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Home My WebLink About8.1 Gen Municipal Election 11/08 CITY CLERK File # D~~lm-[IJ[Q] SUBJECT: General Municipal Election - November 4, 2008 Report Prepared by Carolyn Parkinson, Interim City Clerk A TT ACHMENTS: RECOMMENDATION: 1) Resolution Calling Election 2) Resolution Adopting Regulations for Candidates and Costs of Candidate Statements ~dOPt Resolutions FINANCIAL STATEMENT: Sufficient funds to be budgeted in the FY 2008-09 Election Budget DESCRIPTION: The next Municipal Election in the City of Dublin will be on Tuesday, November 4,2008. Offices to be voted on shall be one (1) Mayor and two (2) Councilmembers. The Mayor serves a 2-year term and Councilmembers serve a 4-year term. The first day candidates may take out and file nomination papers will be Monday, July 14,2008. The last day to file the nomination papers will be Friday, August 8, 2008. Ifthe Councilmember incumbent, eligible to run, does not file papers, the nomination period for that particular Councilmember seat will be extended for five calendar days. The City Council may determine whether the statement of qualifications which each candidate is allowed to place in the sample ballot should be a maximum of 200 or 400 words. Staff recommends that the City Council adhere to past practices and allow a maximum of 200 words. The Alameda County Registrar of Voters also recommends a 200 word maximum in order to maintain uniformity. The City Council may also determine whether the City or each candidate should pay for the costs associated with typesetting and printing the candidate statements. The estimated cost to a candidate for publishing his or her statement of qualifications, based on a 200 word statement is $750.00. In accordance with past City Council direction, the City Clerk's Office will make complete Council Agenda Packets available free of charge during the election filing period to all candidates, once they have filed FPPC Form 501, Candidate Intention Statement, with the City Clerk. Staff recommends that the City Council 1) make a determination that candidates should pay the costs associated with the printing of candidate statements; 2) establish a 200 word length for candidate statements; and 3) adopt the Resolutions calling the election and adopting regulations for candidates and costs of candidate statements. COPY TO: Page 1 of 1 ITEMNO.~ / a;~ RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN **************** CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF DUBLIN ON NOVEMBER 4, 2008; REQUESTING THE ALAMEDA COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE CITY OF DUBLIN GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION; AND AUTHORIZING CERTAIN PROCEDURAL MATTERS WHEREAS, a General Municipal Election to be consolidated with the Statewide General Election is to be held on Tuesday, November 4,2008, in and for the City of Dublin; and WHEREAS, certain actions are required in connection with said election. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin that the General Municipal Election to be held in the City of Dublin on November 4,2008, is hereby called. BE IT FURTHER RESOLVED as follows: 1. The Alameda County Board of Supervisors is requested to consolidate the City of Dublin General Municipal Election with the Statewide General Election. 2. That the polls shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed. 3. The Registrar of Voters of Alameda County is requested to perform services in connection with said election at the request of the City Clerk, including the canvass of returns of the General Municipal Election 4. The City of Dublin shall pay to the Board of Supervisors of Alameda County its pro-rata share of the expenses for said election as jointly determined by the City of Dublin and the Board of Supervisors of Alameda County in accordance with the provisions of the Elections Code of the State of California. 5. The offices to be voted upon shall be: One (1) Mayor Two (2) Councilmembers Terms of office shall be: Mayor - 2 years Two Councilmembers - 4 years T-1Q-v-n rr &., , ,or'}.! , '/ ) . ,<;0-'.1 Page 1 of2 ATTACHMENT 1 ( c?;f Lf 6. The City Clerk is hereby directed to cause the posting, publication and printing of all notices or other election materials pursuant to the requirements of the Government Code and Elections Code of the State of California. 7. The City Clerk is hereby directed to obtain printing, supplies and services as required. 8. The City Clerk is hereby authorized to provide such other services and supplies in connection with said election as may be required by the statutes of the State of California. PASSED, APPROVED AND ADOPTED this 17th day of June, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: Interim City Clerk Page 2 of2 3O;fLf RESOLUTION NO. 97 - 06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ***************** ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE'S STATEMENT AND THE COSTS THEREOF FOR THE GENERAL MUNICIPAL ELECTION TO BE CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2008 WHEREAS, Section 13307 of the Elections Code of the State of California specifies that the local agency for that election shall determine whether a charge shall be levied against the candidate for the Candidate's Statement and whether or not the limitation on words for such statement shall be increased from 200 to 400 words; and WHEREAS, Section 13307 of the Elections Code of the State of California further provides that a written statement of the regulations with respect to charges for handling, packaging and mailing shall be provided to each candidate or his/her representative at the time the nomination papers are received. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby adopt the following regulations pertaining to the General Municipal Election to be held in the City of Dublin on November 4,2008: Section 1. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at the General Municipal Election to be held in the City of Dublin on November 4, 2008, may prepare a candidate's statement on an appropriate form provided by the City Clerk. Such statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words, of the candidate's education and qualifications, expressed by the candidate himself or herself. Such statement shall not include the party affiliation of the candidate nor membership or activity in partisan political organizations. Such statement shall be filed in the Office of the City Clerk at the time the candidate's nomination papers are filed. Such statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5 :00 p.m., ofthe next working day after the close of the nomination period. Section 2. Spanish and Chinese Language. In compliance with 1992 amendments to the Federal Voting Rights Act of 1965 (Public Law 54-73, August 6, 1975), as applied to Alameda County, a Spanish and a Chinese translation of the candidate's statement shall be made available to anyone requesting the translations. Section 3. Payment. The City Clerk shall estimate the total cost of printing, handling, translating and mailing the candidate's statement filed pursuant to the Elections Code, and require each candidate filing a statement to pay in advance his/her prorated share as a condition of having his/her statement included in the voter's pamphlet. The City Clerk shall bill each candidate for any cost in excess of the deposit and shall refund any unused portion of any deposit. Page 1 of2 ATTACHMENT 2 J-f~4- 6. The City Clerk is hereby directed to cause the posting, publication and printing of all notices or other election materials pursuant to the requirements of the Government Code and Elections Code of the State of California. 7. The City Clerk is hereby directed to obtain printing, supplies and services as required. 8. The City Clerk is hereby authorized to provide such other services and supplies in connection with said election as may be required by the statutes of the State of California. PASSED, APPROVED AND ADOPTED this 1 ih day of June, 2008, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: Interim City Clerk Page 2 of2