ f-- " c: i'. " -' 0 tj $ '" f--'" v'" "'z i3G ",Z 0,'" '" '" z'" ~~ UJz 0'" '" f-'" v'" ",Z i3G ",z ..'" $140.00 '" ~~ ~~ ..'" $160.00 ~t -<", ~!:: 0:<: :i'u -'~ $15000 Z -< o ~ u ~ $90.00 '" u'" -'" ""Z ~G "'iij " ij ~ ~ g ~~ a~ " ij " '" 0 ..-II g-' OJ. ~o Team Total Hours Team Total Amount 5 "- 00 ~ ~ _i': ~.. ADDITIONAL ENGINEERING SERVICES Construction SUDDort Service -.--. 180 30 160 80 20 20 40 Additional Environmental Work Additional Caltrans Reauirements 1-----. Additional RiehL-or-Way I Surveyinl!': _. Addilional Construction Sunnort Services >------- .. "--- ._- --- . .530... $100,950 16 50 24 40. 130 $17,440 660 $118,390 Sub-Total ~ Additional Staff Hours Sub-Total - Additional Labor Cost ($) 4o-lr~ S4Aon . ~ ~ ~ ~ Total Additional Labor I '-H'-~,;~ W' I! T.Y, Un SubconsuHant Team Total Additional Direct Expenses $1,300 I $O~ $17,440 $310 $0 $118,390 $1,610 Sub-Consultant Admin Costs (0%) so TOTAL ADDITIONAL COST - AMENDMENT No.6 Construction Support Services. Amendment No. 6_050608.xls RESOLUTION NO. 75 - 08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* APPROVING AMENDMENT NO.6 TO THE AGREEMENT WITH TY LIN INTERNA TIONAL/CCS FOR CONSULTING SERVICES . I-580/FALLON ROAD INTERCHANGE IMPROVEMENTS PROJECT WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of the development process in Eastern Dublin, and improvements are required at the I-580/Fallon Road interchange; and WHEREAS, on May 16, 2000, the City Council of the City of Dublin approved an agreement for design services with CCS Planning & Engineering, Inc., now known as TY Lin International/CCS, for the design of said improvements; and WHEREAS, TY Lin International/CCS's scope of work is now being expanded to conduct supplemental environmental, right-of-way and surveying work required by Caltrans. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve Amendment No.6 to the Agreement with TY Lin International/CCS, attached hereto as Exhibit" A." BE IT FURTHER RESOLVED that the Mayor is authorized to execute the Amendment. PASSED, APPROVED AND ADOPTED this 20th day of May, 2008, by the following vote: AYES: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart NOES: None ABSENT: None ABSTAIN: None A2f:b- t~ Deputy City Clerk Reso No. 75-08, Adopted 5/20/08, Item 4.12 Page 1 of 1