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HomeMy WebLinkAboutReso 104-08 Class Plan Amended RESOLUTION NO. 104 - 08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ******** AMENDING THE CLASSIFICATION PLAN WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and WHEREAS, it is necessary to periodically add job descriptions in the Classification Plan. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions shall be further amended to include the following job descriptions: Senior Code Enforcement Officer (Exhibit A) Heritage and Cultural Arts Manager (Exhibit B) Assistant Director of Parks and Community Services (Exhibit C) BE IT FURTHER RESOLVED that this document shall become a part of the official Classification Plan for the City of Dublin; and that the changes contained herein shall be effective July 1, 2008. PASSED, APPROVED AND ADOPTED this 17th day of June, 2008, by the following vote: AYES: Councilmembers Hildenbrand, Oravetz, and Scholz, and Vice Mayor Sbranti NOES: None ABSENT: Mayor Lockhart ABSTAIN: None Y~hJ' Vice Mayor AT'?tT: L rAw 'fW Deputy City Clerk Reso No. 104-08, Adopted 6/17/08, Item 4.17 Page 1 of 1 Exhibit A Date Adopted: July 1, 2008 Date Revised: Title: Senior Code Enforcement Officer FLSA: Non-Exempt Salary: $5,426 - $6,782 General Purpose: Under general direction of the Planning Manager, seeks compliance with sections of the Municipal Code, ordinances and resolutions in such areas as planning, zoning, community nuisance, property maintenance, housing, signs and related areas, and performs related work as required. Distinguishing Characteristics: This is a working lead position in the job class series. The Senior Code Enforcement Officer is responsible for investigating, analyzing, and resolving more complex or difficult issues related to permit or licensing functions mandated by the City of Dublin Municipal Code. As lead, the incumbent may assign, provide direction or review the work of other Code Enforcement Officers in the division. The incumbent is a civilian employee empowered to issue notices of violation and seek resolutions of problems through administrative processes. Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Receive and respond to complaints from the public and Staff regarding substandard dwellings or structures, zoning violations, debris, unsanitary conditions, abandoned or inoperative vehicles, overgrown vegetation, and other zoning and municipal code violations. Initiate investigations as necessary for observed violations; prepare necessary notices and citations that outline proper repair and correction methods, time limits, permits and all necessary remedial work required. Prepare investigative reports and collect evidence for civil property abatements, civil litigation and criminal prosecution; prepare legal documents, including abatement and inspection warrants, correspondence and post Iegal documents. Contact property owners and schedules and conduct on-site inspections; interpret codes and regulations and explains inspections; interpret codes and regulations and explain inspection procedures to involved parties. Exhibit A Monitor compliance activities and conduct follow-up inspections. Act as liaison with the City Attorney's office and the courts regarding property abatements; file property tax assessment liens; and coordinate assigned work with related activities by other City departments, governmental agencies and organizations. Collect and safeguard evidence of violations to be presented in court; testify in court a required. As directed, serves as liaison and provides staff assistance to various citizen and community interest groups; may make presentations to the City Council, Planning Commission and community groups; and develop and present community outreach programs. Maintain files and records and prepare reports. Establish positive working relationships with representatives of community organizations, state/local agencies and associations, City management and Staff, and the public. Perform related work as necessary. Minimum Qualifications: Knowledge of: Principles, practices and trends of City Planning. Principles, practices and techniques of code violation investigation and enforcement. Applicable City and State regulations and policies related to code enforcement. Effective public contact techniques in person, on the telephone and through written communication. Investigative techniques useful in inspecting residential, business, health, safety and welfare activities to ensure compliance with applicable codes and ordinances. Negotiation and conflict resolution techniques. Research, record keeping and report writing techniques. Municipal code enforcement methods and procedures. Customer service techniques. Knowledge of lead/supervisory techniques. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. Ability To• Enforce policies, procedures, codes and regulations pertaining to code enforcement activities. Exhibit.A Interpret, apply and clearly explain codes, policies and regulations to the general public. Communicate clearly and concisely orally and in writing. Work independently, correctly prioritize cases and exercise sound judgment. Read and interpret laws, codes, ordinances and policies. Work indoors or outdoors in a variety of climatic conditions. Maintain manual and electronic records accurately and in a timely manner. Deal effectively and tactftilly with property owners and managers, tenants, contractors, City Staff and the general public. Operate word processing, a-mail and digital photographic equipment. Work and attend occasional night and weekend meetings and conferences. Ability to lead and direct the work of others. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to bend and twist to reach files, walk and stand. The employee is frequently required to bend, climb, stoop, crawl, twist, crouch or walk to investigate various types of potential Municipal Code violations. The employee should be able to conduct building and field inspections. While performing duties, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. Training and Experience: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. Atypical way to obtain the knowledge and abilities would be: Education: Equivalent to an AA/AS degree from an accredited college or university with major course work in Public Administration, Business, Code Enforcement, Police Science or a closely related field. A Bachelor's degree in Public Administration, Business, Code Enforcement, Police Science or closely related field is highly desirable and may be substituted for six months of required experience. Experience: Three years of responsible experience in public contact work involving inspection, investigation, interpretation and application of codes, code enforcement or related activities. Exhibit A Licenses; Certificates; Special Requirements: Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability. PC-832 Certificate 4 Exhibit B Date Adopted: July 1, 2008 Date Revised: Title: Heritage and Cultural Arts Manager FLSA: Exempt/Management SALARY: $7,907 - $9,884 General Purpose: Under direction of the Park and Community Services Director, plans, directs, coordinates and manages activities of the Heritage and Cultural Arts Division of the Parks and Community Services Department. Responsible for revenue generation, special interest classes, facility management and rental; contract management; arts education programs; special events, and special programs as assigned. Duties include extensive work with other departments, agencies and the community requiring problem solving, creativity, commitment, tact and discretion. This position functions as a member of the Parks and Community Services Department management team in Departmental policy development, administrative planning and addressing of Departmental problems, budget development, personnel recruitment; and does related work as required. Distinguishing Characteristics: The Heritage and Cultural Arts Manager is a management position responsible for directing, supervising, and participating in the activities of the Heritage and Cultural Arts Division; provides highly responsible and complex staff assistance to the Parks and Community Services Director. Incumbents in this classification have a broad range of independence within policy and procedural limitations and work under minimal supervision. The incumbent is accountable to the Department Director for the effective supervision of personnel and the quality and efficiency of services directed. While the general parameters of the job are defined, the employee is expected to select and put into effect work procedures and practices which will lead to the effective and efficient accomplishment of Department goals. Recommendations on the improvement of Division activities are expected. This classification is distinguished from the Parks & Community Services Director who serves as the Department Head of the entire Department with responsibility for Parks & Community Services, Heritage and Cultural Arts, and Parks and Facility Development functions. This class differs from Heritage and Cultural Arts Supervisor and Heritage Center Director in that the Heritage and Cultural Arts Manager provides direct and indirect supervision and management to professional, technical, contract and clerical staff in the Heritage and Cultural Arts Division. Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Exhibit B Plans, organizes, directs and coordinates Heritage and Cultural Arts Division activities; plans, formulates and implements program plans for citywide special events, cultural and heritage activities, including the effective use of the Heritage Center facilities and equipment. Negotiates and implements agreements related to both City public art projects and art projects required of private developers. Advises and serves as contact point for private sector public art projects; manages consultant agreements, coordinates public art projects with other City Departments and artists. Establishes general approaches to be used in carrying out projects and determines priorities; reviews activity reports and periodically checks work in progress and upon completion to ensure compliance with policy, standards and directions; resolves operational and personnel problems. Investigates public complaints and requests related to functions supervised and makes determinations on action to be taken. Prepares recommendations on budgetary needs as related to personnel, equipment and material, including related justifications; administers the Division budget including the approval and control of expenditures; develops long range plans and objectives for Division; conducts a continuing review of activities for purposes of detecting problem areas and increasing efficiency. Evaluates Division staffing arrangements, staffing levels and work assignments and makes necessary recommendations to Department Director; sets performance standards for Division staff and evaluates performance; submits hiring recommendations for Division staff to the Department Director. Reviews and makes recommendations regarding construction plans for Heritage and Cultural Arts facilities in terms of program usage; monitors and manages projects within area of assignment; conducts periodic and special community meetings seeking public involvement on Heritage and Cultural Arts planning projects and other related activities as required. Coordinates activities of the Division with City staff, contractors and outside agencies; negotiates and implements concessionaire, joint use and license agreements with commercial service providers; contract entertainers, special event talent, community organizations and other public agencies. Serves as Staff liaison to the Dublin Fine Arts Foundation. Staffs and serves as secretary to the Heritage and Cultural Arts Commission; represents the City in meetings of the City Council, City Commissions and community groups and prepares oral and written reports; develops agendas and staffs related internal committees. Oversees the planning operations, activities and programs of the Dublin Heritage Center, which includes the original Murray Schoolhouse, the old St. Raymond Church, the pioneer Dublin Cemetery, Dublin historical park and other related amenities. Provides information about the City's Heritage and Cultural Arts program to local groups, agencies and arts organizations; provides information for press releases; oversees production of arts educational and promotional materials, catalogs, or programs; makes presentations and lectures to local groups and agencies to gather support and encourage community participation and education in the arts. 2 Exhibit B Minimum Qualifications: Knowledge of: Principles, practices, methods and materials for municipal heritage and cultural arts programs, administration and activities. Methods and techniques of evaluating heritage and cultural arts program needs and effectiveness. Methods and techniques of coordinating municipal facilities and facility maintenance. Supervisory principles and methods, including goal setting, budget preparation and administration and employee supervision. Thorough knowledge of the facilities, arrangements, resources, and equipment and safety practices necessary to administer broad heritage and cultural arts programs. Working knowledge of human behavior and psychology as applied to the various groups, which participate in recreational activities. A wide variety of contemporary arts and arts movement including local, national and international artists. Curatorial principles and methods of program development, implementation, and promotion. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. Ability To: Act as a visionary to develop and implement long-range program goals that respond to the heritage and cultural needs of the Dublin community. Plan, coordinate and oversee large scale community and special events. Plan, organize, assign, direct, review and evaluate comprehensive municipal heritage and cultural arts programs and activities. Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies, procedures, goals, objectives and work standards. Analyze problems, evaluate alternatives and make creative recommendations. Establish and maintain effective working relationships with those contacted in the course of the work. Operate office equipment including computers and supporting word processing and spreadsheet applications. Represent the City effectively in meetings with others; and maintain accurate records and prepare clear and concise reports, meeting agendas and correspondence. 3 Exhibit B Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk, stand and run while participating in recreational programs or special events. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service budgets and technical reports; read and interpret complex data, staff reports, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. The employee's working hours may emphasize either outdoor or indoor work. There may be some light physical work or activity in the operation of recreational programs, handling of event supplies andlor equipment. The employee's work hours may vary in accordance with the program being offered. Training and Experience: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. Atypical way to obtain the knowledge and abilities would be: Education: Bachelor's Degree in art, art history, arts administration, social science, recreation, marketing or public administration, or related field. Possession of a Master's degree in art, art history, arts administration, social science, recreation, marketing, public administration or related field is desirable. Experience: Four years of progressively responsible experience in art, art history, arts administration, which includes at least one year of experience supervising the business and staffing activities for a Heritage and/or Cultural Arts Center of comparable size to the City of Dublin. Experience in community public event planning, art education, cultural, social and fire arts programming is highly desirable. Licenses; Certificates; Special Requirements: Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for Personal Liability. Exhibit C ~~~ ~~~ ~~ Date Adopted: July 1, 2008 Date Revised: Title: Assistant Director of Parks and Community Services FLSA: Exempt/At-Will SALARY: $8,661-$10,826 General Purpose: Under administrative direction of the Park and Community Services Director, assists in directing, planning, organizing and administering the activities of all program areas within the Recreation Division of the Parks and Community Services Department; coordinates Division activities; provides highly responsible and complex administrative assistance and support to the Director. This position functions as a member of the Parks and Community Services Department management team in Departmental policy development, administrative planning and addressing of Departmental problems, budget development, and personnel recruitment. Serves as Acting Parks and Community Services Director in the absence of the Director; and does related work as required. Distinguishing Characteristics: The Assistant Director of Parks and Community Services is a management position responsible for formulating policy, developing goals and objectives, supervising staff, and developing and administering the Recreation Division's budget. Incumbents in this classification have a broad range of independence within policy and procedural limitations and work under minimal supervision. The incumbent is accountable to the Department Director for the effective supervision of personnel and the quality and efficiency of services directed. While the general parameters of the job are defined, the employee is expected to select and put into effect work procedures and practices which will lead to the effective and efficient accomplishment of Department goals. Recommendations on the improvement of Division activities are expected. The Assistant Director of Parks &. Community Services provides direct supervision and management to professional, technical, contract and clerical staff in the Recreation Division. This classification is distinguished from the Parks & Community Services Director who serves as the Department Head of the entire Department with responsibility for Parks & Community Services, Heritage and Cultural Arts, and Parks and Facility Development functions. Supervision Exercise: Direct supervision and supervision through secondary supervisors is provided to personnel assigned to the Recreation Division. 1 Exhibit C Essential Duties and Responsibilities: The following duties are normal for this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. Plans, organizes, directs and coordinates Parks and Community Services Department -Recreation Division activities; plans, formulates and implements program plans for recreational activities, including the effective use of a wide variety of recreational areas, facilities and equipment. .Serve as the principle assistant to the Parks and Community Services Director; assists the Director in day- to-day administration and coordination of Recreation Division. Assist and participate in the development, implementation and monitoring of the Departments Goals and Objectives Program. Establishes general approaches to be used in carrying out projects and determines priorities; reviews activity reports and periodically checks work in progress and upon completion to ensure compliance with policy, standards and directions; resolves operational and personnel problems, which cannot be handled by lower Ievel supervisors.. Provide direction and coaching Ito assigned Division regarding Departmental issues and resolution of personnel, budgetary and administrative issues. Investigates public complaints and requests related to functions supervised and makes determinations on action to be taken. Prepares recommendations on budgetary needs as related to personnel, equipment and material, including related justifications; administers the Division budget including the approval and control of expenditures; develops long range plans and objectives for Division; conducts a continuing review of activities for purposes of detecting problem areas and increasing efficiency. Evaluates Division staffing arrangements, staffing levels and work assignments and makes necessary recommendations to Department Director; sets performance standards for Division staff and evaluates performance; submits hiring recommendations for Division staff to the Department Director. Conducts studies on difficult operational and administrative problems, and prepare reports with practical solutions for review by the Director. Reviews and makes recommendations regarding construction plans for recreation facilities in terms of program usage; monitors and manages projects within area of assignment; conducts periodic and special community meetings seeking public involvement on recreation facility projects and other leisure related activities as required. Works with Director and other Division Managers in developing long-range strategies and plans to accommodate the growth of the community and the Parks and Community Services Department. Coordinates activities of the Division with City staff, contractors and outside agencies; negotiates and implements concessionaire, joint use and license agreements with commercial service providers, community organizations and other public agencies. Represents the City in meetings of the City Council, City Commissions/Committees and community groups; prepares and presents oral and written reports; develops agendas, and staffs various Department committees. Exhibit C Minimum Qualifications: Knowledge of: Principles, practices, methods and materials for municipal recreation programs, administration and activities. Principles and procedures used in the administration of public personnel administration and labor relations functions. Principles, practices and techniques of project management. Principles and practices of municipal buildings, facilities development and facility maintenance. Organizational and management practices as applied to the analysis and evaluation of programs, policies and operational needs; methods and techniques of evaluating recreational program needs and effectiveness. Principles and practices of organization, administration, supervision, performance evaluation and training. Principles and practices of public finance and policy development, budget preparation and administration. Principles and practices of research techniques, statistical methods and fiscal forecasting. Principles of community and public relations. Customer service techniques and public speaking. Basic information technology and computer applications. Thorough knowledge of the facilities, arrangements, resources, and equipment and safety practices necessary to administer broad recreational programs. Working knowledge of human behavior and psychology as applied to the various groups, which participate in recreational activities. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility. Ability To: Plan, organize, assign, direct, review and evaluate comprehensive municipal recreation programs and activities for the City. Select, train, motivate and evaluate assigned staff; develop, implement and interpret policies, procedures, goals, objectives and work standards. Plan, direct and control the administration and operations of operating divisions and municipal recreation functions. Exhibit C Develop, implement, and interpret ordinances, regulations, policies and procedures. Successfully develop, control and administer budgets and expenditures. Analyze problems; identify alternative and innovative solutions; project consequences of proposed actions and implement recommendations in support of goals. Establish and maintain effective working relationships with those contacted in the course of the work. Operate office equipment including computers and supporting word processing and spreadsheet applications. Address large and small groups of people. Represent the City effectively in meetings with others; and maintain accurate records and prepare clear and concise reports, meeting agendas and correspondence. Physical Standards: The physical standards described are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. The employee is frequently required to, bend and twist to reach files, walk, stand and run while participating in recreational programs or special events. While performing duties, the employee is regularly required to use written and oral communication skills; analyze community service budgets and technical reports; read and interpret complex data, staff reports, information and documents; analyze and solve problems; interact with City management, other governmental officials, contractors, vendors, employees and the public. The employee's working hours may emphasize either outdoor or indoor work. There may be some light physical work or activity in the operation of recreational programs, handling of event supplies and/or equipment. The employee's work hours may vary in accordance with the program being offered. Training and Experience: Any combination equivalent to education and experience is likely to provide the required knowledge and abilities. Atypical way to obtain the knowledge and abilities would be: Education: Equivalent to a Bachelors degree from an accredited four-year college or university with specialization in recreation administration, leisure studies, business administration or a related field. A Master's degree in a related field is preferred. Experience: Five years of responsible recreation experience supervising a variety of leisure time and recreational programs and two years of administrative and/or lead supervisory experience Exhibit C Licenses; Certificates; Special Requirements: Possession of a valid California Class C drivers' license and Certificate of Automobile. Insurance for Personal Liability. Special Requirements: Must have the willingness and ability to: work the hours necessary to accomplish the assigned duties, including evening and week-end hours; attend evening meetings; travel out of town and attend workshops, conferences, seminars during work and non-work hours.