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Home My WebLink About4.03 Shannon Cmty Ctr Agmt CITY CLERK File # D[bJ[m[m-raJ[m AGENDA STATEMENT CITY COUNCIL MEETING DATE: JuneS, 2008 SUBJECT: Amendment to the Shannon Community Center Consultant Services Agreements. Report by Herma Lichtenstein, Parks & Facilities Development Manager ATTACHMENTS: 1) Proposed Change Order #2 - Dahlin Group 2) Proposed Change Order #1 - O'Conner CM _ ",)) Proposed Change Order #1 - ENGEO RECOMMENDA nON: e'< 1) Approve Change Orders for Additional Services FINANCIAL STATEMENT: Dahlin Group Contract $975,550 Proposed Change Order Amount $110,000 Total Revised Contract Amount $1,085,550 0' Conner CM Contract Proposed Change Order Amount Total Revised Contract Amount $285,000 $ 48,900 $333,900 ENGEO Contract Proposed Change Order Amount Total Revised Contract Amount $ 87,200 $ 12,000 $ 99,200 Sufficient funds are available within the project budget to execute the change orders. DESCRIPTION: On May 20, 2008 the City Council approved an Agreement with Sierra Bay Contractors to extend the project duration for the Shannon Community Center Construction. As a result of the time extension several Consultants, furnishing professional services for the project will need to expend additional time to complete the work. These consultants include; Dahlin Group Architects, O'Conner Construction Management and ENGEO, Geotechnical Engineers. All ofthe revised Scope of Services pertain to the added time requirements due to the project extension. RECOMMENDATION: It is the recommendation of Staff that the City Council approve the Change Orders shown in Attachments 1- 3. COPY TO: Dahlin Group, O'Conner, ENGEO ITEM NO. Lf3 Page 1 of 1 ()rJ- G:\COUNCIL\Agenda Statements\2008\6-03 Amendment Shannon.doc 11\~ CITY OF DUBLIN CONTRACT CHANGE ORDER NO. ~ PROJECT: Shannon Community Center TO: Dahlin Group Architects PAGE 1 OF 1 AGREEMENT DATED August 16,2005 between Dahlin Group Architects and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved bv the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee requested by: City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. Dahlin Group Architects for a total not to exceed $110,000 based on their scope of work dated August 16, 2005, for added construction administration requirements for the Shannon Community Center; and ESTIMATED COST INCREASE $110,000.00 SUBMITTED BY: ~L RECOMMENDED BV xMJ4 .5-;.3--0(, Diane Lowart Date Parks & Community Services Director APPROVED BY Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we wiIJ provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title J~ 1fI-r 3 013 JOcr ATTACHEMENT 1 DATE: PROJECT NAME: CIP#: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM 5/23/2008 Shannon Community Center 95465 2 65% Dahlin Group Architects $964,950 CONTRACT CHANGE ORDERS: CHANGE ORDER #01, Design Changes CHANGE ORDER #02, Added CA AMOUNT 10,600.00 110,000.00 120,600.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDA TION: SIGNATURE: APPROVED DENIED ~ ffAtA.Ja})[" Supervising Dept Head $18,065 $38,200 $36,778 $50,450 $54,800 $27,458 $27,400 $37,730 $42,091 $67,185 $42,060 $100,261 $94,565 $72,500 $43,500 $33,425 $786,468 CONTRACT CHANGE ORDERS: PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 PAYMENT #23 PAYMENT #24 PAYMENT #25 PAYMENT #26 PAYMENT #27 PAYMENT #28 PAYMENT #29 PAYMENT #30 PAYMENT #31 PAYMENT #32 APPROVED DENIED City Manager $120,600.00 $1,085,550.00 $ 899,743.00 $1,085,550.00 $185,807.00 APPROVED DENIED ;2-.1 ,~ Mayor AMOUNT $13,975 $450 $5,933 $713 $12,125 $11,865 $6,719 $12,099 $12,791 $12,658 $6,071 $5,933 $11,943 $113,275 3!f )~ CITY OF DUBLIN CONTRACT CHANGE ORDER NO. ~ PROJECT: Shannon Community Center TO: Dahlin Group Architects PAGEI0Fl AGREEMENT DATED August 16,2005 between Dahlin Group Architects and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee requested by: City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. Dahlin Group Architects for a total not to exceed $110,000 based on their scope of work dated August 16, 2005, for added construction administration requirements for the Shannon Community Center; and ESTIMATED COST INCREASE $110,000.00 5. Zy.cJ6 erma Lichtenstein Date Parks & Facilities Develop. Manager APPROVAL RECOMMENDED BY ~vvJ~ S-.l.3-o~ Diane Lowart Date Parks & Community Services Director APPROVED BY Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise. be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title ATTACHEMENT 1 DATE: PROJECT NAME: CIP #: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM 5/23/2008 Shannon Community Center 95465 2 65% Dahlin Group Architects $964,950 CONTRACT CHANGE ORDERS: CHANGE ORDER #01, Design Changes CHANGE ORDER #02, Added CA AMOUNT CONTRACT CHANGE ORDERS: 10,600.00 110,000.00 120,600.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDATION: SIGNA TURE: APPROVED DENIED ~/ fjh~ Supervising Dept Head $18,065 $38,200 $36,778 $50,450 $54,800 $27,458 $27,400 $37,730 $42,091 $67,185 $42,060 $100,261 $94,565 $72,500 $43,500 $33,425 $786,468 PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 PAYMENT #23 PAYMENT #24 PAYMENT #25 PAYMENT #26 PAYMENT #27 PAYMENT #28 PAYMENT #29 PAYMENT #30 PAYMENT #31 PAYMENT #32 APPROVED DENIED City Manager $120,600.00 $1,085,550.00 $ 899,743.00 $1,085,550.00 $185,807.00 APPROVED DENIED L{~rd- AMOUNT $13,975 $450 $5,933 $713 $12,125 $11,865 $6,719 $12,099 $12,791 $12,658 $6,071 $5,933 $11,943 $113,275 Mayor LS ~/ ,~ CITY OF DUBLIN CONTRACT CHANGE ORDER NO. ! PROJECT: Shannon Community Center TO: O'Conner Construction Management PAGE 1 OF 1 AGREEMENT DATED December 19, 2006 between O'Conner Construction Management and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee requested by: City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. O'Conner Construction Management for a total not to exceed $48,900 based on their scope of work dated December 19,2006 for added construction administration requirements for the Shannon Community Center; and ESTIMATED COST INCREASE $48,900 e Lichtenstein Date r s & Facilities Develop. Manager APPROV AL RECOMMENDED BY ~1t",JJ" 5- .2.~--v8 Diane Lowart Date Parks & Community Services Director APPROVED BY Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title ATTACHEMENT 2 DATE: PROJECT NAME: CIP #: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM 5/23/2008 Shannon Community Center 95465 1 65% O'conner Construction Management $285,000 CONTRACT CHANGE ORDERS: CHANGE ORDER #01, Added CA AMOUNT 48,900.00 48,900.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDA TION: SIGNA TURE: APPROVED DENIED / JjA~ Supervising Dept Head $16,300 $6,900 $12,125 $15,865 $14,162 $18,588 $13,640 $15,400 $11,660 $15,510 $11,440 $7,567 $158,257 CONTRACT CHANGE ORDERS: PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 PAYMENT #23 PAYMENT #24 PAYMENT #25 PAYMENT #26 PAYMENT #27 PAYMENT #28 PAYMENT #29 PAYMENT #30 PAYMENT #31 PAYMENT #32 APPROVED DENIED City Manager $48,900.00 $333,900.00 $ 158,257.00 $333,900.00 $175,643.00 APPROVED DENIED ~~ IJ- AMOUNT $0 Mayor 1 ay (J- CITY OF DUBLIN CONTRACT CHANGE ORDER NO. ! PROJECT: Shannon Community Center TO: O'Conner Construction Management PAGE 1 OF 1 AGREEMENT DATED December 19,2006 between O'Conner Construction Management and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee requested by: City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. 0 'Conner Construction Management for a total not to exceed $48,900 based on their scope of work dated December 19,2006 for added construction administration requiremen,ts for the Shannon Community Center; and ESTIMATED COST INCREASE $48,900 5'Z~'Of APPROVAL RECOMMENDED BY ~Q(~4 5~.2-~-O~ Diane Lowart Date Parks & Community Services Director APPROVED BY erma Lichtenstein Date Parks & Facilities Develop. Manager Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title ATTACHEMENT 2 DATE: PROJECT NAME: CIP#: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM 5/23/2008 Shannon Community Center 95465 1 65% O'conner Construction Management $285,000 CONTRACT CHANGE ORDERS: CHANGE ORDER #01, Added CA AMOUNT 48,900.00 48,900.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT#10 PAYMENT #11 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDA TI ON: SIGNATURE: APPROVED DENIED ~ hhM>~ Supervising Dept Head $16,300 $6,000 $12,125 $15,865 $14,162 $18,588 $13,640 $15,400 $11,660 $15,510 $11,440 $7,567 $158,257 CONTRACT CHANGE ORDERS: PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 PAYMENT #23 PAYMENT #24 PAYMENT #25 PAYMENT #26 PAYMENT #27 PAYMENT #28 PAYMENT #29 PAYMENT #30 PAYMENT #31 PAYMENT #32 APPROVED DENIED City Manager $48,900.00 $333,900.00 $ 158,257.00 $333,900.00 $175,643.00 APPROVED DENIED 2~ J} AMOUNT $0 Mayor q~l~ CITY OF DUBLIN CONTRACT CHANGE ORDER NO. ! PROJECT: Shannon Commnnity Center TO: ENGEO Geotechnical Engineers PAGEI0Fl AGREEMENT DATED December 5, 2005 between ENGEO Geotechnical Engineers and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee requested by: City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. ENGEO Geotechnical Engineers for a total not to exceed $12000 based on their scope of work dated December 5, 2005, for added Soils Testing requirements for the Shannon Community Center. ESTIMATED COST INCREASE $12000 MITTED BY: ~g? 5'Zj.op ~COMMENDED BY . ~a S '.J,3-oi:> Diane Lowart Date Parks & Community Services Director APPROVED BY rma Lichtenstein Date Parks & Facilities Develop. Manager Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, ifthis proposal is approved, thatwe will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title ATT ACHEMENT 3 DATE: PROJECT NAME: CIP #: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT "A" CHANGE ORDER FORM 5/23/2008 Shannon Community Center 95465 2 65% ENGEO $87,200 CONTRACT CHANGE ORDERS: CHANGE ORDER #01, Added CA AMOUNT 12,000.00 12,000.00 TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT#11 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDA TION: SIGNATURE: APPROVED DENIED ~. }JhitJ ~ Supervising Dept Head $20,000 $6,850 $6,086 $2,864 $3,044 $630 $464 $2,044 $4,134 $13,549 $4,053 $7,150 $4,387 $6,226 $1,875 $2,713 $86,069 CONTRACT CHANGE ORDERS: PAYMENT#17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 PAYMENT #23 PAYMENT #24 PAYMENT #25 PAYMENT #26 PAYMENT #27 PAYMENT #28 PAYMENT #29 PAYMENT #30 PAYMENT #31 PAYMENT #32 APPROVED DENIED City Manager $12,000.00 $99,200.00 $ 86,069.00 $99,200.00 $13,131.00 APPROVED DENIED Mayor 10 ~.I;L AMOUNT $0 II ~ fA CITY OF DUBLIN CONTRACT CHANGE ORDER NO. ! PROJECT: Shannon Community Center TO: ENGEO Geotechnical Engineers PAGEI0Fl AGREEMENT DATED December 5, 2005 between ENGEO Geotechnical Engineers and the City of Dublin You are hereby directed to make the herein described changes from the scope of services or do the following described work not included in the scope of services on this contract. NOTE: This chanee order is not effective until approved by the City Manaeer Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Chanee requested by: City of Dublin The last percentage shown is the net accumulated increase or decrease from the original fee in the Agreement. 1. ENGEO Geotechnical Engineers for a total not to exceed $12000 based on their scope of work dated December 5, 2005, for added Soils Testing requirements for the Shannon Community Center. ESTIMATED COST INCREASE $12000 SUBMITTED BY: APPROV AL RECOMMENDED BY ~MJ~ 5....;..3--08 Diane Lowart Date Parks & Community Services Director APPROVED BY 6""Z~O~ erma Lichtenstein Date Parks & Facilities Develop. Manager Rich Ambrose City Manager Date We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date Consultant By Title ATTACHEMENT 3 DATE: PROJECT NAME: CIP#: CONTRACT NO. CHANGE ORDER NO. PERCENT COMPLETED CONTRACTOR: CONTRACT AMOUNT: CITY OF DUBLIN EXHIBIT n A" CHANGE ORDER FORM 5/23/2008 Shannon Community Center 95465 2 65% ENGEO $87,200 CONTRACT CHANGE ORDERS: CHANGE ORDER #01, Added CA TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: ADJUSTED CONTRACT AMOUNT: PROGRESS PAYMENTS MADE: PAYMENT #01 PAYMENT #02 PAYMENT #03 PAYMENT #04 PAYMENT #05 PAYMENT #06 PAYMENT #07 PAYMENT #08 PAYMENT #09 PAYMENT #10 PAYMENT #11 PAYMENT #12 PAYMENT #13 PAYMENT #14 PAYMENT #15 PAYMENT #16 TOTAL ACTUAL PAYMENTS: ADJUSTED TOTAL CONTRACT: REMAINING BALANCE ON CONTRACT: RECOMMENDA TION: SIGNA TURE: APPROVED DENIED V' }YhAJ ~ Supervising Dept Head AMOUNT 12,000.00 12,000.00 $20,000 $6,850 $6,086 $2,864 $3,044 $630 $464 $2,044 $4,134 $13,549 $4,053 $7,150 $4,387 $6,226 $1,875 $2,713 $86,069 CONTRACT CHANGE ORDERS: PAYMENT #17 PAYMENT #18 PAYMENT #19 PAYMENT #20 PAYMENT #21 PAYMENT #22 PAYMENT #23 PAYMENT #24 PAYMENT #25 PAYMENT #26 PAYMENT #27 PAYMENT #28 PAYMENT #29 PAYMENT #30 PAYMENT #31 PAYMENT #32 APPROVED DENIED City Manager $12,000.00 $99,200.00 $ 86,069.00 $99,200.00 $13,131.00 APPROVED DENIED ~~/ Ipl AMOUNT $0 Mayor