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Home My WebLink AboutReso 122-08 Purchase Copiers RESOLUTION NO. 122 - 08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AUTHORIZING STAFF TO PROCURE DIGITAL COPIERS FROM SHAMROCK OFFICE SOLUTIONS PURSUANT TO THE US COMMUNITIES PURCHASING AGREEMENT WHEREAS, the City requires the purchase of digital copiers for City operations; and WHEREAS, Lanier / Ricoh has a valid pricing agreement publicly bid and administered by US Communities Government Purchasing Alliance; and WHEREAS, Section 2.36.050(A)(10) of the Dublin Municipal Code allows for exceptions to formal bidding process when the City is able to procure items from a competitive bid process administered by another public agency; and WHEREAS, if the purchase made pursuant to section 2.36.050(A) exceeds $20,000 the City Council must authorize the purchase; and WHEREAS, the US Communities agreement meets the requirement for public bids; and WHEREAS, the estimated cost of the selected replacement copiers as described in a report to the City Council on June 26, 2008 is $30,869.79; and WHEREAS, as part of the replacement project Shamrock Office Solutions of Dublin, California will remove and dispose of the machines being replaced. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes the City Manager as Purchasing Agent to procure copiers from Shamrock Office Solutions, under a purchasing agreement publicly bid by US Communities Government Purchasing Alliance at a purchase cost not to exceed $30,869.79 and as described to the City Council on June 26, 2008. BE IT FURTHER RESOLVED that the agreement with Shamrock Office Solutions shall include the removal and proper disposal of the three old machines which shall be removed from the fixed asset records of the City. PASSED, APPROVED AND ADOPTED this 26th day of June, 2008, by the following vote: AYES: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart NOES: None ABSENT: None ABSTAIN: None AT~ST: [ L-~ 'f~ Deputy City Cletk Reso No. 122-08, Adopted 6/26/08, Item 4.4 Page I of 1 MAiL INVOtcr= ro: ~ o~ DUB City of Dublin ~ti`t 100 Civic Plaza ~!! /j,~~~\ { Dublin CA 94568 ~ 19 t TO: ~` Shamrock Office Solutions, inc. ~~~~~~~~~ 6908 Sierra Court Suite A Dublin, CA 94568 r, Purchase Order No. 3649 {Show this number on alt tnvolces & packages - TO BE ASSIGNED BY FINANCE) SHIP TO: City of Dublin ATTN: Steve Pappa 100 Civic Plaza Dublin CA 94568 P:O?1Date .'= Deg t~amQ- U~t~IDaR ~Galtagt B~.PI1one::Nuti~ber = !:CITY GontaCt.& iR~o~e ~~Irii~eT =:' 07/01/08 info Systems Brian Driscoll, (925) 875-0480 x201 Steve Pappa, 925 833 6604 - Unit " ~~ Fund "#` t?a t,#- Qb .# Sub # pe.,cription - ~ - Quant_it ~ Priee -.Total .. , 830 10000 750 073 Lanier Model LD445c (front counter are a) 11,199.08 price includes tax I Lanier Model LDOSOsp (PD Admire) 9,345.98 price includes tax Lanier Model LDOSOsp /w hole punch fi nisher $10,324.73 (City Clerk) price includes tax TOTAL $30,869.79 Per City Council Action 6/26!2008 TERMS. CONDITIONS AND INSTRUCTIONS 1. Ali purchases F.O.B. DabEin, CA unless otherwise specified on bid or purchase order. A!1 Uansportation charges must be prepaid and shown separately on alt invoices. 2. All arttctes ordered will be subject to final inspection and approval al destinaflon by the Ciiy of Dublin. Whenever a delivery is rejected, the vendor shall be notified and given the reason for the rejection. Ail reJecied deliveries shall be held at the vendor's risk and he shall bear the expense of removal. Titie passes to City upon deiivery. 3. Involves shall be submitted in duplicate to the Finance Department, City of Dublin, 100 Civic Plaza, Dublin CA 9468. 4. Dublin as a Municipal Corporation Es exempt from all federal excise taxes. Cash discounts will be taken as offered. 5. Shipments must be accompanied by a packing slip and the purchase order number must be shown on each package. PURCHASING OFt=1CER APPROVAUDATE Duplicate Copy - F.M. -Signature required for Orig(nal H:1Formslshamrock0809-3copiersPO 7/1!2008 10:32 AM PRICE Qt~QTATION FOR PURCHASES UNbER $20,000 (lf purchase is less than $1,000. purchase order is not required.) DATE: 07101 /08 3 copiers: Lanier Model LD050sp {Clerk), Lanier Model LD050sp (PD Admin), Lanier ITEM: Model LD445c (main counter) funded by ISF PREPARED 8Y: Steve Pappa Ordered From X Firm 1 (Must put "X" by Firm 1, 2, or 3) Firm 2 Firm 3 FIRM NAME: Shamrock Office Systems, Inc. TELEPHONE: 925 875-0480 x201 6908 Sierra Court, Suite A ADDRESS: FAX: 925-875-0485 Dublin, CA 94568 CONTACT: Brian Driscoll UNlT PRICE: DELIVERY CHARGES: SALES TAX: TOTAL QUOTATION:. $30,869.79 FIRM NAME: TELEPHONE: ADDRESS: FAX: CONTACT: UNIT PRICE: DELIVERY CHARGES: SALES TAX: TOTAL QUOTATION: FIRM NAME: TELEPHONE: ADDRESS: FAX: CONTACT: UNIT PRICE: DELIVERY CHARGES: SALES TAX: TOTAL QUOTATION: COMMENTS: Purchase made under US Communities contract. Therefore 3 bids not required as US Communities contract is a competitively bid purchasing agreement and Shamrock is authorized supplier for this item under the agreement. Complies with DM~'pu~chasing ordinance. PREPARED BY: DEPT HEAD APPROVAL: H:\Formslshamrock0809-3copiersPO.xls 6!30/2008 1:03 PM INVESTMENT PROFILE FOR CITY OF DUBLIN May 29, 2008 Lanier LD445c Digital Copier 4S Pages per minute Black and White Printing and Copying 40 Pages Per Minute Full Color Copying and Printing 63 Pages Per Minute Black and White Scanning 3$ Pages Per Minute Color Scanning Automatic Document Feeder (100 Sheet Capacity) Four Paper Drawers (500 Sheets Each) SR790 Sheet Stapling Finisher Special US Communities Parchase Price: $10,298.00 *Upon delivery and installation of new machine, Shamrock will dispose of Canon IRC3200 if City of Dublin wishes it to be removed, at NO CHARGE Service and Supply Contract Contract includes all parts, labor, and toner as well as unlimited service calls. Cost per page is .011 per page in Black. Cost Per page is .08 per page in Color. Tar Not Included In above Figrcres Shipping and Installation: No Charge per US Conrrnrmitles Contract 111 1U-~:'~r. .. U I • U i'i U ~ '~ ,.; ! ;"J tlii V~ INVESTMENT PROFILE FOR CITY OFDUBLIN-Police Upstairs May 29, 2008 Lanier LDOSOsn Digital Copier 50 Pages per Minute Black and White Printing and Copying SO Page Per Minute Black and White Scanning 29 Page Per Minute Color Scanning Automatic Document Feeder {100 Sheet Capacity) Four Paper Drawers {500 Sheets Each) Stapling Finisher Special US Communities Purchase Price: $ 8,594.00 *Upon installation of new machine, Shamrock will dispose of existing Konica 7045 at NO CHARGE. Service and Supply Contract Contract includes all parts; labor, and toner as well as unlimited service calls. Cost per page is .011 per page. Tax Not Included Irr Above Figures Shipping acrd Installation: No Charge per US Conunrrnitles Coubact ll•l1S`f.`~ - 'l' i ~; ~~ V~ U'l)ti'r!~ ii J U ` 'f .? INVESTMENT PROFILE FOR CITY OF DUBLIN-City Clerk May 29, 2008 i' U Lanier LDOSOsp Digital Copier 50 Pages per Minute Black and White Printing and Copying SO Page Per Minute Black and White Scanning 29 Page Per Minute Color Scanning Automatic Document Feeder (100 Sheet Capacity) Four Paper Drawers (500 Sheets Each) Stapling k~inisher TwolThree Hole Punch Special US Communities Purchase Price: $ 9,494.00 *Upon installation of new machine, Shamrock will dispose of existing Konica 7045 at NO CHARGE. Service and Suppiy Contract Contract includes all parts, labor, and toner as well as unlimited service calls. Cost per page is .011 per page. Tax Not Included In Above Figures Shipping and Installation: No Cbnrge per US Conrrnnrrities Contract