HomeMy WebLinkAboutReso 128-08 Prelim Budget & Financial Pln 08-09
RESOLUTION NO. 128 - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
***********
ADOPTING A BUDGET FOR THE CITY OF DUBLIN
FOR FISCAL YEAR 2008-2009
WHEREAS, the City Council of the City of Dublin is desirous of establishing an annual Budget
and Financial Plan for Fiscal Year 2008-2009; and
WHEREAS, the Dublin City Council has reviewed and considered the Budget documents and has
received input from the public; and
WHEREAS, the Summary of Appropriations attached hereto as Exhibit A and made a part of this
Resolution, reflects the Fiscal Year 2008-2009 Program Budget for the City of Dublin
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby find, determine, declare and resolve as follows:
1. The Dublin City Council does hereby adopt the Fiscal Year 2008-2009 Budget for the City of
Dublin, as outlined in Exhibit A.
2. The City Manager is hereby authorized to make expenditures and appropriations in accordance
with the Budget as adopted, with the exception of those expenditures which require prior Council
approval, in accordance with the adopted City ordinances, rules and regulations. Such approval shall be
procured as described, except as follows: 1) The City Manager is authorized without further approval to
transfer funds from the Contingent Reserve (Activity 10800) to operating department salary, salary related,
and health and welfare accounts, when required due to employee turnover or change in status; (2) City
Council approved funding for increases in employee salaries and benefits; and (3) City Council approved
funding for increases in contractor labor rates.
3. The City Council does hereby allot a projected Appropriation to Reserves, in an amount of
$64,545; estimated as the Fiscal Year 2008-2009 General Fund Surplus. These funds will be specifically
designated as reserves in accordance with Exhibit A.
PASSED, APPROVED AND ADOPTED this 26th day of June, 2008, by the following vote:
AYES: Councilmembers Hildenbrand, Oravetz, Sbranti and Scholz, and Mayor Lockhart
NOES: None
ABSENT: None
ABSTAIN: None
AC: { rk
Deputy City Cletk
Reso No. 128-08, Adopted 6/26/08, Item 6.3
Page 1 of 1
EXHIBIT A
SUMMARY OF APPROPRIATIONS
RECOMMENDED ADOPTED
SERVICE LEVEL SERVICE LEVEL
2008-2009 2008-2009
Program/Activity
GENERAL GOVERNMENT
City Council $ 292,096 $ 292,096
City Manager/Clerk 1,231,303 1,231,303
Central Services 602,646 602,646
Legal Services 904,879 904,879
Administrative Services 1,865,327 1,865,327
Building Management 881 ,409 881 ,409
Insurance 527,781 527,781
Elections 106,120 106,120
Non-Departmental 111,120 111,120
TOTAL-General Government $ 6,522,681 $ 6,522,681
PUBLIC SAFETY
Police Services $ 13,654,687 $ 13,654,687
Crossing Guards 100,622 100,622
Animal Control 400,670 400,670
Traffic Signal & Street Lighting 683,475 683,475
Disaster Preparedness 137,701 137,701
Fire 10,427,376 10,427,376
TOTAL-Public Safety $ 25,404,531 $ 25,404,531
TRANSPORTATION
Public Works Administration $ 1,144,148 $ 1,144,148
Street Maintenance 422,572 422,572
Street Sweeping 145,605 145,605
Street Tree Maintenance 165,277 165,277
Street Landscape Maintenance 1,260,289 1,260,289
TOT AL- Transportation $ 3,137,891 $ 3,137,891
HEALTH & WELFARE
Waste Management $ 1,796,701 $ 1,796,701
Child Care 18,500 18,500
Social Services 106,633 106,633
Housing Programs 3,942,094 3,942,094
TOTAL-Health & Welfare $ 5,863,928 $ 5,863,928
CULTURE & LEISURE SERVICES
Library Service $ 855,380 $ 855,380
Heritage & Cultural Arts 535,744 535,744
Park Maintenance 2,074,027 2,074,027
Community Cable TV 78,445 78,445
Parks & Community Services 3,979,955 3,979,955
Parks & Facilities Management 221,263 221,263
TOTAL-Culture & Leisure Services $ 7,744,814 $ 7,744,814
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety) $ 4,955,860 $ 4,955,860
Engineering 1,818,572 1,818,572
Economic Development 279,009 279,009
TOTAL-Community Development $ 7,053,441 $ 7,053,441
TOTAL OPERATING BUDGET $ 55,727,286 $ 55,727,286
CAPITAL IMPROVEMENT BUDGET
General $ i ,653,001 $ 1,653,001
Community Improvements 578,570 578,570
Parks 12,186,418 12,186,418
Streets 24,408,029 24,408,029
TOTAL-Capital Improvements $ 38,826,018 $ 38,826,018
Totallntemal Service Fund (Cash Basis) $ 1,394,827 $ 1,394,827
Dublin Informatio~ Inc. $ 0 $ 0
TOTAL EXPENDITURES-
ALL FUNDS $ 95,948,131 $ 95,948,131
APPROPRIATIONS TO RESERVES
Restricted Programs / Projects
(General Fund) $ 64,545 $ 64,545
(Special Revenue / Capital Project Funds) 3,583,035 3,583,035
Total Appropriations to Reserves $ 3,647,580 $ 3,647,580
TOTAL APPROPRIA nONS $ 99,595,711 $ 99,595,711
Static Version of Linked:H:BudgetIMgrSmrylHisloricalexpllab=swnmaryapprop.xls
Note: Includes $629,239 in recommended Higher Service Levels
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Fiscal Year 2008-2009
CITY OF DUBLIN
California
Preliminary Budget
and
Financial Plan
Fiscal Year 2008 - 2009
June 2008
Janet Lockhart, Mayor
Tim Sbranti, Vice Mayor
Kasie Hildenbrand, Councilmember
Tony Oravetz, Councilmember
Kate Ann Scholz, Councilmember
SUBMITTED BY
Richard C. Ambrose
City Manager
CITY OF DUBLIN
California
Preliminary Budget and Financial Plan
Fiscal Year 2008 - 2009
T ABLE OF CONTENTS
PAGE
INTRODUCTION
Budget Message ................................................................................................................................. .... i
Budget Summary by Fund...... .... ........ ....... ..... ..... ..... ...... .......... ..... ... ........ ..... ........ ............. .............. ...1
Historical Comparison of Revenues by Source ................................................................................. 7
Historical Comparison of Expenditures by Program.....................................................................16
Summary 2008-2009 Higher Service Level Options .......................................................................18
Summary 2008-2009 Community Group/Organizational Budget Request ...............................20
Position Allocation Plan .......................... ......... .... ............ ... ... ............. ........... ........... ........ ............ .....23
Appropriations Limit.... ........... ....... ... ....... .................. ................. ........... .............................. .............. 28
City of Dublin Organizational Chart. ....... .......... ................ ........ ...... ..... ........... ....... .........................30
GENERAL GOVERNMENT
City Council.... ............ ..... ..... ........... ....... ..... ....... ........... ........ ... ............ ..... ............ ............ .......... ..... .... 31
City Manager/City Clerk ......................... ...... ............. ........... ....... ...................... .............. ...... ........... 36
Central Services......................................................................................................................... ...........39
Legal Services.......................................................................................................................... .............43
Administrative Services... ........... .............. ... ........ .... ............... ....... ... ... ......... ..... ...... ....... ........ ............47
Building Management.... .... ............. ........... .... ....... ...... ........ ................. ... ........ ..... ...... ............. .... ........50
Insurance... ....... ........ .......... .... ......... ............ ... ............. ........ ........... ..... .... ...... ............... ............. .... ..... ... 55
Elections........................... ............ ............... .................. .......... .......... .......... .... .................... ..................57
Non-Departmental... .......................... .... ........... ........ .......... ....... ....... .......... .... .... ..... ......... .......... ... .....59
PUBLIC SAFETY
Police Services..................... ..... ....................... ......... ................ ................................................. ...........61
Crossing Guards .......... ............ ........ .......... .,................. ..... ........................................ ...... ...... ............... 69
Animal Control......... ... ................. .......... ..... ...... ....... ...... ........ ......... ..... ............. .................... ... ...... .....71
Traffic Signals & Street Lighting... ............. ................... ........ .......... .......... ............... ............. ............73
Table of Contents - Page 2
Disaster Preparedness........ ....... .................. ..... .......... ...... ... ....... .... ............. .......... ...... ...... ..................75
Fire Services.......................................................................................................................................... 78
TRANSPORT AnON
Public Works Administration................. ............... .... .... ............ .......... ........ ..... .... ............... ...... ........ 83
Street Maintenance............................................................................................................. .................86
Street Sweeping........................................................................................................................... .........88
Street Tree Maintenance .... ..... ...... ................. ............. ..... .............. ........... ............. .... ......................... 90
Street Landscape Maintenance ....... .......... ................ ...... .................. ....... ....... ......... ... ....... ............. ... 92
HEALTH & WELFARE
Waste Management.. ... ... ..... ......... .......... ......... ..... .... ......... ......... ............ ... ....... ..... ... ......... ....... ........... 95
Child Care ..... ...... ....... ...... ..... ....... ..... ....... ....... .... ... ........................ ..... ... ..... ..... ...... ........... ....... ...... .... .100
Social Services ....................................................................................................................................1 03
Housing Programs.............................................................................................. .........................:.....109
CULTURE & LEISURE SERVICES
Library Services... ...... .... ............... ...... ..... ......... ... .... ....... ......... ....... ......... ............... .......... ... .... ... ........119
Heritage & Cultural Arts.. ..... ........... ..... .... ..... ..... ........... .... ...... .............................. ............. .............121
Park Maintenance....................................................................................................................... ...... .131
Community Cable Television.... .... .... ............... ............. ............ .... ....... ..... ........ ..... .......... ...............137
Parks & Community Services .. ...... ...... ........ ..... ................. .......... .................. ........ ........ ................. .139
Parks & Facilities Management ....... ................... ........... ......... ..... ............ ........ ..................... ...........157
COMMUNITY DEVELOPMENT
Community Development............................................................................................................... .161
Engineering.............. .... .......... ..... .......... ....... ..... ...... ... ... ........ .......... ...... .............. ...... ............. ..... ....... .170
Economic Development .... ........ ...... ...... ............. ... ........ ...... ..... ....... .......... ...... ...... .................. .... ......176
ENTERPRISE FUND
Dublin Information Inc ............. ............... ............ .... ....... .................. ........ ............... ...... ........ ........ ...183
CAPITAL IMPROVEMENT BUDGET
Capital Projects Overview Fiscal Year 2008-2009 .........................................................................185
General Improvement Projects ........ ............ ... ........... ...................... ...... ..... ............ ........................187
Community Improvement Projects........ ...... ......... ......... .... ..... ..... ....... ...... .... ....... ....... ... ........... .... ..188
Park Projects....... ................... ........ .................................... ...... ............. ........ ................ ................ ...~..189
Street Projects........... ....... ......... ........................ .... ...... ........ ..'... ............. ............ ......... ...................... ...190
Table of Contents - Page 3
INTERNAL SERVICES.............................................................................................................................191
IMPROVEMENT ASSESSMENT DISTRICT.. ......................... .... .... ............... ...... ...... ...... ...... ...............193
GOALS & OBJECTIVES
Adopted 2004 City of Dublin 10 Year Strategic Plan (2008-2009 Update) ................................195
2008-2009 Preliminary Adopted Goals & Objectives ...................................................................203
2007-2008 Goals & Objectives Final Report ... ........ ..................... ................. ........ .......................... 209
CITY OF DUBLIN
100 Civic Plaza, Dublin, California 94568
Website: http://www.ci.dublin.ca.us
June 9, 2008
Honorable Mayor and Members of the City Council:
It is my pleasure to submit the Fiscal Year 2008-2009 Preliminary Budget for your consideration. This
year's Budget is a balanced budget. The Budget relies only on those reserves which have been previously
designated and set aside for Capital Projects, such as the expansion of the Historic Park; Civic Center
Expansion Design; and the Artificial Turf at Fallon Sports Park. Including the use of these reserves,
totaling $3,876,713, Net Operating Transfers of$17,230 and repayment from the Fire Impact Fee Fund of
$218,746, Staffprojects a net year end surplus of $64,565 in the City's General Fund.
2008-2009 BUDGET OVERVIEW
Total recommended appropriations for Fiscal Year 2008-2009 are $99,595,711. Total recommended net
expenditures for Fiscal Year 2008-2009 are $94,553,304. The difference between total appropriations and
net expenditures is attributable to the following: a) Internal Service Fund expenditures (cash basis) which
are funded by charges to the City's operating departments and are already reflected in each respective
Activity Budget in the amount of $1,394,827 and b) Recommended appropriations to Reserves for all
funds in the amount of $3,647,580. Of the amount recommended to be allocated to Reserves, $3,583,015
is from Restricted Funds and $64,565 is from the General Fund.
As shown below, Fiscal Year 2008-2009 recommended net expenditures reflect an Increase of
$16,564,984, or 21.2% compared to estimated net expenditures for Fiscal Year 2007-2008.
Estimated Recommended
2007-2008 2008-2009 Difference %
Operating
General Fund $ 45,344,946 $ 47,722,094 $ 2,377,148 5.2%
Other Funds 4,671.338 8,005,192 3,333,854 71.4%
Total Operating $ 50,016,284 $ 55,727,286 $ 5,711,002 11.4%
Capital
General Fund $ 6,496,646 $ 9,518,588 $ 3,021,942 46.5%
Other Funds 21.475,390 29,307,430 7,832,040 36.5%
Total Capital $ 27,972,036 $ 38,826,018 $ 10,853,982 38.8%
Total $ 77.988.320 $ 94.553.304 $ 16.564.984 21.2%
OPERATING BUDGET
The recommended Operating Budget for Fiscal Year 2008-2009 totals $55,727,286. Of this amount,
$55,098,047 is required to maintain the Current Service Level for all City programs, and $629,239 is
recommended to fund Higher Service Levels (see pages 18 and 19). The recommended 2008-2009
, Operating Budget exceeds Estimated 2007-2008 Operating Expenditures by $5,711,002 or 11.4%. The
major factors contributing to this increase are discussed below:
Area Code (925) · City Manager 833-6650 . City Council 833-6650 . Personnel 833-6605 . Economic Development 833-6650
Finance 833-6640 . Public Works/Engineering 833-6630 . Parks & Community Services 833-6645 . Police 833-6670
Planning/Code Enforcement 833-6610 · Building Inspection 833-6620 . Fire Prevention Bureau 833-6606
Printed on Recycled Paper
GENERAL GOVERNMENT
The total recommended expenditures for General Government are $6,522,681 for Fiscal Year 2008-2009.
This represents an increase of$701,414, or 12.0% over estimated expenditures for Fiscal Year 2007-2008.
Significant changes in General Government for Fiscal Year 2008-2009 include the following:
1. Increased City and contract employee salary and benefit costs.
2. Funding for equipment that will enhance the delivery of video from City Council meetings in order to
continue Video-on-Demand service. (Budget No. 10100)
3. Funding for two Higher Service Levels to provide for: 1) Dublin High School Dry Grad Night; and
Red Ribbon Week activities at both public and private schools in Dublin. (Budget No. 10100)
4. Full year funding for the City Clerk position which was vacant for most of Fiscal Year 2007-2008.
(Budget No. 10200)
5. Transition costs associated with the retirement of the City Manager. (Budget No. 10200)
6. Full year funding of a part-time, .50 FTE, Administrative Analyst position in the Central Services
Division added in Fiscal Year 2007-2008 and increased training and recruitment costs necessary to
support the city-wide departments. (Budget 10210)
7. A decrease in the need for legal services due to a decline of housing market activities and the
associated legal services required of new development projects, as well as, anticipated reductions in
litigation. (Budget No.1 0300)
8. Funding for two Higher Service Levels to provide for: 1) Legal services associated with the
development and implementation of a Social Host Ordinance; and 2) Legal services necessary to enhance
residential green building requirements by creating a mandatory self certification process as part of
obtaining a building permit. (Budget No.1 0300)
9. Full year funding of a full-time Network Analyst and Finance Technician pOSItIons in the
Administrative Services Department which were vacant for a portion of Fiscal Year 2007-2008. (Budget
Nos. 10400-10410)
10. Inflationary increases for supplies and contract services, and a number of minor building
improvements, including electrical and generator repairs at the Civic Center. (Budget No.1 0500)
11. Funding for two Higher Service Levels to provide for improvements in the Council Chambers: 1)
Replacement of the dais chairs; and 2) Improvements to the video projection system to improve the
visibility of presentations. (Budget No. 10500)
12. Funding for a Higher Service Level to relocate the City's. existing Corporation Yard to a larger leased
facility to accommodate growth. (Budget No. 10500)
11
13. Funding to conduct the biennial elections for Mayor and City Council, which will occur in November
2008. (Budget No.1 0700).
14. Funding of a contingent reserve of$100,000. (Budget No. 10800)
PUBLIC SAFETY
The total recommended expenditures for Public Safety are $25,404,531 for Fiscal Year 2008-2009. This
represents an increase of$I,582,278, or 6.6% over estimated expenditures for Fiscal Year 2007-2008.
Significant changes in Public Safety for Fiscal Year 2008-2009 include the following:
1. Increased City and contract employee salary and benefit costs.
2. Increased contract costs associated with Dispatch services, and increased service and supply costs
associated with support of Police Department operations, including costs associated with the creation and
implementation of the Crime Free Multi-Housing Program. (Budget No. 20100)
3. In addition, funding has been included for two Higher Service Levels which provide for: 1) Costs
associated with two Officers becoming certified trainers for "The Parent Project"; and 2) the impact ofthe
City waiving the $40,000 contribution towards School Resource Officers, that was provided in the past by
Dublin Unified School District. (Budget No. 20100)
4. An increase in Dublin's proportionate share of Animal Shelter operating costs and in Animal Control
Field Service use (Budget No. 20300)
5. Increased costs due to the addition of street lights and traffic signals. It is further anticipated that the
City will incur inflationary increases in the cost of energy and contract maintenance for traffic signals and
street lights. (Budget No. 20400)
6. Increased costs associated with the Staff training for Disaster Preparedness and renewal of a service
agreement to provide the ability to make emergency notifications to Staff and the community. (Budget No.
20500)
7. Funding for one Higher Service Level to update the City's Emergency Management Plan to assure
conformance with the elements required by law. (Budget No. 20500)
8. Increased contract costs associated with Alameda County Fire Department Services as well as
replacement of appliances at stations and safety improvements. These cost increases will be partially
offset by a reduction in the cost allocation for shared expenses as a result of Alameda County Fire
Department adding Lawrence Livermore Laboratory to its service area. (Budget No. 20600)
III
TRANSPORTATION
The total recommended expenditures for Transportation are $3,137,891 for Fiscal Year 2008-2009. This
represents an increase of $275,132, or 9.6% over estimated expenditures for Fiscal Year 2007-2008.
Significant changes in Transportation for Fiscal Year 2008-2009 include the following:
1. Increased City and contract employee salary and benefit costs.
2. Full year funding of a Public Works Manager position which replaced a Senior Administrative Analyst
position in Fiscal Year 2007-2008. (Budget No. 30100)
3. Inflationary increases in Street Maintenance activities. In addition the Budget provides drainage
maintenance costs for an average storm season as well as the cost of maintaining the G-3 box culvert.
(Budget 30200)
4. Decreased costs attributable to completion of street tree activities that will not need to be repeated in
Fiscal Year 2008-2009. (Budget No 30400)
5. Increased costs due to inflationary increases for maintenance contract work and utilities, as well as a
number of proposed street landscape improvements throughout the City, including major landscape
renovation in the Stagecoach Road Assessment District areas. (Budget No. 30500)
HEALTH & WELFARE
The total recommended expenditures for Health & Welfare are $5,863,928 for Fiscal Year 2008-2009.
This represents an increase of $3,149,007 or 116.0% over estimated expenditures for Fiscal Year 2007-
2008.
Significant changes in Health & Welfare for Fiscal Year 2008-2009 include the following:
1. Increased salary and benefit costs.
2. The annual rate adjustment for garbage collection services. (Budget No. 50200)
3. Funding has been included for three Higher Service Levels which provide for: 1) Evaluation of
recycling and disposal activities of other public agencies located in the City of Dublin (DUSD, Camp
Parks, Santa Rita Jail, etc.); 2) Development and implementation of a recycling outreach program focused
on multi-family housing and the commercial sector; and 3) Funding to support the Alameda County Green
Business Program. (Budget No. 50200)
4. Funding for a Higher Service Level to provide support to the Child Care Links program. (Budget
50300)
IV
5. Funding has been included for three Higher Service Levels which provide for: 1) A grant to
Community Resources for Independent Living (CRIL) to provides services to residents with disabilities;
2) A grant to Axis Community Health to support the construction of a Women's Health Clinic; and 3)
Funding to Eden I&R an information and referral service for residents seeking social service information.
(Budget No. 50400)
6. Funding of $2,949,629 in loans associated with the redevelopment of the Arroyo Vista Housing
Project. (Budget No. 50500)
7. Funding has been included for three Higher Service Levels which provide for: 1) Increase in Housing
Program Staffing by modifying a .75 part-time Administrative Aide position to full-time to keep pace with
the City's Affordable Housing activities; 2) Funding for the Tri-Valley Housing Opportunity Center to
provide homebuyer education and follow-up services; and 3) Funding for a contribution to a rental
assistance program administered by Eden Council for Hope and Opportunity. (Budget No. 50500)
CUL TURE & LEISURE SERVICES
The total recommended expenditures for Culture & Leisure Services are $7,744,814 for Fiscal Year 2008-
2009. This represents an increase of$358,390, or 4.8% over estimated expenditures for Fiscal Year 2007-
2008.
Significant changes in Culture & Leisure Services for Fiscal Year 2008-2009 include the following:
1. Increased salary and benefit costs.
2. Increased costs associated with operating and maintaining the Dublin Public Library. (Budget No.
80100)
3. Funding has been included for three Higher Service Levels which provide for: 1) Funding to offer
a new Film Series and Volunteer Holiday Tea Program; 2) Development of a website which will focus on
the Heritage Center and the City's public art; and 3) Provision of a contribution to provide operating
support to the Dublin Fine Arts Foundation. (Budget Nos. 80110-80130)
4. Labor rate adjustments for park maintenance contract services; cost increases for utilities; a full
year of maintenance and utilities for Piazza Sorrento, Devany Square, and Dublin Square Shopping Center
(this is the future expansion of the Historic Park and costs in the prior year were part of the Building
Management Budget); and an increased number of improvement projects at various parks. (Budget No.
80200)
5. Funding has been included for two Higher Service Levels which provide for: 1) The planting of
Bermuda grass seed to replace the turf in the Large Dog area of the Dougherty Hills Dog Park; and 2) The
purchase of field identification flags that can be used to mark soccer fields at the Dublin Sports Grounds
and Emerald Glen Park. (Budget No. 80200)
6. A decrease of $40,589 due to an additional funding request made by Tri-Valley Community
Television in FY 2007-2008, which is not being requested in Fiscal Year 2008-2009. (Budget 83000)
v
7. Increased utility costs for recreational facilities; full year funding of full-time staff in the Sports
and Teens programs which had vacancies for part of Fiscal Year 2007-2008; and six months of operating
expenses associated with the new Shannon Community Center. (Budget No. 80400-81000)
8. Funding of six Higher Service Levels in Recreation to: 1) Increase a part-time Recreation
Technician to full-time to establish and implement a Youth Fee Assistance Program; 2) Provide financial
assistance to the Dublin Unified School District (DUSD) in the following areas - (a) elimination of the
reimbursement by DUSD towards the cost of school use of the Dublin Swim Center; and Stager
Community Gymnasium; and (b) fund one full-time School District groundskeeper; 3) Develop a summer
Nature Day Camp, which will begin in June 2009; 4) Increase the Pre-School Instructor to full-time to
effectively administer the growing program; 5) Implement a volunteer carpool program for transportation
to and from the Senior Center; and 6) Expand the City website to promote Senior Center events and
activities. (Budget No. 80400-81000)
9. Staff costs estimated at $117,565 associated with Parks & Facilities Management will be assigned
to the capital project, which reduces the impact on the General Fund which has historically absorbed
100% of this cost. (Budget No. 82000)
COMMUNITY DEVELOPMENT
The total recommended expenditures for Community Development are $7,053,441 for Fiscal Year 2008-
2009. This represents a decrease of $355,219, or -4.7% compared to estimated expenditures for Fiscal
Year 2007-2008.
Significant changes in Community Development for Fiscal Year 2008-2009 include the following:
1. Increased salary and benefit costs.
2. Planning Division costs will increase based on Full-year funding of positions which were vacant for a
portion of Fiscal Year 2007-2008 and continued work on multi-year projects such as the new Downtown
Specific Plan and the Housing Element. These increases are offset by decreases in contract services in the
Building and Safety Division, as a result ofthe slowdown in new construction. (Budget No. 90100-90200)
3. Engineering costs allocated to the General Fund have decreased due to: 1) Increased staff time
allocated to Capital Improvement Projects in Fiscal Year 2008-2009 as compared to Fiscal Year 2007-
2008; and 2) Reduction in Engineering Staff time allocated to private development. The total staffing for
the Engineering Department has been reduced by one full-time position which is currently vacant. (Budget
No. 90300)
4. Funding for a Higher Service Level to conduct a traffic study in the vicinity of Amador Valley
Boulevard at Brighton Drive, to determine whether the installation of a traffic signal is warranted. (Budget
No. 90300)
VI
5. Funding of four Higher Service Levels to: 1) Provide a contribution towards the Tri-Valley Business
Council's Vision 2010 Project; 2) Provide a contribution towards the Livermore Valley Film
Commission; 3) Support Dublin Partners in Education (DPIE); and 4) Provide a contribution towards
Employment and Training Services offered to Dublin residents and businesses by the Tri- Valley One Stop
Career Center. (Budget No. 90400) ,
DEBT SERVICE
There is no outstanding debt service related to City activities for Fiscal Year 2008-2009.
The City has one 1915 Act Public Improvement District (Dublin Boulevard Extension Assessment
District) which currently has outstanding improvement bonds. These bonds were originally issued in
1992 and are scheduled to be fully repaid in 2012. No City funds are at risk and the City merely acts as a
conduit for monies collected on the property tax bills of properties benefiting from the District. The funds
are transferred to a trustee who makes payments to the bondholders. Therefore, all debt service associated
with this Improvement District has been excluded from the Annual Budget. A section on Improvement
District has been included in the budget document for information only.
CAPITAL IMPROVEMENTS
A new Five-Year Capital Improvement Program (CIP) for 2008-2013 has been prepared. The first year of
the CIP (Fiscal Year 2008-2009) includes projects totaling $38,826,018. The financing of the projects
proposed in Fiscal Year 2008-2009 Capital Budget is comprised of the following revenue sources:
FUNDING SOURCES OF PROPOSED FISCAL YEAR 2008-2009 CAPITAL PROJECTS
General Fund Revenues
General Fund Reserves
Intergovernmental Revenues/Reserves
Development Impact Fee Revenues
Development Impact Fee Reserves
Total
$ 5,641,875
3,876,713
3,384,214
11,501,833
14,421,383
$38,826,018
Please refer to the 2008-2013 Proposed Five Year Capital Improvement Program for a more detailed
description of the projects proposed for Fiscal Year 2008-2009.
REVENUES
Estimated Revenues (net of adjustments for Internal Service Fund Equipment Charges) for Fiscal Year
2008-2009 total $72,656,844, if the City Council adopts the recommended Higher Service Level Budget.
This represents a decrease of $5,423,493 or -7.0% compared to estimated net revenues for Fiscal Year
2007-2008.
General Fund Revenues for Fiscal Year 2008-2009 are estimated at $53,192,558. This represents an
increase of $313,746, or 0.5% compared to Fiscal Year 2007-2008. The most significant changes in
General Fund revenues are as follows:
VB
1. An increase in Property Taxes ($808,146) due to new development and the increase in assessed
valuation. In Fiscal Year 2008-2009, the City's property tax estimate is net of a payment of
approximately $1,115,343 to Alameda County in accordance with the City/County Tax Exchange
Agreement.
2. A decrease in sales and use tax (-$599,232) due to economic conditions and the loss of the Ford
car dealership due to the manufacturer decision to consolidate sales outlets.
3. An increase in License and Permit Revenues ($634,941) due to a projected increase in commercial
and residential projects expected to obtain building permits.
4. A decrease in Facility Rental revenue (-$97,523) primarily due to the proposed HSL which
eliminates the payment by the School District for the school use of the Dublin Swim Center; and the
reduction in rent from tenants at the Dublin Square Shopping Center due to the relocation of all tenants
with the exception of US Bank.
5. A decrease in Intergovernmental Revenues (-$34,969) due to the receipt of one time grant funds in
2007-2008. The City received $409,609 in Workforce Housing Grants which were appropriated for the
Shannon Center Reconstruction Project. This decrease is partially off-set by a Stormwater Project Grant
which is expected in Fiscal Year 2008-2009.
6. A decrease in Charges for Services (-$463,223) which IS primarily due to fewer fire and
engineering plan check and inspection fees.
Revenues for Special Revenue. Capital Proiect and Assessment District Funds for Fiscal Year 2008-
2009 are estimated at $19,167,883. This represents a decrease of $5,715,712, or 23.0% compared to
estimated Fiscal Year 2007-2008 revenues. These are restricted funds, which can only be used for
authorized expenditures.
The most notable variances in City Special Revenue and Capital Project Funds are as follows:
1. A decrease in Development impact fees and housing in-lieu fees of approximately $4,979,388.
This is a combination of factors including a significant one-time Traffic Impact Fee advance collected in
Fiscal Year 2007-2008, for the construction on the Fallon Road and Interstate 580 Interchange, partially
offset by a projected increase in the Public Facility Impact Fees.
2. Increased federal transportation grant funds (SAFETEA-LU) totaling approximately $1,091,913
more than estimated for Fiscal Year 2007-2008, to be received for the West and East Dublin BART
Station Corridor Enhancement Capital Improvement Projects.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 2008-2009 is $170,632,158. Those recommended
appropriations which are funded by "Proceeds of Taxes" total only $41,132,528. Therefore, the
appropriations subject to the limit are $129,499,630 below the City's limit. The proposed limit is
included in the budget document (pages 28 and 29), as required by State Law.
Vlll
STAFFING LEVEL
The proposed Position Allocation Plan (see pages 23 - 26) for Fiscal Year 2008-2009 includes a total of
216.25 positions to support the City's Current Service Level. The total recommended staffing for Fiscal
year 2008-2009 including Higher Service levels, but not including temporary part-time Recreation Staff, is
217.00 FTE. The Higher Service Levels add .75 Full-time Equivalent (FTE) positions to the staffing
necessary to fund the Current Service Level.
Staffing recommended for Fiscal Year 2008-2009 represents a net decrease of 5.45 positions compared to
Fiscal Year 2007-2008. One of the major reasons for the decrease in staffing is due to the slumping
economy and slowdown in development. For example, 5.5 positions that performed work to support
development activity or construction of new capital projects have been eliminated in Fiscal Year 2008-
2009.
Some staffing has been reallocated to other program areas which are funded by sources other than the
General Fund which more accurately reflect the time be spent by those positions.
FISCAL YEAR 2007-2008 GENERAL FUND RECAP
When the City Council adopted the Fiscal Year 2007-2008 Budget in June 2007, Staffprojected
General Fund year-end surpluses as follows:
.
Fiscal Year
FY 2006-2007
FY 2007-2008
Total
Pro.iected Amount
$8,409,041
$2,676,571
$11,085,612
Based upon Staffs revised projections, the City will likely realize the following year-end surpluses:
Fiscal Year
FY 2006-2007 (Actual)
FY 2007-2008 (Projected)
Total
Amount
$ 7,527,876
$ 3,450,736
$ 10,978,612
The most significant single reason for the increase in the projected reserve for Fiscal Year 2007-2008 was
a lower acquisition cost for the expansion of the Dublin Historic Park. This savings was partially offset
by lower than anticipated General Fund Revenues and increased costs associated with Contract Public
Safety Services.
FISCAL YEAR 2008-2009 BUDGET ISSUES
1. Finalize Funding of Community Service Groups A total of22 Community Group Requests (see
pages 20 - 21) are recommended for funding in the amount of $227,898 in Fiscal Year 2008-2009.
In addition to these requests, in March 2008, the City Council tentatively supported funding a
request by Dublin Unified School District in the amount of$117,135 for a total of $345,033 in
IX
Community Group Requests. The General Fund would fund $249,110 of the total amount, while
the balance of these requests would be funded by Special Revenue Funds.
The Preliminary Budget provides funding for all those Community Group requests preliminarily
approved by the City Council in March 2008.
2. Determine which Higher Service Level Options (see pages 18 -19) should be funded. A total of37
Higher Service Levels costing $629,239 are recommended for funding in the Preliminary Budget
for Fiscal Year 2008-2009. The adoption of these Higher Service Levels will result in a loss of
$47,385 in revenue resulting in a total net cost of $676,619 for the recommended Higher Service
Levels. All Community Group requests not funded by the Community Development Block Grant
are included in this Higher Service Level total.
3. Finalize the priority of the Capital Proiects proposed for Fiscal Year 2008-2009. A total of
$9,518,588 in Capital Projects are funded from the General Fund. Ofthis amount, $5,337,355 will
be funded from the Capital Project Reserves and one-time Project Specific Revenues. General
Fund Operating Revenues in the amount of $4,188,233 will fund the balance of the Capital
Projects.
4. Determine the appropriate use of the proiected year-end net surplus of $3,450,736 for Fiscal Year
2007-2008. In June of 2007, the City Council supported the use of the projected year-end
surpluses as shown in column one of the table below. In March 2008, when the City Council
received the year-end Financial Report for Fiscal Year 2006-2007, the City Council designated the
actual 2006-2007 year-end surplus as shown in column two of the table below. Based upon the
Council's previous actions, it is recommended that the City Council preliminarily designate the
year-end surplus for 2007-2008 as shown in column 3 ofthe table below.
City Council Actual City City Manager
PURPOSE Priority June Council Action Recommendation
2007 March 2008 June 2008
Civic Center Expansion $ 2,000,000 $ 1,200,000
City Maintenance Facility / EOC 1,500,000 1,500,000
Fire Department Retiree Medical 1,000,000 500,000 $ 500,000
Emerald Glen Park (Indoor Pool) 2,500,000 2,500,000
Historic Park 2,500,000 3,180,000
Fallon Sports Park (Artificial Turf) 1,000,000 1,120,000
East Bay Communication Systems 500,000 450,000
(Emergency Radios)
TOTAL $ 11,000,000 $ 7,500,000 $ 3,450,000
As indicated in the City's 2008-2013 Preliminary Capital Improvement Program, some of the
Capital Projects proposed to be funded by these reserves (i.e.: Emerald Glen Recreation
Center/Aquatics Complex Phase, the Civic Center Expansion and the City Maintenance
Facility/EOC) will still require significant additional funding to be completed.
x
5. Determine Action To Be Taken if City's Budget is Impacted by the State. As indicated in the
Budget Summary, the City Council has been presented with a balanced budget with a projected
reserve of $64,565. The Preliminary Budget does not include any budget impacts that may result
from the State Budget deliberations. To date, potential items that have been discussed by the State
Legislature which could impact the City of Dublin's budget include elimination ofthe COPs Grant
($100,000/year) and reinstating booking fees ($154,000/year) charged to cities for booking
arrested persons at the County jail.
The final State Budget impact on the City could be more or less than the amounts identified above,
and will probably not be known until after the City adopts the Fiscal Year 2008-2009 Budget.
If the State adopts the measures identified above, which would impact the City in the amount of
approximately $254,000, it is recommended that the City Council consider the following
modifications to the Preliminary Budget:
Defer the San Ramon Road Landscape Renovation Project One Year
Budget Amount
Eliminate the School District request to fund a School Groundskeeper
Budget Amount
$ 211,640
TOTAL
$ 53,000
$ 254,640
LONG TERM FINANCIAL PROSPECTS
Sustainability has become a popular term and is used in a variety of contexts. One of these contexts is
fiscal sustainability. For the first time in a number of years, the City's General Fund Revenues have
become stagnant. These revenues are projected to be less in Fiscal Year 2007-2008 and 2008-2009 than
they were in Fiscal Year 2006-2007. Sales tax, which has been the bedrock ofthe City's financial success
since incorporation, is projected to be lower than the City's actual sales tax received in Fiscal Year 2003-
2004.
Staff has been working on a Five year Financial Forecast which will not be completed at the time the City
Council considers the 2008-2009 Budget. Enough work has been completed on the plan to determine that
the City's sales tax revenues will not increase significantly until Fiscal Year 2010-2011 at which time two
major retail projects will be completed. In the meantime, the City's cost for services will increase as the
City's population grows and the cost of maintaining new infrastructure such as the Shannon Community
Center, Dublin Historic Park, Fallon Sports Park, and new roads are added to the City's Operating Budget.
As indicated in the Preliminary 2008-2009 Budget, the City anticipates a very small year-end surplus
($64,565) at the end of Fiscal Year 2008-2009. On the bright side, the City is funding in Fiscal Year
2008-2009 nearly $4.2 million in Capital Projects from its General Fund. The City's ability to utilize its
General Fund to fund Capital Projects in Fiscal Year 2009-2010 and 2010-2011, and possibly future years
will significantly diminish, if not disappear. Therefore, it is important that the City Council cautiously
examines its ability to fiscally sustain new programs before they are added, as well as its ability to fund
the operation and maintenance of new Capital Projects even though funds are available for construction in
the future.
Xl
CONCLUSION
I would like to thank this City Council, as well as its predecessors, for giving me the opportunity to serve
the community for more than 26 years. During that time, the City's services to its citizens have been
enhanced and numerous municipal and recreational facilities have been constructed which our residents
and visitors have enjoyed.
Despite the challenges that all local governments, including Dublin, face in the future, I believe an
excellent foundation has been laid to address those challenges. The City has an excellent Staff who strive
to do their best to serve our community.
I would,also like to express my appreciation to those members of our Staff who have contributed to the
development of this year's Budget.
It has been my honor and privilege to have served the Dublin community.
Respectfully submitted,
~J(.k#
Richard C. Ambrose
City Manager
xu
CURRENT REVENUE
Property Taxes
Taxes Other Than Property
Licenses & Permits
Fines & Forfeitures
Use of Money & Property
intergovernmental Revenues
Charges for Service
Impact Fees
Other Revenues
Special Assessments
TOT AL CURRENT REVENUE
Appropriations from Reserves
Other Activities
Historic Park
Civic Center Expansion Design
Fallon Sports Park (Artificial Turf)
Capital Project Carryovers
Pass through Grant Payments
Repayment Impact Fee Advances
Fund Transfers In
Fund Transfers Out
TOTAL FUNDS AVAILABLE
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General Government
Public Safety
Transportation
Health and Welfare
Culture & Leisure Services
Community Development
TOT AL OPERATING EXPENDITURES
CAPITAL PROJECTS
General
Community Improvement
Parks
Streets
TOTAL CAPITAL PROJECTS
INTERNAL SERVICE
EXPENDITURES (cash basis)
TOTAL ANTICIPATED
EXPENDITURES
Appropriations to Reserves
Economic Uncertainty
First Time Homebuyer Program
Restricted Programs / Projects
TOTAL APPROPRIA nONS
TO RESERVES
TOTAL APPROPRIATIONS
2008-2009 SUMMARY BY FUND
RECOMMENDED BUDGET
Supp.
Criminal Vehicle Law
General Activity Abatemnt Enforce.
Fund Fund Fund Fund
TOTAL 001 200 201 202
22 920 050 22 920 050
17792587 17.219328
2 304 675 2304675
335 900 13 8 900
4399846 2.555 078 1074 5914 8
4 152 526 1 002 700 30 000 100 000
8 594 363 5.779709
10 963901
1486193 1272 118 2.000
831 987
3,074\
35,9141
100,0081
73,782,028\ 53,192,5581
21936950 8766
1,755,875 1,755,875
814,737 814,737
1,120,000 1,120,000
186,101 186,101
218.746
23 850 17230
(23 850) (20) fl7230)
18,6841
100,0081
99,595,6911 57,305,2271
11,8401
6522681 6332761
25404531 24.248947 11 840 100 100 000
3 137891 2298841
5 863 928 65 425
7744814 7.744814
7053441 7031306
1001
100,0001
55,727,2861 47,722,0941
11 ,8401
1 653 001 1 638 137
578 570 328 570
12186418 5881201
24 408 029 1 670 680
38,826,0181
9,518,5881
1,394,8271
100,0001
11,8401
1001
95,948,1311 57,240,6821
3,647,580 64,545 18,584 8
3,647,580 64,545 18,584 8
99,595,7111 57,305,2271
11,8401
18,6841
100,0081
-1-
2008-2009 SUMMARY BY FUND
RECOMMENDED BUDGET
State Measure
Traffic Gas Meas. D
Safety Tax CDBG ISTEA B Recycling
Fund Fund Fund Fund Fund Fund
205 206 209 210 217 224
CURRENT REVENUE
Property Taxes
Taxes Other Than Property 329 727
Licenses & Permits
Fines & Forfeitures 197000
Use of Money & Property 3578 63,974 11,765 254
Intergovernmental Revenues 812,900 66 308 1 373,664 213 946
Charges for Service
Impact Fees
other Revenues 4500
Special Assessments
TOTAL CURRENT REVENUE I 200,5781 876,8741 66,3081 1,373,6641 341,4921 218,7001
Appropriations from Reserves
other Activities 71 092 493037 373 878 113 708
Historic Park
Fallon Sports Park (Artificial Turf)
Civic Center Expansion Design
Capital Project Carryovers
Pass through Grant Payments
Repayment Impact Fee Advances
Fund Transfers In
Fund Transfers Out (6,600'
TOTAL FUNDS AVAILABLE I 271,6701 1,369,9111 59,7081 1,373,6641 715,3701 332,4081
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General Government
Public Safety 271 670 35,000
Transportation 387,651
Health and Welfare 59 708 205 408
Culture & Leisure Services
Community Development 6000
TOTAL OPERATING EXPENDITURES I 271,6701 428,6511 59,7081 1 1 205,4081
CAPITAL PROJECTS
General I I 941,2601 1 1,370,SJ 715,J 127,0001
Community Improvement
Parks
Streets
TOTAL CAPITAL PROJECTS I 1 941,2601 I 1,370,8211 715,3701 127,0001
INTERNAL SERVICE
EXPENDITURES (cash basis) 1 1 I 1 I 1 I
TOTAL ANTICIPATED
EXPENDITURES I 271,6701 1,369,9111 59,7081 1,370,8211 715,3701 332,4081
Appropriations to Reserves
Economic Uncertainty
First Time Homebuyer Program
Restricted Programs / Projects 2,843
TOTAL APPROPRIATIONS
TO RESERVES 2,843
TOTAL APPROPRIATIONS 1 271,6701 1,369,9111 59,7081 1,373,6641 715,3701 332,4081
-2-
2008-2009 SUMMARY BY FUND
RECOMMENDED BUDGET
Waste
Garbage Management Sales Tax CMA EMS
Service Service Measure B TIP Tax
Fund Fund Fund Fund Fund
225 226 227 228 230
CURRENT REVENUE
Property Taxes
Taxes Other Than Property 109 507 134 025
Licenses & Permits
Fines & Forfeitures
Use of Money & Property 19.931 15559 3346
intergovernmental Revenues 133000
Charges for Service 1615400
impact Fees
Other Revenues 166575
Special Assessments
TOTAL CURRENT REVENUE 1 1,615,4001 19,9311 125,0661 133,0001 303,9461
Appropriations from Reserves
Other Activities 70 068
Historic Park
Fallon Sports Park (Artificial Turf)
Civic Center Expansion Design
Capital Project Carryovers
Pass through Grant Payments
Repayment Impact Fee Advances
Fund Transfers In
Fund Transfers Out
TOTAL FUNDS AVAILABLE 1 1,615,4001 19,9311 125,0661 133,0001 374,0141
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General Government
Public Safety 374014
Transportation
Health and Welfare 1.591 293
Culture & Leisure Services
Community Development
TOTAL OPERATING EXPENDITURES I 1,591,2931 I 1 I 374,0141
CAPITAL PROJECTS
Generai I I I 96,7J 133,0001 I
Community improvement
Parks
Streets
TOTAL CAPITAL PROJECTS I I I 96,7631 133,0001 1
INTERNAL SERVICE
EXPENDITURES (cash basis) I I I I 1 1
TOTAL ANTICIPATED
EXPENDITURES I 1,591,2931 I 96,7631 133,0001 374,0141
Appropriations to Reserves
Economic Uncertainty
First Time Homebuyer Program
Restricted Programs / Projects 24,107 19,931 28,303
TOTAL APPROPRIATIONS
TO RESERVES 24,107 19,931 28,303
TOTAL APPROPRIATIONS 1 1,615,4001 19,9311 125,0661 133,0001 374,0141
-3-
2008-2009 SUMMARY BY FUND
RECOMMENDED BUDGET
Traffic Hwy Safety Traffic Facility
Congestion Traffic Red Impact Impact Public
Relief Bond Fund Fee Fee Art
Fund Fund Fund Fund Fund
240 241 300 310 311
CURRENT REVENUE
Property Taxes
Taxes Other Than Property
Licenses. & Permits
Fines & Forfeitures
Use of Money & Property 8892 65 770,678 249,213 9.414
Intergovernmental Revenues 420 008 .
Charges for Service
Impact Fees 1 556741 8915787
Other Revenues
Special Assessments
TOTAL CURRENT REVENUE I 428,9001 651 2,327,4191 9,165,0001 9,4141
Appropriations from Reserves
Other Activities 17 157 841 240.586
Historic Park
Fallon Sports Park (Artificial Turf)
Civic Center Expansion Design
Capital Project Carryovers
Pass through Grant Payments
Repayment Impact Fee Advances
Fund Transfers In
Fund Transfers Out
TOTAL FUNDS AVAILABLE 1 428,9001 651 19,485,2601 9,165,000 I 250,000 I
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General Government 5 125 4100
Public Safety
Transportation
Health and Welfare
Culture & Leisure Services
Community Development
TOTAL OPERATING EXPENDITURES I I I 5,1251 4,1001 1
CAPITAL PROJECTS
General I I I 19.480,13J 148MI 250,0001
Community Improvement
Parks 6,178~17
Streets
TOTAL CAPITAL PROJECTS I I I 19,480,1351 6,193,0811 250,000 I
INTERNAL SERVICE
EXPENDITURES (cash basis) 1 I 1 1 1 I
TOTAL ANTICIPATED
EXPENDITURES I I I 19,485,2601 6,197,1811 250,000 I
Appropriations to Reserves
Economic Uncertainty
First Time Homebuyer Program
Restricted Programs / Projects 428,900 65 2,967,819
TOTAL APPROPRIATIONS
TO RESERVES 428,900 65 2,967,819
TOTAL APPROPRIATIONS I 428,9001 651 19,485,2601 9,165,0001 250,000 I
-4-
2008-2009 SUMMARY BY FUND
RECOMMENDED BUDGET
Fire Housing Dublin
Impact Noise Info.
Fee Mitigation Inc. Assessment District Funds
Fund Fund Fund Fund Fund Fund
320 380 601 710 711 713
CURRENT REVENUE
Property Taxes
Taxes Other Than Property
Licenses & Permits
Fines & Forfeitures
Use of Money & Property 397 769 5596 1483 2614
Intergovernmental Revenues
Charges for Service 74070
Impact Fees 218746 272 627
Other Revenues 5000
Special Assessments 259914 68 073 99 582
TOTAL CURRENT REVENUE 1 218,7461 744,4661 I 270,5101 69,5561 102,1961
Appropriations from Reserves
Other Activities 3.371 703 16 293 5998
Historic Park
Fallon Sports Park (Artificial Turf)
Civic Center Expansion Design
Capital Project Carryovers
Pass through Grant Payments
Repayment Impact Fee Advances (218746)
Fund Transfers In 6,600 20
Fund Transfers Out
TOTAL FUNDS AVAILABLE I I 4,122,7691 201 270,5101 85,8491 108,1941
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General Government 180675 20
Public Safety 253 569
Transportation 83 144 105 489
Health and Welfare 3,942,094
Culture & Leisure Services
Community Development 4270 2,705 2.705
TOTAL OPERATING EXPENDITURES I I 4,122,7691 201 257,8391 85,8491 108,1941
CAPITAL PROJECTS
General I I I I I I I
Community Improvement
Parks
Streets
TOTAL CAPITAL PROJECTS 1 I I I I 1 I
INTERNAL SERVICE
EXPENDITURES (cash basis) 1 I I I I 1 1
TOTAL ANTICIPATED
EXPENDITURES I I 4,122,7691 I 257,8391 85,8491 108,1941
Appropriations to Reserves
Economic Uncertainty
First Time Homebuyer Program
Restricted Programs / Projects 20 12,671
TOTAL APPROPRIATIONS
TO RESERVES 20 12,671
TOTAL APPROPRIATIONS I 1 4,122,7691 201 270,5101 85,8491 108,1941
-5-
2008-2009 SUMMARY BY FUND
RECOMMENDED BUDGET
Assessment Internal
District Service
Fund Fund Funds
716 717 830-832
CURRENT REVENUE
Property Taxes
Taxes Other J:han Property
Licenses & Permits
Fines & Forfeitures
Use of Money & Property 5218 8020 260.403
Intergovernmental Revenues
Charges for Service 1 125 184
Impact Fees
Other Revenues 36 000
Special Assessments 246 273 158145
TOTAL CURRENT REVENUE I 251,4911 166,1651 1,421,5871
Appropriations from Reserves
Other Activities 13 980
Historic Park
Fallon Sports Park (Artificial Turf)
Civic Center Expansion Design
Capital Project Carryovers
Pass through Grant Payments
Repayment Impact Fee Advances
Fund Transfers In
Fund Transfers Out
TOTAL FUNDS AVAILABLE I 265,4711 166,1651 1,421,5871
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General Government
Public Safety 109391
Transportation 262 766
Health and Welfare
Culture & Leisure Services
Community Development 2705 3750
TOTAL OPERATING EXPENDITURES I 265,4711 113,1411 I
CAPITAL PROJECTS
General I I I I
Community Improvement
Parks
Streets
TOTAL CAPITAL PROJECTS I I I I
INTERNAL SERVICE
EXPENDITURES (cash basis) I I I 1,394,8271
TOTAL ANTICIPATED
EXPENDITURES I 265,4711 113,1411 1,394,8271
Appropriations to Reserves
Economic Uncertainty
First Time Homebuyer Program
Restricted Programs / Projects 53,024 26,760
TOTAL APPROPRIATIONS
TO RESERVES 53,024 26,760
TOTAL APPROPRIATIONS I 265,4711 166,1651 1,421,5871
-6-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
GENERAL FUND #001
PROPERTY TAXES
Current Year Secured $ 14.599.552 $ 16.500.000 $ 16.150.000 $ 17.000,000 $ 17.000,000
I n Lieu Property Tax 3.034.577 3.350.000 3.352.904 3.550.000 3.550,000
Current Year Unsecured 950.885 945.000 995,000 973.550 973.550
Prior Year Secured 269,252 225.000 368,000 370.000 370.000
Prior Year Unsecured (14.717) 5,000 10.000 10,000 10.000
Supplemental Property Tax 1.139,824 1.000,000 1.050,000 875,000 875,000
Pilot Tax 60.909 59.200 41,000 6.500 6.500
Property Tax Penalties 106,460 110.000 145,000 135.000 135,000
Sub-Total $ 20.146,742 $ 22.194,200 $ 22.111,904 $ 22,920,050 $ 22,920.050
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 10,532,379 $ 10,675,000 $ 10.750,000 $ 10.369.770 $ 10.369,770
In Lieu Sales Tax 3,493,490 3.715.000 3.712.860 3,493.858 3.493.858
Real Property Transfer Tax 596,533 540.000 450,000 322,000 322.000
Hotel Transient Occupancy Tax 800,773 775,000 811.000 796.000 796,000
Franchise Taxes 2.111.281 2.095,635 2,234,295 2,237.700 2,237,700
Sub-Total $ 17,534,456 $ 17,800.635 $ 17,958,155 $ 17,219.328 $ 17.219.328
LICENSES & PERMITS
Building Permits $ 2.258,224 $ 1,315.051 $ 1,400,868 $ 2.008,720 $ 2.008,720
Animal Licenses 5,647 4,900 5.000 5,000 5,000
Encroachment Permits 86.323 23.200 49,372 20,377 20,377
Construction and Demolition Permits 28.146 36,794 36,494 76,626 76,626
Business License 143.654 146,500 145,000 146.000 146,000
Fire Permits 50,075 38.200 33,000 47,952 47.952
Sub-Total $ 2.572.069 $ 1,564.645 $ 1,669.734 $ 2,304,675 $ 2,304,675
FINES & FORFEITURES
Other Court Fines $ 56,222 $ 68,000 $ 50.000 $ 50.000 $ 50,000
Other Fines & Penalties 5.235 4.000 16,400 4,400 4,400
Parking Fines 78.778 71.000 84.500 84.500 84,500
Sub-Total $ 140,235 $ 143,000 $ 150,900 $ 138,900 $ 1~,900
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2.605,008 $ 2.078,549 $ 2.329.339 2.321.521 $ 2.321.521
Interest - Box Culvert 0 12,835 12.254 12.254
Interest - Cemetery 2.596 2.979 2,433 2.362 2,362
Rents & Concessions
Sports Facilities 57.737 78.640 98.715 77,800 77,800
Buildings 21.294 18.510 23,671 28,996 28.996
Pool 19,457 14,600 19.125 21.010 2,420
Heritage Center 2.307 3,100 1.769 2,100 2,100
Community Gym 26.719 23,920 24.800 25.025 21.285
Senior Center 42.716 43.546 43.353 44.340 44.340
Dublin Square 108.611 105.031 42.000 42,000
Sub-Total $ 2.777,834 $ 2.372,455 $ 2,661.071 $ 2.577.408 $ 2.555,078
-7-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
INTER-GOVERNMENTAL REVENUES - STATE
Motor Vehicle In-Lieu Tax $ 261,276 $ 190,000 $ 197,000 $ 207,000 $ 207,000
Off Highway Vehicle In-Lieu Fee 0 0 0 0 0
Homeowner's Property Tax Relief 181,030 180,000 182,000 190.000 190,000
Workforce Housing Grant 707,454 409,609 409,609 0 0
Stormwater Project Grant 0 249,060 249,060 605.700 605,700
Sub-Total $ 1,149.760 $ 1,028,669 $ 1.037,669 $ 1,002,700 $ 1,002,700
CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 1,969,393 $ 1,572,099 $ 1,694,941 $ 1,688.909 $ 1,688,909
Plan Check & Inspection Fees 2,576,754 2,180,000 1,926,091 1 .434,304 1.434,304
Sale of Maps & Documents 14,352 11,687 13,809 11 ,500 11,500
Special Police Services 31.115 123,500 74,850 78,000 78,000
Fire Service Charges 1,281,903 694,200 731 ,569 710,000 710,000
Recreation Instruction 168,941 152,620 129,090 132,320 132,320
Preschool 103,515 115,080 119.465 128,950 128,950
Special Events 154,769 144,880 159,285 160,670 160,670
Playgrounds 226.883 263,730 268.900 290,900 305,850
Teens 61,250 66.430 73,207 78,110 78,110
Building Use Insurance 4.146 4,360 4.427 4,560 4,560
Zone 7 Drainage Fees 6.493 5,148 8,885 8.988 8,988
Adult Sports 45,781 51,880 43.633 45,110 45,110
Aquatics 175,748 182,010 195,645 208,090 208,090
Seniors 83.488 90,850 84,027 87.323 87.323
DUI Program 1,441 2,160 0 4,300 4,300
Youth Sports 177,299 163,420 184,939 191,030 191,030
Booking Fees Recovery 155,928 4.122 4,121 0 0
Solid Waste Fee 138,215 137,000 137,500 152,500 152,500
Interment Fees 3,820 6,260 1,795 4.695 4.695
Heritage Center 2,693 8,620 7,804 9,300 11,200
Annexation Charges 19,835 4.000 37,273 0 0
Fire Plan Chk & Insp Fees 399.001 153,000 154,000 138,600 138,600
Cable Support Fee 64,593 63.200 69,000 71,700 71,700
Cultural Arts 97,177 104.000 118,676 123.000 123,000
Sub-Total $ 7,964,533 $ 6.304,256 $ 6,242,932 $ 5,762,859 $ 5,779,709
OTHER REVENUES
Sale of Real & Personal Property $ $ 1,000 $ $ $
Contributions 150,513 125,100 132,100 127,050 87,050
Miscellaneous 118,763 65,000 65,250 19,330 19,330
Reimbursement 607,910 1.415,087 648,800 953,905 953,905
Reimbursement-Public Damage 51,518 10,000 6,337 11,163 11,163
Reimbursement-Sorrento @ DR 0 34.825 0 0 0
Community Benefit Payments 0 0 193,960 200,670 200,670
Sub-Total $ 928,704 $ 1,651.012 $ 1,046.447 $ 1.312.118 $ 1,272,118
TOTAL- GENERAL FUND $ 53,214,333 $ 53,058,872 $ 52,878,812 $ 53,238,038 $ 53,192,558
CRIMINAL ACTIVITY FUND #200
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,149 $ 1,182 $ 1,580 $ 1,074 $ 1,074
Sub-Total $ 1,149 $ 1,182 $ 1,580 $ 1,074 $ 1,074
OTHER REVENUES
Sale of Property $ 0 $ 0 $ 0 $ 0 $ 0
Miscellaneous 3.404 0 7,000 2,000 2.000
Sub-Total $ 3.404 $ 0 $ 7,000 $ 2,000 $ 2,000
TOTAL- CRIMINAL ACTIVITY FUND $ 4,553 $ 1,182 $ 8,580 $ 3,074 $ 3,074
-8-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
VEHICLE ABATEMENT FUND #201
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 5,702 $ 6,960 $ 5,977 $ 5,914 $ 5,914
Sub-Total $ 5,702 $ 6,960 $ 5,977 $ 5,914 $ 5,914
INTERGOVERNMENTAL REVENUE-STATE
Vehicle Abatement Subvention $ 27,727 $ 29,000 $ 32,000 $ 30,000 $ 30,000
Sub-Total $ 27,727 $ 29,000 $ 32,000 $ 30,000 $ 30,000
TOTAL- VEHICLE ABATEMENT FUND $ 33,429 $ 35,960 $ 37,977 $ 35,914 $ 35,914
SUPPLEMENTAL LAW ENFORCEMENT FUND (#202)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 667 $ 4 $ 401 $ 8 $ 8
Sub-Total $ 667 $ 4 $ 401 $ 8 $ 8
INTER-GOVERNMENTAL REVENUE - STATE
State Police COPS grant $ 100,000 $ 100.000 $ 100,000 $ 100,000 $ 100,000
Sub-Total $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000
TOTAL- SUP. LAW ENFORCEMENT FUND $ 100,667 $ 100,004 $ 100,401 $ 100,008 $ 100,008
TRAFFIC SAFETY FUND #205
FINES & FORFEITURES
Vehicle Code Fines $ 201,863 $ 195,000 $ 197,000 $ 197,000 $ 197,000
Sub-Total $ 201,863 $ 195,000 $ 197,000 $ 197,000 $ 197,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 6,819 $ 5,762 $ 7.047 $ 3,578 $ 3,578
Sub-Total $ 6,819 $ 5,762 $ 7,047 $ 3,578 $ 3,578
TOTAL- TRAFFIC SAFETY FUND $ 208,682 $ 200,762 $ 204,047 $ 200,578 $ 200,578
STATE GAS TAX FUND (#206)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 93,565 $ 95,842 $ 85,558 $ 63,974 $ 63,974
Sub-Total $ 93,565 $ 95,842 $ 85,558 $ 63,974 $ 63.974
INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2105) $ 255,107 $ 274,117 $ 265,800 $ 274,000 $ 274,000
State Gas Tax (2106) 166,483 178,805 167,700 172.900 172,900
State Gas Tax (2107) 341,037 371,706 349,000 360,000 360,000
State Gas Tax (2107.5) 6,000 6,000 6.000 6,000 6,000
Sub-Total $ 768,627 $ 830,628 $ 788,500 $ 812,900 $ 812,900
TOTAL. GAS TAX FUND $ 862,192 $ 926,470 $ 874,058 $ 876,874 $ 876,874
-9-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
INTER-GOVERNMENTAL REVENUE - FEDERAL
CDBG Grant $ 140,929 $ 70,471 $ 70,471 $ 66,308 $ 66,308
Sub-Total $ 140,929 $ 70,471 $ 70,471 $ 66,308 $ 66,308
TOTAL. CDBG FUND $ 140,929 $ 70,471 $ 70,471 $ 66,308 $ 66,308
SAFE, ACCOUNTABLE, FLEXIBLE, EFFICIENT
TRANSPORTATION EQUITY ACT: A LEGACY
FOR USERS (SAFETEA.LU) FUND (#210)
INTER-GOVERNMENTAL REVENUE - FEDERAL
SAFETEA-LU Funds $ 2,843 $ 389,000 $ 281,751 $ 1,373,664 $ 1,373,664
Sub-Total $ 2,843 $ 389,000 $ 281,751 $ 1,373,664 $ 1,373,664
TOTAL. ISTEA FUND $ 2,843 $ 389,000 $ 281,751 $ 1,373,664 $ 1,373,664
FEDERAL EMERGENCY MANAGEMENT AGENCY (#212)
INTER-GOVERNMENTAL REVENUE - FEDERAL
Disaster Assistance $ 1,097 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 1,097 $ 0 $ 0 $ 0 $ 0
TOTAL. FEMA FUND $ 1,097 $ 0 $ 0 $ 0 $ 0
MEASURE B FUND (#217)
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 325,161 $ 348,000 $ 317,046 $ 329,727 $ 329,727
Sub-Total $ 325,161 $ 348,000 $ 317,046 $ 329,727 $ 329,727
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 15,369 $ 14.153 $ 13,699 $ 11,765 $ 11,765
Sub-Total $ 15,369 $ 14,153 $ 13,699 $ 11,765 $ 11,765
TOTAL- MEASURE B FUND $ 340,530 $ 362,153 $ 330,745 $ 341,492 $ 341,492
MEASURE D RECYCLING FUND (#224)
USE OF MONEY & PROPERTY
Interest $ 23,128 $ 35,504 $ 13,423 $ 254 $ 254
Sub-Total $ 23,128 $ 35.504 $ 13,423 $ 254 $ 254
INTERGOVERNMENTAL
State Grants $ 14,047 $ 22,000 $ 34,667 $ 13,946 $ 13,946
Recycling Fees - County 219,582 235,300 200,000 200,000 200,000
Sub-Total $ 233,629 $ 257,300 $ . 234,667 $ 213,946 $ 213,946
OTHER REVENUE
Miscellaneous 9.995 9,000 21,742 4,500 4,500
Sub-Total $ 9,995 $ 9.000 $ 21,742 $ 4,500 $ 4.500
TOTAL- MEASURE D FUND $ 266,752 $ 301,804 $ 269,832 $ 218,700 $ 218,700
-10-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
GARBAGE SERVICE FUND (#225)
USE OF MONEY & PROPERTY
Interest $ 2,121 $ 0 $ 3,467 $ 0 $ 0
Sub-Total $ 2,121 $ 0 $ 3,467 $ 0 $ 0
CHARGES FOR SERVICE
Garbage Recycling Fees $ 1,426,447 $ 1,508,362 $ 1,490,000 $ 1,610,000 $ 1,610,000
Penalties 4,359 5,400 12,800 5,400 5,400
Sub-Total $ 1,430,806 $ 1,513,762 $ 1,502,800 $ 1,615,400 $ 1,615,400
TOTAL. GARBAGE SERVICE FUND $ 1,432,927 $ 1,513,762 $ 1,506,267 $ 1,615,400 $ 1,615,400
WASTE MANAGEMENT SERVICE FUND (#226)
USE OF MONEY & PROPERTY
Interest $ 21,241 $ 19,931 $ 19,931
Miscellaneous $ 0 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 0 $ 0 $ 21,241 $ 19,931 $ 19,931
TOTAL. WASTE MANAGEMENT SERVICE FUND $ 0 $ 0 $ 21,241 $ 19,931 $ 19,931
SALES TAX MEASURE B (FUND 227)
TAXES OTHER THAN PROPERTY
Sales Tax Measure B - Bicycle and Pedestrian $ 107,882 $ 112,862 $ 105,296 $ 109,507 $ 109,507
Sub-Total $ 107,882 $ 112,862 $ 105,296 $ 109,507 $ 109,507
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 9,804 $ 14.392 $ 12,520 $ 15,559 $ 15,559
Sub-Total $ 9,804 $ 14,392 $ 12,520 $ 15,559 $ 15,559
TOTAL- SALES TAX MEASURE B $ 117,686 $ 127,254 $ 117,816 $ 125,066 $ 125,066
CMA TIP FUNDS (FUND 228)
INTERGOVERNMENTAL REVENUE - STATE
CMA Tip Funds $ 0 $ 289,000 $ 0 $ 133,000 $ 133,000
TOTAL- CMA TIP FUND $ 0 $ 289,000 $ 0 $ 133,000 $ 133,000
EMS FUND (FUND 230)
TAXES OTHER THAN PROPERTY
EMS Excise Tax $ 117,642 $ 123,400 $ 126,100 $ 131,500 $ 131,500
EMS Excise Tax Prior Year 1,502 1,680 1,900 1,900 1,900
Penalties 329 680 910 625 625
Sub-Total $ 119,473 $ 125,760 $ 128,910 $ 134,025 $ 134,025
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 409 $ 0 $ 5,588 $ 3,346 $ 3.346
Sub-Total $ 409 $ 0 $ 5,588 $ 3,346 $ 3,346
OTHER REVENUES
EMS District Reimbursement $ 157,013 $ 161,723 $ 161,723 $ 166,575 $ 166,575
Sub-Total $ 157,013 $ 161,723 $ 161,723 $ 166.575 $ 166,575
TOTAL. EMS FUND $ 276,895 $ 287,483 $ 296,221 $ 303,946 $ 303,946
-11-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
TRAFFIC CONGESTION RELIEF PROGRAM (#240)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 28,707 $ 17,856 $ 12,571 $ 8,892 $ 8,892
Sub-Total $ 28,707 $ 17,856 $ 12,571 $ 8,892 $ 8,892
INTER-GOVERNMENTAL REVENUE - STATE
State Grant $ 264,310 $ 0 $ 0 $ 420,008 $ 420.008
Sub-Total $ 264,310 $ 0 $ 0 $ 420,008 $ 420,008
TOTAL- TRAFFIC CONGESTION RELIEF FUND $ 293,017 $ 17,856 $ 12,571 $ 428,900 $ 428,900
HIGHWAY SAFETY I TRAFFIC REDUCTION BOND (#241)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 3,457 $ 65 $ 65
Sub-Total $ 0 $ 0 $ 3.457 $ 65 $ 65
INTER-GOVERNMENTAL REVENUE - STATE
State Grant $ 701,859 $ 701.759 $ 0 $ 0
Sub-Total $ 0 $ 701,859 $ 701,759 $ 0 $ 0
TOTAL- TRAFFIC REDUCTION BOND FUND $ 0 $ 701,859 $ 705,216 $ 65 $ 65
TRAFFIC IMPACT FEE FUND (#300)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 811.213 $ 595,335 $ 756,704 $ 770,678 $ 770,678
Sub-Total $ 811,213 $ 595,335 $ 756,704 $ 770,678 $ 770,678
OTHER REVENUES
Reimbursements $ 2,816,044 $ 12,913,874 $ 13.426,684 $ 1,556,741 $ 1,556,741
Sub-Total $ 2,816,044 $ 12,913,874 $ 13.426,684 $ 1,556,741 $ 1,556,741
TOTAL- TRAFFIC IMPACT FEE FUND $ 3,627,257 $ 13,509,209 $ 14,183,388 $ 2,327,419 $ 2,327,419
PUBLIC FACILITY FEE FUND (#310)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 623,011 $ 520,780 $ 389,196 $ 249,213 $ 249,213
Sub-Total $ 623,011 $ 520,780 $ 389,196 $ 249,213 $ 249,213
OTHER REVENUES
Reimbursements $ 5.322.422 $ 2,527,095 $ 2,5~7,095 $ 8,915,787 $ 8,915,781,
Sub-Total $ 5,322,422 $ 2,521,,095 $ 2,521,,095 $ 8,915,1,81, $ 8,915,781,
TOTAL. PUBLIC FACILITY FEE FUND $ 5,945,433 $ 3,047,875 $ 2,916,291 $ 9,165,000 $ 9,165,000
PUBLIC ART FUND (#311)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 6,313 $ 18.131 $ 10,033 $ 9.414 $ 9.414
Sub-Total $ 6,313 $ 18,131 $ 10,033 $ 9.414 $ 9.414
OTHER REVENUES
Public Art Contributions $ 112,544 $ 125,000 $ 125.000 $ 0 $ 0
Sub-Total $ 112,544 $ 125,000 $ 125,000 $ 0 $ 0
TOTAL- PUBLIC ART FUND $ 118,857 $ 143,131 $ 135,033 $ 9,414 $ 9,414
-12-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007.2008 2007.2008 2008-2009 2008-2009
FIRE IMPACT FEE FUND (#320)
OTHER REVENUES
Reimbursements $ 180,621 $ 149,603 $ 22,583 $ 218,746 $ 218,746
Sub-Total $ 180,621 $ 149,603 $ 22,583 $ 218,746 $ 218.746
TOTAL- FIRE IMPACT FEE FUND $ 180,621 $ 149,603 $ 22,583 $ 218,746 $ 218,746
HOUSING I NOISE MIT. FUND (#380)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 604,093 $ 575,054 $ 470,573 $ 397,769 $ 397,769
Sub-Total $ 604,093 $ 575,054 $ 470,573 $ 397,769 $ 397,769
CHARGES FOR SERVICE
Housing Services $ 31,115 $ 123,500 $ 164,773 $ 74,070 $ 74,070
Sub-Total $ 31,115 $ 123,500 $ 164,773 $ 74,070 $ 74,070
OTHER REVENUES
Reimbursements-General $ 3,140 $ 0 $ 0 $ 0 $ 0
Noise Mitigation 5,888 6,900 1,891 4,391 4,391
Affordable Housing Fee 0 1,473,000 1,341,180 268,236 268,236
Non-Residential Housing in Lieu Fee 180,752 129,000 0 0 0
Sub-Total $ 189,780 $ 1,608,900 $ 1,343,071 $ 272,627 $ 272,627
TOTAL. HOUSING I NOISE MIT. FUND $ 824,988 $ 2,307,454 $ 1,978,417 $ 744,466 $ 744,466
STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 5,461 $ 4,712 $ 4,323 $ 5,596 $ 5,596
Sub-Total $ 5,461 $ 4.712 $ 4,323 $ 5,596 $ 5,596
OTHER REVENUES
Reimbursement-Public Damage $ 2,026 $ 5,000 $ 3,000 $ 5,000 $ 5,000
Sub-Total $ 2,026 $ 5,000 $ 3,000 $ 5,000 $ 5,000
SPECIAL BENEFIT ASSESSMENTS
Special Assessments - Current $ 213,056 $ 252.112 $ 247,917 $ 256,848 $ 256,848
Special Assessments - Prior Years 2,196 2,140 2.109 1,991 1,991
Penalties 483 900 1,318 1,075 1,075
Sub-Total $ 215,735 $ 255,152 $ 251,344 $ 259,914 $ 259,914
TOTAL. STREET LIGHTING ASSESSMENT $ 223,222 $ 264,864 $ 258,667 $ 270,510 $ 270,510
DISTRICT FUND (#710)
LANDSCAPE ASSESSMENT DISTRICT (#711)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,419 $ 2,006 $ 1,882 $ 1,483 $ 1,483
Sub-Total $ 2,419 $ 2,006 $ 1,882 $ 1,483 $ 1,483.
SPECIAL BENEFIT ASSESSMENT
Special Assessments - Current $ 63,590 $ 65,620 $ 65,620 $ 67,707 $ 67,707
Special Assessments. Prior Years 388 350 175 247 247
Penalties 58 100 147 119 119
Sub-Total $ 64,036 $ 66,070 $ 65,942 $ 68,073 $ 68,073
TOTAL. LANDSCAPE ASSESSMENT $ 66,455 $ 68,076 $ 67,824 $ 69,556 $ 69,556
DISTRICT FUND
-13-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
LANDSCAPE ASSESSMENT DISTRICT (#713)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 3,909 $ 3,631 $ 3,267 $ 2,614 $ 2,614
Sub-Total $ 3,909 $ 3,631 $ 3,267 $ 2,614 $ 2,614
OTHER REVENUES
Reimbursement-Public Damage $ 1,194 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 1,194 $ 0 $ 0 $ 0 $ 0
SPECIAL BENEFIT ASSESSMENTS
Special Assessments - Current $ 92,816 $ 95,957 $ 95,966 $ 99,009 $ 99,009
Special Assessments - Prior Years 211 300 473 373 373
Penalties 70 200 299 200 200
Sub-Total $ 93.097 $ 96,457 $ 96,738 $ 99,582 $ 99,582
TOTAL- LANDSCAPE ASSESSMENT $ 98,200 $ 100,088 $ 100,005 $ 102,196 $ 102,196
DISTRICT FUND
SANTA RITA ASSESSMENT DISTRICT (#716)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 9,858 $ 8,563 $ 7,390 $ 5,218 $ 5,218
Sub-Total $ 9,858 $ 8,563 $ 7,390 $ 5,218 $ 5,218
SPECIAL BENEFIT ASSESSMENTS
Special Assessments - Current $ 209,144 $ 223,233 $ 223,761 $ 245,341 $ 245,341
Special Assessments - Prior Years 704 700 378 378 378
Penalties 139 200 796 554 554
Sub-Total $ 209,987 $ 224,133 $ 224,935 $ 246,273 $ 246,273
TOTAL. SANTA RITA ASSESSMENT $ 219,845 $ 232,696 $ 232,325 $ 251,491 $ 251,491
DISTRICT FUND
EASTERN DUBLIN STREET LIGHTING ASSESSMENT DISTRICT (#717)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 4,716 $ 7,194 $ 5,602 $ 8,020 $ 8,020
Sub-Total $ 4,716 $ 7,194 $ 5,602 $ 8,020 $ 8,020
SPECIAL BENEFIT ASSESSMENTS
Special Assessments - Current $ 131,950 $ 143.505 $ 143,046 $ 156,384 $ 156,384
Special Assessments - Prior Years $ 1,128 $ 458 $ 2,270 $ 1,264 $ 1,264
Penalties 211 250 950 497 497
Sub-Total $ 133,289 $ 144,213 $ 146,266 $ 158,145 $ 158.145
OTHER REVENUES
Reimbursement-Public Damage $ 0 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 0 $ 0 $ 0 '$ 0 $ 0
TOTAL- EASTERN DUBLIN STREET LIGHTING $ 138,005 $ 151,407 $ 151,868 $ .166,165 $ 166,165
ASSESSMENT DISTRICT FUND
INTERNAL SERVICE FUNDS (#830 - #832)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 159,014 $ 260,403 $ 269,612 $ 260,403 $ 260,403
Sub-Total $ 159,014 $ 260,403 $ 269,612 $ 260,403 $ 260,403
CHARGES FOR SERVICE
Equipment Usages $ 1,161,639 $ 1,138,641 $ 1,140,875 $ 1,125,184 $ 1,125,184
Sub-Total $ 1,161,639 $ 1,138,641 $ 1,140,875 $ 1,125,184 $ 1.125,184
-14-
HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED PROJECTED RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009
OTHER REVENUES
Sale of Real & Personal Property $ 0 $ 14,400 $ 15,768 $ 26,000 $ 26,000
Reimbursement- Public Damage 15,771 8,400 32,550 10,000 10,000
Sub-Total $ 15,771 $ 22,800 $ 48,318 $ 36,000 $ 36,000
TOTAL- INTERNAL SERVICE FUND $ 1,336,424 $ 1,421,844 $ 1,458,805 $ 1,421,587 $ 1,421,587
RETIREE HEALTH BENEFITS (#840)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 229.457 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 229,457 $ 0 $ 0 $ 0 $ 0
CHARGES FOR SERVICE
Retiree Health Charges $ 625,333 $ 543,416 $ 0 $ 0 $ 0
Sub-Total $ 625,333 $ 543,416 $ 0 $ 0 $ 0
TOTAL. RETIREE HEALTH BENEFITS $ 854,790 $ 543,416 $ 0 $ 0 $ 0
TOTAL REVENUE - ALL FUNDS $ 70,930,629 $ 80,323,555 $ 79,221,212 $ 73,827,508 $ 73,782,028
LESS EQUIPMENT USAGE ISF $ (1,161.639) $ (1,138,641) $ (1,140,875) $ (1.125,184) $ (1,125,184)
LESS RETIREE HEALTH CHARGES (625,333) (543,416)
TOTAL AVAILABLE REVENUE- $ 69,143,657 $ 78,641,498 $ 78,080,337 $ 72,702,324 $ 72,656,844
. Does not include Interfund Transfers, or use of Reserves
-15-
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
CURRENT HIGHER
SERVICE LEVEL SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVELS RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009 2008-2009
GENERAL GOVERNMENT
City Council $ 320,925 $ 304,891 $ 262,786 $ 284,546 $ 7,550 $ 292,096
City Manager/Clerk 1,042,480 1,128,643 1,055,914 1,231,303 1,231,303
Central Services 438,786 573,400 527,322 592,646 10,000 602,646
Legal Services 927,811 665,123 987,900 892,279 12,600 904,879
Administrative Services 1,593,028 1,844,459 1,679,454 1,865,327 1,865,327
Building Management 707,317 796,873 755,944 739,909 141,500 881,409
Insurance 474,542 538,541 531,462 527,781 527,781
Elections 25,555 2,500 977 106,120 106,120
Non-Departmental 9,858 39,194 19,508 111,120 111,120
TOTAL-General Government $ 5,540,302 $ 5,893,624 $ 5,821,267 $ 6,351,031 $ 171,650 $ 6,522,681
PUBLIC SAFETY
Police Services $11,764,175 $ 12,663,631 $12,914,612 $ 13,649,487 $ 5,200 $ 13,654,687
Crossing Guards 86,639 98,648 97,484 100,622 100,622
Animal Control 251,957 351,192 345,995 400,670 400,670
Traffic Signal & Street Lighting 590,191 669,225 607,909 683,475 683,475
Disaster Preparedness 79,827 99,888 92,818 127,701 10,000 137,701
Fire 9,375,521 9,756,413 9,763,435 10,427,376 10,427,376
TOTAL-Public Safety $22,148,310 $ 23,638,997 $23,822,253 $ 25,389,331 $ 15,200 $ 25,404,531
TRANSPORTATION
Public Works Administration $ 909,152 $ 1,094,862 $ 1,047,841 $ 1,144,148 $ 0 $ 1,144,148
Street Maintenance 318,310 432,133 340,461 422,572 422,572
Street Sweeping 139,992 138,000 135,298 145,605 145,605
Street Tree Maintenance 170,697 172,827 172,010 165,277 165,277
Street Landscape Maintenance 1,188,448 1,266,309 1,167,149 1,260,289 1,260,289
TOTAL-Transportation $ 2,726,599 $ 3,104,131 $ 2,862,759 $ 3,137,891 $ 0 $ 3,137,891
HEALTH & WELFARE
Waste Management $ 1,547,663 $ 1,671,581 $ 1,623,365 $ 1,686,701 $ 110,000 $ 1,796,701
Child Care 18,500 18,500 18,500 0 18,500 18,500
Social. Services 60,035 78,358 78,358 59,708 46,925 106,633
Housing Programs 458,257 3,994,884 994,698 3,887,787 54,307 3,942,094
TOTAL-Health & Welfare $ 2,084,455 $ 5,763,323 $ 2,714,921 $ 5,634,196 $ 229,732 $ 5,863,928
CULTURE & LEISURE SERVICES
Library Service $ 809,630 $ 836,571 $ 797,640 $ 855,380 $ 0 $ 855,380
Heritage & Cultural Arts 477,716 526,740 513,987 511,931 23,813 535,744
Park Maintenance 1,808,688 2,016,692 2,019,871 2,067,517 6,510 2,074,027
Community Cable TV 128,881 127,980 119,034 78,445 78,445
Parks & Community Services 3,344,683 3,691,778 3,612,661 3,871,021 . 108,934 3,979,955
Parks & Facilities Management 304,997 330,083 323,231 221,263 221,263
TOTAL-Culture & Leisure Services $ 6,874,595 $ 7,529,844 $ 7,386,424 $ 7,605,557 $ 139,257 $ 7,744,814
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety) $ 5,038,858 $ 5,601,580 $ 5,121,223 $ 4,955,860 $ 0 $ 4,955,860
Engineering 2,424,099 2,343,411 2,016,266 1,796,672 21,900 1,818,572
Economic Development 252,496 294,720 271,171 227,509 51,500 279,009
TOTAL-Community Development $ 7,715,453 $ 8,239,711 $ 7,408,660 $ 6,980,041 $ 73,400 $ 7,053,441
TOTAL OPERATING BUDGET $47,089,714 $ 54,169,630 $50,016,284 $ 55,098,047 $ 629,239 $ 55,727,286
-16-
HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
CURRENT HIGHER
SERVICE LEVEL SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVELS RECOMMENDED
2006-2007 2007-2008 2007-2008 2008-2009 2008-2009 2008-2009
CAPITAL IMPROVEMENT BUDGET
General $ 408,133 $ 1,517,284 $ 699,873 $ 1,653,001 $ 0 $ 1,653,001
Community Improvements 113,253 578,578 240,904 578,570 578,570
Parks 10,744,848 14,322,819 11,705,929 12,186,418 12,186,418
Streets 13,667,462 33,350,739 15,325,330 24,408,029 24,408,029
TOTAL-Capital Improvements $ 24,933,696 $ 49,769,420 $27,972,036 $ 38,826,018 $ 0 $ 38,826,018
INTERNAL SERVICE FUND BUDGET
Totallntemal Service Fund $ 9,244,029 $ 1,367,138 $ 558,509 $ 1,394,827 $ 0 $ 1,394,827
TOTAL EXPENDITURES-
ALL FUNDS $ 81,267,439 $ 105,306,188 $78,546,829 $ 95,318,892 $ 629,239 $ 95,948,131
Less Intemal Service Fund Expenses (9,244,029) (1,367,138) (558,509) (1,394,827) (1,394,827)
NET TOTAL EXPENDITURES
ALL FUNDS $ 72,023,410 $ 103,939,050 $77,988,320 $ 93,924,065 $ 629,239 $ 94,553,304
-17-
SUMMARY OF HIGHER SERVICE LEVELS
Net
Amount Associated Budget
Cost Recommended Revenue Impact
General Government
City Council
1. Dry Grad Night $ 4,000 $ 4,000 $ 0 $ 4,000
2. Red Ribbon Week 3,550 3,550 0 3,550
Total City Council $ 7,550 $ 7,550 $ 0 $ 7,550
Central Services
1. Video Newsletter $ 10,000 $ 10,000 $ 0 $ 10,000
Total Central Services $ 10,000 $ 10,000 $ 0 $ 10,000
Legal Services
1. Social Host Ordinance $ 3,705 $ 3,705 $ 0 $ 3,705
2. Mandatory Self Certification - Green Building 8,895 8,895 0 8,895
Total Legal Services $ 12,600 $ 12,600 $ 0 $ 12,600
Building Management
1. Replace Council Chamber Dais Chairs $ 16,500 $ 16,500 $ 0 $ 16,500
2. Improve Visibility Of Presentations in Council Chaml 25,000 25,000 $ 25,000
3. Relocation of Corporation Yard 100,000 100,000 $ 100,000
Total Building Management $ 141,500 $ 141,500 $ 0 $ 141,500
Subtotal - General Government $ 171,650 $ 171,650 $ 0 $ 171,650
Public Safety
Police
1. The Parent Project $ 5,200 $ 5,200 $ 0 $ 5,200
2. Dublin Unified School District - SRO $ 0 $ 0 (40,000) $ 40,000
Total Police $ 5,200 $ 5,200 $ (40,000) $ 45,200
Disaster Preparedness
1. Emergency Management Plan Update $ 10,000 $ 10,000 $ 0 $ 10,000
Total Disaster Preparedness $ 10,000 $ 10,000 $ 0 $ 10,000
Subtotal. Public Saf~ty $ 15,200 $ 15,200 $ (40,000) $ 55,200
Health & Welfare
Waste Management
1. Analyze Jurisdictional Partners $ 20,000 $ 20,000 $ 0 $ 20,000
2. Multi-Family & Commercial Campaign 88,000 88,000 0 88,000
3. Green Business Program 2,000 2,000 0 2,000
Total Waste Management $ 110,000 $ 110,000 $ 0 $ 110,000
Child Care
1. Child Care Links $ 18,500 $ 18,500 $ 0 $ 18,500
Total Child Care $ 18,500 $ 18,500 $ 0 $ 18,500
Social Services
1. Community Resources For Independent Living $ 11,925 $ 11 ,925 $ 0 $ 11,925
2. Axis Community Health 25,000 25,000 0 25,000
3. Eden I & R 10,000 10,000 10,000
Total Social Services $ 46,925 $ 46,925 $ 0 $ 46,925
-18-
SUMMARY OF HIGHER SERVICE LEVELS
Net
Amount Associated' Budget
Cost Recommended Revenue Impact
Housing Programs
1. Increase Administrative Aide to Full Time $ 20,092 $ 20,092 $ 0 $ 20,092
2. TVHOC - Homeownership Education 25,000 25,000 0 25,000
3. ECHO - Rental Assistance Program 9,215 9,215 0 9,215
Total Housing Programs $ 54,307 $ 54,307 $ 0 $ 54,307
Subtotal - Health & Welfare $ 229,732 $ 229,732 $ 0 $ 229,732
Culture & Leisure Services
Heritage & Cultural Arts
1. Heritage Center Program Expansion $ 1,988 $ 1,988 $ 0 $ 1,988
2. Heritage Center WebsiteNirtual Tour 11,825 11 ,825 11,825
3. Dublin Fine Arts Foundation Operational Support 10,000 10,000 10,000
Total Heritage & Cultural Arts $ 23,813 $ 23,813 $ 0 $ 23,813
Park Maintenance
1. Dog Park Turf Replacement - Seed $ 3,510 $ 3,510 $ 0 $ 3,510
2. Sports Field Flags 3,000 3,000 3,000
3. Dog Park Turf Replacement - Sod 60,490 0 0
Total Park Maintenance $ 67,000 $ 6,510 $ 0 $ 6,510
Parks & Community Services
1. Youth Fee Assistance $ 20,135 $ 20,135 $ 0 $ 20,135
2. School District Support 54,805 54,805 (22,330) 77,135
3. Nature Day Camp 12,737 12,737 14,950 (2,213)
4. Preschool Expansion 3,077 3,077 3,077
5. Senior Center Carpool Program 9,474 9,474 9,474
6. Senior Center Website 8,706 8,706 8,706
Total Parks & Community Services $ 108,934 $ 108,934 $ (7,380) $ 116,314
Subtotal - Culture & Leisure Services $ 199,747 $ 139,257 $ (7,380) $ 146,637
Community Development
Community Development
1. Complete Scarlett Court Specific Plan $ 50,000 $ 0 $ 0 $ 0
Total Community Development $ 50,000 $ 0 $ 0 $ 0
Engineering
1. Traffic Study - Amador Valley Boulevard/Brighton Dr $ 21,900 $ 21,900 $ 0 $ 21,900
Total Engineering $ 21,900 $ 21,900 $ 0 $ 21,900
Economic Development
1. Tri Valley Business Council $ 19,000 $ 19,000 $ 0 $ 19,000
2. Livermore Valley Film Commission 2,500 2,500 0 2,500
3. Dublin Partners in Education 15,000 15,000 0 15,000
4. Tri-Valley One Stop Career Center 15,000 15,000 0 15,000
Total Economic Development $ 51,500 $ 51,500 $ 0 $ 51,500
Subtotal - Community Development $ 123,400 $ 73,400 $ 0 $ 73,400
TOTAL COSTS FOR HIGHER SERVICE LEVELS $ 739,729 $ 629,239 $ (47,380) $ 676,619
-19-
2008-2009 COMMUNITY GROUP I ORGANIZATION
BUDGET REQUEST SUMMARY
All requests in the General Fund, Affordable Housing Fund and Measure D Recycling Fund are shown as a Higher Service Level (HSL).
GENERAL FUND
AMOUNT AMOUNT BUDGET
GROUP REQUEST REQUESTED RECOMMENDED LOCATION
Axis Community Health Operational support for a Women's Health $25,000 $25,000 Social Services Budget
Clinic 50400 (HSL#2)
Chabot-Las Positas Operational Contribution: Economic Development
Community College District (Tri-Valley One-Stop Career Center) $15,000 $15,000 Budget 90400 (HSL #4)
Child Care Links Program Funding - $18,500 and Spanish Child Care Budget
Translation Services for existing workshops - $23,500 $18,500 50300 (HSL #1)
$5,000
Community Resources for Operational support for services to residents $19,214 $11,925 Social Services Budget
Independent Living with disabilities of all ages. 50400 (HSL#1)
Dublin Fine Arts City of Dublin's portion of the Operating Heritage & Cultural Arts
Foundation: funds for Dublin Fine Arts Foundation for the $10,000 $10,000 80110-80130 (HSL #3)
Tri-Valley "Art Takes Place" Program
Dublin High School (Drug Dry Grad Night Contribution - $4,000 $4,000 $4,000 City Council Budget
Substance Abuse Council) 10101 (HSL#1)
Dublin Partners In Operational Contribution $15,000 $15,000 Economic Development
Education Budget 90400 (HSL #3)
Dublin Unified School Red Ribbon Week $3,550 $3,550 City Council Budget
District 10101 (HSL #2)
Eden Information & Operational Contribution - Telephone $10,000 $10,000 Social Services Budget
Referral resource referral service 50400 (HSL#3)
Tri-Valley Business CouncilOperational Contribution $19,000 $19,000 Economic Development
Budget 90400 (HSL #1 )
Sub Total General Fund $144,264 $131,975
AFFORDABLE HOUSING FUND
Eden Council for Hope and Support for Rental Assistance Program $9,215 $9,215 Housing Program
Opportunity Budget 50500 (HSL #3)
Tri-Valley Housing Support for Housing Opportunities Program $25,000 $25,000 Housing Program
Opportunity Center Budget 50500 (HSL #2)
Sub Total Affordable Housing Fund $34,215 $34,215
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBGl FUND
All CDBG Community Group funding is shown in the current service level of the Social Services Budget 50400
Axis Community Health Operational support for a Women's Health $3,488 $3,488 Social Services Budget
Clinic 50400
Bay Area Community Social, educational and pre-vocational
Services (BACS) - Valley training and group activities for low-income
Creative Living Center and residents with psychiatric disabilities.
Community Resources for Operational support for services to residents
Independent Living with disabilities of all ages.
Eden Council for Hope and Support for Rental Assistance Program
Opportunity
Open Heart Kitchen Distribution of week-end box lunches to
residents of Dublin Housing Authority Arroyo
Vista complex.
-20-
Social Services Budget
$4,757 $4,757 50400
$3,488 $3,488 Social Services Budget
50400
$3,488 $3,488 Social Services Budget
50400
Social Services Budget
$9,514 $9,514 50400
2008-2009 COMMUNITY GROUP I ORGANIZATION
BUDGET REQUEST SUMMARY
Senior Citizen Meals on Wheels Program
Spectrum Community
Services
Senior Support Program of Case management including home
the Tri-Valley counseling, information, and referral
services.
Tri-Valley Haven
Tri-Valley Haven
Domestic violence shelter and homeless
services
Contribution towards rehabilitation of
Sojourner House homeless shelter.
Sub Total COBG Fund
MEASURE D RECYCLING FUND
Alameda County Green
Business Program
Support to provide environmental
performance certification Dublin Green
Businesses
Sub Total Measure 0 Recycling Fund
GRAND TOTAL
-21-
$5,307
$9,968
$14,271
$5,427
$59,708
$2,000
$2,000
$240,187
$5,307 Social Services Budget
50400
Social Services Budget
$9,968 50400
$14,271 Social Services Budget
50400
$5,427 Social Services Budget
50400
$59,708
Waste Manangement
$2,000 Budget 50200 (HSL #3)
$2,000
$227,898
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-22-
FISCAL YEAR 2008-2009 POSITION ALLOCATION PLAN
2008-2009 2008-2009 Total
Allocated Allocated 2008-2009 Difference
City Contract Allocated Compared To
DEPARTMENT CLASSIFICATION Positions Positions Positions 2007-2008
City Manager City Manager 1.00 1.00 0.00
Assistant City Manager 1.00 1.00 0.00
City Clerk 1.00 1.00 0.00
Secretary to the CM/Deputy City Clerk 1.00 1.00 0.00
Senior Office Assistant 1.00 1.00 0.00
Secretary 1.00 1.00 0.00
Office Assistant I (Temp) 0.25 0.25 0.00
Sub-Total 6.25 6.25 0.00
Central Services Assistant to the City Manager 1.00 1.00 0.00
Administrative Analyst 1/11 0.84 0.84 0.00
Administrative Technician 0.50 0.50 0.00
Sub-Total 2.34 2.34 0.00
Administrative Administrative Services Director 1.00 1.00 0.00
Services Finance Manager 1.00 1.00 0.00
Information Systems Manager 1.00 1.00 0.00
GIS Coordinator 1.00 1.00 0.00
Administrative Analyst 1/11 1.00 1.00 0.00
Senior Finance Technician 1.00 1.00 0.00
Finance Technician 1111 2.00 2.00 0.00
Office Assistant II 2.00 2.00 0.00
Information Systems Technician 1/11 1.00 1.00 0.00
Network Systems Coordinator 1.00 1.00 0.00
Sub-Total 12.00 12.00 0.00
Bldg Mgmt landscape Foreman 0.59 0.59 0.00
(MCE) landscape laborer I 0.59 0.59 (0.14)
landscape laborer II 0.00 0.00 (0.10)
Sub-Total 1.18 1.18 (0.24)
Police Services Commander 1.00 1.00 0.00
Lieutenant 2.00 2.00 0.00
Sergeant - Administrative 0.00 0.00 0.00
Sergeant - Training 1.00 1.00 0.00
Sergeant - Patrol 4.00 4.00 0.00
Sergeant - Traffic 1.00 1.00 0.00
Sergeant - Detective 3.00 3.00 0.00
Officer- Patrol 28.00 28.00 0.00
Officer - Detective 6.00 6.00 0.00
Officer - Traffic 3.00 3.00 0.00
Officer - School 2.00 2.00 0.00
Secretary 1.00 1.00 0.00
Sheriffs Technician 2.00 2.00 0.00
Senior Administrative Analyst 1.00 1.00 0.00
Administrative Aide 1.00 1.00 0.00
Office Assistant II 3.00 3.00 0.00
Community Safety Assistant 2.00 2.00 0.00
Sub-Total 7.00 54.00 61.00 0.00
Disaster Administrative Analyst 1/11 0.33 0.33 0.00
Preparedness Emergency Prep & Community Outreach Mgr 0.17 0.17 0.00
Sub-Total 0~33 0.17 0.50 0.00
-23-
2008-2009 2008-2009 Total
Allocated Allocated 2008-2009 Difference
City Contract Allocated Compared To
DEPARTMENT CLASSIFICATION Positions Positions Positions 2007-2008
Fire Services Landscape Foreman (MCE) 0.04 0.04 0.00
Landscape Laborer I (MCE) 0.19 0.19 (0.06)
Landscape Laborer II (MCE) 0.07 0.07 0.07
Landscape Laborer III (MCE) 0.12 0.12 0.00
Firefighter/Paramedic 12.00 12.00 0.00
Fire Engineer 12.00 12.00 0.00
Fire Captain 12.00 12.00 0.00
Fire Marshal 0.18 0.18 0.01
Deputy Fire Marshal 1.00 1.00 0.00
Plans Checker 0.18 0.18 0.01
Code Compliance Officer 1.00 1.00 0.00
Fire Inspector 1.00 1.00 0.00
Senior Office Assistant 1.00 1.00 0.00
Sub-Total 1.00 39.78 40.78 0.03
Public Works Public Works Director 1.00 1.00 0.00
Administration Public Works Manager 1.00 1.00 0.00
Administrative Analyst 1111 1.00 1.00 0.00
Secretary 2.00 2.00 0.00
Office Assistant II 1.00 1.00 0.00
Office Assistant I 0.50 0.50 0.00
Maintenance Superintendent 0.00 1.00 1.00 0.00
Maintenance Supervisor 0.00 1.00 1.00 0.00
Sub-Total 6.50 2.00 8.50 0.00
Street Maint Landscape Foreman 0.12 0.12 0.00
(MCE) Landscape Laborer I 0.31 0.31 0.00
Landscape Laborer II 0.18 0.18 0.00
Landscape Laborer III 1.18 1.18 (0.15)
Sub-Total 1.79 1.79 (0.15)
Street Tree Landscape Foreman 0.07 0.07 0.00
Maintenance Landscape Laborer I 0.20 0.20 0.00
(MCE) Landscape Laborer II 0.11 0.11 0.00
Landscape Laborer III 0.31 0.31 (0.15)
Sub-Total 0.69 0.69 (0.15)
Street Landscape Landscape Foreman 0.79 0.79 0.00
Maintenance Landscape Laborer I 2.25 2.25 0.00
(MCE) Landscape Laborer II 2.06 2.06 0.00
Landscape Laborer III 2.35 2.35 (0.50)
Sub-Total 7.45 7.45 (0.50)
Waste Mgmt Administrative Analyst 1/11 0.33 0.33 0.00
Sub-Total 0.33 0.33 0.00
Housing Programs Housing Specialist 1.00 1.00 0.00
Administrative Aide 0.75 0.75 0.00
Community Development Director 0.40 0.40 0.40
Secretary 0.50 0.50 0.50
Sub-Total 2.65 2.65 0.90
Library Services Landscape Foreman 0.26 0.26 0.00
Landscape Laborer I 0.15 0.15 0.00
Landscape Laborer II 0.02 0.02 (0.02)
Sub-Total 0.43 0.43 (0.02)
-24-
2008-2009 2008-2009 Total
Allocated Allocated 2008-2009 Difference
City Contract Allocated Compared To
DEPARTMENT CLASSIFICATION Positions Positions Positions 2007-2008
Heritage & Heritage & Cultural Arts Supervisor 1.00 1.00 0.00
Cultural Arts Heritage Center Director 1.00 1.00 0.00
Landscape Foreman 0.03 0.03 0.00
Landscape Laborer I 0.13 0.13 (0.02)
Landscape Laborer II 0.12 0.12 0.03
Landscape Laborer III 0.21 0.21 (0.05)
Sub-Total 2.00 0.49 2.49 (0.04)
Park Maintenance Landscape Foreman 0.94 0.94 0.00
(MCE) Landscape Laborer I 3.83 3.83 0.13
Landscape Laborer II 2.34 2.34 (0.08)
Landscape Laborer III 2.81 2.81 0.32
Sub-Total 9.92 9.92 0.37
Parks & Parks & Community SVC5 Director 1.00 1.00 0.00
Community Parks & Community Services Manager 1.00 1.00 0.00
Services Recreation Supervisor 2.00 2.00 0.00
Recreation Coordinator 5.00 5.00 0.00
Preschool Instructor (PT) 0.75 0.75 0.00
Administrative Technician 1.00 1.00 0.00
Senior Office Assistant 1.00 1.00 0.00
Office Assistant II 2.00 2.00 0.00
Recreation Technician 1.75 1.75 0.00
Sub-Total 15.50 15.50 0.00
Parks & Facilities Parks & Facilities Dev. Manager 1.00 1.00 0.00
Management Parks & Facilities Dev. Coordinator 1.00 1.00 0.00
Sub-Total 2.00 2.00 0.00
Community Community Development Director 0.60 0.60 (OAO)
Development Planning Manager 1.00 1.00 0.00
Senior/Associate Planner 4.00 4.00 0.00
Assistant Planner 2.00 2.00 0.00
Senior Code Enforcement Officer 1.00 1.00 1.00
Code Enforcement Officer 1.00 1.00 (1.00)
Administrative Aide 1.00 1.00 0.00
Secretary 1.50 1.50 (0.50)
Office Assistant II 2.00 2.00 0.00
Office Assistantl (Temporary) 0.50 0.50 0.00
Building Official 1.00 1.00 0.00
Plan Checker 0.50 0.50 (0.50)
Building Inspector 6.00 6.00 (4.00)
Senior Building Inspector 1.00 1.00 0.00
Senior Plan Checker 1.00 1.00 0.00
Permit Technician 1.00 1.00 0.00
Administrative Technician 1.00 1.00 0.00
Senior Office Assistant 1.00 1.00 0.00
Sub-Total 20.60 6.50 27.10 (5.40)
Engineering City Engineer 1.00 1.00 0.00
Senior Civil Engineer 3.00 3.00 0.00
Associate Civil Engineer 0.00 0.00 (1.00)
Assistant Civil Engineer 1.00 1.00 0.00
Public Works Technician 1111 1.00 1.00 0.00
Engineer Part-time 1.00 1.00 0.00
Engineer (Contract) 1.35 1.35 0.00
Public Works Inspector 3.00 3.00 0.00
Public Works Inspector (Contra~ 1.00 1.00 0.00
Sub-Total 10.00 2.35 12.35 (1.00)
-25-
2008-2009 2008-2009 Total
Allocated Allocated 2008-2009 Difference
City Contract Allocated Compared To
DEPARTMENT CLASSIFICATION Positions Positions Positions 2007-2008
Economic Dev Economic Development Director 1.00 1.00 0.00
Sub-Total 1.00 1.00 0.00
TOTAL 89.50 126.75 216.25 (6.20)
SUMMARY (CURRENT SERVICE LEVEL) TOTAL
2007 -2008 2008-2009 DIFFERENCE
City Employees 90.50 89.50 (1.00)
Contract Employees 131.95' 126.75 (5.20)
TOTAL 222.45 216.25 (6.20)
RECOMMENDED HIGHER SERVICE LEVEL PERSONNEL CHANGES
City
0.25
0.25
0.25
Increase .75 Preschool Instructor to Full Time (80550)
Increase .75 Recreation Technician to Full Time (80600)
Increase .75 Administrative Aide to Full Time (50500)
TOTAL
0.75
SUMMARY OF CURRENT AND PROPOSED HIGHER SERVICE LEVEL
CURRENT
SERVICE
LEVEL
2008-2009
89.50
126.75
216.25
City Employees
Contract Employees
TOTAL
Contract
0.00
HIGHER
SERVICE
LEVEL
2008-2009
90.25
126.75
217.00
TOTAL
DIFFERENCE
0.75
0.00
0.75
NOTE: All of the designated personnel perform duties directly from City facilities. This listing does not account for the temporary part-
time Parks & Community Services Department Staff which varies between 50-100 additional employees. It also does not include all
contract personnel who perform work under contract to the City of Dublin at offsite locations including Contract Engineering, MCE
Corporation (Public Works); Alameda County employees performing Police, Fire, and .traffic signal maintenance services; or legal
services provided by Meyers Nave Riback Silver & Wilson, and intern hours.
It should also be noted that the 2008-2009 Approved Positions shown above includes those positions approved as part of the Final
Fiscal Year 2007-2008 Budget and subsequent position allocations changes approved throughout the Fiscal Year.
-26-
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-27-
2008-2009 - CITY OF DUBLIN
APPROPRIATIONS LIMIT
(Based on Fiscal Year 2007-2008 Limit)
In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is
required to include the Appropriations Limit in the annual budget. This limit may also be referred to as
the Gann Limit or the Proposition 4 Limit. The City of Dublin has calculated a Fiscal Year 2008-2009
limit in accordance with Article XIII B of the California Constitution and the recognized methodology for
calculating adjustments. The details of this calculation are shown on the following page.
The Appropriations Limit does not apply to all funds appropriated by the City Council. The law only limits
the appropriations that are funded by "proceeds of taxes." State law narrowly defines "proceeds of
taxes." Interpretations from judicial rulings have also influenced the methodology used to calculate the
application of the Appropriation Limit.
State law establishes a formula to be used to calculate annual a9justments to the limit. The formula
includes optional factors to be selected by the City when the adjustment calculation is completed. The
first option is based on changes in population. The City may either select the change in the City of
Dublin population or the change in the County Population. For Fiscal Year 2008-2009 the City
population growth of 7.34% was larger than the Alameda County population growth of 1.08%.
The second option allows the City to use either the increase in the State per capita income or the
change in local assessed valuation due to "non-residential construction." The approved formula for
calculating the change in the assessed valuation compares the total change in assessed valuation to the
amount related strictly to non-residential improvements.
In May 2008, the County Assessor provided preliminary data related to Fiscal Year 2008-2009 changes
in assessed valuation attributable to non-residential construction. Based upon the preliminary
information available, the assessed valuation factor is greater than the growth in the State per capita
income (4.96% versus 4.29% respectively). In the event that the final data from the Assessor suggests
a material difference from the preliminary figures, Staff will propose the adoption of an adjustment once
the information is available.
The two factors for growth are combined to arrive at a growth rate for appropriations. This growth rate is
factored with the Appropriations Limit for 2007-2008 to arrive at a new limit for Fiscal Year 2008-2009.
The Fiscal Year 2008-2009 Appropriations Limit is $170,632,158 as shown on the following page. The
recommended Preliminary Budget for Fiscal Year 2008-2009, including recommended higher service
levels, contains appropriations of $41,132,528 that would be categorized as funded by proceeds of
taxes. Therefore, the appropriations subject to the Appropriations Limit and contained in the
recommended Preliminary Budget are $129,499,630 below the allowed amount calculated for Fiscal
Year 2008-2009.
-28-
CALCULATION OF FISCAL YEAR 2008-2009 APPROPRIATIONS LIMIT
(Based on Fiscal Year 2007-2008 Limit)
A. SELECTION OF OPTIONAL FACTORS
1. Population - City vs. County
a. Change in Population, City of Dublin
01/01/2007 01/01/2008 % Increase
41,308 44,342 7.34%
OR
b. Change in Population, Alameda County 1,523,746
=> Selected Factor #1 = City of Dublin Population Growth 7.34%
1,540,240 1.08%
2. State Income VS. City Non-Residential Buildinq
a. Change in State Per Capita Income: 4.29%
OR
b. Chan~e in Non-Residential Assessed Valuation: 4.96%**
* (Based on preliminary tax roll information available from the Alameda County
Assessor May, 2008. The final tax roll figure may be different. )
=> Selected Factor #2 = Change in Non-Residential Building 4.96%
B. CALCULATION OF GROWTH LIMIT ADJUSTMENT
The formula for calculating the adjustment is as follows:
Selected Factor 1 + 100 = X
100
Selected Factor 2 + 100 = Y
100
(X) * (Y) = Fiscal Year 2008-2009 Appropriations Limit Adjustment Factor
7.34+100 = 1.0734
100
4.96+100 = 1.0496
100
Adjustment Factor FY 2008-2009:1.0734 x 1.0496 = 1.1266
C. CALCULATION OF APPROPRIATIONS LIMIT
Fiscal Year 2007-2008 Appropriations Limit
Fiscal Year 2008-2009 Adjustment Factor
Fiscal Year 2008-2009 Appropriations Limit
$151,457,623
x 1.1266
$170,632,158
-29-
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<0
GENERAL GOVERNMENT
CITY COUNCIL
The City Council consists of the Mayor and four City Council members elected at large by the voters of
Dublin. The City Council is responsible for enacting legislation, establishing policies, and providing
guidance and direction for actions that affect the quality of life in the City. Local elected officials also
represent the City at a variety of forums at the County, Regional, State and National levels, in order to
make certain the interests of the City of Dublin, and cities in general, are promoted.
The total estimated expenditures for Fiscal Year 2007-2008 are $262,786. This is $42,105 or 13.8%
less than budgeted. Expenditures in Community Promotions were less than anticipated. Expenditures in
Consulting services were also less than anticipated because a portion of funds for the 2006-2007 City
Audit budgeted for in Fiscal Year 2007-2008, was paid out of Fiscal Year 2006-2007 funds. The budget
necessary to provide the Current Service Level for City Council activities for Fiscal Year 2008-2009 is
$284,546, an increase of $21,760 or 8.3% more than Fiscal Year 2007-2008 estimated expenditures.
The proposed Fiscal Year 2008-2009 budget includes funds for the Day on the Glen festival. Funds
have also been included for contract services to maintain the Council meeting Video-on-Demand service
on the City's website, as well as an encoder to improve the streaming process for Council meetings.
The proposed budget includes memberships and dues for the following organizations:
Alameda County Mayors' Conference
National League of Cities
League of California Cities (including costs associated with Grassroots Network)
East Bay Division - League of California Cities
Association of Bay Area Governments
U. S. Conference of Mayors
Dublin Sister City Association
Sister City International
In addition to the Current Service Level, two (2) Higher Service Levels (HSLs) have been included. As
part of the Preliminary Goals and Objectives Process for Fiscal Year 2007-2008, the proposed HSLs
were part of the Community Based Grant Funding Process. HSL # 1 provides funding for the Dublin
High School - Dry Grad Night for a total of ($4,000). HSL # 2 provides for funding of Red Ribbon Week
activities in both public and private schools in the City of Dublin for a total of ($3,550).
The total recommended budget for Fiscal Year 2008-2009 including the Higher Service Levels is
$292,096.
-31-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008.2009 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL -10100
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
5.00
General Fund (001)
$
284,546 Councilmembers
This budget includes Mayor and Councilmembers salaries and fringe benefits; the City's independent
financial audit; Councilmember attendance at various meetings and conferences on behalf of the City;
the Mayor's attendance at the U.S. Conference of Mayors Winter (Washington, DC) and
Spring/Summer (Providence, RI) meetings; attendance by one Councilmember at each of two National
League of Cities meetings (Orlando, FL and Washington, DC); an encoder to improve the streaming
process of City Council meetings; and necessary supplies, postage, cellular phones, printing/binding,
books, publications, legal notices, and office equipment for the Council to effectively perform its
responsibilities. In addition, the Fiscal Year 2008-2009 budget includes funding for a number of
community promotion activities, including:
- Day on the Glen
- Dublin Pride Week
- float for the St. Patrick's Day Parade
- Volunteer Recognition Event for Citizen/Organization of the Year
- Dublin 101 for the Community
-32-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - CITY COUNCIL
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries P.T. $ 44,900 $ 46,685 $ 46,685 $ 49,302
Retirement 7,039 6,613 6,613 7,138
Group Insurance 31,853 36,532 35,042 40,232
Workers Compensation 155 240 93 89
F.I.CA 651 677 677 715
PARS 262 272 272 289
Total Personnel Services $ 84,860 $ 91,019 $ 89,382 $ 97,765
SERVICES & SUPPLIES
Office Supplies $ 638 $ 850 $ 675 $ 1,100
Postage 622 900 835 1,000
Operating Supplies 240 0 0 0
Communications 1,525 1,900 1,076 1,200
Advertising 870 1,500 587 1,500
Printing & Binding 1,083 1,200 140 1,200
Book & Publications 252 125 195 125
Memberships & Dues 26,984 29,546 29,295 32,131
Travel and Conferences 13,521 23,000 20,100 23,000
Training 408 0 0 0
Legal Notices 0 200 0 200
Community Promotion 81,817 81,250 70,000 62,875
Internal Service Charge 19,746 18,651 18,651 0
Total Services/Supplies $ 147,706 $ 159,122 $ 141,554 .$ 124,331
CONTRACT SERVICES
Professional Services $ 87,161 $ 54,750 $ 31,850 $ 50,450
Total Contract Services $ 87,161 $ 54,750 $ 31,850 $ 50,450
CAPITAL OUTLAY
Machinery & Equipment 1,198 0 0 12,000
Total Capital Outlay $ 1,198 $ 0 $ 0 $ 12,000
-33-
PROGRAM
GENERAL
GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008.2009 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL - 10100
Dry Grad Night
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001) $
$
288,546 Council members
5.00
This event is held the evening of the Dublin High School graduation and is organized by the parents of Dublin High
School students. This event offers graduated seniors a safe, alcohol and drug free atmosphere in which to
celebrate their graduation. The requested funds would be used to defray a portion of the cost associated with this
event.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries P.T. $ 0 $ 49,302
Retirement 0 7,138
Group Insurance 0 40,232
Workers Compensation 0 89
F.I.C.A. 0 715
PARS 0 289
Total Personnel Services $ 0 $ 97,765
SERVICES & SUPPLIES
Office Supplies $ 0 $ 1,100
Postage 0 1,000
Communications 0 1,200
Advertising 0 1,500
Printing & Binding 0 1,200
Book & Publications 0 125
Memberships & Dues 0 32,131
Travel, Conferences & Meetings 0 23,000
Legal Notices 0 200
Community Promotion 4,000 66,875
Total Services/Supplies $ 4,000 $ 128,331
CONTRACT SERVICES
Professional Services $ 0 $ 50,450
Total Contract Services $ 0 $ 50,450
Total Capital Outlay $ 0 $ 12,000
-34-
PROGRAM
GENERAL
GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL -10100
Red Ribbon Week
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001) $
3,550 $
292,096 Council members
5.00
This Higher Service Level would be used to fund activities and events in all the schools located in Dublin (both
public and private) to promote drug prevention and awareness in the schools. .
HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries P.T. $ 0 $ 49,302
Retirement 0 7,138
Group Insurance 0 40,232
Workers Compensation 0 89
F.I.C.A. 0 715
PARS 0 289
Total Personnel Services $ 0 $ 97,765
SERVICES & SUPPLIES
Office Supplies $ 0 $ 1,100
Postage 0 1,000
Communications 0 1,200
Advertising 0 1,500
Printing & Binding 0 1,200
Book & Publications 0 125
Memberships & Dues 0 32,131
Travel, Conferences & Meetings 0 23,000
Legal Notices 0 200
Community Promotion 3,550 70,425
Total Services/Supplies $ 3,550 $ 131,881
CONTRACT SERVICES
Professional Services $ 0 $ 50,450
Total Contract Services $ 0 $ 50,450
Total Capital Outlay $ 0 $ 12,000
-35-
CITY MANAGER/CITY CLERK
The City Manager is appointed by the City Council as the City's Chief Executive Officer. This includes
the responsibility for overseeing the day-to-day operations of the City's Operating Departments and
implementing all policies adopted by the City Council. This office provides support to all areas of City
operations including: the enforcement of City Ordinances; supervision and evaluation of employees;
evaluation of all contract services; recommendations to City Council on ordinances and policies which
address the effective operation of the City; provision of advisory recommendations for the City Council;
preparation and administration of the City's Budget and Five Year Capital Improvement Program, as
approved by the City Council; and representation on behalf of the City before intergovernmental bodies
and organizations.
In addition to the responsibilities described above, the City Manager's Office will continue to provide
support services to the City Council and Economic Development and will directly supervise the Central
Services function. The City Manager activity also includes the City Clerk function. This position has the
responsibility for: administering municipal elections; maintaining conflict of interest and financial
disclosure records submitted by public officials; preparing and maintaining minutes of City Council
meetings; coordinating City Commission "appointments; and maintaining the official records of the City.
The total estimated expenditures for Fiscal Year 2007-2008 are $1,055,914, which is $72,729 less than
budgeted due to the salary savings on a vacant position. Th~ budget required to continue the Current
Service Level for Fiscal Year 2008-2009 is $1,231,303. This is an increase of $175,389 or 16.6% over
estimated expenditures for Fiscal Year 2007-2008. This increase is primarily attributable to full year
funding of the City Clerk position which was vacant for most of Fiscal Year 2007-2008, transition costs
associated with the retirement of the City Manager and salary and benefit increases.
The total recommended budget for Fiscal Year 2008-2009 is $1,231,303.
-36-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008;.2009 PRELIMINARY BUDGET
ACTIVITY
CITY MANAGER/CITY CLERK -10200
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
1,231,303 City Manager
Assistant City Manager
City Clerk
Secretary to City Manager/
Deputy City Clerk
Senior Office Assistant
Secretary
Office Assistant I (Temp)
1.00
1.00
1.00
1.00
1.00
1.00
0.25
This budget provides the funding to maintain the current level of services of those programs included in
the City Manager/City Clerk Office. This is accomplished by funding the positions identified above;
services and supplies necessary to support the City Manager's Office; maintenance of the City's Law
Library; the City Manager, Assistant City Manager, and City Clerk's participation in their respective
professional associations; training and conferences for the City Manager, Assistant City Manager, and
City Clerk and Office support Staff, including attendance at the International Association of City
Managers Conference in Richmond, Virginia and City Clerk Conference in Chicago, IIinois; and
contract services associated with codification services and management support functions.
In addition to providing administrative and City Council support services and oversight of completion of
all Citywide Goals for Fiscal Year 2008-2009, this budget will allow completion or substantial progress
on the following City Council High Priority Goals:
2008-2009 GOALS
1. Develop comprehensive community-wide diversity plan.
2. Work with the Dublin Unified School District and Dublin Partners in Education to develop a
Local Government Career Day.
-37-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - CITY MANAGER/CITY CLERK
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 650,527 $ 701,717 $ 613,486 $ 784,998
Salaries P.T. 33,129 21,611 93,952 20,306
Salaries O.T. 316 2,665 1,158 1,211
Retirement 153,574 156,968 137,473 166,159
Group Insurance 84,792 98,633 82,591 103,657
Retiree Health 42,276 49,783 43,786 52,899
Workers Compensation 2,364 3,670 1 ,445 1,126
F.I.C.A. 6,567 7,088 6,657 7,681
PARS 497 324 1 ,409 305
Total Personnel Services $ 974,042 $ 1,042,459 $ 981,957 $ 1,138,342
SERVICES & SUPPLIES
Office Supplies $ 4,031 $ 3,600 $ 3,595 $ 4,000
Postage 1,475 1,700 1,593 1,700
Operating Supplies 458 800 800 1,000
Communications 166 360 117 960
Printing & Binding 831 1,500 2,675 3,500
Repairs & Maintenance 168 175 235 235
Book & Publications 2,550 2,625 2,621 2,894
Memberships & Dues 4,010 4,495 3,920 4,635
Mileage & Auto Allowance 9,868 10,030 9,992 10,184
Travel and Conferences 6,830 14,430 9,237 15,110
Training 3,442 6,785 6,593 5,385
Internal Service Charge 24,189 20,859 20,859 22,298
Total Services/Supplies $ 58,018 $ 67,359 $ 62,237 $ 71,901
CONTRACT SERVICES
General $ 7,248 $ 11,500 $ 11,720 $ 14,060
Total Contract Services $ 7,248 $ 11,500 $ 11,720 $ 14,060
CAPITAL OUTLAY
Furniture & Fixtures $ 2,623 $ 1,500 $ 0 $ 7,000
Machinery & Equipment 549 5,825 0 0
Total Capital Outlay $ 3,172 $ 7,325 $ 0 $ 7,000
-38-
CENTRAL SERVICES
The Central Services Division oversees such City programs as human resources (recruitment, selection,
salary and fringe benefits administration), risk management (general liability, claims management,
property insurance, workers' compensation, and safety training), employee training and recognition
programs, public information/public relations, Tri-Valley Community Television TV30 Staff liaison
activities, the City's Internship Program, and special projects. In addition, Staff exercises functional
supervision of Disaster Preparedness (20500), Waste Management (50200) and Community Cable
Television (80300).
The adopted budget for Central Services activities for Fiscal Year 2007-2008 is $573,400. The
estimated expenditures for Fiscal Year 2007-2008 are $527,322, which is $46,078 less than budgeted.
The variance is attributable to less than anticipated ergonomic furniture purchases throughout the year
and fewer training programs implemented.
2007-2008 ACCOMPLISHMENTS
1. Produced a Citywide Newsletter
2. Implemented a 2-day City Service Open House at "Day on the Glen"
3. Completed Citywide employee safety training including office ergonomic evaluations
4. Implemented a Summer Internship Program
5. Completed personnel recruitment activities
6. Maintained web-based recruitment program through www.caloPPs.orq
7. Plan and implement 25th Year of Cityhood Celebration
The budget necessary to provide the Current Service Level for Central Services activities for Fiscal Year
2008-2009 is $592,646, and represents an increase of $65,324 or 12.4% over the Fiscal Year 2007-
2008 estimated expenditures. This increase is attributable to increased salary and fringe benefit costs,
the full year funding of the part-time Administrative Analyst, recruitment costs, training costs, growth in
employee population and participation in recognition and awards programs, and employee career
development programs.
In addition to the Current Service Level, one Higher Service Level (HSL) has been included. As part of
the Preliminary Goals and Objectives Process for 2008-2009, the City Council indicated its support for a
video newsletter; the proposed cost of the HSL is $10,000.
The total recommended budget for Fiscal Year 2008-2009 Budget for Central Services, including the
Higher Service Level is $602,646.
-39-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CENTRAL SERVICES -10210
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
592,646 Assistant to the City Manager
Administrative Analyst 1/11
Administrative Technician
1.00
0.84
0.50
This budget includes salaries and fringe benefits for the Assistant to the City Manager, 34% of the
Administrative Analyst position, a part-time Administrative Analyst (.5) supporting Personnel and a
part-time Administrative Technician (.5) support position, seasonal Interns under the City's Internship
Program. This budget also includes necessary services and supplies to support the City's human
resource function; a central training account to support the citywide career development program,
employee recognition costs, the employee safety training and an internship programs. Contract
services included in this budget are for performing required fingerprinting and medical testing
services, contract labor relations, specialized training and recruitment services.
This budget will allow completion or substantial progress on the following City Council High Priority
Goal:
2008-2009 GOALS
1. Produce a Citywide Newsletter.
2. Produce an on-line Citywide Calendar.
3. Provide oversight of TV-30 operations for the Tri-Valley.
4. Modify the City's Smoking Ordinance.
5. Keep School District Administrators and Principals informed of City news (Le., Annual
Newsletter, Housing Newsletter, etc.).
-40-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - CENTRAL SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 137,154 $ 144,928 $ 144,654 $ 153,824
Salaries P.T. 45,937 61,330 59,392 77,272
Salaries Seasonal 26,012 35,200 24,282 35,200
Retirement 45,619 46,382 45,806 52,360
Group Insurance 34,772 46,821 45,407 52,422
Retiree Health 16,488 18,809 14,578 16,554
Workers Compensation 657 1,020 481 479
F.I.C.A. 3,042 3,500 3,308 3,861
PARS 398 528 364 528
Total Personnel Services $ 310,079 $ 358,518 $ 338,272 $ 392,500
SERVICES & SUPPLIES
Office Supplies $ 1,641 $ 3,600 $ 3,392 $ 5,000
Postage 1,901 2,102 2,033 2,200
Operating Supplies 29,887 36,670 35,263 36,200
Advertising 15,330 14,000 10,596 14,000
Printing & Binding 5,491 9,100 6,016 10,100
Book & Publications 29 50 36 50
Memberships & Dues 530 1,470 1,000 1 ,405
Mileage & Auto Allowance 1,226 1,550 1,415 1,550
Travel and Conferences 5,893 10,650 9,353 11,000
Training 21,212 51,300 41,174 52,100
Filing Fees 1,632 1,800 1,600 1,800
Internal Service Charge 7,870 4,590 4,590 4,241
Total Services/Supplies $ 92,642 $ 136,882 $ 116,468 $ 139,646
CONTRACT SERVICES
General $ 31 ,932 $ 63,500 $ 62,054 . $ 50,000
Total Contract Services $ 31,932 $ 63,500 $ 62,054 $ 50,000
CAPITAL OUTLAY
Furniture & Fixtures $ 1,661 $ 8,000 $ 5,280 $ 6,000
Machinery & Equipment 2,472 6,500 5,248 4,500
Total Capital Outlay $ 4,133 $ 14,500 $ 10,528 $ 10,500
-41-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CENTRAL SERVICES -10210
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
592,646 Assistant to the City Manager
Administrative Analyst 1/11
Administrative Technician
1.00
0.84
0.50
This budget includes salaries and fringe benefits for the Assistant to the City Manager, 34% of the
Administrative Analyst position, a part-time Administrative Analyst (.5) supporting Personnel and a
part-time Administrative Technician (.5) support position, seasonal Interns under the City's Internship
Program. This budget also includes necessary services and supplies to support the City's human
resource function; a central training account to support the citywide career development program,
employee recognition costs, the employee safety training and an internship programs. Contract
services included in this budget are for performing required fingerprinting and medical testing
services, contract labor relations, specialized training and recruitment services.
This budget will allow completion or substantial progress on the following City Council High Priority
Goal:
2008-2009 GOALS
1. Produce a Citywide Newsletter.
2. Produce an on-line Citywide Calendar.
3. Provide oversight of TV-3D operations for the Tri-Valley.
4. Modify the City's Smoking Ordinance.
5. Keep School District Administrators and Principals informed of City news (Le., Annual
Newsletter, Housing Newsletter, etc.).
-40-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - CENTRAL SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 137,154 $ 144,928 $ 144,654 $ 153,824
Salaries P.T. 45,937 61,330 59,392 77,272
Salaries Seasonal 26,012 35,200 24,282 35,200
Retirement 45,619 46,382 45,806 52,360
Group Insurance 34,772 46,821 45,407 52,422
Retiree Health 16,488 18,809 14,578 16,554
Workers Compensation 657 1,020 481 479
F.I.C.A. 3,042 3,500 3,308 3,861
PARS 398 528 364 528
Total Personnel Services $ 310,079 $ 358,518 $ 338,272 $ 392,500
SERVICES & SUPPLIES
Office Supplies $ 1,641 $ 3,600 $ 3,392 $ 5,000
Postage 1,901 2,102 2,033 2,200
Operating Supplies 29,887 36,670 35,263 36,200
Advertising 15,330 14,000 10,596 14,000
Printing & Binding 5,491 9,100 6,016 10,100
Book & Publications 29 50 36 50
Memberships & Dues 530 1,470 1,000 1 ,405
Mileage & Auto Allowance 1,226 1,550 1,415 1,550
Travel and Conferences 5,893 10,650 9,353 11,000
Training 21,212 51,300 41,174 52,100
Filing Fees 1,632 1,800 1,600 1,800
Internal Service Charge 7,870 4,590 4,590 4,241
Total Services/Supplies $ 92,642 $ 136,882 $ 116,468 $ 139,646
CONTRACT SERVICES
General $ 31,932 $ 63,500 $ 62,054 . $ 50,000
Total Contract Services $ 31,932 $ 63,500 $ 62,054 $ 50,000
CAPITAL OUTLAY
Furniture & Fixtures $ 1,661 $ 8,000 $ 5,280 $ 6,000
Machinery & Equipment 2,472 6,500 5,248 4,500
Total Capital Outlay $ 4,133 $ 14,500 $ 10,528 $ 10,500
-41-
PROGRAM
GENERAL
GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CENTRAL SERVICES - 10210
Video Newsletter
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General Fund (001) $
10,000 $ 602,646 Assistant to the City Manager
Administrative Analyst 1/11
Administrative Technician
1.00
0.84
0.50
This Higher Service Level (HSL) would fund consulting services to produce a video newsletter for the City which
would accomplish the following High Priority City Council Goal.
2008-2009 GOAL
1. Consider an annual video newsletter on TV30 for the community.
CAPITAL OUTLAY
Furniture & Fixtures
Machinery & Equipment
Total Capital Outlay
$
o
o
o
CUMULATIVE
TOTAL
2008-2009
$ 153,824
77,272
35,200
52,360
52,422
16,554
479
3,861
528
$ 392,500
$ 5,000
2,200
36,200
14,000
10,100
50
1 ,405
1,550
11,000
52,100
1,800
4,241
$ 139,646
$ 60,000
$ 60,000
$ 6,000
4,500
$ 10,500
DESCRIPTION
PERSONNEL SERVICES
Salaries F.T.
Salaries P.T.
Salaries O.T.
Retirement
Group Insurance
Retiree Health
Workers Compensation
F.I.C.A.
PARS
HIGHER SERVICE
LEVEL 1
2008-2009
$
Total Personnel Services
$
o
o
o
o
o
o
o
o
o
o
SERVICES & SUPPLIES
Office Supplies
Postage
Operating Supplies
Advertising
Printing & Binding
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Filing Fees
Internal Service Charge
Total Services/Supplies
CONTRACT SERVICES
General
Total Contract Services
$
$
o
o
o
o
o
o
o
o
o
o
o
o
o
$
$
10,000
10,000
$
-42-
LEGAL SERVICES
The City contracts with an outside firm for legal services. In addition to having partners specifically
designated as City Attorney and Assistant City Attorney for legal services, the firm has a number of
practicing attorneys specializing in various areas of municipal law who are utilized by the City on an as
needed basis.
The City Attorney provides the City Council and Staff with legal opinions related to City business; drafts
and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation;
and provides legal counsel on development review issues.
The total estimated expenditures for Fiscal Year 2007-2008 are $987,900. This is $322,777 or 48.5%
more than budgeted. The increase was primarily due to higher than anticipated legal services that were
required for various development projects, the Arroyo Vista Housing Redevelopment project, increased
litigation costs and costs associated with issues related to the City's Affordable Homeownership
program. The cost of Legal Services associated with processing various development applications are
reimbursed by the project applicant. Fiscal Year 2007-2008 legal services costs are estimated to be
offset by approximately $457,989 in Zoning and Subdivision Fees and $63,817 in charges for services
from the Housing Authority related to the Arroyo Vista Redevelopment Project. This results in an
estimated net legal services cost for Fiscal Year 2007-2008 of $466,094.
The budget required to fund the Current Service Level for Fiscal Year 2008-2009 totals $892,279, which
is a decrease of $95,621 or 9.7%. The decrease is primarily due to a slow down in development
activities and the associated legal services required of new development applications in Fiscal Year
2008-2009 and reduced litigation costs. Due to a change in the agreement for legal services there is
also a savings from no longer paying a contribution towards the City Attorney health and retirement
benefits. The total Legal Services Budget in Fiscal Year 2008-2009 will be offset by approximately
$539,947 in Zoning and Subdivision Fees and $20,500 in charges for services from the Housing
Authority, for a total net legal services cost of $332,332 in Fiscal Year 2008-2009.
In addition to the Current Service Level it is recommended that the City Council fund two Higher Service
Levels (HSL). HSL #1 would provide legal services to support the development and implementation of a
Social Host Ordinance. The cost of this HSL is $3,705. HSL #2 would provide legal services necessary
to create a mandatory self-certification program as part of the building permit process, for the purpose of
enhancing residential green building requirements. The cost of this HSL is $8,895.
The total recommended budget including the Higher Service Levels for Fiscal Year 2008-2009 is
$904,879, with a total net budget of $344,932.
-43-
PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
LEGAL SERVICES - 10300
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001) $
Traffic Impact Fee Fund (300)
Public Facility Fee Fund (310)
Affordable Housing (380)
702,379 No City Personnel are included in this activity.
5,125
4,100
180,675
Funding of this budget will accomplish the following High Priority City Council Goals:
2008-2009 GOALS
1. Conduct comprehensive update to City's Municipal Code.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007-2008 2008-2009
PERSONNEL SERVICES
Retirement $ 15,663 $ 15,870 $ 10,420 $ 0
Group Insurance 10,591 14,337 8,824 0
Retiree Health 7,046 5,051 3,135 0
Total Personnel Services $ 33,300 $ 35,258 $ 22,379 $ 0
Total Services/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 542,113 $ 448,925 $ 463,699 $ 415,125
Litigation 3,119 15,000 114,428 71,136
DRFA 0 0 0 820
Development Services 338,259 118,440 311,875 312,948
Housing 11,020 47,500 75,519 92,250
Total Contract Services $ 894,511 $ 629,865 $ 965,521 $ 892,279
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-44-
PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
LEGAL SERVICES - 10300
Social Host Ordinance
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001) $
Traffic Impact Fee Fund (300)
Public Facility Fee Fund (310)
Affordable Housing (380)
3,705 $ 706,084
5,125
4,100
180,675
No City Personnel are included in this activity.
This Higher Service Level (HSL) will support the development and implementation of a Social Host
Ordinance. The estimated total cost for this HSL is $3,705.
This Higher Service Level would accomplish the following High Priority City Council Goal:
2008-2009 Goal
1. Implement a Social Host Ordinance.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
Total Services/Supplies $ 0 $ 0
CONTRACT SERVICES
General $ 3,705 $ 418,830
Litigation 0 71,136
DRFA 0 820
Development Services 0 312,948
Housing 0 92,250
Total Contract Services $ 3,705 $ 895,984
Total Capital Outlay $ 0 $ 0
-45-
PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
2008.2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
LEGAL SERVICES - 10300 HIGHER 2
Mandatory Self Certification - Green Building (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
FUND
.
General Fund (001) $
Traffic Impact Fee Fund (300)
Public Facility Fee Fund (310)
Affordable Housing (380)
8,895 $ 714,979
5,125
4,100
180,675
This Higher Service Level (HSL) will support the goal to enhance residential green building requirements to
create a mandatory self certification program as part of the buliding permitting process. The estimated total
cost for this HSL is $8,895.
This Higher Service Level would accomplish the following High Priority City Council Goal:
2008-2009 Goal
1. Enhance residential green building requirements to create a mandatory self-certification program as part of
the permitting process
HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 250 $ 250
Total Services/Supplies $ 250 $ 250
CONTRACT SERVICES
General $ 8,645 $ 427,475
Litigation 0 71,136
DRFA 0 820
Development Services 0 312,948
Housing 0 92,250
Total Contract Services $ 8,645 $ 904,629
Total Capital Outlay $ 0 $ 0
-46-
ADMINISTRATIVE SERVICES
The Administrative Services Department consists of two operating divisions. The Finance Division
performs all finance related functions including: accounts payable, accounts receivable, treasury, payroll,
business license administration, purchasing, management of the collection of development related fees,
and maintenance of other related City financial records. The Information Technology Division oversees the
operation and maintenance of the City's individual computer systems and its computer and telephone
network, and provides computer support and Geographic Information Systems support to all City Staff.
The estimated expenditure for the Department in Fiscal Year 2007-2008 is $1,679,454, which is $165,005
or 8.9% less than budgeted. This is primarily due to savings resulting from staffing vacancies, one position
was filled in July and the new Network Coordinator was unfilled until December. In addition, savings
occurred in the amount expended for consulting services related to the preparation of a Financial Forecast
Model and on-call network consulting services.
The budget necessary to fund the Current Service Level for Fiscal Year 2008-2009 totals $1,865,327,
which is an increase of $185,873 or 11.1% over the estimated expenditures for Fiscal Year 2007-2008.
The increase largely results from anticipated increases in salary and benefit costs as well as the full year
funding of the Network Coordinator and Finance Technician positions which were vacant for part of Fiscal
Year 2007-2008. This budget includes $1,064,866 for the Finance Division and $800,461 for the
Information Technology Division. During Fiscal Year 2008-2009, this budget is partially offset by $146,000
in estimated revenue from business licenses and an additional $4,250 from Impact Fee Agreement
administrative fees. This results in a net cost of $1 ,715,077.
The total recommended Fiscal Year 2008-2009 Budget is $1,865,327.
During Fiscal Year 2007-2008, Staff successfully accomplished the following High Priority City Council goal:
2007 -2008 Accomplishment
1. Evaluate the need to replace the City's accounting system.
-47-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
ADMINISTRATIVE SERVICES -10400-10410
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
1.00
1.00
1.00
1.00
1.00
1.00
2.00
2.00
1.00
1.00
General Fund (001)
$
1,865,327 Administrative Services Director
Finance Manager
Information Systems Mgr
Administrative Analyst 1
GIS Coordinator
Senior Finance Technician
Finance Technician 1/11
Office Assistant II
Information Systems Technician 1/11
Network / S stems Anal st
The Current Service Level will accomplish the following High Priority City Council Goals:
2008-2009 GOALS
1. Replace financial accounting system.
2. Implement new Financial Accounting System.
3. Complete 2008 - 2013 financial forecast.
Current Service level (All Funds) - By Division
INFORMATION
FINANCE TECHNOLOGY TOTAL
Personnel Services $ 927,882 $ 672,930 $ 1,600,812
Services & Supplies 46,479 32,051 78,530
Contract Services 87,605 87,655 175,260
Capital 2,900 7,825 10,725
TOTAL $ 1,064,866 $ 800,461 $ 1,865,327
-48-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET- ADMINISTRATIVE SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 883,586 $ 1,013,790 $ 951,722 $ 1,062,158
Salaries P.T. 22,158 0 0 0
Salaries O.T. 2,036 2,217 2,167 3,150
Retirement 214,095 228,080 215,015 240,946
Group Insurance 138,584 192,968 186,764 200,978
Retiree Health 77 ,506 72,745 68,449 76,210
Workers Compensation 3,434 5,330 2,023 1,923
F.I.C.A. 13,196 14,730 13,778 15,447
PARS 332 418 0 0
Total Personnel Services $ 1,354,927 $ 1,530,278 $ 1,439,918 $ 1,600,812
SERVICES & SUPPLIES
Office Supplies $ 5,323 $ 8,140 $ 5,600 $ 6,130
Postage 4,877 6,040 6,550 6,880
Operating Supplies 2,216 2,250 1,500 1,600
Communications 17,991 14,020 13,125 12,460
Printing & Binding 11,311 12,885 9,605 10,800
Book & Publications 531 940 500 600
Memberships & Dues 3,205 2,640 1,770 2,135
Mileage & Auto Allowance 2,585 3,455 2,830 2,980
Travel and Conferences 5,041 8,490 3,200 8,510
Training 2,536 13,300 2,500 10,350
Internal Service Charge 35,035 25,901 25,901 16,085
Total Services/Supplies $ 90,651 $ 98,061 $ 73,081 $ 78,530
CONTRACT SERVICES
General $ 128,518 $ 207,420 $ 162,105 $ 175,260
Professional Services 9,500 0 0 0
Total Contract Services $ 138,018 $ 207,420 $ 162,105 $ 175,260
CAP IT AL OUTLAY
Fumiture & Fixtures 0 3,300 750 2,650
Machinery & Equipment 9,432 5,400 3,600 8,075
Total Capital Outlay $ 9,432 $ 8,700 $ 4,350 $ 10,725
-49-
BUILDING MANAGEMENT
This budget funds the maintenance and operation of the Dublin Civic Center and its outbuildings, the
portable buildings for inspection staff which are located both at the Civic Center site and at Fallon Sports
Park, and the City's Public Works Corporation Yard. Components of this budget include supplies,
utilities, telephone costs for most of the City system, contract services, minor improvements, and repairs
associated with these buildings. The maintenance cost for other City facilities, such as the Library and
Senior Center, is included in the respective budgets for each of those facilities.
Estimated expenditures for Fiscal Year 2007-2008 are $755,944, or approximately $40,929 or 5.1 % less
than budgeted. Decreases occurred primarily in the areas of utility cost and contract services.
The budget necessary to fund the Current Service Level for Fiscal Year 2008-2009 is $739,909, which is
a decrease of $16,035 or 2.1% less than the estimated expenditures for Fiscal Year 2007-2008. This
decrease is primarily due to the fact that the existing building on the Heritage Park site (Dublin Square)
will not be included in the 2008-2009 budget as in the past budget. Other minor inflationary increases
have occurred in most supply, contract, and utility costs. In addition, the cost of proposed improvements
for Fiscal Year 2008-2009 is more than the costs for building improvements for Fiscal Year 2007-2008.
Staff also recommends the adoption of three Higher Service Levels (HSL). HSL #1 will replace the City
Council Dais Chairs at the estimated cost of $16,500. HSL #2 will improve the visibility of visual
presentations in the City Council Chambers for the City Council and members of the public. The
estimated cost for HSL #2 improvements is $25,000. HSL #3 would relocate the City's existing
Corporation Yard to a larger leased facility to accommodate growth at an estimated cost of $100,000 in
FY 2008-2009.
The total recommended budget for Fiscal Year 2008-2009, including Higher Service Levels is $881,409.
-50-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
BUILDING MANAGEMENT -10500
FUND
FUND
TOTAL
JOB CLASSIFICATION
SERVICE LEVEL
CURRENT
RECOMMENDED
PERSONNEL SUMMARY
STAFFING
LEVEL
General Fund (001)
$
739,909
0.59
0.59
This budget funds services related to building maintenance activities in the Civic Center and Corporation
Yard, including supplies, utilities, contract building maintenance and improvements. No City personnel
are included in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 7,617 $ 8,220 $ 8,062 $ 8,950
Operating Supplies 15,601 18,220 16,212 17 ,282
Repairs & Maintenance 5,478 5,000 5,000 5,000
Gas/Electric 195,031 209,880 189,941 199,438
Water/Sewer 11 ,490 10,700 13,549 14,227
Telephone 44,826 42,360 39,782 43,128
Filing Fees 1,218 1,850 1,515 1,850
Internal Svc Chg - Buildings 142,438 127,219 127,219 126,539
Total Services/Supplies $ 423,699 $ 423,449 $ 401,280 $ 416,414
CONTRACT SERVICES
General $ 255,717 $ 290,724 $ 275,125 $ 287,073
Contract Services/Heritage Squan 2,541 37,000 33,703 0
Total Contract Services $ 258,258 $ 327,724 $ 308,828 $ 287,073
CAPITAL OUTLAY
Improvements $ 25,033 $ 29,200 $ 24,232 $ 36,422
Furniture & Fixtures 0 16,500 21,604 0
Machinery & Equipment 327 0 0 0
Total Capital Outlay $ 25,360 $ 45,700 $ 45,836 $ 36,422
-51-
PROGRAM
GENERAL
GOVERNMENT
COST BY FUND
FUND INCREMENT
TOTAL
CITY OF DUBLIN
2008.2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
BUILDING MANAGEMENT - 10500 HIGHER 1
Replace Council Chamber Dais Chairs (RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATlo.N TOTAL TOTAL
CUMULATIVE
TOTAL
General Fund (001) $ 16,500 $ 756,409 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer"
0.59
0.59
0.00
This Higher Service Level funds the replacement of Council Chamber Dais Chairs.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008.2009 2008-2009
Total Personnel Services $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,950
Operating Supplies 0 17,282
Repairs & Maintenance 0 5,000
Gas/Electric 0 199,438
Water/Sewer 0 14,227
Telephone 0 43,128
Filing Fees 0 1,850
Internal Svc Charge - Vehicles 0 126,539
Total Services/Supplies $ 0 $ 416,414
CONTRACT SERVICES
General $ 0 $ 287,073
Total Contract Services $ 0 $ 287,073
CAPITAL OUTLAY
Improvements $ 0 $ 36,422
Furniture & Fixtures 16,500 16,500
Total Capital Outlay $ 16,500 $ 52,922
-52-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
GENERAL BUILDING MANAGEMENT -10500 HIGHER 2
GOVERNMENT Improve Visibility Of Presentations In Council Chambers (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General Fund (001) $ 25,000 $ 781,409 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
0.59
0.59
0.00
This Higher Service Level funds the improvements necessary to improve visibility of visual presentations in
the City Council Chambers for the City Council and members of the public.
This Higher Service Level will accomplish the following High Priorty City Council Goal:
2008-2009 Goal
1. Improve visibility of visual presentations in City Council Chambers for the City Council and members of
the public
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,950
Operating Supplies 0 17,282
Repairs & Maintenance 0 5,000
Gas/Electric 0 199,438
Water/Sewer 0 14,227
Telephone 0 43,128
Filing Fees 0 1,850
Internal Svc Charge - Vehicles 0 126,539
Total Services/Supplies $ 0 $ 416,414
CONTRACT SERVICES
General $ 0 $ 287,073
Total Contract Services $ 0 $ 287,073
CAPITAL OUTLAY
Improvements $ 25,000 $ 61,422
Furniture & Fixtures 0 16,500
Total Capital Outlay $ 25,000 $ 77 ,922
-53-
PROGRAM
GENERAL
GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
BUILDING MANAGEMENT - 10500 HIGHER 3
Relocation Of Corporation Yard (RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
CUMULATIVE
TOTAL
FUND
General Fund (001)
$ 100,000 $ 881,409 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
0.59
0.59
0.00
This Higher Service Level funds the cost of leasing building space and associated tenant improvements
necessary to accommodate the City's need to provide for its expanding maintenance needs.
This larger leased facility would replace the City's existing Corporation (maintenance) Yard at the end of
Scarlett Court which the City has outgrown and needs significant capital repairs.
It would also enable some Public Works staff to be relocated from the Civic Center to leased space providing
the City with additional time needed to expand and renovate the Civic Center to accomodate a growing
population.
With the exception of the tenant improvements, the lease payment would be an on-going annual cost.
HIGHER
SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,950
Operating Supplies 0 17,282
Repairs & Maintenance 0 5,000
Rentals & Leases 100,000 100,000
Gas/Electric 0 199,438
Water/Sewer 0 14,227
Telephone 0 43,128
Filing Fees 0 1,850
Internal Svc Charge - Vehicles 0 126,539
Total Services/Supplies $ 100,000 $ 516,414
CONTRACT SERVICES
General $ 0 $ 287,073
Total Contract Services $ 0 $ 287,073
CAPITAL OUTLAY
Improvements $ 0 $ 61 ,422
Furniture & Fixtures 0 16,500
Total Capital Outlay $ 0 $ 77 ,922
-54-
INSURANCE
The City's insurance budget includes several components. The City obtains General Liability Insurance
through a pooled risk sharing arrangement offered by ABAG PLAN Corporation. This group currently
includes 31 cities in the Greater Bay Area, and offers coverage up to $20 million per occurrence. In
addition to General Liability coverage, the policy also includes Property as well as Errors and Omissions
Coverage for the City. This budget also provides for insurance charges for County contract services. Also
the City offers tenant insurance coverage to users of City facilities and the expenditures are recorded in this
Budget.
The Insurance budget for Fiscal Year 2007-2008 was $538,541. The total estimated expenditures for
Fiscal Year 2007-2008 are $531,462. This is $7,079 or 1.3% less than budgeted. The variance is
attributable to lower than anticipated paid claims during the Fiscal Year and lower than anticipated property
insurance premiums.
The budget necessary to provide the current level of coverage for Fiscal Year 2008-2009 is $527,781. This
represents a decrease of $3,681 or 0.7% over estimated expenditures for Fiscal Year 2007-2008 and is
attributable to the following factors: a) a decrease in ABAG PLAN liability premium due to improved loss
history (A BAG PLAN premiums are derived from the City's past claims experience over a floating five fiscal
year period, as well as other operational data such as payroll); b) a decrease in County surcharges under
the Fire Contract due to the expansion of entities served by Alameda County Fire Department to include the
Livermore National Laboratory. The savings are partially offset by: a) an increase in property insurance
based on added insurable City properties (New Shannon Center and donated buildings at the Heritage
Center.); b) an increase in the County allocation for contract Police Services; and c) a contingent reserve
for potential claims.
The proposed insurance budget for Fiscal Year 2008-2009 is comprised of the following components:
General Liability Insurance - The total premium estimated for Fiscal Year 2008-2009 is $185,000.
Claims Expense - The City has a $50,000 deductible for general liability claims. Included in this deductible
as a claims cost, is any expense related to legal counsel. Based on outstanding claims, loss reserves, and
loss history, Staff recommends a budget of $55,000 for Fiscal Year 2008-2009.
Property and Other Insurance - This coverage covers all City owned facilities, including the Civic Center,
City Parks, Corporation Yard, Swim Center, Shannon Community Center, the Heritage Center, the Dublin
Fire Stations, Dublin Public Library, Dublin Senior Center and related equipment and vehicles. The City
has a $5,000 deductible on property claims and $10,000 deductible on vehicle claims. It is important to note
that earthquake coverage is not included in the City's coverage. The estimated cost for Fiscal Year 2008-
2009 is $32,000. The City's Public Official Blanket Bond coverage premium for Fiscal Year 2008-2009 is
$800.
County Contract Services - The City pays separate surcharges on Police and Fire Services only for
liability insurance. The estimated surcharges for Fiscal Year 2008-2009 are $193,672 (Police) and $56,749
(Fire). The surcharges are attributable to the cost allocation of the County's insurance premium and the
amount of paid liability losses on a countywide basis. Insurance premiums associated with Animal Control
and Traffic Signal Maintenance services are included in overhead charges for each respective service.
Tenant Insurance - This insurance is offered as a service to individuals or groups who utilize City facilities.
The user pays the City for the cost of the premium and the City absorbs the taxes and all administrative
costs. It is projected that in Fiscal Year 2008-2009, $4,560 in expenses associated with this program will
be offset by revenue generated from user fees.
-55-
PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
INSURANCE -10600
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
527,781 No personnel are included in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007-2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Insurance $ 446,912 $ 483,541 $ 469,368 $ 472,781
Insurance/Claims 27,630 55,000 62,094 55,000
Total Services/Supplies $ 474,542 $ 538,541 $ 531,462 $ 527,781
Total Contract Services $ 0 $ 0 $ 0 $ 0
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-56-
ELECTIONS
This budget finances the administration of municipal elections. The cost of personnel associated with
this activity is identified in the City Manager/City Clerk (Department #10200) budget.
During Fiscal Year 2007-2008, a General Municipal Election was not held. Training costs were included
for the City Clerk's and Deputy City Clerk's attendance at the annual Election/New Law Seminar.
Estimated expenditures for Fiscal Year 2007-2008 were $977, which was $1,523 or 60.9% less than
budgeted due to the vacancy of a permanent full-time City Clerk.
The Fiscal Year 2008-2009 budget includes funding for the 2008 National Election which the Alameda
County Registrar of Voters is estimating a cost of $3.50 to $5.00 per registered voter. The increase is
due to the Secretary of State's office de-certifying the County's electronic voting equipment; therefore,
the County must use paper ballots that require a more expensive, time-intensive process. The hiring of
more personnel would be required to handle those ballots. The City of Dublin, as of May 8, 2008, has
18,320 registered voters. Alameda County Registrar of Voters is anticipating increased voter
registration due to increased interest in the 2008 Presidential Elections. Funding is also included for
associated printing costs for candidate binders and related documents and the City Clerk and Deputy
City Clerk's attendance atthe annual Election/New Law Seminar.
The total recommended budget for Fiscal Year 2008-2009 is $106,120.
-57-
PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
ELECTIONS - 10700
SERVICE L,EVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
106,120 Personnel associated with this activity are funded in
City Manager/City Clerk.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Printing & Binding $ 2,889 $ 0 $ 0 $ 3,000
Mileage & Auto Allowance 100 100 0 120
Training 1,214 2,400 977 3,000
Total Services/Supplies $ 4,203 $ 2,500 $ 977 $ 6,120
CONTRACT SERVICES
General $ 21,352 $ 0 $ 0 $ 100,000
Total Contract Services $ 21,352 $ 0 $ 0 $ 100,000
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-58-
NON-DEPARTMENTAL
The Non-Departmental Budget has historically funded items that are not allocated to another Budget
Activity and it also typically includes an appropriation for contingencies that may occur during the year.
In Fiscal Year 2007-2008 the projected expenditures are approximately $19,508 which includes costs
associated with: credit card processing fees; administrative fees associated with part-time employees
retirement system charges (PARS); and a commute alternative incentive program for employees. In
addition the Fiscal Year 2007/2008 expenses included approximately $9,513 in one time costs
associated with sales tax accrued for purchases made in prior years. The Contingent Reserve line item
does not typically include direct expenditures. As approved uses of the Contingent Reserve funds occur,
a budget transfer is made to the activity where the expenditure will be recorded.
For Fiscal Year 2008-2009, this budget includes a Contingent Reserve of $100,000 to cover
unanticipated expenses which may occur during Fiscal Year 2008-2009. It also includes $ 1,500 funding
for the third year of the Commute Alternative Program. Staff has budgeted $5,700 for the Merchant
Transaction Fees that apply credit card transactions conducted in various City departments.
Additionally, Public Agency Retirement System (PARS) administrative/trustee fees projected estimated
at $3,900 are included. This program has covered part-time positions in-lieu of OASDI (Social Security)
since September 2004. The Current Service Level for the Non-Departmental Activity for Fiscal Year
2008-2009 is $111,120.
The total recommended budget for the Non-Departmental Activity for Fiscal Year 2008-2009 is
$111,120.
-59-
PROGRAM
GENERAL GOVERNMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
NON-DEPARTMENTAL -10800
FUND
FUND
TOTAL
JOB CLASSIFICATION
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
STAFFING
LEVEL
General Fund (001)
Dublin Information Inc. (601)
$
111,100 No personnel are included in this activity.
20
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Commute Alternative Program $ 885 $ 2,400 $ 1,250 $ 1,500
Total Personnel Services $ 885 $ 2,400 $ 1,250 $ 1,500
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 0 $ 5,653 $ 0
Filing Fees $ 0 $ 0 $ 0 $ 20
Interest Payments 0 0 1,360 0
Total Services/Supplies $ 0 $ 0 $ 7,013 $ 20
CONTRACT SERVICES
General $ 8,973 $ 9,300 $ 8,745 $ 9,600
Total Contract Services $ 8,973 $ 9,300 $ 8,745 $ 9,600
Machinery & Equipment 0 0 2,500 0
Total Capital Outlay $ 0 $ 0 $ 2,500 $ 0
MISCELLANEOUS
Contingent Reserve I Misc 0 27,494 0 100,000
Total Miscellaneous $ 0 $ 27,494 $ 0 $ 100,000
-60-
PUBLIC SAFETY
POLICE SERVICES
Police Services for the City of Dublin are performed under a contract with the Alameda County Sheriffs
Office. The County Sheriff, .under consultation with the City, designates the Commanding Officer who
functions and is empowered to act as the City's Police Chief. Patrol, criminal investigation, crime
prevention and business office functions are performed from the Dublin Civic Center location. Dispatch
and some data processing functions are handled at the Alameda County Sheriffs Office located at the
Eden Township Substation (San Leandro). In addition to Sheriffs Office Personnel, seven civilian City
employees are assigned to Police Services. Two employees assist with Crime Prevention Programs;
the Records Unit consists of three Office Assistants and one Administrative Aide; and the other serves
as a Senior Administrative Analyst and manages support services for the Department. The estimated
expenditures for Fiscal Year 2007-2008 are $12,914,612, which is $250,981 or 2.0% more than
budgeted. This is primarily attributed to: 1) Unanticipated increases in County Contract Personnel
salaries pursuant to the County's collective bargaining agreement; and 2) Increased contract indirect
costs impacted by salary increases.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $13,649,487.
This represents an increase of $734,875 or 5.7% over the estimated expenditures for Fiscal Year 2007-
2008. This increase is primarily attributable to the following: 1) Increased salary and benefit costs for
City personnel, and contract Sheriff's Office personnel, pursuant to the County's collective bargaining
agreements; 2) Increased contract costs associated with Dispatch services; 3) Increases in service and
supply costs associated with support of departmental operations; and 4) Costs associated with creation
and implementation of the Crime Free Multi-Housing Program.
During Fiscal Year 2007-2008, Police Services was able to accomplish the following City Council Goals:
2007-2008 ACCOMPLISHMENTS
1. Expand Investigative Unit to identify with at-risk youth.
2. Implement a Citywide child/adult bicycle safety program.
3. Present a series of crime prevention seminars for senior citizens.
4. Develop a teen driver safety/education program.
5. Formalize volunteer program to enhance community/police interaction and to support police
operations.
In addition to the Current Service Level, two Higher Service Levels (HSL) are recommended. Higher
Service Level #1 ($5,200) provides for two officers to become certified trainers for "The Parent Project".
Higher Service Level #2 (-$40,000 Dublin Unified School District contribution) identifies the City as
assuming full funding for the School Resource Officer Program. The total recommended budget for
Fiscal Year 2008-2009 is $13,654,687. '
-61-
The following comparison identifies workload indicators from Calendar Years 2006 and 2007:
WORKLOAD INDICATORS
INDICATOR ACTUAL 2006 ACTUAL 2007
Calls for Service 45,455 40,847
Reports Written 4,627 4,316
Citations Issued 11,929 11,714
Abandoned Vehicles Abated 65 47
Felonv Arrests 385 335
Misdemeanor Arrests 1,399 1 ,459
School Presentations 183 134
Group Talks & Service Oroanizations 36 . 25
NeiQhborhood Watch Groups 362 184
Merchant Alert Members 605 529
Foot/Patrol Checks 9,897 14,408 *
Narcotics / Special Enforcement Unit Arrests 258 349
Accidents Investiaated 306 278
Drunk DrivinQ Arrests 212 258
Cases AssiQned to Investiaations 800 769
Investiaation/Comolaints Filed 1,664 1,275
Total Maior Part I Crimes 814 827
* Change in policy/procedure for recording these activities at Hacienda Crossings now provides for greater accuracy
in this workload category.
-62-
PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
POLICE SERVICES - 20100
FUND
FUND
TOTAL
JOB CLASSIFICATION
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
STAFFING
LEVEL
Dublin Unified School District (001)
$ 13,497,547 CITY
Community Safety Assistant
40,000 Senior Administrative Analyst
Adminstrative Aide
11 ,840 Offi~e Assistant II
Subtotal
2.00
1.00
1.00
3.00
7.00
General Fund (001)
Special Criminal Activity (200)
Vehicle Abatement (201)
100
COUNTY
Supplemental Law Enforcement Fund (202) 100,000 Commander
Lieutenant
Sergeant-Training
Sergeant-Patrol
Sergeant-Traffic
Sergeant-Detective
Officer-Patrol
Officer-Detective
Officer-Traffic
Officer-School
Secretary
Sheriffs Technician
Subtotal
TOTAL $ 13,649,487 TOTAL
1.00
2.00
1.00
4.00
1.00
3.00
28.00
6.00
3.00
2.00
1.00
2.00
54.00
61.00
This budget finances the Current Service Level. In addition to the personnel costs identified above, the City also
pays its prorated share of personnel costs associated with Sheriffs Office personnel assigned to Dublin Police
Services, and Administration as follows: 0.08 FTE - Assistant Sheriff, and a prorated share of the Dispatch Center.
This budget increment also finances the following: 1) The cost of operating eighteen patrol vehicles with Mobile
Data Systems, nine unmarked undercover vehicles, three motorcycles, one crime prevention van, and one
technician vehicle; 2) Necessary services and supplies to support the operations of Police Services; 3) Additional
equipment to improve the overall operation of Police programs; and 4) County contract overhead charges.
With the current staffing level, Police Services can accomplish or make substantial progress on the following High
Priority City Council Goals:
2008-2009 GOALS
1. Conduct bi-monthly crime prevention community forums with topics e.g. ID Theft; Teen Driving Safety;
Gang Awareness, etc.
2. Provide "Critical Incident Response Training" for Officers and Dublin Unified School District personnel.
3. Conduct two Child Safety Seat Events and participate in Click It or Ticket Enforcement Program.
4. Work with property managers to develop crime prevention programs for multi-family properties.
5. Implement program targeting underage drinking and illegal/pharmaceutical drug use.
-63-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - POLICE SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 421,623 $ 460,409 $ 434,627 $ 485,324
Salaries O.T. 830 74 529 577
Retirement 102,110 104,598 98,706 110,974
Group Insurance 83,771 111,700 111,485 116,342
Retiree Health 49,322 33,286 31 ,405 35,087
Workers Compensation 1,430 2,220 917 875
S.U.1. 3,386 0 0 0
F.I.C.A. 6,129 6,676 6,309 7,046
Total Personnel Services $ 668,601 $ 718,963 $ 683,978 $ 756,225
SERVICES & SUPPLIES
Office Supplies $ 7,737 $ 10,420 $ 6,100 $ 7,010
Postage 2,179 3,160 3,500 3,850
Operating Supplies 33,231 52,410 47,625 50,875
Uniforms 2,710 2,400 2,260 3,455
Communications 6,842 8,325 8,100 9,612
Printing & Binding 8,170 17,895 13,150 23,760
Repairs & Maintenance 3,859 6,200 5;200 9,600
Rentals & Leases 15,517 19,025 17 ,500 18,100
Book & Publications 7,282 8,025 7,800 7,025
Memberships & Dues 1,123 1,390 1,775 2,070
Mileage & Auto Allowance 803 1,080 150 300
Travel and Conferences 5,031 6,490 5,500 6,815
Training 5,265 19,320 11,500 18,525
Telephone 3,966 3,830 1,700 2,430
Filing Fees 192 5,600 2,800 3,200
Intemal Service Charge 91,000 69,604 69,604 59,816
Intemal Svc Chg - Vehicles 325,434 404,547 405,417 437,089
Total Services/Supplies $ 520,341 $ 639,721 $ 609,681 $ 663,532
CONTRACT SERVICES
General $ 137,619 $ 189,910 $ 160,000 $ 169,220
Personnel 8,421,284 8,994,373 9,357,208 9,858,120
Vehicles 8,229 17,700 10,370 7,275
Indirect 702,408 776,566 805,100 869,775
Dispatch 1,022,613 1,076,095 1,076,095 1,123,970
Administration 21,111 36,443 35,335 38,740
Services & Supplies 45,533 87,560 68,835 70,945
Booking Fees 98,532 0 0 0
Abatement Tows 125 260 100 100
Total Contract Services $ 10,457,454 $ 11,178,907 $ 11,513,043 $ 12,138,145
CAPITAL OUTLAY
Improvements $ 1,837 $ 4,000 $ 1,910 $ 2,930
Furniture & Fixtures 14,536 16,860 12,000 4,250
Machinery & Equipment 101,406 105,180 94,000 84,405
Total Capital Outlay $ 117,779 $ 126,040 $ 107,910 $ 91,585
TOTAL ACTIVITY COST $ 11,764,175 $ 12,663,631 $ 12,914,612 $ 13,649,487
-64-
PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
POLICE SERVICES - 20100
The Parent Project
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General Fund (001) $ 5,200 $ 13,502,747 CITY
Community Safety 2.00
Dublin Unified School District (001) 40,000 Assistant
Senior Administrative 1.00
Special Criminal Activity (200) 11 ,840 Analyst
Adminstrative Aide 1.00
Vehicle Abatement (201) 100 Office Assistant II 3.00
Subtotal 7.00
Supplemental Law Enforcement 100,000 CONTRACT
Fund (202)
Commander 1.00
Lieutenant 2.00
Sergeant-Training 1.00
Sergeant-Patrol 4.00
Sergeant-Traffic 1.00
Sergeant-Detective 3.00
Officer-Patrol 28.00
Officer-Detective 6.00
Officer -Traffic 3.00
Officer-School 2.00
Secretary 1.00
Sheriff's Technician 2.00
Subtotal 54.00
TOTAL $ 5,200 $ 13,654,687 TOTAL 0.00 61.00
This budget increment would fund the cost of training and certifying two Dublin Police Officers to teach courses for "The
Parent Project". The Parent Project teaches parents effective prevention and intervention techniques to help their children
grow into safe and competent adults. This parenting skills program is designed specifically for parents with strong-willed or
out-of-control children.
Dublin Police Services will partner with Axis Community Health to initiate the "The Parent Project" for parents in Dublin. The
program will teach parents how to prevent, identify and intervene in the most destructive of adolescent behaviors. Through
motivating and other influencial techniques parents will learn to encourage and support their children into making positive
change through a 10-16 week parent training program.
The program addresses concernS such as poor school attendance and performance, alcohol and other drug use, gangs,
runaways, and violent teens. The Parent Project has educated over 100,000 families throughout the United States. This
program has demonstrated effectiveness in reducing the number of juvenile cases being referred to the courts; reduced the
number of juveniles on probation; improved school attendance and performance; reduced calls for service involving out-of-
control juveniles; and improved community safety.
One time start-up training costs for this program are anticipated to be approximately $5,200. This formal training program is
necessary to certify two officers to become recognized instructors for the program. Costs to maintain the program after the
initial year are expected to be minimal.
Funding of this Higher Service Level will accomplish the following High Priority City Council Goal:
2008-2009 GOALS:
1. Develop "Parent Project" program in order to enhance parenting skills to decrease involvement of youth with the juvenile
justice system; lower juvenile crime and recidivism; and improve police community relations.
-65-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - POLICE SERVICES
Higher Service level 1 - The Parent Project
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F. T. $ 0 $ 485,324
Salaries O.T. 0 577
Retirement 0 110,974
Group Insurance 0 116,342
Retiree Health 0 35,087
Workers Compensation 0 875
F.I.CA 0 7,046
Total Personnel Services $ 0 $ 756,225
SERVICES & SUPPLIES
Office Supplies $ 0 $ 7,010
Postage 0 3,850
Operating Supplies 0 50,875
Uniforms 0 3,455
Communications 0 9,612
Printing & Binding 0 23,760
Repairs & Maintenance 0 9,600
Rentals & Leases 0 18,100
Book & Publications 0 7,025
Memberships & Dues 0 2,070
Mileage & Auto Allowance .0 300
Travel, Conferences & Meetings 0 6,815
Training 5,200 23,725
Telephone 0 2,430
Filing Fees 0 3,200
Internal Service Charge 0 59,816
Internal Svc Charge - Vehicles 0 437,089
Total Services/Supplies $ 5,200 $ 668,732
CONTRACT SERVICES
General $ 0 $ 169,220
Personnel 0 9,858,120
Vehicles 0 7,275
Indirect 0 869,775
Dispatch 0 1,123,970
Administration 0 38,740
Services & Supplies 0 70,945
Abatement Tows 0 100
Total Contract Services $ 0 $ 12,138,145
CAPITAL OUTLAY
Improvements $ 0 $ 2,930
Furniture & Fixtures 0 4,250
Machinery & Equipment 0 84,405
Total Capital Outlay $ 0 $ 91,585
TOTAL ACTIVITY COST $ 5,200 $ 13,654,687
-66-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICES - 20100 HIGHER 2
Dublin Unified School District - SRO (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General Fund (001)
$ 40,000 $ 13.542,747
Special Criminal Activity (200)
11,840
CITY
Community Safety
Assistant
Senior Administrative
Analyst
Administrative Aide
Office Assistant 1\
Subtotal
2.00
Dublin Unified School District (001)
$ (40,000) $ 0
1.00
Vehicle Abatement (201)
100
1.00
3.00
7.00
Supplemental Law Enforcement Fund
(202)
100,000
CONTRACT
Commander
Lieutenant
Sergeant-Training
Sergeant-Patrol
Sergeant-Traffic
Sergeant-Detective
Officer-Patrol
Officer-Detective
Officer-Traffic
Officer-School
Secretary
Sheriff's Technician
Subtotal
1.00
2.00
1.00
4.00
1.00
3.00
28.00
6.00
3.00
2.00
1.00
2.00
54.00
This budget increment would eliminate the Dublin Unified School District's $40,000 annual support contribution for the
School Resource Officer Program. The City of Dublin provides two officers to supplement safety and security at Dublin
schools. The first School Resource Officer was created in September of 1999 in part from a three year grant received
from the Federal COPS in Schools program. In September 2005, a second School Resource Officer was added further
enhancing services to Dublin schools.
-67-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - POLICE SERVICES
Higher Service level 2 - Dublin Unified School District - SRO
HIGHER SERVICE CUMULATIVE
lEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 485,324
Salaries O.T. 0 577
Retirement 0 110,974
Group Insurance 0 116,342
Retiree Health 0 35,087
Workers Compensation 0 875
F.I.C.A. 0 7,046
Total Personnel Services $ 0 $ 756,225
SERVICES & SUPPLIES
Office Supplies $ 0 $ 7,010
Postage 0 3,850
Operating Supplies 0 50,875
Uniforms 0 3,455
Communications 0 9,612
Printing & Binding 0 23,760
Repairs & Maintenance 0 9,600
Rentals & Leases 0 18,100
Book & Publications 0 7,025
Memberships & Dues 0 2,070
Mileage & Auto Allowance 0 300
Travel, Conferences & Meetings 0 6,815
Training 0 23,725
Telephone 0 2,430
Filing Fees 0 3,200
Internal Service Charge 0 59,816
Internal Svc Charge - Vehicles 0 437,089
Total Services/Supplies $ 0 $ 668,732
CONTRACT SERVICES
General $ 0 $ 169,220
Personnel 0 9,858,120
Vehicles 0 7,275
Indirect 0 869,775
Dispatch 0 1,123,970
Administration 0 38,740
Services & Supplies 0 70,945
Abatement Tows 0 100
Total Contract Services $ 0 $ 12,138,145
CAPITAL OUTLAY
Improvements $ 0 $ 2,930
Furniture & Fixtures 0 4,250
Machinery & Equipment 0 84,405
Total Capital Outlay $ 0 $ 91,585
-68-
CROSSING GUARDS
The City of Dublin provides adult Crossing Guards to assist elementary students in crossing heavily
traveled streets on their way to and from school. In Fiscal year 2007-2008 there were initially eight
crossing locations approved to be staffed with Crossing Guards. In November 2007 the City Council
approved a proposal to improve pedestrian access safety to and from Eleanor Fallon Murray Elementary
School by adding an additional Crossing Guard at the intersection of Tassajara Road/Gleason Drive.
This resulted in an increase in the number of locations staffed by crossing guards from eight to nine.
The nine current crossing locations include intersections in and around Nielsen Elementary School,
Dublin Elementary School, Frederiksen Elementary School, Murray Elementary School, Dougherty
Elementary School, and John Green Elementary. Additionally the City of Dublin provides Crossing
Guard services for the summer school program.
Recently the Dublin Unified School District has announced its intention to close Nielsen Elementary at
the end of the 2007/2008 school year. The District intends to shift most of the students currently
attending Nielson to Dublin Elementary. This will likely increase pedestrian traffic crossing San Ramon
Road as students from neighborhoods to the west walk to Dublin Elementary. Currently there is one
Crossing Guard that serves Nielson Elementary at the intersection of Amarillo Road and Alegre Drive.
Should the closure of Nielson occur as planned, this Crossing Guard would be relocated to an
appropriate location to provide the impacted students with a safe means of crossing San Ramon Road.
Crossing Guard services are provided through a contract with All City Management Services, Inc. The
agency provides the recruitment, training, supervision, and substitute personnel associated with this
program.
The budget for Crossing Guard activities for Fiscal Year 2007-2008 was $98,648. Estimated
expenditures for Fiscal Year 2007-2008 are $97,484.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $100,622. This
amount represents an increase of $3,138 over the estimated expenditures for Fiscal Year 2007-2008.
Although All City Management Services is not increasing their billing rate for Crossing Guard services for
fiscal year 2008-2009, this increase is attributable to the additional crossing guard location approved in
November 2007.
The Fiscal Year 2008-2009 budget provides for a total of 6,735 hours of adult Crossing Guard services,
serving nine locations throughout the City and coverage for the summer program, as provided by the
Dublin Unified School District. This estimate is based on providing services 4 to 5 hours per day, in
accordance with the Dublin United School District schedule for School Year 2008-2009, throughout the
180 days of regular instruction, as well as 3 hours of service per day during the summer session.
2007-2008 ACCOMPLISHMENT
Crossing Guards Contract Evaluation.
-69-
PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CROSSING GUARDS - 20200
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
General Fund (001)
$
100,622 No City personnel are included in this activity.
STAFFING
LEVEL
This Higher Service Level will accomplish the following High Priority City Council Goal:
2008-2009 GOALS
1. Crossing Guard Contract Evaluation
DESCRIPTION
ACTUAL
2006-2007
BUDGET
2007 -2008
ESTIMATED
2007 -2008
Total Personnel Services
Total Services/Supplies
$
$
o $
o $
o $
o $
o $
o $
CONTRACT SERVICES
General
$
$
86,639 $
86,639 $
98,648 $
98,648 $
97,484 $
97,484 $
Total Contract Services
Total Capital Outlay
$
Q $
o $
o $
CURRENT
SERVICE
LEVEL
2008-2009
o
o
100,622
100,622
o
-70-
ANIMAL CONTROL
The City contracts with the Alameda County Sheriff's Office for Animal Control Services provided within
the boundaries of the City. This includes: patrol, enforcement of domestic animal related laws and
ordinances, investigation of dog bites and attacks, collection of stray and dead animals, and East County
Animal Shelter services. City Staff assigned to Police Services are responsible for the oversight and
evaluation of services rendered, and have direct responsibility for conducting Vicious Dog Hearings and
serving as liaison with Sheriff's Office personnel on animal control related matters. City Staff also
participate on an Advisory Committee with the Cities of Livermore and Pleasanton and County of
Alameda, overseeing Animal Shelter operations.
The total estimated expenditures for Animal Control for Fiscal Year 2007-2008 are $345,995, which is
$5,197 or 1.5% less than budgeted. This decrease is attributable to savings associated with Field
Services operations.
The total budget for Fiscal Year 2008-2009 is $400,670, which represents an increase of $54,675 or
15.8% over Fiscal Year 2007-2008 estimated expenditures. This increase is primarily attributable to an
increase in Dublin's proportionate share of shelter operating costs as shown below and an anticipated
increase in Field Service hour use.
In Fiscal Year 2007-2008 Dublin represented 18.73% of East County Animal Shelter's total live animal
count, and in Fiscal Year 2008-2009 the City's proportionate share increased to 21.14%. This increase
was primarily due to a decrease in live animals attributable to the unincorporated areas of Alameda
County as a result of operating procedure changes at the Shelter. Each year the cost of debt service, as
well as the Animal Shelter operational cost, will fluctuate based on the percentage of live animals
handled from each of the four participating jurisdictions. Historically, the City of Dublin's share of the
Shelter's operating cost has fluctuated as shown below:
SHARE OF SHELTER OPERATING COSTS
2006-2007
13.89%
2007 -2008
18.73%
2008-2009
21.14%
Animal Control costs are partially offset by revenues generated from City of Dublin animal licenses:
Revenue
Actual 2006-2007
$5,647
Estimated 2007-2008
$5,000
Proiected 2007-2008
$5,000
The following workload indicators identify statistics calculated on a calendar year basis:
ANIMAL CONTROL WORKLOAD INDICATORS
Impounded Animals
Adopted Animals
Dog Licenses Sold
Bites
Complaints
Citation Violations Issued
Total Dead Pick Up
Vet Dead Pick Up
Vicious Dog Hearings
Field Service Hours Used
Actual 2006
676
164
839
30
9
15
121
88
6
667
Actual 2007
597
191
629
23
19
7
119
110
12
956
-71-
PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
ANIMAL CONTROL - 20300
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
400,670 No City personnel are included in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
Total Services/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Shelter Services $ 127,416 $ 192,992 $ 192,995 $ 222,300
Field Services 80,467 98,700 93,500 111 ,340
Total Contract Services $ 207,883 $ 291,692 $ 286,495 $ 333,640
CAPITAL OUTLAY
Building $ 44,074 $ 59,500 $ 59,500 $ 67,030
Total Capital Outlay $ 44,074 $ 59,500 $ 59,500 $ 67,030
-72-
TRAFFIC SIGNALS AND STREET LIGHTING
This budget finances the maintenance, repair, and energy costs associated with the operation of traffic
signals and commercial and residential street lighting throughout the City. Traffic signal and street light
maintenance services are provided to the City by a public contractor.
The total estimated expenditures for Traffic Signals and Street Lighting for Fiscal Year 2007-2008 are
$607,909, which is $61,316 or 9.2% less than budgeted. The total budget for Fiscal Year 2008-2009 is
$683,475, which represents an increase of $75,566 or 12.4% over Fiscal Year 2007-2008 estimated
expenditures. Details regarding the individual signal and street lighting budgets are indicated below.
Street Lighting Expenditures for Fiscal Year 2007-2008 are estimated to be $56,579 less than budgeted. The
variance is primarily due to lower than anticipated utility rates. The street lighting costs proposed for Fiscal
Year 2008-2009 for the Current Service Level total $362,960, which is approximately 13.5% higher than
Fiscal Year 2007-2008 estimated expenditures. The increased cost is due primarily to the addition of lights in
new developments, including Dublin Ranch Areas F, Silvera Ranch, and Schaefer Ranch. It is further
anticipated that the City will incur inflationary increases in the cost of energy and contract maintenance.
Street Lighting costs will be funded by the Dublin Street Light Maintenance Assessment District No. 83-1 and
the Dublin Ranch Street Light Maintenance Assessment District No. 99-1.
Traffic signal maintenance and energy costs for Fiscal Year 2007-2008 are estimated to be $4,737 less than
budgeted, due to new traffic signals not being accepted as early as forecasted. Traffic signal maintenance
and energy costs proposed for Fiscal Year 2008-2009 total $320,515, which represents an increase of 11.3%
over the amount estimated for Fiscal Year 2007-2008. The increase in cost is due to the acceptance of new
facilities and anticipated inflationary increases in the cost of energy and contract maintenance. The cost of
traffic signal maintenance is paid from the Traffic Safety and Gas Tax Funds.
The cost of both traffic signal and street lighting maintenance and energy costs are partially offset by
reimbursements for accident damage repairs. The cost of maintenance and energy for the artwork lighting is
paid by the General Fund.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
ACTUAL
2006-2007
75
2,794
1178
3,972
BUDGET
2007 -2008
79
2,797
1 ,349
4,146
ESTIMATED
2007 -2008
79
2,797
1,396
4,193
BUDGET
2008-2009
85
2,902
1,577
4,479
Traffic Signals
Street Lights, Citywide District
Street Lights, Dublin Ranch District
Total Street Lights
-73-
PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
TRAFFIC SIGNALS & STREET LIGHTING - 20400
FUND
FUND
TOTAL
JOB CLASSIFICATION
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
STAFFING
LEVEL
General Fund (001)
Traffic Safety (205)
State Gas Tax (206)
Assessment Dist (710)
Assessment Dist (717)
$ 13,845 No City personnel are included in this activity
271,670
35,000
253,569
109,391
This budget funds the energy and maintenance costs for the City's traffic signal and street lighting system.
The cost of traffic signal maintenance is paid by the Traffic Safety Fund and by State Gas Tax funds. The
cost of street lighting maintenance is paid by two separate Street Lighting Maintenance Assessment
Districts. The cost of the underpass mural lighting is paid by the General Fund. All work is performed by
contract personnel.
CURRENT
SERVICE
ACTUAL. BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007-2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 7,445 $ 14,300 $ 11,421 $ 22,350
Memberships & Dues 1,200 1,200 1,200 1,260
Gas/Electric 337,383 353,600 331,453 364,845
Telephone 846 1,000 786 820
Internal Service Charge 25,000 25,000 25,000 25,000
Total Services/Supplies $ 371,874 $ 395,100 $ 369,860 $ 414,275
CONTRACT SERVICES
General $ 172,318 $ 215,700 $ 196,333 $ 224,200
Total Contract Services $ 172,318 $ 215,700 $ 196,333 $ 224,200
CAPITAL OUTLAY
Improvements $ 42,321 $ 58,425 $ 41,716 $ 45,000
Furniture & Fixtures 3,678 0 0 0
Total Capital Outlay $ 45,999 $ 58,425 $ 41,716 $ 45,000
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DISASTER PREPAREDNESS
This budget identifies funding for a variety of activities related to disaster preparedness and emergency
response. Major activities include public information, neighborhood preparedness, Staff training,
contracting with Collaborating Agencies Responding to Disasters (CARD) to prepare the City's special
needs population and attendance at specialized State trainings. An Administrative Analyst position is
assigned the role of Emergency Services Coordinator to support the City Manager and Operating
Departments in fulfilling the City's disaster preparedness responsibilities. The Administrative Analyst
position is full-time, with equal shares of the position assigned to Disaster Preparedness, Central
Services and Waste Management. The budget also funds the City's share of the Alameda County Fire
Department Emergency Preparedness/Community Outreach Manager.
The budget for Disaster Preparedness activities for Fiscal Year 2007-2008 was $99,888. Estimated
expenditures for Fiscal Year 2007-2008 are $92,818 or 7.1% less than budgeted, because Staff was
unable to attend State training seminars according to the dates set by the State this Fiscal Year.
During Fiscal Year 2007-2008, Staff successfully accomplished the following High Priority City Council
Goals:
2007-2008 ACCOMPLISHMENTS
1. Conduct Citywide disaster exercise.
2. Integrate and implement, to the extent appropriate, FY 2007 National Incident Management System
(NIMS) requirements into the City's emergency management programs and practices.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $127,701. This
represents an increase of $34,883 or 37.6% from the estimated expenditures for Fiscal Year 2007-2008.
This increase is due primarily to the carry forward of the training budget for attendance at State training
programs ($6,111), the inclusion of the East Bay Regional Communication System Program ($10,800),
and the contract renewal of the community/Staff notification software ($15,000) that was paid as part of
a prior year budget (FY 06-07).
In addition to the Current Service Level, one Higher Service Level (HSL) is proposed. The HSL would
provide funding for a comprehensive update to the City's Emergency Management Plan, which would
ensure that the plan is compliant with State and federal law as well as integrate. emergency protocols
into the plan for pets and pandemic events. The estimated cost of the HSL is $10,000.
The total recommended budget including the HSL for Fiscal Year 2008-2009 is $137,701.
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PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
DISASTER PREPAREDNESS - 20500
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
0.33
General Fund (001)
$
127,701 Administrative Analyst II
CONTRACT
Emergency Preparedness &
Community Outreach Manager
0.17
The Current Service Level will accomplish the following High Priority City Council Goals:
2008-2009 GOALS
1. Conduct Citywide disaster exercise.
2. Conduct six (6) Personal Emergency Preparedness (PEP) training sessions for Dublin residents.
3. Identify and provide all Dublin HOAs and Neighborhood Watch groups with disaster preparedness
informational bulletins, and provide at least two (2) opportunities for Dublin residents to attend
Community Emergency Response Team (CERT) training.
4. Develop a template for preparation of emergency plans for facilities with vulnerable populations.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 20,251 $ 23,379 $ 23,284 $ 25,480
Retirement 4,821 5,271 5,250 5,782
Group Insurance 5,142 4,989 4,988 5,216
Workers Compensation 110 170 47 46
F.I.C.A. 294 339 339 370
Retiree Health 2,325 1,678 1,671 1,829
Total Personnel Services $ 32,943 $ 35,826 $ 35,579 $ 38,723
SERVICES & SUPPLIES
Office Supplies $ 139 $ 150 $ 150 $ 150
Operating Supplies 793 800 800 800
Printing & Binding 0 500 500 500
Memberships & Dues 75 100 100 100
Mileage & Auto Allowance 45 150 150 150
Travel and Conferences 0 130 70 130
Training 3,951 4,635 0 6,111
Internal Service Charge 8,590 7,718 7,718 6,482
Total Services/Supplies $ 13,593 $ 14,183 $ 9,488 $ 14,423
CONTRACT SERVICES
General $ 31,595 $ 21,975 $ 19,975 $ 47,775
Contract - Personnel 1,696 22,783 23,921 25,029
Contract - Services and Suppi 0 5,121 3,855 1,751
Total Contract Services $ 33,291 $ 49,879 $ 47,751 $ 74,555
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
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PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
DISASTER PREPAREDNESS - 20500
Emergency Management Plan Update
Emergency Management
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
FUND
COST BY FUND
INCREMENT CUMULATIV
TOTAL TOTAL
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
General Fund (001) $ 10,000 $ 137,701 CITY
Administrative Analyst II
0.33
CONTRACT
Emergency Preparedness &
Community Outreach Manager
0.17
This Higher Service Level will ensure that the City's Emergency Management Plan has all the necessary
elements required by law. In addition, new elements that deal with emergency principles related to pets and
pandemic events will be included in the update.
This Higher Service Level will accomplish the following High Priority City Council Goals:
2008-2009 Goal
1. Update the City's Comprehensive Emergency Management Plan, including a pet evacuation protocol.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 25,480
Retirement 0 5,782
Group Insurance 0 5,216
Retiree Health 0 1,829
Workers Compensation 0 46
F.I.CA 0 370
Total Personnel Services $ 0 $ 38,723
SERVICES & SUPPLIES
Office Supplies $ 0 $ 150
Operating Supplies 0 800
Printing & Binding 0 500
Memberships & Dues 0 100
Mileage & Auto Allowance 0 150
Travel, Conferences & Meetings 0 130
Training 0 6,111
Internal Service Charge 0 6,482
Total Services/Supplies $ 0 $ 14,423
CONTRACT SERVICES
General $ 10,000 $ 57,775
Contract - Personnel 0 25,029
Contract - Services and Suppilies County Fire 0 1,751
Total Contract Services $ 10,000 $ 84,555
Total Capital Outlay $ 0 $ 0
FIRE SERVICES
The City's Fire Services budget is made up of three components: 1) Outstanding liabilities associated
with the Dougherty Regional Fire Authority (DRFA); 2) Contract Fire Services and Fire Prevention
Bureau activities with Alameda County Fire Department (ACFD); and 3) Maintenance and operation
expenses for Fire Stations at 7494 Donohue Drive (Station 16), 6200 Madigan Avenue (Station 17) and
4800 Fallon Road (Station 18).
DOUGHERTY REGIONAL FIRE AUTHORITY
Since July 1, 1997, the City of Dublin has contracted with the Alameda County Fire Department (ACFD)
for the provision of fire and emergency response services. Prior to July 1997, the Dougherty Regional
Fire Authority provided services to the cities of Dublin and San Ramon. The Dougherty Regional Fire
Authority (DRFA) continues to exist as a joint powers authority onlv for the purposes of distributing the
outstanding liabilities and assets to the cities of Dublin and San Ramon. The City of Dublin's estimated
share of the DRFA liabilities for Fiscal Year 2007-2008 is $107,799 which paid off the retirement side
fund.
ALAMEDA COUNTY FIRE DEPARTMENT FIRE SERVICE CONTRACT
The Alameda County Fire Department provides Dublin with 36 line personnel who are assigned to the
City on three engine companies and one truck company. One engine company is located at Dublin
Station No. 16, one engine and one truck company are located at Dublin Station No. 17 and one engine
company is located at Dublin Station No. 18. The ACFD also provides first responder/paramedic
services on the three engine companies.
In addition to the 36 line personnel, 3.36 positions are assigned to the Fire Prevention bureau and
include 1 Deputy Fire Marshal, 1 Fire Inspector, 1 Code Compliance Officer, 0.18 Plan Checker, and
0.18 Fire Marshal. The Fire Prevention Bureau maintains office space at City Hall. City employee
assigned to the Fire Department includes 1 full-time Senior Office Assistant who is not part of the ACFD
annual service .contract.
The City of Dublin is directly responsible for maintenance and operation of all Dublin fire stations and for
all apparatus costs. These costs also are not part of the ACFD annual service contract.
The total estimated cost of contract Fire Services (excluding insurance premiums, see Budget Activity
10600) with ACFD for Fiscal Year 2007-2008 is $9,152,741. The contract for Fiscal Year 2008-2009,
excluding insurance, is $9,826,168. This is approximately $673,427 or 7.4% more than the estimated
expenditures for Fiscal Year 2007-2008. The net increase is primarily attributable to increased fire
personnel costs and change of City's shared allocation percentage from 17.39% to 15.38% with the
addition of Lawrence Livermore Laboratory fire services contract. Fiscal Year 2008-09 is the second
. year of the five-year lease financing for heart monitors/defibrillators.
2007 -2008 Accomplishments
1. Conduct open houses at each fire station with emphasis on self preparedness for disasters.
2. Implement the Auto-Pulse Resuscitation System and present data and recommendations on the
effectiveness of the system.
STATION MAINTENANCE AND OPERATIONS
The budget necessary for fire station maintenance and operations for Fiscal Year 2008-2009 is $193,296
which is $26,381 or 16.0% more than Fiscal Year 2007-2008 estimated expenditures.
-78-
The total estimated expenditures for Fire Services for Fiscal Year 2007-2008 are $9,763,435, or $7,022
or 0.1 % more than budgeted. The amount necessary to fund the Current Service Level for Fiscal Year
2008-2009 is $10,427,376. The cost for Dublin Fire Services will be offset by $1,197,152 in fire related
revenues including: Fire Permits, Fire Plan Check and Inspection Fees, and related Emergency Medical
Service Tax and reimbursable expenses. The total net cost to fund the Current Service Level is
$9,230,224.
The total recommended budget for Fiscal Year 2008-2009 is $10,427,376.
The following comparison identifies workload indicators on a fiscal year basis for Fire Response and
Fire Prevention Activities.
WORKLOAD INDICATORS
INDICATORS
2007 -2008
2006-2007 2007-2008 ESTIMATED 2008-2009
ACTUALS PROJECTED ACTUALS PROJECTION
Fire Response Activities:
Fire Response Total:
69 72 90 90
1.225 1,204 1,226 1,300
39 47 59 60
178 178 181 185
130 180 143 150
259 270 279 280
1,900 1,951 1,978 2,065
Structure/Other Fires
Med ical/ Accident/Rescue
Hazardous Conditions
Service Call
Good Intent(1)
False Calls(2)
Fire Prevention Activities:
Inspections
Fire Clearance
Fire Protection S~stems(3)
Site Inspections(
Business License
Weed Abatement Inspections
Annual Fire Code Permits
Total
291 450 275 144
783 1,000 545 500
32 450 90 50
390 610 287 300
304 282 350 380
679 1.600 666 1.100
2,479 4,392 2,213 2,474
48 50 45 52
300 250 225 260
770 720 652 652
1,118 1,020 922 964
3,597 5,412 3,135 3,438
Total
Development Review
Contractor Consultations
Plans Review
Fire Prevention Total:
Note:
(1) A "Good Intenf' call is defined as cancelled in route, wrong location, barbeque smoke and the like
(2) A "False" call is defined as an alarm system malfunction, a mischievous false call, false alarm, citizen
Complaint
(3) "Fire Protection Systems" figures have been revised to reflecrthe change in methodology to be
consistent with Building and Safety Division. In the past, inspection number reported is based on the
number of individual units, not by number of permits issued per building/occupancy.
(4) "Site Inspections" figures have been refined and are being reported more specifically in Business
License and Weed Abatement Inspection.
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PROGRAM
PUBLIC SAFETY
FUND
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
FIRE SERVICES - 20600
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
TOTAL
JOB CLASSIFICATION
General Fund (001) $ 10,053,362 CITY
Fire Inspector
EMS Special Revenue Fund (230) 374,014 Senior Office Assistant
Subtotal - City
CONTRACT
Fire Captain
Fire Engineer
Firefighter/Paramedic
Fire Marshal
Deputy Fire Marshal
Plans Checker
Fire Inspector
Code Compliance Officer
Subtotal - Fire
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Subtotal - Maintenance
STAFFING
LEVEL
0.00
1.00
1.00
12.00
12.00
12.00
0.18
1.00
0.18
1.00
1.00
39.36
0.04
0.19
0.07
0.12
0.42
Funding of the Current Service Level will accomplish the following High Priority City Council Goals:
2008-2009 GOALS
1. Conduct four (4) open houses at Dublin fire stations with emphasis on fire safety.
2. Work with Livermore-Pleasanton Fire Department to enhance training opportunities.
3. Develop an Automated External Defibrillators (AEDs) program that encourages the
business community to install AEDs throughout the community in locations where large
numbers of people gather.
-80-
CiTY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - FIRE SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 56,602 $ 60,082 $ 59,556 $ 62,515
Salaries P.T. 26,072 0 0 0
Salaries O.T. 78 0 0 0
Retirement 14,100 13,685 13,565 14,332
Group Insurance 12,762 15,893 15,895 16,545
Retiree Health 7,046 4,354 4,316 4,530
Workers Compensation 419 650 120 113
F.I.CA 1,200 871 864 906
PARS 391 0 0 0
Total Personnel Services $ 118,670 $ 95,535 $ 94,316 $ 98,941
SERVICES & SUPPLIES
Office Supplies $ 823 $ 1,300 $ 1,300 $ 1,300
Postage 455 750 750 750
Printing & Binding 208 100 100 100
Repairs & Maintenance 1,096 2,500 6,460 2,500
Training 0 500 300 300
Gas/Electric 44,566 44,100 39,107 41,063
Water/Sewer 10,184 12,100 10,217 10,730
Telephone 5,952 5,500 5,407 5,680
Filing Fees 0 600 600 1,800
Internal Service Charge 7,596 4,880 4,880 3,793
Int Svc Chg - Building/Apparatus 228,898 227,785 227,785 218,585
Total Services/Supplies $ 299,778 $ 300,115 $ 296,906 $ 286,601
CONTRACT SERVICES
General $ 72,662 $ 30,540 $ 24,360 $ 31,345
Personnel 8,010,894 8,418,575 8,413,067 9,021,881
Vehicles/Equipment 111 ,643 125,180 132,929 172,524
Indirect 193,072 208,567 190,584 194,677
Dispatch/Communications 89,443 116,518 116,809 98,831
Services/Supplies 211,841 238,344 228,902 288,096
EMS 26,522 65,429 70,450 50,159
Building Maintenance 49,377 54,945 63,896 60,391
Grounds Maintenance 21,968 18,494 20,568 19,642
DRFA Obligations 120,604 75,375 107,799 75,288
Total Contract Services $ 8,908,026 $ 9,351,967 $ 9,369,364 $ 10,012,834
CAPITAL OUTLAY
Improvements $ 0 $ 5,032 $ 2,849 $ 29,000
Furniture & Fixtures 0 1,764 0 0
Machinery & Equipment 49,047 2,000 0 0
Total Capital Outlay $ 49,047 $ 8,796 $ 2,849 $ 29,000
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TRANSPORTATION
PUBLIC WORKS ADMINISTRATION
This budget provides for a full-time Public Works Director who is responsible for the administration of
Engineering, Public Works Inspection, General and Traffic Engineering Services, Capital Project Design
and Implementation, Street Sweeping, Traffic Signal and Street Lighting Maintenance, Public Works
Maintenance Services and Building Management. The budget also provides the full-time services of a
contract Maintenance Superintendent and Maintenance Supervisor who supervise Street Maintenance,
Landscape Maintenance, Street Tree Maintenance, Park Maintenance and Building Maintenance
performed by MCE Corporation and various subcontractors. Support services of one Public Works
Manager, one Administrative Analyst I, two Secretaries, one Office Assistant II, and one-half of an Office
Assistant I are also a part of this budget.
The total estimated expenditures for Fiscal Year 2007-2008 are $1,047,841, which is $47,021 or 4.3%
less than budgeted. A contributing factor to this decrease was the retirement of the Senior
Administrative Analyst and subsequent creation and filling of the Public Works Manager (Maintenance)
position.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $1,144,148.
This represents an increase of $96,307 or 9.2% over estimated expenditures for Fiscal Year 2007-2008.
This increase is primarily attributable to the Public Works Manager position replacing the Senior
Administrative Analyst Position, increases in salary and benefit costs, MCE contract supervision and
equipment to assist with daily operations.
2007-2008 ACCOMPLISHMENTS
1. Implemented five (5) new community volunteer projects.
2. Managed the restoration of the Civic Center following the fire and water damage sustained in
December 2007.
The total recommended budget for Fiscal Year 2008-2009 is $1,144,148.
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PROGRAM
TRANSPORTATION
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 30100
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
General Fund (001)
$
FUND
TOTAL JOB CLASSIFICATION
1,144,148 CITY
Public Works Director
Public Works Manager
Secretary
Office Assistant II
Office Assistant I
Subtotal
CONTRACT
Maintenance Superintendent
Maintenance Supervisor
STAFFING
LEVEL
1.00
1.00
2.00
1.00
0.50
6.50
1.00
1.00
With the current staffing level, the following High Priority City Council Goals can be accomplished in
Fiscal Year 2008-2009:
2008-2009 GOALS
1. Implement five (5) new community volunteer projects
2. Indentify site for Maintenance Facility I Emergency Operations Center (EOC)
3. Complete Building Management Study
4. Conduct assessment of the storm drain system and develop an appropriate replacement
schedule
5. Evaluate benefits of Tri-Valley Transportation Council participation.
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CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PUBLIC WORKS ADMINISTRATION
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007-2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 467,969 $ 508,229 $ 480,010 $ 529,127
Salaries P.T. 19,589 20,348 20,274 21,163
Salaries O.T. 2,056 574 477 341
Retirement 120,070 119,636 109,897 125,137
Group Insurance 76,894 110,357 108,089 115,020
Retiree Health 49,322 38,080 34,975 39,573
Workers Compensation 1,572 2,440 1,054 991
F.I.CA 5,623 7,673 7,261 7,983
PARS 26 0 0 0
Total Personnel Services $ 743,121 $ 807,337 $ 762,037 $ 839,335
SERVICES & SUPPLIES
Office Supplies $ 3,477 $ 3,540 $ 3,540 $ 3,540
Postage 3,696 4,930 6,586 7,590
Operating Supplies 76 480 279 395
Printing & Binding 519 720 540 620
Book & Publications 180 200 200 500
Memberships & Dues 326 645 622 735
Mileage & Auto Allowance 2,798 2,700 3,205 3,600
Travel and Conferences 1,509 2,660 2,572 6,095
Training 4,246 2,125 0 2,925
Internal Service Charge 21,177 13,758 13,758 11,914
Total Services/Supplies $ 38,004 $ 31,758 $ 31,302 $ 37,914
CONTRACT SERVICES
Supervision $ 123,465 $ 252,227 $ 251,839 $ 264,339
Total Contract Services $ 123,465 $ 252,227 $ 251,839 $ 264,339
CAPITAL OUTLAY
Furniture & Fixtures $ 3,364 $ 1,540 $ 1,538 $ 800
Machinery & Equipment 1,198 2,000 1,125 1,760
Total Capital Outlay $ 4,562 $ 3,540 $ 2,663 $ 2,560
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STREET MAINTENANCE
Street Maintenance services include street repair; drainage maintenance; storm patrol and clean-up;
emergency and temporary curb, gutter and sidewalk repair; traffic, street and Neighborhood Watch sign
repair and installation; striping and marking; guardrail repair; weed control; and bike path maintenance.
This budget also includes the maintenance of the 199-space Park-and-Ride lot at the KolI Corporate
Center, which includes a 5% contingency increase for the regular maintenance costs associated with the
Park-and-Ride lot.
Street Maintenance services are provided under private contract. In Fiscal Year 2005-2006, the City
entered into an agreement with East Bay Regional Park District for certain maintenance activities related
to the Tassajara Creek Trail. The cost of a portion of that maintenance is paid from the Street
Maintenance Budget and a portion from the Street Landscape Budget. The estimated expenditure for
Street Maintenance in Fiscal Year 2007-2008 is $340,461. This represents a decrease of$91 ,672 or
21.2% less than the adopted budget due primarily to a quiet storm season and less pavement striping
and marking work.
The budget necessary to fund the Current Service Level for Fiscal Year 2008-2009 totals $422,572.
This represents an increase of $82,111 or 24.1 % more than Fiscal Year 2007-2008 estimated
expenditures. This increase primarily results from budgeting for an average storm season and including
the maintenance of the G-3 culvert.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 2006-2007 2007 -2008 2007 -2008 2008-2009
Emergency pothole patching 62 hrs 80 hrs 90 hrs 90 hrs
Catch basins inspected 2,205 ea 2,203 ea 1,874 ea 1,874 ea
Catch basins cleaned 272 ea 694 ea 165 ea 375 ea
Storm patrol & cleanup 223 hrs 550 hrs 380 hrs 542 hrs
Install new signs 270 ea 282 ea 238 ea 291 ea
Signs repaired 211 ea 146 ea 135 ea 135 ea
Bike path maintenance 793 hrs 810 hrs 775 hrs 775 hrs
Curb painting 2,468 If 4,006 If 2,468 If 2,395 If
Roadside spraying 17 ac 69 ac 46 ac 46 ac
Remove & replace asphalt 11 ,290 sf 20,000 sf 10,650 sf 20,000 sf
Spill cleanup 233 hrs 275 hrs 175 hrs 175 hrs
Drainage ditch cleaning 5,568 If 6,000 If 6,000 If 6,000 If
Bike path miles 8.87 mi 8.87 mi 8.87 mi 8.87 mi
Street miles 81.1 mi 94.7 mi 93.16 mi 103 mi
NPDES Activities: The total estimated cost for NPDES related activities in the Street Maintenance
Budget for the fiscal year 2008-2009 budget is $57,608. This cost includes drainage maintenance (catch
basin inspections and cleaning, and drainage ditch cleaning), and spill cleanup.
Currently the City is vactoring only treatment devices, such as stormceptors and CDS units. Not all storm
drains are vactored, but are manually cleaned by MCE staff. This may change with the new Municipal
Regional Permit, which may require municipalities to take a more invasive approach to cleaning storm
drain systems. Currently, call outs for spill cleanup is 100 hours less than budgeted. The total amount of
hours budgeted is based on the probability that the City will experience illicit discharges and spills
throughout the year. There is no guarantee that the City will experience the same specific number of
callouts for spill cleanup each year. The need for spill cleanup varies year to year.
-86-
PROGRAM
TRANSPORTATION
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
STREET MAINTENANCE - 30200
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
General Fund (001)
State Gas Tax (206)
$
FUND
TOTAL
34,921
387,651
JOB CLASSIFICATION
CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
STAFFING
LEVEL
0.12
0.31
0.18
1.18
This activity funds ongoing street maintenance work. Asphalt concrete paving overlay, street slurry
seal, and major sidewalk repairs are budgeted in the Capital Improvement Program.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
Total Services/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Park and Ride Lot $ 14,183 $ 11,300 $ 11,300 $ 11 ,865
Street Repair 64,608 72,453 55,189 72,456
Drainage Maintenance 15,521 49,097 19,402 43,822
Storm Patrol 9,541 25,868 17,801 26,531
Curbs/Gutters 3,679 8,183 9,291 9,766
Sign Repair 55,695 61,490 57,169 60,193
Striping/Marking 43,083 64,000 43,000 65,495
Guardrail Repair 0 216 216 227
Weed Control 52,660 68,598 60,425 62,288
Bike Path Maintenance 47,388 54,415 53,530 56,143
Spill Cleanup 11 ,952 16,513 13,138 13,786
Total Contract Services $ 318,310 $ 432,133 $ 340,461 $ 422,572
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
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STREET SWEEPING
Street. Sweeping services are provided to the City under private contract. This is the second year of a
five-year contract that began in July of 2007.
Street Sweeping services are provided to commercial streets once a week and to residential streets
twice a month. During the heavy leaf fall months, additional street sweeping is performed as needed.
The National Pollution Discharge Elimination System (NPDES) permit application work requires monthly
reports from the sweeper in terms of quantity of debris picked up and obstacles to the sweeping effort,
such as parked cars. The Urban Runoff Committee's Best Management Practices (BMP) publication
recommends specific street cleaning frequencies and methods. Dublin's current level of service is
consistent with the NPDES recommendations, both current and proposed.
The estimated expenditures for Fiscal Year 2007-2008 are $135,298. This represents a decrease of
$2,702 or 2.0% less than budgeted. This underexpenditure is attributed to not accepting new streets as
early as anticipated as well as a billing error by the contractor.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $145,605. This
represents an increase of $10,307 or 7.6% more than estimated expenditures for Fiscal Year 2007-
2008. The new streets that were anticipated to be accepted in Fiscal Year 2007-2008 have now been
budgeted for 2008-2009.
This activity is funded entirely by the General Fund.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR ACTUAL BUDGET ESTIMATED BUDGET
2006-2007 2007 -2008 2007-2008 2008-2009
CURB MILES:
Commercial 2,288 2,434 2,365 2,558
Residential 3.562 3.857 3.710 3.784
TOTAL CURB MILES: 5,850 6,291 6,075 6,342
Intersections 728 832 736 832
Callout Hours 154 140 167 150
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PROGRAM
TRANSPORTATION
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
STREET SWEEPING - 30300
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
General Fund (001)
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
$
145,605 No City personnel are included in this activity.
This activity provides street sweeping services on public streets. No City personnel are included in
this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
Total Services/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 139,992 $ 138,000 $ 135,298 $ 145,605
Total Contract Services $ 139,992 $ 138,000 $ 135,298 $ 145,605
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
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STREET TREE MAINTENANCE
This budget funds Street Tree Maintenance Services, which are provided to the City under contract with
private companies. Services provided include comprehensive maintenance of City trees planted in the
public right-of-way; trimming of residential street trees which impede both street repair and street
sweeping activities; trimming of trees obstructing traffic signs and sidewalks; and limited tree spraying
and removal.
The estimated expenditures for Fiscal Year 2007-2008 are $172,010, which is less than the adopted
budget by approximately 1 %.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $165,277,
which is 3.9% lower than the projected expenditures for Fiscal Year 2007-2008. This decrease is
attributable to completion in Fiscal Year 2007-2008 of major street tree maintenance in the Stagecoach
and Dougherty Assessment Districts and major projects in the Stagecoach and Dougherty Assessment
Districts, which are not necessary in Fiscal Year 2008-2009. Approximately 24.0% ($40,430) of the total
activity in this budget is funded by the City's three landscape assessment districts.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR ACTUAL BUDGET ESTIMATED BUDGET
2006-2007 2007 -2008 2007 -2008 2008-2009
City Owned Street Trees 6,084 ea 6,084 ea 6,084 ea 6,499 ea
Tree/Brush Cutting 167 hrs 220 hrs 180 hrs 183 hrs
Tree Staking 272 ea 621 ea 817 ea .264 ea
Tree Pruning 1752 ea 2267 ea 1604 ea 1917 ea
Tree Planting 45 ea 95 ea 64 ea 67 ea
Tree Fertilizing 8 ea 857 ea 857 ea 1550 ea
Tree Watering 665 ea 800 ea 665 ea 665 ea
Tree Removal 30 ea 57 ea 50 ea 86 ea
Tree Trimming (Subcontract) 0 ea 151 ea 151 ea 151 ea
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PROGRAM
TRANSPORTATION
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
STREET TREE MAINTENANCE - 30400
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND STAFFING
FUND TOTAL JOB CLASSIFICATION LEVEL
General Fund (001) $ 124,847 CONTRACT
Assessment Dist (711) 2,244 Landscape Foreman 0.07
Assessment Dist (713) 15,449 Landscape Laborer I 0.20
Assessment Dist (716) 22,737 Landscape Laborer II 0.11
Landscape Laborer III 0.31
This budget provides for the maintenance of City-owned street trees. Approximately 38% of the cost is
paid through landscape maintenance assessment districts. Street trees are maintained through the
City's contracts with private companies, and there are no City personnel involved in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007-2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
Total Services/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 170,697 $ 172,827 $ 172,010 $ 165,277
Total Contract Services $ 170,697 $ 172,827 $ 172,010 $ 165,277
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
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STREET LANDSCAPE MAINTENANCE
This budget funds maintenance and irrigation of City parkways and street medians (exclusive of street
trees). Street Landscape Maintenance is provided to the City under contract with private companies.
Services provided include landscape maintenance, turf care, irrigation maintenance, weed control, litter
pick-up and illegal sign removal. Collection of trash from City street-side receptacles is provided at no
charge under the City's franchise waste agreement.
The estimated expenditures for Fiscal Year 2007-2008 are $1,167,149. This represents a decrease of
$99,160 or 7.8% less than budgeted. The decrease is primarily attributable to lower than expected
water usage. In analysis of the last three years, there was a drastic increase in water use during Fiscal
Year 2006-2007 due to high weather temperatures. With normal weather temperatures experienced
during Fiscal Year 2007-2008, the amount of water usage returned to the normal pattern.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $1,260,289.
Approximately 32.6% ($410,969) of the total activity is funded by special assessments to property
owners in the vicinity of Stagecoach Road, Dougherty Road, and the Emerald Park area. These
Assessment Districts were formed to fund maintenance activities normally performed by homeowners
associations at the request of the developers of those areas.
The Fiscal Year 2008-2009 budget is approximately $93,140 or 8.0% higher than the projected
expenditures for Fiscal Year 2007-2008. This increase is primarily due to inflationary increases for
maintenance contract work and utilities. Additionally, there is a significant increase in landscape
maintenance costs in the Stagecoach Assessment District after the completion of a major tree
replacement project in 2007-2008 that required the majority of the budget; in 2008-2009 maintenance
will focus on landscape improvements.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 2006-2007 2007 -2008 2007 -2008 2008-2009
Landscaped areas 45.31 ac 45.31 ac 45.31 ac 46.68 ac
Irrigation Stations 1,496 ea 1 ,496 ea 1 ,496 ea 1,541 ea
Irrigation Heads 32,092 ea 32,092 ea 32,092 ea 33,061 ea
Shrubs 59,112 ea 59,112 ea 59,112 ea 60,897 ea
Litter Pickup 1,535 hrs 1,679 hrs 1,522 hrs 1,522 hrs
Leaf Cleanup 841 hrs 810 hrs 740 hrs 740 hrs
Prune Bedding Plants 2351 hrs 1817 hrs 1,807 hrs 1,807 hrs
Prune Shrubs 18,714 ea 20,706 ea 23,873 ea 23,873 ea
Mow Median Turf 262 ac 280 ac 280 ac 280 ac
Edge Median Turf 664 mlf 761 mlf 761 mlf 761 mlf
Irrigation Insp. & Programming 37,257 sta 42,435 sta 41,501 sta 41 ,440 sta
Irrigation Head Repair 1894 ea 2119 ea 1,285 ea 1325 ea
Other Irrig. Sys. Repairs 498 hrs 613 hrs 397 hrs 429 hrs
Illegal Signs/Hazards 277 hrs 336 hrs 283 hrs 283 hrs
Banners Installed 773 ea 682 ea 750 ea 911 ea
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED BUDGET
ACTIVITY 2005-2006 2006-2007 2006-2007 2007 -2008
(times per year)
Litter Pick-up 12 12 12 12
Manual Weed Removal 12 12 12 12
Mowing Turf 45 45 45 45
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PROGRAM
TRANSPORTATION
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 30500
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND STAFFING
FUND TOTAL JOB CLASSIFICATION LEVEL
General Fund (001) $ 849,320 CONTRACT
Assessment Dist (711) 80,900 Landscape Foreman 0.79
Assessment Dist (713) 90,040 Landscape Laborer I 2.25
Assessment Dist (716) 240,029 Landscape Laborer II 2.06
Landscape Laborer III 2.35
This budget funds the maintenance of median and street side landscaping in public rights-of-way and
within three Landscape Maintenance Assessment Districts. The budget includes utilities and contract
labor; no City personnel are involved in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Gas/Electric $ 5,764 $ 5,518 $ 6,100 $ 6,406
Water/Sewer 213,257 215,283 174,851 192,335
Comm. Promo 102,681 119,100 131,306 135,573
Total Services/Supplies $ 321,702 $ 339,901 $ 312,257 $ 334,314
CONTRACT SERVICES
General $ 785,054 $ 821 ,143 $ 753,861 $ 823,764
Total Contract Services $ 785,054 $ 821,143 $ 753,861 $ 823,764
CAPITAL OUTLAY
Improvements $ 81,692 $ 105,265 $ 101,031 $ 102,211
Total Capital Outlay $ 81,692 $ 105,265 $ 101,031 $ 102,211
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HEAL TH & WELFARE
WASTE MANAGEMENT
This budget reflects costs associated with basic garbage service, including the first can of residential
garbage service, curbside recycling, organic waste collection, on-call bulky waste clean-ups and other
related services. The City, through various recycling grant funds, also provides support to commercial
recycling programs, curbside used oil collection, an annual household hazardous waste collection event, a
residential food-scrap recycling program, and a subsidy for commercial organics recycling. Further, this
budget funds costs associated with supporting and monitoring waste management activities and
implementing new waste diversion programs, as identified in the City's adopted Source Reduction and
Recycling Element (SRRE). The budget also provides funding for a variety of waste reduction campaigns
sponsored by the Bay Area Recycling Outreach Coalition ($2,000). An Administrative. Analyst position is
assigned the coordination of recycling to address the City's solid waste and recycling issues. The
Administrative Analyst position is full-time, with equal shares of the position assigned to Disaster
Preparedness, Central Services and Waste Management.
The estimated expenditures for Fiscal Year 2007-2008 are $1,623,365, which is approximately $48,216
less than budgeted for Fiscal Year 2007-2008. The majority of this decrease comes from the commercial
organics subsidy, which has started out slowly but is beginning to grow at a faster rate.
2007-2008 ACCOMPLISHMENTS
The City accomplished the following City Council High Priority Goals:
1. Process annual rate adjustment.
2. Undertake and complete Citywide diversion study and submit data to the California Integrated Waste
Management Board (CIWMB) for diversion rate, base-year data modification.
3. Conduct audit of exclusive and non-exclusive solid waste franchises to ensure accurate diversion
reporting and remittance of franchise fees.
4. Work with AVI to develop an incentive payment program for Dublin's commercial recycling program.
The budget necessary to provide the Current Service Level for Waste Management activities in Fiscal Year
2008-2009 is $1,686,701. This represents an increase of $63,336 or 3.9% from estimated expenditures for
Fiscal Year 2007-2008. This increase is primarily due to an increase in the annual rate adjustment. The
annual rate adjustment for residential garbage collection services resulted in a 3.99% increase in the
monthly service rates, based upon a formula established in the Collection Services Agreement. The Fiscal
Year 2008-2009 budget does account for an increase in the actual number of residential units to be billed
by the City from 9,762 units in Fiscal Year 2007-2008 to 10,105 units in Fiscal Year 2008-2009.
In addition to the Current Service Level, three (3) Higher Service Levels (HSL) have been included. HSL #1
would provide $20,000 to evaluate the recycling and disposal activities of other public agencies within the
City of Dublin (DUSD, Camp Parks, Santa Rita Jail, etc.). The recycling efforts of these agencies can have
positive impacts on the City's annual AB939 diversion data, which is the State estimate of the amount of
recycling taking place within the City of Dublin. The ultimate goal of the analysis would be to develop plans
or recycling programs for increasing diversion within these agencies.
HSL #2 would provide $88,000 for a multi-family and commercial outreach campaign designed to promote
the City's recycling programs. The proposed campaign would be designed to further the City's recycling
goals by maximizing diversion within the two sectors of greatest opportunity for improvement. Items
included in the proposed HSL are commercial and multi-family recycling brochures and posters, recycling
bins and bags designed for unique locations, a welcome recycling kit for high tenant turnover locations, as
well as other media outreach items designed to increase awareness. HSL #3 provides $2,000 for funding
support to the Alameda County Green Business Program, which is included as part of the City Council
Community Grant Funding Program. It is proposed that all HSL's be funded using available recycling funds.
The total recommended Fiscal Year 2008-2009 Budget for Waste Management, which includes the above
HSLs, is $1,796,701.
-95-
PROGRAM
HEALTH & WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
WASTE MANAGEMENT - 50200
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
Measure D (224)
Garbage Service Fund (225)
$
95,408 Administrative Analyst II
1,591,293
0.33
The Current Service Level will accomplish the following High Priority City Council Goals:
2008-2009 GOALS
1. Adopt and implement a waste management/recycling plan for the City's large public venues and
events, which consists of events that serve more than 2,000 individuals per day.
2. Increase commercial organics recycling participation by 10 businesses.
3. Work with the International Council for Local Environmental Initiatives (ICLEI) to perform a
Greenhouse Gas Inventory for the City of Dublin.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 20,251 $ 23,378 $ 23,284 $ 25,480
Retirement 4,821 5,271 5,250 5,782
Group Insurance 5,144 4,989 4,988 5,216
Retiree Health 2,325 1,677 1,671 1,828
Workers Compensation 110 170 47 46
F.I.C.A. 294 339 339 369
Total Personnel Services $ 32,945 $ 35,824 $ 35,579 $ 38,721
SERVICES & SUPPLIES
Postage $ 62 $ 100 $ 100 $ 100
Book & Publications 59 65 64 64
Memberships & Dues 192 200 200 200
Mileage & Auto Allowance 216 500 500 523
Travel and Conferences 0 1,200 1,145 1,300
Legal Notices 32 0 0 0
Total Services/Supplies $ 561 $ 2,065 $ 2,009 $ 2,187
CONTRACT SERVICES
General $ 1,512,157 $ 1,631,692 $ 1,583,777 $ 1,643,793
Clean Air Grant Vehicle 0 0 0 0
Buy Recycled Paper Media Campaign 2,000 2,000 2,000 2,000
Total Contract Services $ 1,514,157 $ 1,633,692 $ 1,585,777 $ 1,645,793
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-96-
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
WASTE MANAGEMENT - 50200 HIGHER 1
Analyze Jurisdictional Partners (RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
PROGRAM
HEALTH & WELFARE
Measure D (224)
Garbage Service Fund (225)
20,000
115,408 Administrative Analyst II
1,591,293
0.33
This Higher Service Level would enable the City to evaluate the recycling and disposal activities of its jurisdictional
partners. The recycling efforts of these entities can have a positive impact on the City's annual AB939 diversion
data or the State estimate of the amount of recycling taking place within the City of Dublin. The ultimate goal of the
analysis would be to develop plans or recycling programs for increasing diversion within this waste sector.
This Higher Service Level will accomplish the following High Priority City Council Objective:
2008-2009 Goal
1. Engage and analyze Dublin's jurisdictional partners' (DUSD, Camp Parks, Santa Rita Jail, etc.) diversion
efforts and recommend improvements.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 25,480
Retirement 0 5,782
Group Insurance 0 5,216
Retiree Health 0 1,828
Workers Compensation 0 46
F.I.C.A. 0 369
Total Personnel Services $ 0 $ 38,721
SERVICES & SUPPLIES
Postage $ 0 $ 100
Book & Publications $ 0 $ 64
Memberships & Dues 0 200
Mileage & Auto Allowance 0 523
Travel, Conferences & Meetings 0 1,300
Total Services/Supplies $ 0 $ 2,187
CONTRACT SERVICES
General $ 20,000 $ 1,663,793
Buy Recycled Paper Media Campaign 0 2,000
Total Contract Services $ 20,000 $ 1,665,793
Total Capital Outlay $ 0 $ 0
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CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
WASTE MANAGEMENT - 50200 HIGHER 2
Multi-Family & Commercial Campaign (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
PROGRAM
HEALTH & WELFARE
UNO
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
Measure D (224)
Garbage Service Fund (225)
$ 88,000 $ 203,408
1,591,293
Administrative Analyst II
0.33
This Higher Service Level (HSL) would provide funding for a multi-family and commerciaf outreach campaign
designed to promote the City's recycling programs offered through its contracted waste hauler, Amador Valley
Industries. The proposed campaign will be designed to further the City's recycling goals by maximizing diversion
within the commercial and multifamily sectors. The goal would be to make recycling as convenient and attractive
as possible to commercial and multifamily service locations by highlighting incentives and programs available to
these groups.
Items included in the proposed HSL are commercial and multi-family recycling brochures and posters, recycling
bins and bags designed for unique locations, welcome recycling kit for high tenant turnover locations, as well as
other media outreach items designed to increase awareness.
DESCRIPTION
HIGHER SERVICE
LEVEL 2
2008-2009
PERSONNEL SERVICES
Salaries F.T.
Retirement
Group Insurance
Retiree Health
Workers Compensation
F.I.C.A.
Total Personnel Services
$
o
o
o
o
o
o
o
$
SERVICES & SUPPLIES
Postage
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Total Services/Supplies
$
$
o
o
o
o
o
o
$
CONTRACT SERVICES
General
Buy Recycled Paper Media Campaign
Total Contract Services
$
88,000
o
88,000
$
Total Capital Outlay
$
o
CUMULATIVE
TOTAL
2008-2009
$
25,480
5,782
5,216
1,828
46
369
38,721
$
$
$
100
64
200
523
1,300
2,187
$
$
1,751,793
2,000
1,753,793
$
$
o
-98-
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
WASTE MANAGEMENT - 50200 HIGHER 3
Green Business Program (RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMENT CUMULATIVE
CLASSIFICATION TOTAL TOTAL
PROGRAM
HEALTH & WELFARE
Measure D (224)
Garbage Service Fund
2,000 $ 205,408 Administrative Analyst II
1,591,293
0.33
This Higher Service Level funds support to the Alameda County Green Business Program. The Green Business
Program provides environmental performance certification for medium to small businesses within Alameda
County.
HIGHER SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 25,480
Retirement 0 5,782
Group Insurance 0 5,216
Retiree Health 0 1,828
Workers Compensation 0 46
F.I.C.A. 0 369
Total Personnel Services $ 0 $ 38,721
SERVICES & SUPPLIES
Postage $ 0 $ 100
Book & Publications 0 64
Memberships & Dues 0 200
Mileage & Auto Allowance 0 523
Travel, Conferences & Meetings 0 1,300
Total Services/Supplies $ 0 $ 2,187
CONTRACT SERVICES
General $ 2,000 $ 1,753,793
Buy Recycled Paper Media Campaign 0 2,000
Total Contract Services $ 2,000 $ 1,755,793
Total Capital Outlay $ 0 $ 0
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CHILD CARE
This budget funds the City's contribution to Child Care Links. During Fiscal Year 2007-2008, the City
provided funding in the amount of $18,500 to cover salary, benefits and operational costs in order to
accomplish the following goals:
1. Maintain an ongoing supply of quality child care services
2. Provide statistical information to help the community plan for child care needs
3. Promote quality child care as an employer concern
During Fiscal Year 2007-2008, Child Care Links estimates it will provide child care information and
referrals to over 420 Dublin households. The organization's Inclusion Project, which increases the
capacity in local child care centers for children with exceptional needs, will serve 8 families in Dublin.
Over 70 Dublin residents are expected to participate in orientations, trainings and pre-licensing home
visits for prospective and new child care providers. The Health and Nutrition Workshops sponsored by
Child Care Links will serve over 20 Dublin households.
Child Care Links held several events in Dublin during Fiscal Year 2007-2008 including the Tri-Valley
Preschool Fair, Stress Retreat for providers, and a Discipline Workshop for Parents. Other events held
in the Tri-Valley included the Early Childhood Education Conference and an Inclusion Summit. The
events were well attended with over 90 Dublin residents participating.
For Fiscal Year 2008-2009, Child Care Links requested a contribution of $23,500. Per the Council's
direction at the annual Budget Study Session, an $18,500 Higher Service Level has been prepared for
the Council's consideration.
The total recommended budget for Fiscal Year 2008-2009 is $18,500.
-100-
PROGRAM
HEALTH & WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CHILD CARE - 50300
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
o Personnel support for this activity is included in the
Parks & Community Services Department.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
Total Services/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 18,500 $ 18,500 $ 18,500 $ 0
Total Contract Services $ 18,500 $ 18,500 $ 18,500 $ 0
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-101-
PROGRAM
HEALTH &
WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
CHILD CARE - 50300
Child Care Links
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001)
$
18,500 $
18,500 Personnel support for this activity is included in the
Parks & Community Services Department.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
Total Services/Supplies $ 0 $ 0
CONTRACT SERVICES
General $ 18,500 $ 18,500
Total Contract Services $ 18,500 $ 18,500
Total Capital Outlay $ 0 $ 0
-102-
SOCIAL SERVICES
This Fiscal Year 2008-2009 budget funds nine social service programs which are described in more
detail below. Funding for each program in the Current Service Level comes from the City's allocation of
Community Development Block Grant Funds (CDBG).
Axis Community Health
The City Council approved $3,488 in CDBG Funds for Axis Community Health to support the
construction of a Women's Health Clinic at Axis's Railroad Avenue site in Livermore which will convert a
1,400 square foot office space into an obstetrical suite that consists of three examination rooms. Axis
provides prenatal services for local residents who are indigent and uninsured.
Bay Area Community Services - Valley Creative Livina Center
The City Council approved $4,757 in CDBG funds for Bay Area Community Services to provide social
service programs for low-income Dublin adult residents with psychiatric disabilities. The program
provides social, educational and prevocational training and group activities.
Community Resources for Independent Livin!! (CRIL)
The City Council approved $3,488 in CDBG Funds for Community Resources for Independent Living
(CRIL) to provide peer counseling, health information, benefits counseling and personal safety, resulting
in a significantly increased ability to be self-sufficient in their home and community to low income
persons with disabilities and seniors with functional limitations.
Eden Council for Hope and Opportunity
The City Council approved $3,488 in CDBG Funds for Eden Council for Hope and Opportunity to support
the Rental Assistance Program (RAP). RAP is a rent/deposit guarantee program, which provided
assistance to low-to moderate-income tenants to pay security deposits or delinquent rent.
Open Heart Kitchen - Weekend Box Lunch
The City Council approved $9,514 in CDBG funds for Open Heart Kitchen to distribute approximately
250 nutritious non-perishable weekend lunch boxes weekly to residents low income residents at the
Arroyo Vista and the Grove Housing Complexes. Each box lunch contains two lunches that are
distributed by an all-volunteer staff.
Spectrum Community Services - Meals on Wheels Proaram
The City Council approved $5,307 in CDBG funds for Spectrum Community Services, Inc. for the Meals
on Wheels Program. This program will provide an average of 18 hot meals delivered daily to low-
income, frail, homebound, elderly Dublin residents.
Senior Support Proaram of the Tri-Valley - Senior Support Services
The City Council approved $9,968 in CDBG funds for the independent Senior Support Program of the
Tri-Valley. The Senior Support Program expects to provide in-home case management including in-
home counseling, information and referral services. These services will be provided to a minimum of 32
new low-income seniors. The objective of this program is to prevent or postpone the institutionalization
of local seniors through the provision of services which enable seniors to live independently and safely in
their own homes.
Tri-Valley Haven - Domestic Violence Shelter/Homeless Services.
The City Council approved $14,271 in CDBG funds to assist Tri-Valley Haven with its regional domestic
violence shelter. In Fiscal Year 2008-2009, this amount will provide domestic violence services to at
least 25 Dublin residents at the domestic violence shelter, case management for homeless services,
including a food panty, to at least 165 Dublin residents, and at least 16 community education and
preventative presentations to various service organizations reaching 600 Dublin residents.
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Tri-Vallev Haven - Soiourner House Homeless Shelter
The City of Dublin has agreed to contribute CDBG funds toward financing the rehabilitation of the only
Homeless Shelter in the Tri-Valley to offer accommodations to entire families. The City of Dublin
contribution for Fiscal Year 2008-2009 is $5,427. This is the seventh year of a 10-year commitment that
Dublin will be contributing the City's share of this regional shelter.
In addition to the Current Service Level, it is recommended that the. City Council fund three Higher
Service Levels (HSL). HSL #1 is to grant additional funding to Community Resources for Independent
Living to provide a variety of services to Dublin residents with disabilities ($11,925). HSL #2 is to grant
additional funding to Axis Community Health to support the construction of a Women's Health Clinic
($25,000). HSL #3 is continue funding for Eden I & R 2-1-1 phone service to provide a link between
Alameda County households and the full range of community resources available to
households($10,000). The cost for the Current Service Level is estimated to be $59,708; plus the
recommended Higher Service Levels of $46,925, the total recommended Social Services budget for
Fiscal Year 2008-2009 is $106,633.
The total recommended budget for Social Services programs for Fiscal Year 2008-2009 including the
Higher Service Level is $106,633.
-104-
PROGRAM
HEALTH & WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
SOCIAL SERVICES - 50400
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
CDBG (209)
$
59,708 Personnel support for this activity is included in the
Housing Programs Budget.
tt<ttAu:::::r::rrrrr::rrr::r:r:::r:::r::::r:::rrm:r:p::::::$rr::::rrrrr::$.$.~71lf.::
This increment provides funding to maintain the current level of service for those programs and activities
included in the Social Services budget. Activities in the Current Service Level budget include: Axis
Community Health Services Women's Health Center; Rental Assistance Program as provided by Eden
Council for Hope and Opportunity; Housing Services provided by CRIL (Community Resources for
Independent Living; Senior Support Services as provided by the Valley Community Health Center; Meals on
Wheels Services as provided by Spectrum Community Service; Domestic Violence Shelter and Family Crisis
Center services as provided by Tri-Valley Haven; Weekend Box Lunch Program as provided by Open Heart
Kitchen; and Social Service Programs for adult Dublin residents with psychiatric disabilities as provided by
Bay Area Community Services. In addition, the City contributes Community Development Block Grant funds
towards financing the rehabilitation of the Sojourner Housing Homeless Shelter located in Livermore.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007-2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
T otalServices/Supplies $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
Bay Area Community Services $ 5,000 $ 4,967 $ 4,967 $ 4,757
CRIL 10,300 15,413 15,413 3,488
Eden I & R 0 10,000 10,000 0
Open Heart Kitchen 10,000 9,934 9,934 9,514
Spectrum Comm Services 5,601 5,541 5,541 5,307
Eden Council for Hope and OpportL 0 0 0 3,488
Senior Support Services 8,707 12,176 12,176 9,968
Tri-Valley Haven 15,000 14,900 14,900 14,271
Sojourner Homeless Shelter 5,427 5,427 5,427 5,427
Axis Community Health 0 0 0 3,488
Total Contract Services $ 60,035 $ 78,358 $ 78,358 $ 59,708
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
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-105-
PROGRAM
HEALTH &
WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
SOCIAL SERVICES. 50400 HIGHER 1
Community Resources For Independent Living (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB I INCREMENT I CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
FUND
General Fund (001)
CDBG (209)
$
11,925 $
11,925
59,708
Personnel support for this activity is included in the
Community Development Department.
:}::1(atAw::mmm:::::@::{{},:,::::::'::::::::}::c::I.}m::::::':::{d:j:~I~$.ld{~Fm::::::}:::{:::::::Z1:~II~}':'m}*d:TAW'::::}}}}}::::::::::}}}:Mm}@:{:}:nKt.~t}::::{:{m:::1m}:'m::::::::}@:}:~'m~I}:::::{{::::::{:m:::::
Community Resources for Independent Living (CRIL) will provide services to seniors with functional limitations and
residents with disabilities of all ages thereby increasing their ability to more independently and fully participate in
their families, work and community. CRIL will assist residents by providing individual services including housing
referral and placement assistance; personal assistance service referrals and matching assistance; benefits
counseling; peer counseling; basic living skills training in such areas as money and health management; individual
advocacy training; and, assisted technology referral and procurement services.
DESCRIPTION
HIGHER SERVICE
LEVEL 1
2008.2009
CUMULATIVE
TOTAL
2008.2009
Total Personnel Services
$
$
o
$
$
o
Total Services/Supplies
o
o
CONTRACT SERVICES
Bay Area Community Services
CRIL
Open Heart Kitchen
Spectrum Comm Services
Eden Council for Hope and Opportunity
Senior Support Services
Tri-Valley Haven
Sojourner Homeless Shelter
Axis Community Health
Total Capital Outlay
0 4,757
11,925 15,413
0 9,514
0 5,307
0 3,488
0 9,968
0 14,271
0 5,427
0 3,488
$ 11,925 $ 71,633
$ 0 $ 0
Total Contract Services
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........
::::::':::::::::::::::::::::::::::::':::11::::::::::::::::::::::::::1::1j:~~a:::::::::::::i:::'I::::::::::::::::::::::::::::::::':::::1::::::::::::::::::::::1]::::::::::::::::::i::::::::::i:::::I~j:~lg:::::
-106-
PROGRAM
HEALTH &
WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
SOCIAL SERVICES - 50400
Axis Community Health
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001)
CDBG (209)
$
25,000 $
36,925
59,708
Axis provides prenatal services for local residents who are indigent and uninsured. The additional clinical space will
also be used for other gynecological services, including family planning, cancer detection services, and Axis breast
cancer detection program.
Funding supports Axis Community Health in the construction of a Women's Health Clinic's Railroad Avenue site in
Livermore. The construction work will convert a 1,400 square foot office space into an obstetrical suite that consists
of three examination rooms.
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
Total Services/Supplies $ 0 $ 0
CONTRACT SERVICES
Bay Area Community Services 0 4,757
CRIL 0 15,413
Open Heart Kitchen 0 9,514
Spectrum Comm Services 0 5,307
Eden Council for Hope and Opportunity 0 3,488
Senior Support Services 0 9,968
Tri-Valley Haven 0 14,271
Sojourner Homeless Shelter 0 5,427
Axis Community Health 25,000 28,488
Total Contract Services $ 25,000 $ 96,633
Total Capital Outlay $ 0 $ 0
-107-
PROGRAM
HEALTH &
WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
SOCIAL SERVICES - 50400
Eden I & R
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001)
CDBG (209)
$
10,000 $
46,925
59,708
Eden I & R will continue its goal of serving as a link between Alameda County households and the full range of
community resources available to households. Eden 1& R is a source of information, and referral to, low-cost
housing, emergency shelter, and other social service agencies of Alameda County residents. Eden I & R provides
this information via a 2-1-1 telephone service. Specifically, the 2-1-1 service is available for 24 hours a day and
seven days a week access to health and human services.
HIGHER
SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
Total Services/Supplies $ 0 $ 0
CONTRACT SERVICES
Bay Area Community Services 0 4,757
CRIL 0 15,413
Eden I & R 10,000 10,000
Open Heart Kitchen 0 9,514
Spectrum Comm Services 0 5,307
Eden Council for Hope and Opportunity 0 3,488
Senior Support Services 0 9,968
Tri-Valley Haven 0 14,271
Sojourner Homeless Shelter 0 5,427
Axis Community Health 0 28,488
Total Contract Services $ 10,000 $ 106,633
Total Capital Outlay $ 0 $ 0
-108-
HOUSING PROGRAMS
The Housing Division, in the Community Development Department, funds .40 of a Community Development
Director, a full-time Housing Specialist, a .75 full time equivalent Housing Assistant, and .50 of a Secretary.
The Housing Division is responsible for the implementation of the Inclusionary Zoning Ordinance and other
housing programs as they are developed. In Fiscal Year 2007-2008, the City funded 15 First Time
Homebuyer loans totaling $500,000 to create affordable homeownership opportunities to households. In
addition, the housing division assisted the development community place 57 households into affordable
ownership homes throughout Dublin.
The City continues to participate in the Tri-Valley Housing Opportunity Center programs, which offers
homebuyer orientations and Homebuyer Education classes to potential Dublin homebuyers and assists
existing below market rate homeowners with the re-sale of their units.
Other programs supported by the Housing Division include working with developers during construction of
affordable homeownership and rental projects and the annual monitoring of residency once the units are
occupied. The Housing Division communicates and coordinates with current and future residential
developers to complete necessary documents such as Affordable Housing Agreements, marketing and
management plans for Inclusionary Units and qualifying applicants for ownership Inclusionary Units.
In Fiscal Year 2007-2008, the Housing Division partnered with the Dublin Housing Authority to negotiate the
Exclusive Right to Negotiate with Citation Homes and Eden Housing for the Arroyo Vista Redevelopment
Project. Work will continue on this project in Fiscal Year 2008-2009.
The Housing Program's budget for Fiscal Year 2007-2008 was $3,994,884. Estimated expenditures for
Fiscal Year 2007-2008 are $994,698, which is $3,000,186 or 75.1% less than budgeted. This is primarily
due to the delay in the Arroyo Vista Redevelopment project.
2007-2008 ACCOMPLISHMENTS
1. Processed fifteen (15) First Time Homebuyer Loans and made a progress report to the City Council.
2. Participated in the Arroyo Vista Redevelopment Project
3. Held two (2) community meetings to educate the community on the City's affordable housing programs.
4. The City of Dublin was awarded a third Workforce Housing Reward Grant in 2007 from the State of
California for $73,187 for the production of affordable housing in the City of Dublin in calendar year
2006.
5. Held two (2) Affordable Housing Opportunities seminars with Dublin's Large Employers.
6. Worked with the Tri-Valley Housing Opportunity Center to create and implement The Tri-Valley Region
Below-Market Rate (BMR) Resale Linkage Program. The Program assists BMR homeowners with the
resale of a BMR unit.
7. Educated the City's Large Employers on the City's Affordable Housing Program.
The cost of the current service level for Fiscal Year 2008-2009 is $3,887,787. In addition to the Current
Service Level, it is recommended that the City Council fund three Higher Service Levels (HSL). HSL #1
would increase the .75 Administrative Aide position to full time 1.0 ($20,092) and enable the completion of
the City Council goal to review the effectiveness of the current Inclusionary Zoning Ordinance. HSL #2
would provide funding for Tri-Valley Housing Opportunity Center to provide homebuyer education, post
purchase, and foreclosure prevention counseling ($25,000). HSL #3 would provide funding for Eden
Council for Hope and Opportunity to provide their Rental Assistance Program ($9,215).
The total recommended budget for Fiscal Year 2008-2009 including the three Higher Service Levels is
estimated to be $3,942,094. This represents an increase of $2,947,396 over Fiscal Year 2007-2008
estimated expenditures. A majority of the increased funding is a carry over of $2,869,629 due to delay in
funding of the Arroyo Vista Redevelopment Project. This budget is partially offset by $74,070 in estimated
-109-
revenues for Housing Services during Fiscal Year 2008-2009, resulting in a net cost of $3,868,024 for
Housing Services.
The following schedule of Workload/Performance Measures identifies the activities to be undertaken by the
Housing Division with the Recommended Current Service Level Budget:
HOUSING DIVISION WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 2006-2007 2007-2008 2007 -2008 2008-2009
Ownership Units Monitored Yearly 59 127 87 132
Rental Units Monitored Yearly 330 694 724 724
Affordable Housing Agreements 2 3 2 2
Processed
Inclusionary Unit Applications Processed 87 102 92 37
Closed Sales on Inclusionary Units 14 86 57 23
First Time Homebuyer Loans 3 10 15 15
-110-
PROGRAM
HEALTH & WELFARE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
HOUSING PROGRAMS - 50500
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION .
STAFFING
LEVEL
Affordable Housing (380)
$
3,887,787 Community Development Director
Housing Specialist
Administrative Aide
Secretary
0.40
1.00
0.75
0.50
::tQm~lmr::m:m::r::::::::::rm::rmrmr:r::rrt::::}::rr::::::r:::rr:c:::r:$:::::m:rmm:I~,=m:I'l$lt}rrmQ.ltltf:::::}mrr::r:::::::::m,m:r'::::::::m:::r:::mttm:rrmr:::,rrrrrrrrir:r::::::rrrrr::::::::I~fir::::::r::::::::r:::r
The Current Service Level funds City Staff to administer Housing Programs and consulting services. These
Housing Programs include administration of the City's Inclusionary Zoning Ordinance, the Arroyo Vista
Redevelopment Project, the First Time Homebuyer Loan Program, and the City's participation in the Mortgage
Credit Certificate Program.
2008-2009 GOALS
1. Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista
Housing site.
2. Work with ABAG to ensure that the Regional Housing Needs Allocation process addresses City
of Dublin housing needs in an equitable manner.
3. Process 15 First Time Homebuyer Loans.
4. Update Housing Element of the General Plan.
-111-
CITY OF DUBLIN
2008.2009 PRELIMINARY BUDGET. HOUSING PROGRAMS
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006.2007 2007.2008 2007.2008 2008.2009
PERSONNEL SERVICES
Salaries F.T. $ 52,407 $ 106,829 $ 99,398 $ 200,713
Salaries P.T. 60,478 60,757 63,871 59,464
Salaries O.T. 0 0 104 268
Retirement 27,906 37,904 37,137 59,121
Group Insurance 19,830 31,817 31,831 48,304
Retiree Health 12,331 12,067 11,822 18,700
Workers Compensation 567 880 334 306
F.I.CA 1,637 2,430 2,369 3,776
Total Personnel Services $ 175,156 $ 252,684 $ 246,866 $ 390,652
SERVICES & SUPPLIES
Office Supplies $ 977 $ 1,000 $ 993 $ 1,000
Postage 559 520 520 500
Operating Supplies 295 700 683 1,450
Advertising 0 550 550 500
Printing & Binding 258 750 738 750
Book & Publications 0 100 100 100
Memberships & Dues 350 450 450 450
Mileage & Auto Allowance 406 700 684 700
Travel and Conferences 1 ,437 1,700 1,675 1,700
Training 1,065 3,850 3,829 4,125
Legal Notices 0 100 0 0
Internal Service Charge 3,051 3,694 3,694 3,051
Total Services/Supplies $ 8,398 $ 14,114 $ 13,916 $ 14,326
CONTRACT SERVICES
MCC Program $ 750 $ 800 $ 800 $ 800
Other Housing Programs 76,299 21,946 22,241 32,380
Arroyo Vista Housing Project 60,000 1,705,000 80,000 1,580,000
1 st Time Homebuyer Loans 136,454 500,000 500,000 500,000
Arroyo Vista Housing Loan 0 1,500,000 130,371 1,369,629
Total Contract Services $ 273,503 $ 3,727,746 $ 733,412 $ 3,482,809
CAPITAL OUTLAY
Furniture & Fixtures $ 482 $ 340 $ 340 $ 0
Machinery & Equipment 718 0 164 0
Total Capital Outlay $ 1,200 $ 340 $ 504 $ 0
MISCELLANEOUS
Miscellaneous $ 0 $ 0 $ 0 $ 0
Miscellaneous 0 0 0 $ 0
Total Miscellaneous $ 0 $ 0 $ 0 $ 0
::Tgl.iM~9jjl~I(::IQ~,rn:::::::::::::::.::::::::::::::::::::::::::::::I:,::::::::::::::::::::::::::"~I;:III::::::::::'::::':I:::::::::::::::::::::I;III~lfi:::::::::::::::I:::::::::::::::::::::::::::::III~III:::::::::::::::::::::I::::I:::::::::::::::"~111~1!1:::::
-112-
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
HOUSING PROGRAMS - 50500 HIGHER 1
Increase Administrative Aide to Full Time (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
PROGRAM
HEALTH & WELFARE
Affordable Housing (380) $ 20,092 $ 3,907,879 Community
Development Director
Housing Specialist
Administrative Aide
Secretary
0.25
0.40
1.00
1.00
0.50
ttfPT#.tt m::::t:::::m:m:::::m:::::m:m::m:::::m:::::m::tttttm:$m::::J.Q~Q.$." ::$::m:~::$.Ql':~7~t:
t::::m:m::t::tn~I::t:m:::m::::r::tt:m:::m:::::::m:::::J.*$.Ptttt:m:::::m:::m:
This Higher Service Level will increase the .75 Administrative Aide position to a full time position. The full time
position is necessary in order to accomplish the following Goals and Objectives set by the City Council:
2008 . 2009 Goals
1. Review the effectiveness of the City's current 'nclusionary Zoning Ordinance.
In addition to accomplishing the above goal, this Higher Service Level will enable the Housing Division
to accomplish the workload indicator below:
INDICATOR
First Time Homebuyer Loan File Maintenance
(number of loans).
Assist Households with post purchase
activities and foreclosure prevention (number
of households).
ACTUAL
2006.2007
o
BUDGET
2007.2008
o
ESTIMATED
2007-2008
o
ESTIMATED
2008.2009
18
o
o
o
10
-113-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - HOUSING PROGRAMS
Higher SerVice Level 1 - Increase Administrative Aide to Full Time
DESCRIPTION
HIGHER SERVICE
LEVEL 1
2008.2009
CUMULATIVE
TOTAL
2008-2009
PERSONNEL SERVICES
Salaries FT.
Salaries P.T.
Salaries O.T.
Retirement
Group Insurance
Retiree Health
Workers Compensation
F.I.CA
Total Personnel Services
$
74,780
(59,464)
o
3,662
542
o
o
222
19,742
$
SERVICES & SUPPLIES
Office Supplies
Postage
Operating Supplies
Advertising
Printing & Binding
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Internal Service Charge
Total Services/Supplies
$
o
o
o
o
o
o
o
o
o
350
o
350
$
CONTRACT SERVICES
MCC Program
Other Housing Programs
Arroyo Vista Housing Project
1 st Time Homebuyer Loans
Arroyo Vista Housing Loan
Total Contract Services
Total Capital Outlay
$
o
o
o
o
o
o
o
$
$
$
o
Miscellaneous
$
275,493
o
268
62,783
48,846
18,700
306
3,998
410,394
$
$
1,000
500
1,450
500
750
100
450
700
1,700
4,475
3,051
14,676
$
$
800
32,380
1,580,000
500,000
1,369,629
3,482,809
o
$
$
$
o
::mgmlp:e;p!jvf.m::pg"m:::!:::::::::!:!:::!r:::::::::::::I::::::!:!:!:!:::::!:!:!:::!:!:!::'::::::!:::!:::::,::'::::::!:!:!:::::::::::::::::::::::!:::::!:::::::::!:!:::!:!:!:!:::~:::::::::::r::::::::::r:!:::::::::!:!::!:!::::::::lqi:9!1:::::::::::::!:::::::::::I::::::::::::::::::!:::::I::::::::::::I:::I:::~:::::::::::::::::::::::::::r!~~~~I!I::::::
-114-
FUND
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
HOUSING PROGRAMS - 50500
TVHOC - Homeownership Education
PERSONNEL SUMMARY
CUMULATIVE JOB INCREMENT
TOTAL CLASSIFICATION TOTAL
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PROGRAM
HEALTH & WELFARE
CUMULATIVE
TOTAL
Affordable Housing (380) $
25,000 $ 3,932,879 Community
Development Directol
Housing Specialist
Administrative Aide
Secretary
t?TPTAU:m::tt/},:::::::t::t::m:::::::::t::tt::m{$.::::m:m:m::m::~$.'::M(tHJJ.t::t:J."9~a1$.:m
0.40
1.00
1.00
0.50
::::t::m:m:m:o.lQQ::,:::::::::::::::r::/t::m:m't:::::::::::at$.Q:m:m:m:m:m:m:m:m:m
This Higher Service Level provides funding for the Tri-Valley Housing Opportunity Center (lVHOC) Early
Delinquency and Foreclosure Counseling Program and will assist households experiencing difficulties in making their
mortgage payments, due to loss of employment, medical hardships, or in a challenging loan situation. The lVHOC
will provide individualized counseling to work with the troubled homeowner and the lender.
-115-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - HOUSING PROGRAMS
Higher Service Level 2 - TVHOC - Homeownership Education
DESCRIPTION
HIGHER SERVICE
LEVEL 2
2008-2009
CUMULATIVE
TOTAL
2008-2009
PERSONNEL SERVICES
Salaries F.T.
Salaries O.T.
Retirement
Group Insurance
Retiree Health
Workers Compensation
F.I.CA
Total Personnel Services
$
o
o
o
o
o
o
o
o
$
SERVICES & SUPPLIES
Office Supplies
Postage
Operating Supplies
Advertising
Printing & Binding
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Internal Service Charge
Total Services/Supplies
$
o
o
o
o
o
o
o
o
o
o
o
o
$
CONTRACT SERVICES
MCC Program
Other Housing Programs
Arroyo Vista Housing Project
Tri-Valley Housing Opportunity Center
1st Time Homebuyer Loans
Arroyo Vista Housing Loan
Total Contract Services
Total Capital Outlay
$
o
o
o
25,000
o
o
25,000
o
$
$
$
o
Affordable Housing Loans
$
275,493
268
62,783
48,846
18,700
306
3,998
410,394
$
$
1,000
500
1 ,450
500
750
100
450
700
1,700
4,475
3,051
14,676
$
$
800
32,380
1,580,000
25,000
500,000
1,369,629
3,507,809
o
$
$
$
o
:iffiQ!!mtI9ItDiii92Iffili:::i:i:::::i::iiii:i:ii:iiiii:i:i:::i::::::::::::::::'::::l::::i::::::::I:i:I::Ii:::i:i:::i:::ii:::i::i:::::i:ii::::I:i::iiiiI'ii,':::::i:i:i:i:::ii:l.iI::::i:::::ii::::::i::i::::i:iii:::i:i::iiJ:igl.~IHiJ:i:i'g::::i::::::iiii:::::::i::':::::::::::::::::iii::::::::::::::::::::I:::::::::::ii::::ii:ii:::'i:::1.~ljl.~II'::::::
-116-
FUND
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
HOUSING PROGRAMS - 50500 HIGHER 3
ECHO - Rental Assistance Program (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
PROGRAM
HEALTH &
WELFARE
Affordable Housing
(380)
$
9,215 $ 3,942,094 Community
Development Director
Housing Specialist
Administrative Aide
Secretary
0.40
1.00
1.00
0.50
This Higer Service Level provides funding for Eden Council for Hope and Opportunity (ECHO), which offers a Rental
Assistance Program (RAP) to Dublin residences. RAP is a rent/deposit guarantee program, which provides
assistance to low-to moderate-income tenants to pay security deposits or delinquent rent. A budget is completed and
if the client has residual income at the end of the month, the RAP Counselor negotiates small, monthly payments until
the amount is paid. A contract is signed by the tenant and landlord, and ECHO acts as guarantor in event the tenant
defaults.
-117-.
2008-2009 PRELIMINARY BUDGET - HOUSING PROGRAMS
Higher Service Level 3 - ECHO - Rental Assistance Program
HIGHER SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 275,493
Salaries O.T. 0 268
Retirement 0 62,783
Group Insurance 0 48,846
Retiree Health 0 18,700
Workers Compensation 0 306
F.I.C.A. 0 3,998
Total Personnel Services $ 0 $ 410,394
SERVICES & SUPPLIES
Office Supplies $ 0 $ 1,000
Postage 0 500
Operating Supplies 0 1 ,450
Advertising 0 500
Printing & Binding 0 750
Book & Publications 0 100
Memberships & Dues 0 450
Mileage & Auto Allowance 0 700
Travel, Conferences & Meetings 0 1,700
Training 0 4,475
Internal Service Charge 0 3,051
Total Services/Supplies $ 0 $ 14,676
CONTRACT SERVICES
MCC Program 800
Other Housing Programs 0 32,380
Arroyo Vista Housing Project 0 1,580,000
Tri-Valley Housing Opportunity Center 0 25,000
ECHO - Rental Assistance Program 9,215 9,215
1 st Time Homebuyer Loans 0 500,000
Arroyo Vista Housing Loan 0 1,369,629
Total Contract Services $ 9,215 $ 3,517,024
Total Capital Outlay $ 0 $ 0
-118-
CULTURE & LEISURE SERVICES
LIBRARY SERVICES
This budget funds the contract agreement with the Alameda County Library System for additional hours
of library service at the Dublin Library. This budget also funds the operational costs associated with the
Dublin Public Library building. Grounds maintenance is shown in the Park Maintenance budget (80200).
For Fiscal Year 2007-2008, the Library was open to the public for 59 hours per week. Of the total hours,
the City funded an average of 31 hours per week. The total estimated cost to the City to fund the
additional hours for Fiscal Year 2007-2008 was $647,414; the estimated cost for library materials was
$35,000. The estimated cost for maintenance and utilities as well as equipment and improvements was
$115,226. The Alameda County Library will reimburse the City for a pro-rated share of the janitorial
costs of the common areas (lobby and restrooms). The estimated reimbursement for Fiscal Year 2007-
2008 is $11,635; thus, the net cost to the City for Fiscal Year 2007-2008 is $786,005.
The proposed budget for Fiscal Year 2008-2009 is $855,380. Of this amount, $681,715 is the proposed
contract amount with the Alameda County Library System for 31 hours per week of library service and
$35,000 is for funding the purchase of library materials. The cost associated with maintenance and
utilities for the library building is estimated to be $116,985. In addition, $21,680 has been allocated for
equipment and improvements to the building. The estimated reimbursement from the Alameda County
Library for Fiscal Year 2008-2009 is $12,015; thus, the net cost to the City for Fiscal Year 2008-2009 is
$843,365.
The library is open seven days per week based on the current schedule shown below:
WORKLOAD/PERFORMANCE MEASURES
Indicator
Circulation
Reference
Program Attendance
Hours Open
FY 02-03
274,826
21,883
1 ,453
45
FY 03-04
510,808
34,255
8,465
45
FY 04-05
512,401
29,205
8,613
45
FY 05-06
489,812
25,888
7,664
53
FY 06-07
508,848
29,655
7,669
59
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
LIBRARY SERVICES - 80100
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
General Fund (001)
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
$
855,380 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
0.26
0.15
0.02
This budget increment funds the current level of service and provides funding for 31 additional hours of
library service per week at the Dublin Library as well as funding for library materials. Additionally, this
budget funds the operational and maintenance costs for the library building and building improvement
projects including restroom painting, carpet repair, conference room wall repairs and upgrades to the
interior lighting system.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 4,849 $ 4,020 $ 6,300 $ 6,255
Repairs & Maintenance 1,055 2,500 1,500 2,500
Book & Publications 35,000 35,000 35,000 35,000
Gas/Electric 6,660 6,660 6,660 6,660
Water/Sewer 202 211 205 215
Total Services/Supplies $ 47,766 $ 48,391 $ 49,665 $ 50,630
CONTRACT SERVICES
Alameda County Library $ 632,410 $ 682,414 $ 647,414 $ 681,715
Building Maintenance 96,246 100,230 100,561 101 ,355
Total Contract Services $ 728,656 $ 782,644 $ 747,975 $ 783,070
CAPITAL OUTLAY
Improvements $ 20,462 $ 0 $ 0 $ 18,680
Furniture & Fixtures 12,746 5,536 0 0
Machinery & Equipment 0 0 0 3,000
Total Capital Outlay $ 33,208 $ 5,536 $ 0 $ 21,680
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HERITAGE AND CULTURAL ARTS
The Heritage and Cultural Arts budget includes Cultural Activities, the Heritage Center and the Dublin
Cemetery. Cultural Activities include cultural arts classes, special events such as the summer and
winter concert series, and administration of public art projects. The Heritage Center includes the
operation and maintenance of the Murray Schoolhouse and Old St. Raymond's Church, museum
operations, heritage programs and exhibits, and church rentals. The Dublin Cemetery includes grounds
maintenance for the Heritage Center and Cemetery, and burials.
2007 -2008 ACCOMPLISHMENTS
1. Worked with San Ramon Village on the installation of public art as a condition of project approval
2. Developed new Cultural Arts Enrichment Classes in dance, theatre and visual arts for the
community
3. Received approval for three artist teams to provide public art for the new Shannon Community
Center
4. Worked with the Dublin Fine Arts Foundation to complete the Bus Obscura project in Dublin
5. Provided funding to the Pacific Chamber Symphony, which sponsored four small ensemble
concerts in the elementary schools
6. Produced successful summer and winter concert series
7. Coordinated one new visual arts' exhibit by Las Positas College at the Civic Center
8. Produced a new Heritage Center Annual Newsletter
9. Coordinated a new program; First Saturday Family Workshops, once a month (Sept. - June)
10. Produced book, Dublin; Arcadia Images of America; "Arcadia Books"
11. Received a grant from the State of California Library for $5,000 to digitalize 200 photographs in
conjunction with Dublin Library
12. Coordinated the establishment of a "Visitors Center" in St. Raymond's Church
13. Coordinated a summer intern project to organize and input archival photo collection
14. Participated with the Dublin Library in Dublin Reads- Snow Mountain Passage joint project
15. Established an outdoor "Barn Exhibit" that houses a carriage, tools and farm equipment
16. Coordinated a monthly Volunteer Tea & Training meetings program as a part of a volunteer
recruitment and retention program
17. Initiated a new Beginner Bluegrass Slow Jam program for youth through adults
18. Implemented improvements to programs for the Heritage Center based on recommendations
from the Museum Assessment Program and submitted application for Phase II - Public
Dimensions
19. Hosted a Children's Bluegrass Concert in June 2008
20. Coordinated with Eagle Scout candidates to complete three projects at the Heritage Center
21. Explore opportunity to develop Poet Laureate
22. Explore opportunity to develop Historian for the City
The estimated expenditures for the Heritage and Cultural Arts Division in Fiscal Year 2007-2008 are
$513,987 or 2.4% less than budgeted. It is anticipated that $130,044 in revenue will be generated, for a
net cost to the City for Fiscal Year 2007-2008 of $383,943.
The proposed budget for Fiscal Year 2008-2009 based on the Current Service Level is $511,931. This
budget funds the Heritage and Cultural Arts Supervisor, the Heritage Center Director and the Heritage
and Cultural Arts Commission, aswell as the programs, activities and facilities associated with heritage
and cultural arts. The primary reason for the decrease over Fiscal Year 2007-2008 is that funding for
the Dublin Fine Arts Foundation is now contained in Higher Service Levels. It is. anticipated that
$139,095 in revenue will be generated through program fees, church rentals and burial fees; thus, the
net cost for the Current Service Level for Heritage and Cultural Arts is $372,836.
In addition to the Current Service Level, three Higher Service Levels (HSL) have been proposed. HSL
#1 would provide funding to offer a new Film Series and Volunteer Holiday Tea program. The estimated
cost associated with HSL #1 is $1,988 and $1,900 in revenue is anticipated. HSL #2 would provide
funding to establish a dedicated website for the Heritage Center and to create Virtual Tours of the
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Journey Museum and the City's public art for the community. The estimated cost associated with HSL
#2 is $11,825. HSL #3 would provide funding to the Dublin Fine Arts Foundation for general operating
support. The estimated cost associated with HSL #3 is $10,000.
The total combined cost of the three Higher Service Levels is $23,813 with anticipated revenue of
$1,900.
The total recommended budget including Higher Service Levels for Fiscal Year 2008-2009 is $535,744.
WORKLOAD/PERFORMANCE MEASURES
CURRENT SERVICE
INDICATOR ACTUAL BUDGET ESTIMATED LEVEL
2006-2007 2007-2008 2007 -2008 2008-2009
Museum Visitors (tours, open 1,900 2,500 2,225 2,225
hours)
Church Rentals 14 18 10 10
Volunteer Hours 450 525 525 575
Special Events (participants for 300 470 1 ,435 1,915
workshops, film series, exhibits,
volunteer tea, etc.)
Evening Programs (participants 1,040 1,100 1,250 1,500
for music jams, etc.)
MURRAY SCHOOLHOUSE MUSEUM HOURS
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
6:00 - 9:00 p.m.
1 :00 - 4:00 p.m.
1 :00 - 4:00 p.m.
1 :00 - 4:00 p.m.
1 :00 - 4:00 p.m.
1 :00 - 4:00 p.m.
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
HERITAGE & CULTURAL ARTS - 80110 - 80130
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
General Fund (001)
FUND
TOTAL
$ 511,931
JOB CLASSIFICATION
CITY
Heritage & Cultural Arts Supervisor
Heritage Center Director
Subtotal
CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Subtotal
STAFFING
LEVEL
1.00
1.00
2.00
0.03
0.13
0.12
0.21
0.49
This budget funds the Current Service Level for the combined operations of Cultural Arts, the Heritage
Center and the Dublin Cemetery. Programs and operations include: cultural arts classes, camps, special
events, and public art administrative support; Murray Schoolhouse and Old St. Raymond's Church
maintenance and operations, museum administration and facility rentals; and cemetery maintenance and
operations and burials. This budget includes funds for out of state travel for the Heritage & Cultural Arts
Supervisor to attend the Americans for the Arts Conference in Seattle, Washington and for the Heritage
Center Director to attend the American Association for State and Local History Conference in New York.
Funding for this Current Service Level will accomplish the following High Priority City Council Goals:
2008-2009 GOALS
1) Facilitate the selection of public art for two (2) Private Development projects. (Positano and The
Green on Park Place)
2) Facilitate inclusion of artworks in the Shannon Community Center Reconstructon project.
3) Implement a self study and peer review for the Phase II Museum Assessment Program - Public
Dimension Assessment for the Dublin Heritage Center.
4) Implement Phase II of the downtown Public Art/Bus Shelter Project including; design, fabrication
and installation of student art murals.
5) Work with the developer to locate significant works of art in two key places of the Dublin Transit
Center, the Village Green and the "Iron Horse" Plaza.
6) Facilitate the selection of public art for three (3) Private Development projects. (Tralee, Grafton
Station, and San Ramon Village - San Ramon Village completed in FY 07-08) .
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
2006-2007 2007 -2008 2007 -2008 2008-2009
Cultural Arts $ 251,945 $ 239,530 $ 236,792 $ 228,281
Heritage Center 181,828 238,752 235,655 236,900
CemeterY 43,943 48,458 41 ,540 46,750
TOTALS $ 477,716 $ 526,740 $ 513,987 $ 511,931
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CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - HERITAGE & CULTURAL ARTS
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 87,395 $ 165,478 $ 163,888 $ 173,385
Salaries P.T. Regular 53,536 0 0 0
Salaries P.T. Seasonal 7,010 14,534 12,331 18,159
Retirement 34,984 37,485 37,117 39,530
Group Insurance 30,354 32,159 32,171 33,498
Retiree Health 14,092 11 ,934 11,816 12,503
Workers Compensation 2,863 5,562 2,524 1,845
F.I.CA 2,233 2,610 2,554 2,777
PARS 195 218 185 273
Total Personnel Services $ 232,662 $ 269,980 $ 262,586 $ 281,970
SERVICES & SUPPLIES
Office Supplies $ 332 $ 400 $ 481 $ 530
Postage 133 900 270 350
Operating Supplies 4,342 6,147 6,100 8,925
Advertising 3,287 3,500 2,304 2,100
Printing & Binding 2,539 2,242 2,528 3,050
Rentals & Leases 7,240 6,250 4,283 4,700
Book & Publications 36 250 1,207 530
Memberships & Dues 375 415 425 425
Mileage & Auto Allowance 639 730 750 840
Travel and Conferences 2,798 3,774 3,545 3,370
Gas/Electric 4,760 5,506 5,205 5,465
Water/Sewer 1,751 1 ,493 1,935 2,033
Telephone 854 2,580 2,327 2,544
Filing Fees 0 0 32 0
Internal Service Charge 5,966 4,692 4,692 3,808
Total Services/Supplies $ 35,052 $ 38,879 $ 36,084 $ 38,670
CONTRACT SERVICES
General $ 200,955 $ 191,331 $ 188,803 $ 167,947
Total Contract Services $ 200,955 $ 191,331 $ 188,803 $ 167,947
CAPITAL OUTLAY
Improvements $ 5,082 $ 12,400 $ 12,262 $ 22,344
Furniture & Fixtures 0 5,450 6,082 1,000
Machinery & Equipment 3,965 8,700 8,170 0
Total Capital Outlay $ 9,047 $ 26,550 $ 26,514 $ 23,344
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FUND
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
HERITAGE & CULTURAL ARTS - 80110 - 80130 HIGHER 1
Heritage Center Program Expansion (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
PROGRAM
CULTURE &
LEISURE
General Fund (001) $
1,988 $ 513,919 CITY
Heritage & Cultural Arts
Supervisor
Heritage Center Director
Subtotal
1.00
1.00
2.00
CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Subtotal
0.03
0.13
0.12
0.21
0.49
This Higher Service Level includes funding for part time staff, printing and operating supplies to offer a new Film
Series and Volunteer Holiday Tea program in FY 2008-09. Theseadditions will enhance the overall operations and
programming opportunities for the community. These funding requests will enable the Heritage Center Director to
accomplish the following high priority City Council goals:
2008-2009 GOALS
1) Offer a ''Vintage Film Series" event 4 times per year at the Dublin Heritage Center.
2) Plan and coordinate a Holiday Tea at the Heritage Center in December 2008.
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2008-2009 PRELIMINARY BUDGET - HERITAGE & CULTURAL ARTS
Higher Service Level 1 - Heritage Center Program Expansion
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 173,385
Salaries P.T. Seasonal 629 18,788
Retirement 0 39,530
Group Insurance 0 33,498
Retiree Health 0 12,503
Workers Compensation 0 1,845
F.I.C.A. 9 2,786
PARS 10 283
Total Personnel Services $ 648 $ 282,618
SERVICES & SUPPLIES
Office Supplies $ 0 $ 530
Postage 0 350
Operating Supplies 840 9,765
Advertising 0 2,100
Printing & Binding 500 3,550
Rentals & Leases 0 4,700
Book & Publications 0 530
Memberships & Dues 0 425
Mileage & Auto Allowance 0 840
Travel and Conferences 0 3,370
Gas/Electric 0 5,465
Water/Sewer 0 2,033
Telephone 0 2,544
Internal Service Charge 0 3,808
Total Services/Supplies $ 1,340 $ 40,010
CONTRACT SERVICES
General $ 0 $ 167,947
Total Contract Services $ 0 $ 167,947
CAPITAL OUTLAY
Improvements $ 0 $ 22,344
Furniture & Fixtures 0 1,000
Total Capital Outlay $ 0 $ 23,344
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PROGRAM
CULTURE &
LEISURE
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
HERITAGE & CULTURAL ARTS - 80110 - 80130 HIGHER 2
Heritage Center WebsiteNirtual Tour (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
FUND
General Fund (001) $
11,825 $ 525,744 CITY
Heritage & Cultural Arts
Supervisor
Heritage Center Director
Subtotal
1.00
1.00
2.00
CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Subtotal
0.03
0.13
0.12
0.21
0.49
This Higher Service Level includes contract services to establish a Heritage Center Website and Virtual Tours of the
Journey Museum and the City's public art for the community. These promotional tools will help to further enhance the
Heritage Center and Dublin as a destination for visitors to enjoy historic, art and educational programs. These funding
requests will enable Heritage & Cultural Arts Staff to accomplish the folowing high priority City Council goals:
2008-2009 GOALS
1) Create a dedicated "Web site" for the Dublin Heritage Center.
2) Create a "Virtual Tour" of Dublin's public art and the Heritage Center Museum that can be viewed on the City
website.
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CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - CULTURAL ACTIVITIES
Higher Service Level 2 - Heritage Center WebsiteNirtual Tour
HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 173,385
Salaries P.T. Seasonal 0 18,788
Retirement 0 39,530
Group Insurance 0 33,498
Retiree Health 0 12,503
Workers Compensation 0 1,845
F.I.C.A. 0 2,786
F.I.C.A.OASDI O. 283
Total Personnel Services $ 0 $ 282,618
SERVICES & SUPPLIES
Office Supplies $ 0 $ 530
Postage 0 350
Operating Supplies 0 9,765
Advertising 0 2,100
Printing & Binding 0 3,550
Rentals & Leases 0 4,700
Book & Publications 0 530
Memberships & Dues 0 425
Mileage & Auto Allowance 0 840
Travel and Conferences 0 3,370
Gas/Electric 0 . 5,465
Water/Sewer 0 2,033
Telephone 0 2,544
Internal Service Charge 0 3,808
Total Services/Supplies $ 0 $ 40,010
CONTRACT SERVICES
General $ 11 ,825 $ 179,772
Total Contract Services $ 11,825 $ 179,772
CAPITAL OUTLAY
Improvements $ 0 $ 22,344
Furniture & Fixtures 0 1,000
Total Capital Outlay $ 0 $ 23,344
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PROGRAM
CULTURE &
LEISURE
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
HERITAGE & CULTURAL ARTS - 80110 - 80130 HIGHER 3
Dublin Fine Arts Foundation Operational Support (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
FUND
General Fund (001) $
10,000 $
535,744 CITY
Heritage & Cultural Arts
Supervisor
Heritage Center Director
Subtotal
1.00
1.00
2.00
CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
Subtotal
0.03
0.13
0.12
0.21
0.49
This Higher Service Level will provide funding for general operating support to the Dublin Fine Art Foundation.
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CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - CULTURAL ACTIVITIES
Higher Service Level 3 - Dublin Fine Arts Foundation Operational Support
HIGHER SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 173,385
Salaries P.T. Seasonal 0 18,788
Retirement 0 39,530
Group Insurance 0 33,498
Retiree Health 0 12,503
Workers Compensation 0 1,845
F.I.C.A. 0 2,786
F.I.CA OASDI 0 283
Total Personnel Services $ 0 $ 282,618
SERVICES & SUPPLIES
Office Supplies $ 0 $ 530
Postage 0 350
Operating Supplies 0 9,765
Advertising 0 2,100
Printing & Binding 0 3,550
Rentals & Leases 0 4,700
Book & Publications 0 530
Memberships & Dues 0 425
Mileage & Auto Allowance 0 840
Travel and Conferences 0 3,370
Gas/Electric 0 5,465
Water/Sewer 0 2,033
Telephone 0 2,544
Internal Service Charge 0 3,808
Total Services/Supplies $ 0 $ 40,010
CONTRACT SERVICES
General $ 10,000 $ 189,772
Total Contract Services $ 10,000 $ 189,772
CAPITAL OUTLAY
Improvements $ 0 $ 22,344
Furniture & Fixtures $ 0 $ 1,000
Total Capital Outlay $ 0 $ 23,344
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PARK MAINTENANCE
This budget funds Park Maintenance Services for the following parks and recreational facilities:
Alamo Creek Park
Bray Commons
Civic Center Grounds
Devany Square
Dolan Park
Dougherty Hills Dog Park
Dougherty Hills Open Space
Dublin Sports Grounds
Dublin Square Shopping Center
Emerald Glen Park
Fallon Sports Park
Kolb Park
Library Grounds
Mape Memorial Park
Martin Canyon Creek Trail
Piazza Sorrento
Senior Center Grounds
Shannon Park
Stagecoach Park
Swim Center Grounds
Ted Fairfield Park
Park Maintenance Services are provided to the City under private contract. Services are provided either
directly by private contractor or through a subcontract administered by the main private contractor and
include: turf care, irrigation and drainage maintenance, weed control, tree and shrub maintenance, litter
pick-up, park equipment maintenance and facility maintenance. Parking lot sweeping is performed by a
separate private contractor.
The adopted budget for Fiscal Year 2007-2008 was $2,016,692. Estimated expenditures for Fiscal Year.
2007 -2008 are $2,019,871, which is approximately $3,179 or 0.2% more than budgeted. This increase
is can be attributed to increased water usage at the parks due to the prolonged dry season in the fall.
The budget required to fund the Current Service Level for Fiscal Year 2008-2009 is $2,067,517. This
represents an increase of $47,646 or 2.4% over the previous fiscal year's estimated expenditures. The
main factors contributing to the increase are: 1) labor rate adjustments for private contract work; 2) a full
year of grounds maintenance for Piazza Sorrento, Devany Square and Dublin Square Shopping Center;
3) cost increases in utilities resulting from the new parks as well as anticipated rate increases; and 4)
increased number of improvement projects to parks related to tree and landscaping improvements,
drinking fountain replacement at selected parks; replacement of irrigation controller boxes at selected
parks; and renovation of baseball field #6 in cooperation with Dublin Little League.
In addition to the Current Service Level, three Higher Service Levels have been proposed. Higher
Service Level 1 provides for the replacement of the turf in the large dog area of the Dougherty Hills Dog
Park with Bermuda seed which will require a 4-month closure of the large dog area. The estimated net
cost associated with this Higher Service Level is $3,510. Higher Service Level 2 provides for the
purchase of sports field flags for the soccer fields at the Dublin Sports Grounds and Emerald Glen Park.
The estimated cost associated with this Higher Service Level is $3,000. Higher Service Level 3 provides
for the replacement of the turf in the large dog area of the Dougherty Hills Dog Park with Bermuda sod
which will require a 3-month closure of the large dog area. The estimated net cost associated with this
Higher Service Level is $60,490 and is not recommended at this time.
The total recommended budget including Higher Service Level 1 and Higher Service Level 2 for Fiscal
Year 2008-2009 is $2,074,027.
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LEVEL OF SERVICE
CURRENT
LEVEL OF
ACTUAL BUDGET ESTIMATED SERVICE
ACTIVITY/FREQUENCY 2006-2007 2007 -2008 2007-2008 2008-2009
Mowing TimesNear
Dublin Sports Grounds 66 68 68 68
Emerald Glen Park 53 48 48 48
All Other Parks 44 45 45 45
Edging TimesNear 21 24 24 24
Fertilize TimesNear
Emerald Glen Park 4 6 6 6
Alamo Creek Park 5 5 6 6
Shannon Park 5 5 6 6
Civic Center 5 5 6 6
Dublin Sports Grounds 4 4 4 4
All Other Parks 3 3 3 3
Manual Weed Beds 12 12 12 12
WORKLOAD/PERFORMANCE MEASURES
CURRENT
LEVEL OF
ACTUAL BUDGET ESTIMATED SERVICE
INDICATOR 2006-2007 2007 -2008 2007-2008 2008-2009
Turf (Acres) 72.38 73.03 73.03 75.41
Bedding (Acres) 10.06 10.06 10.06 10.92
Shrubs 15,232 15,232 15,232 16,606
Trees 4,324 4,357 4,357 4,659
Irrigation Stations 996 1,017 1,017 1,079
Irrigation Heads 14,531 14,781 14,781 15,413
Developed Parks (Acres) 121,14 122.28 122.28 126.48
Unimproved Park Land (Acres) 74.17 74.17 74.17
Total Park (Acres) 195.31 196.45 196.45 200.65
Public Open Space 125.90 124.76 124.76 124.76
(Acres)
Litter Pickup 2,368 hrs 2,479 hrs 2,562 hrs 2,669 hrs
Tree Pruning 1,329 ea 1,079 ea 825 ea 891 ea
Shrub Pruning 4,046 ea 5,678 ea 4,064 ea 4,174 ea
Mow Turf 3,836 ac 3,785 ac 3,786 ac 3,878 ac
Edge Turf 1,487 mlf 1,795 mlf 1,766 mlf 1,806 mlf
Irrigation Inspection/ 19,563 sta 24,712 sta 26,665 sta 28,063 sta
Programming
Irrigation Head Repair 2,213 ea 1,735 ea 2,260 ea 2,159 ea
Other Irrigation System 819 hrs 832 hrs 816 hrs 750 hrs
Repairs
Restroom Maintenance 2,763 hrs 2,747 hrs 2,808 hrs 3,126 hrs
Playcourt Maintenance 114 hrs 226 hrs 235 hrs 234 hrs
Playground Maintenance 840 hrs 1,069 hrs 943 hrs 979 hrs
Fountain Maintenance
In House Labor 194 hrs 105 hrs 95 hrs 101 hrs
Subcontracted Labor 700 hrs 700 hrs 650 hrs 675 hrs
Ballfield Preparation 21 hrs 141 hrs 134 hrs 131 hrs
Games
Ballfield Maintenance 495 hrs 1,170 hrs 890 hrs 890 hrs
Storm Patrol/Cleanup 66 hrs 260 hrs 96 hrs 168 hrs
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARK MAINTENANCE - 80200
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
2,067,517 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
0.94
3.83
2.34
2.81
This budget increment funds the Current Service Level of park maintenance at City parks and
recreational facilities, including grounds maintenance for the Civic Center Library and the Senior
Center.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 3,250 $ 4,160 $ 3,460 $ 3,466
Gas/Electric 70,253 73,900 72,020 77,338
Water/Sewer 302,548 276,910 312,580 337,498
Telephone 698 0 0 0
Internal Service Charge 0 3,244 3,244 3,244
Total Services/Supplies $ 376,749 $ 358,214 $ 391,304 $ 421,546
CONTRACT SERVICES
General $ 1,393,355 $ 1,591,011 $ 1,583,784 $ 1,599,964
Total Contract Services $ 1,393,355 $ 1,591,011 $ 1,583,784 $ 1,599,964
CAPITAL OUTLAY
Improvements $ 38,584 $ 67,467 $ 44,783 $ 46,007
Total Capital Outlay $ 38,584 $ 67,467 $ 44,783 $ 46,007
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PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
PARK MAINTENANCE - 80200 HIGHER 1
Dog Park Turf Replacement - Seed (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
General Fund (001)
$
3,510 $ 2,071,027 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
0.94
3.83
2.34
2.81
This Higher Service Level will provide for the replacement of the turf in the large dog area of the Dougherty Hills Dogs
Park with Bermuda seed which is more durable than the existing turf. This will necessitate the closure of the large
dog park for 4 months resulting in savings of $2,000 in maintenance costs.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 3,466
Gas/Electric 0 77,338
Water/Sewer 0 337,498
Internal Service Charge 0 3,244
Total Services/Supplies $ 0 $ 421,546
CONTRACT SERVICES
General $ (2,000) $ 1 ,597,964
Total Contract Services $ (2,000) $ 1,597,964
CAPITAL OUTLAY
Improvements $ 5,510 $ 51,517
Total Capital Outlay $ 5,510 $ 51,517
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PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARK MAINTENANCE - 80200
Sports Field Flags
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001)
$
3,000 $ 2,074,027 CONTRACT
Landscape Foreman
Landscape Laborer I
Landscape Laborer II
Landscape Laborer III
0.94
3.83
2.34
2.81
This Higher Service Level will provide sports field flags for the soccer fields at the Dublin Sports Grounds and
Emerald Glen Park.
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
Total Personnel Services $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies 0 3,466
Gas/Electric 0 77,338
Water/Sewer 0 337,498
Internal Service Charge 0 3,244
Total Services/Supplies $ 0 $ 421,546
CONTRACT SERVICES
General $ 0 $ 1 ,597,964
Total Contract Services $ 0 $ 1,597,964
CAPITAL OUTLAY
Improvements $ 0 $ 51,517
Machinery & Equipment 3,000 3,000
Total Capital Outlay $ 3,000 $ 54,517
-135-
PROGRAM
CULTURE &
LEISU'RE SERVICES
COST BY FUND
FUND INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
PARK MAINTENANCE - 80200 HIGHER 3
Dog Park Turf Replacement - Sod (NOT RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
General Fund (001)
$
60,490 $ 2,134,517 CONTRACT
landscape Foreman
landscape laborer I
landscape laborer n
landscape laborer III
This Higher Service level will provide for the replacement of the turf in the lar~g area of the Dougherty Hills
Dogs Park with Bermuda sod which is more durable than the existing turf. T~iFnecessitate the closure of the
large dog park for3 months resulting in savings of $1,500 in maintenan~ ~e
. ~
H'!i1J.~
$1!~VICE
~ ~EL3
')1008-2009
eJ
.4",-U $
SERVICES & SUPPLIES ~
Operating Supplies C:- e;
Gas/Electric - 7
Water/Sewer III
Internal Service Charge e; ~
Total services/suPPlie~ ~
CONTRACTSERV~~~
General , Y
.~
Total con~rvices
CAPITA~TLAY
DESCRIPTION
CUMULATIVE
TOTAL
2008-2009
Total Personnel Services
o
$
o
$
o
o
o
o
o
$
3,466
77 ,338
337,498
3,244
421,546
$
(1,500)
$
1,596,464
$
(1,500)
$
1,596,464
Improvements
Machinery & Equipment
$
61,990
o
$
113,507
3,000
Total Capital Outlay
$
61,990
$
116,507
~
1",.
COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation (TV30) is a non-profit corporation which provides
education and government cable television access. The TV30 Board of Directors is comprised of
representatives from the cities of Dublin, Livermore, Pleasanton and San Ramon. The cities rotate the
responsibility of providing support to the TV30 Board.
This budget includes funding for the City of Dublin's share of costs associated with the TV30
organization, televising City Council meetings, and monitoring Comcast's Basic Service Rate.
Additionally, City Staff have assumed the Liaison position for both Fiscal Year 2007-2008 and Fiscal
Year 2008-2009. The additional cost for supporting this responsibility has been included in the budget,
which includes increases for mailings, operating supplies, and other Staff support activities.
The budget for TV30 activities for Fiscal Year 2007-2008 was $127,980. Of this amount, an additional
operational subsidy of $52,953 was requested and approved by Council to subsidize costs incurred by
the TV30 organization during Fiscal Year 2007-2008. A similar request was also submitted to the other
three Tri-Valley cities. Estimated expenditures for Fiscal Year 2007-2008 are $119,034, which is $8,946
or 7.0% less than budgeted. The preponderance of this decreased amount came from planned overtime
for liaison duties that were not necessary as the Analyst position was moved to an exempt status and
came from a reduction in the number of City Council Meetings that needed to be filmed.
The largest component of the City's Community Television Budget is the TV30 subsidy. For the past
many years, the entire TV30 subsidy request has been split among the Cities of Dublin, San Ramon,
Pleasanton, and Livermore according to a formula based on the number of subscribers in each city.
Dublin's Fiscal Yea"r 2008-2009 subsidy is $71,700, which is a decrease of $40,719 or 36.2% less than
Fiscal Year 2007-2008. The decrease is due to the additional funding request of $52,953 from the
general fund in Fiscal Year 2007-2008. Comcast collects a $0.50 per month community television fee
from all subscribers in the four Tri-Valley cities, which is used to fund the operational subsidy. The actual
per subscriber subsidy is expected to increase by $1,700 in Fiscal Year 2008-2009 and is due to an
increased number of Comcast subscribers within Dublin.
The total recommended budget for Fiscal Year 2008-2009 is $78,445, a decrease of $40,589 or 34.1 %
less than the Fiscal Year 2007-2008 estimated actual expenditures.
-137-
PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY CABLE TV - 80300
FUND
General Fund (001)
FUND
TOTAL
JOB CLASSIFICATION
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
STAFFING
LEVEL
$
78,445 No City personnel are included in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries O.T. 0 5,760 0 0
Total Personnel Services $ 0 $ 5,760 $ 0 $ 0
SERVICES & SUPPLIES
Postage $ 0 $ 200 $ 200 $ 200
Operating Supplies 0 200 200 200
Printing & Binding 0 200 200 200
Memberships & Dues $ 25 $ 75 $ 75 $ 75
Mileage & Auto Allowance 0 70 70 70
Total Services/Supplies $ 25 $ 745 $ 745 $ 745
CONTRACT SERVICES
CTV Operational Subsidy $ 124,466 $ 113,175 $ 112,419 $ 71,700
Televising Council Meetings 3,290 6,300 3,870 6,000
Rate Review 1,100 2,000 2,000 0
Total Contract Services $ 128,856 $ 121,475 $ 118,289 $ 77,700
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-138-
PARKS AND COMMUNITY SERVICES
The Parks and Community Services budget provides for the planning and administration of a
comprehensive program of recreational opportunities for all ages in the following budget areas:
. Recreation Administration
. Community Facility Operations
. Playgrounds
. Preschool
. Teens
. Youth and Adult Sports
. Community Gymnasium Operations
. Special Events
. Senior Center Operations and
Programs
. Leisure Enrichment Classes
. Swim Center Operations and
Programs
The Parks and Community Services budget also provides for the management and operation of the
Dublin Senior Center, Dublin Swim Center, Stager Community Gymnasium, Emerald Glen Activity
Center, and the new Shannon Community Center. The budget also provides funding to coordinate use
of the Dublin Public Library Community Room, Dublin Civic Center Regional Meeting Room and Council
Chambers, Old St. Raymond's Church, City sports fields, the Emerald Glen Group Picnic area, and
Dublin Unified School District athletic fields and facilities.
Accomplishments during Fiscal Year 2007-2008 include:
2007 -2008 ACCOMPLISHMENTS
1. Expanded operational hours, programs and marketing of activities at the Senior Center.
2. Expanded the Outdoor Movie Series at Emerald Glen Park.
3. Improved identification of the Dublin Senior Center from Amador Valley Boulevard.
4. Evaluated the feasibility of establishing a Police Activities League (PAL) program in partnership with
Dublin Police Services.
5. Expanded teen sports tournaments.
6. Expanded the number of youth, adult and senior classes and programs.
7. Enhanced marketing efforts by improving the visual appeal of Department promotional materials and
expanding distribution.
8. Re-evaluate the Facilities Feasibility Study and update the conceptual Master Plan for the Emerald
Glen Recreation/Aquatic Center.
9. Expand the Day on the Glen Festival to include an evening concert, fireworks show, and City
birthday party.
The total estimated expenditures for Fiscal Year 2007-2008 are $3,612,661 which is $79,117 (2.1%)
under budget. This is primarily due to full-time staff vacancies in the sports and teens programs. There
were also significant savings for janitorial services due to the new agreement that began July 1,2007.
The expenditures will be partially offset by $1,555,925 in revenue, which exceeds the budget by $65,709
(4.4%). The additional revenue is primarily due to increased registration for After School Recreation,
Fun in the Sun, Camp Emerald Glen, Shamrock Preschool, Swim Lessons and Youth Sports. There
was also an increase in revenue for special events and sponsorships.
The resulting net cost to the City for Fiscal Year 2007-2008 is estimated to be $2,056,736 which is a
savings of $144,826 (6.6%) compared to the adopted budget.
The proposed current service level budget for Fiscal Year 2008-2009 is $3,871,021. It is anticipated the
expenditures will be partially offset by $1,602,724 in revenue, resulting in a net cost to the City of
$2,268,297. This is an increase of 10.3% over the estimated net cost for Fiscal Year 2007-2008, but
only 3.1 % over the Fiscal Year 2007-2008 budget. The additional cost is primarily due to increased
utility and personnel costs, and the new operating costs associated with the new Shannon Community
Center. -139-
In addition to the Current Service Level, six Higher Service Levels (HSL) have been prepared.
HSL #1 establishes a Youth Fee Assistance Program. It increases a Recreation Technician from three-
quarter time to full-time status to assist with securing private donations, conducting fundraising
campaigns and processing requests for fee assistance. HSL #1 would cost $20,135.
HSL #2 provides the financial assistance requested by the Dublin Unified School District for Fiscal Year
2008-2009. This HSL eliminates the District's annual reimbursement payments for the Dublin Swim
Center; increases the City's share of the operational costs of the Stager Community Gymnasium; and,
funds one full-time Groundskeeper. The total expenditures for HSL #2 are $54,805 and the reduction to
revenues is $22,330 resulting in a net cost of $77,135.
HSl #3 accomplishes a high priority City Council objective to develop a new summer nature day camp
program to meet the LEED certification requirements for the new Shannon Community Center. The new
"Glen the Guide Nature Camp" is an environmental education program that would begin in summer
2009. Staff estimates the program will break even in its first full-year of operation. However, for Fiscal
Year 2008-2009, Staff estimates a net gain of $2,213, because only two of the eight weeks of camp will
be completed by the end of the fiscal year.
HSL #4 increases the Preschool Instructor from 36 to 40 hours per week. This will provide enough time
for the Preschool Instructor to be consistently in the classroom each day and provide more time to
administer the growing program. The total cost of HSL #4 is $3,077.
HSL #5 accomplishes a high priority City Council objective by implementing a volunteer carpool program
for transportation to and from the Senior Center. The total cost of HSL #5 is $9,474.
HSL #6 accomplishes another high priority City Council objective by expanding use of the City website to
promote Senior Center events and activities. The total cost of HSL #6 is $8,706.
The total recommended budget for Fiscal Year 2008-2009 is $3,979,955. This is partially offset by
$1,599,844 in revenue, resulting in a net cost to the City of $2,384,611.
-140-
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 2006-2007 2007 -2008 2007 -2008 2008-2009
PROGRAM PARTICIPANTS
Playgrounds
Fun in the Sun 181/day 190/day 193/day 200/day
After School Recreation 153/day 160/day 180/day 180/day
Homework Hub 0 40/day 20/day 30/day
Camp Emerald Glen 23/day 25/day 23/day 25/day
Winter Break Camp 18/day 20/day 14/day 18/day
Spring Break Camp 21/day 25/day 20/day 20/day
Preschool
Classes 254 290 285 300
Day Camp 116 120 120 125
Teens
Student Union After School Program 64/day 70/day 76/day 80/day
Total Recreation Live Camp 22/day 25/day 25/day 25/day
Adult Sports
Softball Teams 15 16 18 20
Basketball Teams 53 60 47 50
Bocce Ball Teams 26 30 24 25
Tournament Teams 120 130 97 110
Open Gym 20/day 20/day 18/day 20/day
Youth Sports
T -Ball League 70 75 80 90
Basketball Leagues 588 600 570 590
Basketball Clinics 93 100 121 125
City Sports Camps 139 150 229 230
Contracted Sports Programs 605 700 732 750
Special Events
Tree Lighting 375 375 400 400
Letters From Santa 124 130 93 100
Breakfast With Santa 379 380 402 500
St. Patrick's Day Celebration 80,000 80,000 70,000 80,000
Fun Run 1 ,440 1,500 1,240 1,300
Eggstravaganza 330 360 379 450
Day on the Glen 15,000 20,000 22,000 25,000
Senior Center
Center Avg. Daily Attendance 180/day 200/day 185/day 190/day
Meals (Lunch) 6,720 6,800 7,400 7,500
Trips/Trail Trekkers 2,100 2,100 2,230 2,300
Classes, Etc. 28,290 29,000 29,265 30,000
Special Events/Dances/Bingo 2,890 3,000 2,910 3,000
Leisure Enrichment Classes
Number Conducted 228 235 217 225
Participants 2,100 2,200 1,940 2,000
Aquatics
Recreational Swim 17,043 17 ,500 14,090 15,000
Lessons 1,957 2,000 2,286 2,300
-141-
PROGRAM
CULTURE & LEISURE SERVICES
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES - 80400-81000
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
Dublin Unified School District (001) $
3,848,691 Parks & Community Services Director
Parks & Community Services Manager
22,330 Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
1.00
2.00
5.00
1.00
1.00
2.00
0.75
1.75
General Fund (001) $
The Current Service Level will accomplish the following City Council High Priority Goals and Objectives:
2008-2009 GOALS
1. Conduct in-depth community needs assessment and opinion survey of Department programs
and services, and develop a Strategic Plan for Department programs and services.
2. Prepare for the opening of the Shannon Community Center and develop a Facility Use Policy
for community use of the building.
3. Conduct grand opening event for the new Shannon Community Center.
4. Conduct a park dedication event for Piazza Sorrento and Devany Square.
5. Evaluate options for continuing the operation fo the Emerald Glen Activity Center following the
opening of the new Shannon Community Center.
6. Investigate options for expanding Senior Center food service programs and hours.
In addition, the Current Service Level budget will accomplish the following Departmental Objectives:
1. Provide funding for the operation of the new Shannon Community Center.
2. Provide funding for out of state travel to the National Recreation and Park Association Congress
(Baltimore, MD) and the International Festival and Event Association Conference (Boise, lD).
The Current Service Level budget by program is shown below:
CURRENT
SERVICE NET
LEVEL ESTIMATED PROGRAM
PROGRAM 2008-2009 REVENUE COST/(REVENUE)
Recreation Administration $ 766,613 $ 0 $766,613
Playgrounds 324,135 290,900 33,235
Community Facility Operations 344,555 28,996 315,559
Preschool 123,810 128,950 (5,140)
Teens Program 141,052 78,110 62,942
Adult Sports 187,182 122,910 64,272
Youth Sports 238,806 194,030 44,776
Community Gym 46,132 25,025 21,107
Special Events 440,889 226,170 214,719
Senior Center. 586,297 146,213 440,084
Leisure Enrichment Classes 193,304 132,320 60,984
Aquatics 478,246 229,100 249,146
TOTALS $ 3,871,021 $ 1,602,724 $ 2,268,297
-142-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 857,339 $ 1,098,292 $ 1,050,552 $ 1,139,963
Salaries P.T. Regular 169,295 109,724 73,375 80,063
Salaries P.T. Seasonal 514,329 549,950 612,481 650,910
Salaries O.T. 10,189 11,112 15,263 16,543
Retirement 253,888 269,096 253,367 278,114,
Group Insurance 179,232 255,530 253,505 265,972
Retiree Health 105,690 85,651 80,636 87,945
Workers Compensation 27,909 43,452 24,652 14,616
S.U.1. 1,802 0 0 0
F.I.C.A. 19,242 25,640 24,908 27,351
F.I.C.A. OASDI/ PARS 7,741 8,552 8,680 9,756
Total Personnel Services $ 2,146,656 $ 2,456,999 $ 2,397,419 $ 2,571,233
SERVICES & SUPPLIES
Office Supplies $ 6,812 $ 7,990 $ 8,393 $ 8,875
Postage 18,370 26,408 26,856 28,445
Operating Supplies 156,331 167,750 164,560 180,839
Communications 2,655 2,945 2,996 2,390
Advertising 19,772 28,175 28,205 28,135
Printing & Binding 33,038 40,580 41,149 47,850
Repairs & Maintenance 22,307 19,230 36,435 27,020
Rentals & Leases 108,417 114,452 122,842 121,042
Memberships & Dues 1,620 2,735 3,120 3,130
Mileage & Auto Allowance 3,535 4,020 3,761 3,880
Travel and Conferences 6,958 11,510 9,793 11,240
Training 10,121 15,130 14,555 8,130
Gas/Electric 101,700 96,455 99,241 . 124,710
Water/Sewer 28,162 25,865 22,568 24,685
Telephone 9,215 8,285 8,931 12,600
Legal Notices 27 240 75 110
Filing Fees 832 395 743 750
Comm. Promo 8,280 10,980 12,950 12,950
Internal Service Charge 65,853 49,710 49,710 43,064
Internal Svc Chg - Vehicles/Bldg 9,992 10,868 10,570 11,025
Total Services/Supplies $ 613,997 $ 643,723 $ 667,453 $ 700,870
-143-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007-2008 2008-2009
CONTRACT SERVICES
Recreation Administration $ 47,812 $ 50,675 $ 55,425 $ 58,425
Playgrounds 22,237 17,800 17 ,820 17,920
Community Facility Operations 47,626 27,240 15,213 53,324
Preschool 0 650 650 4,500
Teens Program 9,417 13,200 13,940 12,990
Adult Sports 15,120 17 ,880 17,850 18,210
Youth Sports 65,884 57,590 71,250 73,930
Community Gym 30,062 30,300 25,345 25,960
Special Events 55,342 73,240 56,370 70,880
Senior Center 86,311 92,381 86,856 83,934
Recreational Instruction 102,612 99,580 77,454 79,390
Aquatics 55,765 64,700 54,694 55,735
Total Contract Services $ 538,188 $ 545,236 $ 492,867 $ 555,198
CAPITAL OUTLAY
Improvements $ 41,597 $ 31,600 $ 27,973 $ 16,800
Furniture & Fixtures 2,053 3,510 5,455 5,690
Machinery & Equipment 2,192 10,710 21,494 21,230
Total Capital Outlay $ 45,842 $ 45,820 $ 54,922 $ 43,720
-144-
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
PARKS & COMMUNITY SERVICES - 80400-81000 HIGHER 1
Youth Fee Assistance (RECOMMENDED)
PERSONNEL SUMMARY
JOB NCREMEN CUMULATIVE
CLASSIFICATION TOTAL TOTAL
CUMULATIVE
TOTAL
FUND
General Fund (001)
$ 20,135 $ 3,868,826
Dublin Unified School
District (001)
$ 22,330
Parks & Community
Services Director
Parks & Community
Services Manager
Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
1.00
2.00
5.00
1.00
1.00
2.00
0.75
0.25 2.00
This Higher Service Level will accomplish the City Council's direction to establish a Youth Fee Assistance
Program.
It increases the Recreation Technician from three-quarter time to full-time status. This would provide
enough time to administer the Youth Fee Assistance Program, secure private donations, conduct
fund raising campaigns and process requests from residents for fee assistance.
The total cost for HSL #1 is $20,135.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 51,171 $ 1,191,134
Salaries P.T. - Regular (41,101) 38,962
Salaries P.T. - Seasonal 0 650,910
Salaries O.T. 0 16,543
Retirement 2,320 280,434
Group Insurance 464 266,436
Retiree Health 735 88,680
Workers Compensation 0 14,616
F.I.CA 146 27,497
F.I.C.A. OASDI / PARS 0 9,756
Total Personnel Services $ 13,735 $ 2,584,968
-145-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
Higher Service Level 1 - Youth Fee Assistance
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,875
Postage 400 28,845
Operating Supplies 500 181,339
Communications 0 2,390'
Advertising 2,500 30,635
Printing & Binding 3,000 50,850
Repairs & Maintenance 0 27,020
Rentals & Leases 0 121,042
Memberships & Dues 0 3,130
Mileage & Auto Allowance 0 3,880
Travel, Conferences & Meetings 0 11 ,240
Training 0 8,130
Gas/Electric 0 124,710
Water/Sewer 0 24,685
Telephone 0 12,600
Legal Notices 0 110
Filing Fees 0 750
Comm. Promo 0 12,950
Internal Service Charge 0 43,064
Internal Svc Chg - Vehicles/Bldg 0 11 ,025
Total Services/Supplies $ 6,400 $ 707,270
CONTRACT SERVICES
General $ 0 $ 58,425
Playgrounds 0 17,920
Community Facility Operations 0 53,324
Preschool 0 4,500
Teens Program 0 12,990
Adult Sports 0 18,210
Youth Sports 0 73,930
Community Gym 0 25,960
Special Events 0 70,880
Senior Center 0 83,934
Recreational Instruction 0 79,390
Aquatics 0 55,735
Total Contract Services $ 0 $ 555,198
CAPITAL OUTLAY
Improvements $ 0 $ 16,800
Furniture & Fixtures 0 5,690
Machinery & Equipment 0 21,230
Total Capital Outlay $ 0 $ 43,720
-146-
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
PARKS & COMMUNITY SERVICES - 80400-81000 HIGHER 2
School District Support (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
$ (22,330) $ 0
Parks & Community
Services Director
Parks & Community
Services Manager
Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
General Fund (001)
$ 77,135 $ 3,945,961
Dublin Unified School
District (001)
1.00
2.00
5.00
1.00
1.00
2.00
0.75
2.00
Due to anticipated State budget cuts, the Dublin Unified School District has requested financial assistance
from the City of Dublin for Fiscal Year 2008-2009.
This HSL eliminates the School District's annual reimbursement payments for janitorial services at Stager
Community Gymnasium, and for use of the Dublin Swim Center for High School swim team and physical
education classes. It increases the City's reimbursement for refinishing of the gym floor. It also provides
funding for one full-time Groundskeeper to maintain the areas used by the City and community for
recreation and sports programs.
The total expenditures for HSL #2 are $54,805 and the decrease in revenue is $22,330 resulting in a net
cost of $77,135.
HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F. T. $ 0 $ 1,191,134
Salaries P.T. Regular 0 38,962
Salaries P.T. Seasonal 0 650,910
Salaries O. T. 0 16,543
Retirement 0 280,434
Group Insurance 0 266,436
Retiree Health 0 88,680
Workers Compensation 0 14,616
F.I.C.A. 0 27,497
PARS 0 9,756
Total Personnel Services $ 0 $ 2,584,968
-147-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
Higher Service Level 2 - School District Support
HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,875
Postage 0 28,845
Operating Supplies 0 181,339
Communications 0 2,390
Advertising 0 30,635
Printing & Binding 0 50,850
Repairs & Maintenance 1,805 28,825
Rentals & Leases 0 121,042
Memberships & Dues 0 3,130
Mileage & Auto Allowance 0 3,880
Travel, Conferences & Meetings 0 11 ,240
Training 0 8,130
Gas/Electric 0 124,710
Water/Sewer 0 24,685
Telephone 0 12,600
Legal Notices 0 110
Filing Fees 0 750
Comm. Promo 0 12,950
Internal Service Charge 0 43,064
Internal Svc Chg - Vehicles/Bldg 0 11,025
Total Services/Supplies $ 1 ,805 $ 709,075
CONTRACT SERVICES
General $ 0 $ 58,425
Playgrounds 53,000 70,920
Community Facility Operations 0 53,324
Preschool 0 4,500
Teens Program 0 12,990
Adult Sports 0 18,210
Youth Sports 0 73,930
Community Gym 0 25,960
Special Events 0 70,880
Senior Center 0 83,934
Recreational Instruction 0 79,390
Aquatics 0 55,735
Total Contract Services $ 53,000 $ 608,198
CAPITAL OUTLAY
Improvements $ 0 $ 16,800
Furniture & Fixtures 0 5,690
Machinery & Equipment 0 21 ,230
Total Capital Outlay $ 0 $ 43,720
-148-
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES - 80400-81000
Nature Day Camp
FUND
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMEN CUMULATIVE
TOTAL TOTAL
General Fund (001) $
Dublin Unified School
District (001)
12,737 $ 3,958,698 Parks & Community
Services Director
Parks & Community
Services Manager
Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
1.00
2.00
5.00
1.00
1.00
2.00
0.75
2.00
This higher service level will accomplish the following High Priority City Council Goal:
2008-2009 GOAL
Plan for a new Summer Nature Day Camp program at the new Shannon Community Center Interpretive area
(beginning summer 2009).
This HSL establishes an environmental education program for youth that will take advantage of the new
facilities at the Shannon Community Center. The facility was designed to meet the requirements of LEED
Silver Certification. One of the LEED requirements is to provide environmental interpretive programs. The
camp will be based at Shannon Park, with weekly excursions to Martin Canyon Creek in Dublin, and an East
Bay regional park. Daily interpretive activities will be lead by a Naturalist from the East Bay Regional Park
District.
Staff estimates the program will break even in its first full-year of operation. However, for Fiscal Year 2008-
2009, Staff estimates a net gain of $2,213, because only two of the eight weeks of camp will be completed
by the end of the fiscal year.
HIGHER SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 1,191,134
Salaries P.T. Regular 0 38,962
Salaries P.T. Seasonal 5,340 656,250
Salaries O.T. 0 16,543
Retirement 0 280,434
Group Insurance 0 266,436
Retiree Health 0 88,680
Workers Compensation 0 14,616
F.I.C.A. 77 27,574
F.I.C.A.OASDI 80 9,836
Total Personnel Services $ 5,497 $ 2,590,465
-149-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
Higher Service Level 3 - Nature Day Camp
HIGHER SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,875
Postage 0 28,845
Operating Supplies 1,640 182,979
Communications 110 2,500
Advertising 350 30,985
Printing & Binding 400 51,250
Repairs & Maintenance 0 28,825
Rentals & Leases 340 121,382
Memberships & Dues 0 3,130
Mileage & Auto Allowance 0 3,880
Travel, Conferences & Meetings 0 11 ,240
Training 0 8,130
Gas/Electric 0 124,710
Water/Sewer 0 24,685
Telephone 0 12,600
Legal Notices 0 110
Filing Fees 0 750
Comm. Promo 0 12,950
Internal Service Charge 0 43,064
Internal Svc Chg - Vehicles/Bldg 0 11 ,025
Total Services/Supplies $ 2,840 $ 711,915
CONTRACT SERVICES
General $ 0 $ 58,425
Playgrounds 1,310 72,2~0
Community Facility Operations 0 53,324
Preschool 0 4,500
Teens Program 0 12,990
Adult Sports 0 18,210
Youth Sports 0 73,930
Community Gym 0 25,960
Special Events 0 70,880
Senior Center 0 83,934
Recreational Instruction 0 79,390
Aquatics 0 55,735
Total Contract Services $ 1,310 $ 609,508
CAPITAL OUTLAY
Improvements $ 0 $ 16,800
Furniture & Fixtures 3,090 8,780
Machinery & Equipment 0 21,230
Total Capital Outlay $ 3,090 $ 46,810
-150-
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES - 80400-81000
Preschool Expansion
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 4
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General Fund (001) $
3,077 $ 3,961,775
$ 0
Parks & Community
Services Director
Parks & Community
Services Manager
Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
Dublin Unified School
District (001)
1.00
0.25
2.00
5.00
1.00
1.00
2.00
1.00
2.00
The number of classes offered at the Shamrock Preschool has grown. This Higher Service Level increases
the Preschool Instructor from 36 to 40 hours per week. With the current number of classes being offered, the
Preschool Instructor does not have enough hours to teach each day in the classroom and serve as the
program coordinator. Currently a part-time employee is brought in one day per week to augment the
schedule. If approved, these part-time hours would be reduced. It would be more beneficial to the students
to have a consistent teacher each day.
The net cost of HSL #4 is $3,077.
HIGHER SERVICE CUMULATIVE
LEVEL 4 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F. T. $ 42,924 $ 1,234,058
Salaries P.T. Regular (38,962) 0
Salaries P.T. Seasonal (2,657) 653,593
Salaries O.T. 0 16,543
Retirement 989 281,423
Group Insurance 413 266,849
Retiree Health 313 88,993
Workers Compensation 0 14,616
F.I.C.A. 57 27,631
F.I.C.A.OASDI 0 9,836
Total Personnel Services $ 3,077 $ 2,593,542
-151-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
Higher Service Level 4 - Preschool Expansion
HIGHER SERVICE CUMULATIVE
LEVEL 4 TOTAL
DESCRIPTION 2008-2009 2008-2009
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,875
Postage 0 28,845
Operating Supplies 0 182,979
Communications 0 2,500
Advertising 0 30,985
Printing & Binding 0 51,250
Repairs & Maintenance 0 28,825
Rentals & Leases 0 121,382
Memberships & Dues 0 3,130
Mileage & Auto Allowance 0 3,880
Travel, Conferences & Meetings 0 11,240
Training 0 8,130
Gas/Electric 0 124,710
Water/Sewer 0 24,685
Telephone 0 12,600
Legal Notices 0 110
Filing Fees 0 750
Comm. Promo 0 12,950
Internal Service Charge 0 43,064
Internal Svc Chg - Vehicles/Bldg 0 11,025
Total Services/Supplies $ 0 $ 711,915
CONTRACT SERVICES
General $ 0 $ 58,425
Playgrounds 0 72,230
Community Facility Operations 0 53,324
Preschool 0 4,500
Teens Program 0 12,990
Adult Sports 0 18,210
Youth Sports 0 73,930
Community Gym 0 25,960
Special Events 0 70,880
Senior Center 0 83,934
Recreational Instruction 0 79,390
Aquatics 0 55,735
Total Contract Services $ 0 $ 609,508
CAPITAL OUTLAY
Improvements $ 0 $ 16,800
Furniture & Fixtures 0 8,780
Machinery &.Equipment 0 21,230
Total Capital Outlay $ 0 $ 46,810
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PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
PARKS & COMMUNITY SERVICES - 80400-81000 HIGHER 5
Senior Center Carpool Program (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
FUND
General Fund (001) $
9,474 $ 3,971,249
$ 0
Parks & Community
Services Director
Parks & Community
Services Manager
Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
Dublin Unified School
District (001 )
1.00
o
2.00
5.00
1.00
1.00
2.00
1.00
2.00
0.00
This Higher Service Level will accomplish the following High Priority City Council Goal:
2008-2009 GOAL
Implement a volunteer carpool program to provide transportation to and from the Senior Center.
This will provide part-time staff to develop the program, recruit and train volunteers, and match volunteers with
residents requesting rides. The program would rely on volunteers using their personal vehicles.
The total cost of HSL #5 is $9,474.
HIGHER
SERVICE CUMULATIVE
LEVEL 5 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 1,234,058
Salaries P.T. Regular 7,960 7,960
Salaries P.T. Seasonal 0 653,593
Salaries O.T. 0 16,543
Retirement 0 281,423
Group Insurance 0 266,849
Retiree Health 0 88,993
Workers Compensation 0 14,616
F.I.C.A. 115 27,746
F.I.CA OASDI 119 9,955
Total Personnel Services $ 8,194 $ 2,601,736
-153-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
Higher Service Level 5 - Senior .Center Carpool Program
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,875
Postage 0 28,845
Operating Supplies 280 183,259
Communications 0 2,500
Advertising 0 30,985
Printing & Binding 250 51,500
. Repairs & Maintenance 0 28,825
Rentals & Leases 0 121,382
Memberships & Dues 0 3,130
Mileage & Auto Allowance 0 3,880
Travel, Conferences & Meetings 0 11,240
Training 750 8,880
Gas/Electric 0 124,710
Water/Sewer 0 24,685
Telephone 0 12,600
Legal Notices 0 110
Filing Fees 0 750
Comm. Promo 0 12,950
Internal Service Charge 0 43,064
Internal Svc Charge - Vehicles\Bldg 0 11,025
Total Services/Supplies $ 1,280 "$ 713,195
CONTRACT SERVICES
General $ 0 $ 58,425
Playgrounds 0 72,230
Community Facility Operations 0 53,324
Preschool 0 4,500
Teens Program 0 12,990
Adult Sports 0 18,210
Youth Sports 0 73,930
Community Gym 0 25,960
Special Events 0 70,880
Senior Center 0 83,934
Recreational Instruction 0 79,390
Aquatics 0 55,735
Total Contract Services $ 0 $ 609,508
CAPITAL OUTLAY
Improvements $ 0 $ 16,800
Furniture & Fixtures 0 8,780
Machinery & Equipment 0 21,230
Total Capital Outlay $ 0 $ 46,810
-154-
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES - 80400-81000
Senior Center Website
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 6
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$ 0
Parks & Community
Services Director
Parks & Community
Services Manager
Recreation Supervisor
Recreation Coordinator
Administrative Technician
Senior Office Assistant
Office Assistant II
Preschool Instructor
Recreation Technician
1.00
General Fund (001) $
8,706 $ 3,979,955
Dublin Unified School
District (001)
1.00
2.00
5.00
1.00
1.00
2.00
1.00
2.00
This Higher Service Level will provide funding to update the Senior Center page on the City's website and add useful
features. It will provide funding to establish a domain name to easily direct interested parties to the Senior Center
page on the City's website. It also provides funding to promote the new webpage and peform weekly updates to the
text and information on the webpage.
This Higher Service Level will accomplish the following High Priority City Council Goal:
2008-2009 GOAL
Expand use of the City website to promote Senior Center events, programs and services.
The total cost of HSL #6 is $8,706.
DESCRIPTION
HIGHER
SERVICE
LEVEL 6
2008-2009
CUMULATIVE
TOTAL
2008-2009
PERSONNEL SERVICES
Salaries F.T.
Salaries P.T.
Salaries P.T. Seasonal
Salaries O.T.
Retirement
Group Insurance
Retiree Health
Workers Compensation
F.I.CA
F.I.C.A. OASDI
Total Personnel Services
$
o
o
1,040
o
o
o
o
o
15
16
1,071
$
1,234,058
7,960
654,633
16,543
281 ,423
266,849
88,993
14,616
27,761
9,971
2,602,807
$
$
-155-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS AND COMMUNITY SERVICES
Higher Service Level 6 - Senior Center Website
SERVICES & SUPPLIES
Office Supplies $ 0 $ 8,875
Postage 750 29,595
Operating Supplies 1,550 184,809
Communications 0 2,500
Advertising 0 30,985
Printing & Binding 300 51,800
Repairs & Maintenance 0 28,825
Rentals & Leases 0 121,382
Memberships & Dues 0 3,130
Mileage & Auto Allowance 0 3,880
Travel, Conferences & Meetings 0 11 ,240
Training 0 8,880
Gas/Electric 0 124,710
Water/Sewer 0 24,685
Telephone 0 12,600
Legal Notices 0 110
Filing Fees 0 750
Comm. Promo 0 12,950
Internal Service Charge 0 43,064
Internal Svc Charge - Vehicles\Bldg 0 11 ,025
Total Services/Supplies $ 2,600 $ 715,795
CONTRACT SERVICES
General $ 0 $ 58,425
Playgrounds 0 72,230
Community Facility Operations 0 53,324
Preschool 0 4,500
Teens Program 0 12,990
Adult Sports 0 18,210
Youth Sports 0 73,930
Community Gym 0 25,960
Special Events 0 70,880
Senior Center 5,035 88,969
Recreational Instruction 0 79,390
Aquatics 0 55,735
Total Contract Services $ 5,035 $ 614,543
CAPITAL OUTLAY
Improvements $ 0 $ 16,800
Furniture & Fixtures 0 8,780
Machinery & Equipment 0 21,230
Total Capital Outlay $ 0 $ 46,810
-156-
PARKS & FACILITIES MANAGEMENT
This budget provides for a full-time Parks & Facilities Development Manager and full-time Parks &
Facilities Development Coordinator who are responsible for managing the design, development and
construction of recreation, park and other municipal facilities.
The estimated cost to the City for Fiscal Year 2007-2008 is $323,231. This amount is $6,852 or 2.1 %
less than budgeted, due to minor reductions in personnel and service and supply costs.
2007-2008 ACCOMPLISHMENTS
1. Initiated Civic Center Expansion Project
2. Started construction of Shannon Community Center
3. Completed the Dublin Historic Park Master Plan Addendum which provides for the relocation of the
Kolb Ranch Structures to the Dublin Historic Park
4. Initiated Dublin Historic Park Phase I
5. Selected and purchased replacement play equipment for Stagecoach Park
6. Completed Dougherty Hills Dog Park
7. Completed Piazza Sorrento
8. Completed the Trailer Relocation Project from Devany Square to Fallon Sports Park
9. Completed Devany Square
10. Completed replacement of Park Furniture at Shannon Park
11. Completed design development for Fallon Sports Park
12. Completed synthetic turf study for Fallon Sports Park
The budget necessary to fund the Current Service Level for Fiscal Year 2008-2009 is $221,263,
exclusive of capital project work. The estimated costs assigned to capital projects are $117,565. It
should be noted that this is the first year that staff costs will be assigned to capital projects. As part of
the update to the Public Facilities Fee, staff costs are now being included in the overall project costs.
As noted in the Budget Detail, the portion of Parks & Facilities Management costs associated with CIP
projects is shown for information purposes only on these pages. The actual costs are included in the
Capital Budget for each project.
-157-
PROGRAM
CUL lURE & LEISURE
SERVICES
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
PARKS & FACILITIES MANAGEMENT - 82000
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
$
221,263 Parks & Facilities Development Manager
Parks & Facilities Development Coordinator
1.00
1.00
This budget finances the Current Service Level, which includes a full-time Parks & Facilities Development
Manager and Parks & Facilities Development Coordinator.
With the Current Service Level, it is anticipated that the following High Priority City Council Goals can be
pursued:
2008-2009 GOALS
1. Implement recommendations from the Civic Center Workspace Programming Study.
2. Undertake development of design and construction documents for Fallon Sports Park, Phase I.
3. Undertake development of design and construction documents for Emerald Glen Recreation
and Aquatic Complex.
4. Upon acquisition of the Dublin Square Shopping Center, undertake development of design and
construction documents for Phase I of the Dublin Historic Park.
In addition to the above Goals, the Current Service Level will support project management for the following
projects:
1. Shannon Community Center (Reconstruction)
2. Passatempo Park (Design/Construction Documents)
3. Kolb Park Furniture Replacement
-158-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - PARKS & FACILITIES MANAGEMENT
CURRENT
SERVICE
ACTUAL . BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 204,892 $ 215,680 $ 212,979 $ 225,375
Retirement 50,943 48,490 48,269 51,000
Group Insurance 18,881 32,567 32,579 33,911
Retiree Health 14,092 15,443 15,372 16,136
Workers Compensation 4,014 6,230 3,024 1,194
F.I.CA 2,973 3,127 3,088 3,268
Total Personnel Services $ 295,795 $ 321,537 $ 315,311 $ 330,884
SERVICES & SUPPLIES
Office Supplies $ 118 $ 150 $ 300 $ 300
Postage 14 0 0 0
Communications 0 100 0 100
Printing & Binding 0 25 60 60
Book & Publications 825 300 300 300
Memberships & Dues 780 780 780 935
Mileage & Auto Allowance 480 600 500 525
Travel and Conferences 100 900 289 800
Training 920 1,000 1,000 1,100
Internal Service Charge 5,965 4,691 4,691 3,824
Total Services/Supplies $ 9,202 $ 8,546 $ 7,920 $ 7,944
Total Contract Services $ 0 $ 0 $ 0 $ 0
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
(1)
The following costs are shown Actual Parks &
for information only: Facilites Management Plus Applicable Total
Operating Costs CIP Projects Reported Costs
(1) Current Service Level 2007-2008 $ 221 ,263 $ 117,565 $ 338,828
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-160-
COMMUNITY DEVELOPMENT
COMMUNITY DEVELOPMENT
The Community Development Department includes the Planning, Building and Safety and Housing
Divisions. The budget for Housing is included in a separate budget (50500). The Department provides
supervision and enforcement of the development process within the community. The Community
Development Department is supervised by the Community Development Directo.r. The costs associated
with this position have been allocated to the Planning Division (.30), Building and Safety Division (.30)
and Housing Division (.40) of the Department for Fiscal Year 2008-2009.
The Planning Division staffing is comprised of the- following positions: .30 Community Development
Director; 1 Planning Manager; 4 Senior/Associate Planners; 2 Assistant Planners; 1 Sr. Code
Enforcement Officer and 1 Code Enforcement Officer; .70 Administrative Aide; 1.5 Secretaries,1 Office
Assistant" and 1 Part-time temporary Office Assistant I.
The Planning Division is directly responsible for providing staff support for the following activities:
preparation of updates and amendments to the General Plan; development of ordinances for
consideration by the Planning Commission and the City Council; administration of the California
Environmental Quality Act (CEQA); processing of development applications; and administration and
enforcement of the City's Zoning and Property Maintenance Ordinances.
The Building and Safety Division is comprised of: .30 Community Development Director; 1 Building
Official; .30 Administrative Aide; 1 Administrative Technician; 1 Senior Building Inspector; 1 Senior Plan
Checker; 1 Permit Technician; 1 Senior Office Assistant; and 1 Office Assistant II. In addition, the
budget for the Building and Safety Division includes .50 contract Plan Checker (for structural and
specialty reviews) and 6 contract Building Inspectors, on average, for Fiscal Year 2008-2009. The
Building and Safety Division is directly responsible for building inspection, construction plan checking
and housing code enforcement activities. In Fiscal Year 2007-2008 the City Council authorized an
increase in building code enforcement. The City Council directed Staff to take a more proactive
approach to building code enforcement. Due to the City Council's direction, the City has seen an
increase in open and closed building code enforcement cases (see Building and Safety performance
measures below).
The total estimated expenditures for the Community Development Department for Fiscal Year 2007-
2008 are $5,121,223, or $480,357 (8.6%) less than budgeted. This decrease is primarily attributable to
lower than expected costs for contract building services, contract planning services and vacant staff
positions in the Department.
The budget necessary for the Department to provide the Current Service Level for Fiscal Year 2008-
2009 is $4,955,860. This represents a decrease of $165,363 or 3.2% less than Fiscal Year 2007-2008
estimated expenditures. Planning Division costs will increase by $149,389 or 5.8%; while Building and
Safety services will decrease by $314,752 or 12.3%.
The increase in expenditures for Fiscal Year 2008-2009 in the Planning Division is related to the
continued work on multi-year projects such as the new Downtown Specific Plan and the Housing
Element.
The decrease in expenditures for Fiscal Year 2008-2009 in the Building and Safety Division is attributed
to the decrease in contract services due to the slowdown in the building industry. Major residential
construction projects for 2008-2009 include: Toll Terraces (Area G, H-2), Silvera Ranch, Tralee,
Standard Pacific's Fallon Crossing, Pulte Homes' Verona, Sorrento Villages 1-5, Braddock and Logan's'
Fallon Village Positano, Discovery Home's Schaefer Ranch and Windstar Condominiums. Major
commercial construction projects include: The Green @ Park Place (Formally Blake Hunt's Lifestyle
Center), Grafton Station and Commercial at Tralee.
In addition to the Current Service Level, one Higher Service Level (HSL) is proposed. HSL #1 would
provide funding to complete the Scarlett Court Specific Plan ($50,000) in the Planning Division.
However, this HSL is not recommended for funding because the HLS is dependent upon the completion
-161-
of the Camp Parks Planning process, which has not yet begun and is a multi-year project. In addition,
the Building and Safety Division will be assisting the City Attorney's Office in developing a Mandatory
Residential Green ~uilding Program which is a City Council High Priority Goal.
The Building & Safety Division cost for the Current Service Level is estimated to be $2,241,503 for Fiscal
Year 2008-2009. This cost is estimated to be offset in the amount of $2,008,720 by Building Permit
Fees, $76,626 in Construction and Demolition Permit Fees and $8988 in Zone 7 Administration Fees for
the Current Service Level. The timing of the receipt of the fees may differ from when the services are
performed; therefore, it is difficult to state a net cost on an annual basis.
The Planning Division cost for the Current Service Level is estimated to be $2,714,357 for Fiscal Year
2008-2009. This cost is estimated to be offset in the amount of $1,148,962 in Zoning and Subdivision
Fees for the Current Service Level. The net cost to fund the Planning activity in Fiscal Year 2008-2009
is $1,565,395 for the Current Service Level.
The total recommended Fiscal Year 2008-2009 Budget for Community Development is $4,955,860.
2007-2008 ACCOMPLISHMENTS
1. Completed the Transportation Corridor Right-of-Way General Plan Amendment Study
2. Adopted the Community Design Element of the General Plan
3. Adopted Amendments to the Site Development Review Chapter of the Municipal Code to increase its
Effectiveness
4. Hired an Additional Code Enforcement Officer to increase the Enforcement related to Project
Conditions of Approval Compliance for Commercial and Industrial Areas
5. Building & Safety Contract Evaluation
6. Adopted the 2007 California Building Codes
7. Adopted a Universal Design Ordinance
8. Completed the Building Code Enforcement Survey
9. Update Historic Village Area Specific Plan by adding properties to the Specific. Plan area
10. Create new Superstore Ordinance
The following schedule of Workload/Performance Measures identifies the activities to be undertaken by
the two Divisions in Community Development with the Recommended Current Service Level Budget:
INDICATOR
PLANNING DIVISION WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED
2006-2007 2007 -2008 2007 -2008
ESTIMATED
2008-2009
Planning Applications
Development Agreements Completed
Zoning Clearances/Temporary Use Permits
Business Licenses Reviewed
Zoning/Property Maintenance Cases Closed
Planning Compliance Cases Closed
56
3
262
313.
529
n/a
50
5
220
320
600
8
54
4
250
320
580
10
50
5
250
320
770
18
INDICATOR
BUILDING & SAFETY DIVISION WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
2006-2007 2007 -2008 2007 -2008 2008-2009
Building Valuation
Permits Issued
Inspections
Dwelling Units Issued
Dwelling Units Finaled
Building Code Enforcement
Cases Open
Cases Closed
$237,728,103
1,910
36,071
737
917
$226,208,526
1,905
29,708
696
909
$75,622,946
1,288
25,192
132
831
$206,581,321
1,322
18,116
549
478
50
43
50
50
169
157
100
80
-162-
PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 90100-90200
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
General Fund (001)
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
$
4,955,860 CITY
Community Development Director
Building Official
Planning Manager
Senior Building Inspector
Senior Plan Checker
Senior/Associate Planner
Assistant Planner
Administrative Aide
Senior Code Enforcement Officer
Code Enforcement Officer
Permit Technician
Administrative Technician
Secretary
Senior Office Assistant
Office Assistant II
Office Assistant I (temp)
Su btotal
0.60
1.00
1.00
1.00
1.00
4.00
2.00
1.00
1.00
1.00
1.00
1.00
1.50
1.00
2.00
0.50
20.60
CONTRACT
Plan Checker
Building Inspector
Subtotal
0.50
6.00
6.50
mOTA.tt::????m)::)::::)))))m::'::?=????:)):?::??:::::)::)$)))=?:J.J'S$$~Q:r::))TQTAliH:):?::?:)):=:?:?:(:)::):?:::)::=?:))):::=))))::::::)m???::)???:::::f):::::"~1:P:::f))):???
This budget provides funding to maintain the current level of support for the Community Development
Department, which includes the Planning and Building & Safety Divisions. Support includes supervision
and enforcement of the development process within the community. This is accomplished by funding the
personnel in the Department, along with the associated services and supplies. This budget includes funds
for out of state travel for the Community Development Director to attend the America Planning Association
National Conference in Minnesota, and for the Building Official to attend the International Code Council
Annual Conference and Code Hearings in Minnesota. A historical comparison of costs by Division is shown
below:
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
2006-2007 2007-2008 2007-2008 2008-2009
PLANNING $ 2,152,189 $ 2,893,306 $ 2,564,968 $ 2,714,357
BUILDING & SAFETY 2,886,669 2,708,274 2,556,255 2,241,503
TOTAL COMMUNITY $ 5,038,858 $ 5,601,580 $ 5,121,223 $ 4,955,860
DEVELOPMENT
-163-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - COMMUNITY DEVELOPMENT
Funding of this Current Service Level budget will allow the City to accomplish or make substantial progress
on the following High Priority City Council Goals:
2008-2009 GOALS
1. Building and Safety Contract Evaluation.
2. Implement residential planned development and investigate opportunities to create a new
village in Eastern Dublin Transit Center.
3. Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific
Plan Amendments.
4. Prepare Community Design Element of General Plan.
5. Update Downtown, West Dublin BART, Village Parkway, and San Ramon Specific Plans into
one comprehensive Plan that addresses the entire Downtown Area.
6. Create Multi-Model General Plan Circulation Map.
7. Participate in 2010 Census
8. Complete General Plan Amendment on Nielsen property.
9. Complete Gratton Plaza General Plan Amendment and Specific Plan Amendment.
10. Briefings to the Planning Commission regarding proposed significant redevelopment, which would
include site and/or land uses, within the Downtown Planning Area.
11. Implement real-time electronic field inspections system.
12. Create new Medium Density Designations for specific properties in the EDSP.
13. Participate in the Tri-Valley Vision Project.
-164-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - COMMUNITY DEVELOPMENT
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007-2008 2007-2008 2008-2009
PERSONNEL SERVICES
Plannino
Salaries F.T. $ 900,868 $ 1,098,929 $ 1,018,943 $ 1,040,614
Salaries P. T. 22,074 23,862 21,091 24,581
Salaries O.T. 249 0 1,560 1,354
Retirement 223,117 248,700 230,339 237,056
Group Insurance 136,315 215,992 225,217 209,591
Workers Compensation 4,067 6,312 2,235 2,076
F.I.C.A. 13,409 16,279 15,101 15,466
F.I.C.A. OASDI / PARS 331 358 317 369
Retiree Health 94,416 79,181 69,119 74,973
Total Planning $ 1,394,846 $ 1,689,613 $ 1,583,922 $ 1,606,080
Buildino
Salaries F.T. $ 482,528 $ 522,023 $ 506,273 $ 643,595
Salaries O.T. 0 581 0 0
Retirement 118,106 118,056 113,760 146,443
Group Insurance 88,242 105,791 105,315 126,976
Workers Compensation 9,489 14,728 1,234 978
S.U.1. 4,290 0 0 0
F.I.CA 7,040 7,687 7,341 9,332
Retiree Health 53,550 37,553 36,385 46,316
Total Building $ 763,245 $ 806,419 $ 770,308 $ 973,640
Total Personnel Services $ 2,158,091 $ 2,496,032 $ 2,354,230 $ 2,579,720
SERVICES & SUPPLIES
Plannino
Office Supplies $ 6,807 $ 6,600 $ 7,007 $ 6,930
Postage 7,778 6,980 9,876 11,875
Operating Supplies 2,329 5,010 5,202 6,070
Communications 219 622 641 2,903
Printing & Binding 16,584 10,750 7,845 8,200
Repairs & Maintenance 135 250 618 250
Rentals & Leases 1,950 2,645 2,100 2,750
Book & Publications 1,123 1,867 1,843 1,685
Memberships & Dues 2,810 3,595 3,766 4,000
Mileage & Auto Allowance 5,006 4,763 4,682 4,476
Travel and Conferences 17,013 20,810 10,223 21,850
Training 8,818 11,872 9,747 10,776
Legal Notices 2,230 2,727 3,693 3,850
Filing Fees 0 1,850 50 2,760
Internal Service Charge 40,051 37,132 37,132 . 31,757
Internal Svc Chg - Vehicles 0 5,687 5,687 5,687
Total Planning $ 112,853 $ 123,160 $ 110,112 $ 125,819
-165-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - COMMUNITY DEVELOPMENT
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
2006-2007 2007-2008 2007-2008 2008-2009
SERVICES & SUPPLIES (Continued)
Buildina
Office Supplies $ 3,674 $ 4,600 $ 3,318 $ 3,450
Postage 385 400 597 600
Operating Supplies 1,149 1,300 827 850
Communications 2,146 2,170 1,591 3,280
Printing & Binding 4,054 4,325 4,279 3,400
Repairs & Maintenance 0 250 0 250
Rentals & Leases 1,950 2,145 2,100 2,250
Book & Publications 3,488 22,500 22,397 2,500
Memberships & Dues 1,020 1,240 1,180 1,240
Mileage & Auto Allowance 4,725 5,820 4,367 4,760
Travel and Conferences 3,133 5,190 2,719 4,740
Training 3,112 9,882 7,739 7,447
Legal Notices 0 100 95 100
Internal Service Charge 38,076 16,863 16,863 13,306
Total Building $ 66,912 $ 76,785 $ 68,072 $ 48,173
Total Services/Supplies $ 179,765 $ 199,945 $ 178,184 $ 173,992
CONTRACT SERVICES
Plannino
General $ 100,686 $ 512,533 $ 228,477 $ 414,608
Professional Services Reimb 540,652 540,100 615,487 561,900
Total Planning $ 641,338 $ 1,052,633 $ 843,964 $ 976,508
Buildino
General $ 2,055,491 $ 1,823,770 $ 1,716,615 $ 1,215,990
Total Building $ 2,055,491 $ 1,823,770 $ 1,716,615 $ 1,215,990
Total Contract Services $ 2,696,829 $ 2,876,403 $ 2,560,579 $ 2,192,498
Plannino
Furniture & Fixtures $ 2,385 $ 900 $ 1,268 $ 4,200
Machinery & Equipment 767 27,000 25,702 1,750
Total Planning $ 3,152 $ 27,900 $ 26,970 $ 5,950
Buildino
Furniture & Fixtures $ 315 $ 500 $ 500 $ 2,900
Machinery & Equipment 706 800 760 800
Total Building $ 1,021 $ 1,300 $ 1,260 $ 3,700
Total Capital Outlay $ 4,173 $ 29,200 $ 28,230 $ 9,650
:19;III::AItOOWlt9!lm::::::::::::::::::::::::::::::::::::::::: .. :::~:::::::::::::::I:i~!i!m.I!::::::: :::::::I:::::::::::::::::::::!~I!l:~ig:::::::::::::::::1:::::::I::::::I~'ll:~g,,:::::::: :$.\\\/ ::mt.$$.;.IIf:I:
..............................
-166-
-167-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY . SERVICE LEVEL
COMMUNITY DEVELOPMENT - 90100-90200 HIGHER 1
Complete Scarlett Court Specific Plan (NOT RECOMMENDED)
PERSONNEL SUMMARY
JOB INCREMEN
CLASSIFICATION TOTAL
PROGRAM
COMMUNITY
DEVELOPMENT
COST BY FOND
FUND INCREMENT
TOTAL
CUMULATIVE
TOTAL
General Fund (001) $
50,000 $ 5,005,860 CITY
Community Development
Director
Building Official
Planning Manager
Senior Building Inspector
Senior Plan Checker
Senior/Associate Planner
Assistant Planner
Administrative Aide
Senior Code Enforcement ~~r
Code Enforcement = OU
Permit Technician
Administrative T~nicl n
Secretary (7 ~ .
Senior Offic~J\c;~tant
Office~ss' ~II
Offic ss nt I (temp)
Subt I
. ~RACT
Ian Checker
Building Inspector
. Subtotal
CUMULATIVE
TOTAL
0.60
1.00
1.00
1.00
1.00
4.00
2.00
1.00
1.00
1.00
1.00
1.00
1.50
1.00
2.00
0.50
20.60
0.50
6.00
6.50.
. ~
Complete' the Second Pha~~he Scarlet Court Specific Plan. The preparation of the Scarlet Court Design
Guidelines was the ~~~f the project which was completed in May 2007. The Second Phase of the project
has been on-hold in ~~lron of the Camp Parks project. .
This Higher ~ '7.evel would accomplish the following High Pnolity City Council Goal:
2008-20~1
Complete Scarlett Court Specific Plan
_11:0_
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - COMMUNITY DEVELOPMENT
Higher Service Level 1 - Complete Scarlett Court Specific Plan
HIGHER SERVICE
LEVEL 1
2008-2009
DESCRIPTION
PERSONNEL SERVICES
Salaries F.T.
Salaries P.T.
Salaries O.T.
Retirement
Group Insurance
Retiree Health
Workers Compensation
F.I.C.A.
F .I.C.A. OASDI / PARS
CUMULATIVE
TOTAL
2008-2009
$
o $
~ e;O
~ ~~
O~~'
~
O~O
~~ 0
Office Supplies $. . , e; 0
Postage ~ 0
Operating Supplies "'" ~ .0
Communications y 0
Printing & Binding t7 I 0
Repairs & Maintenance . r ~ 0
Rentals & Leases !\.. \wi 0
Book & Publications ~ ~ 0
Memberships & Dues ~t7 ~ 0
Mileage & Auto Allowance V 0
Travel, Conferences & Meetings 0
~~& 0
Legal Notices ~~ 0
Filing Fees n)-' 0
Internal Service Char~ge ."-..'"""0 0
Internal Svc Charge - ..c~ 0
Total Services/Supplie $ 0
CONTRACT ~~S
professi~ ~ces - General $ 50,000
Professi~~ervices - Reimbursable 0
Contract Building Services !Inspectors 0
Total Personnel Services
$
$
SERVICES & SUPPLIES
$
$-
$
Total Contract Services
$
50,000
$
CAPITAL OUTLAY
Furniture & Fixtures
Machinery & Equipment
Total Capital Outlay
$
o
o
o
$
1,684,209
24,581
1,354
383,499
336,567
121,289
3,054
24,798
369
2,579,720
10,380
12,475
6,920
6,183
11,600
500
5,000
4,185
5,240
9,236
26,590
18,223
3,950
2,760
45,063
5,687
173,992
464,608
561,900
1,215,990
2,242,498
$
7,100
2,550
9,650
$
~ID9[5g::89ffiiJ.Jjt:::gglm:::II:::[~::::I::j:::I:=jI:JIIj:j:::j:::j:[:::j::[::JI::f:[::::[:j:::j::;[::j:jI::m:=I:=[iIj:::I::jm::II:::::I::::;:j:::j::I[:::::::~[:jI:j:::jmfj:::::::::Ij:::jmj:::~q~IR9.j::II:j:[m::::::[:::j:jI:::::::IIi:::::j:j:::j:j:::jl:::::j:j[j:jI:j:j::I::m:!~l.g!~!igj:::::
-1F\Cl-
ENGINEERING
This activity provides funding for activities related to: traffic engineering and related programs; Storm
Water Pollution Control activities; design and inspection of Capital Projects; inspection of private
development facilities which will be dedicated to the City (Le. the development of new streets, sidewalks,
etc.); review of plans for subdivisions and private development; preparation of maps identifying parcels
within the community; and technical engineering support for Assessment Districts. These services are
provided using a combination of City employees and contract services.
Estimated actual expenses, excluding Capital Improvement Projects (CIPs), for Fiscal Year 2007-2008
are $2,016,266 or 14.0% less than budgeted. This difference is primarily attributable to the slow-down in
development projects moving forward.
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $1,796,672 (not
including Engineering costs associated with Capital Projects). This represents a decrease of $219,599
or 10.9% compared to Fiscal Year 2007-2008 because Staff costs allocated to Capital Projects in Fiscal
Year 2008-2009 exceed the amount allocated in Fiscal Year 2007-2008 and engineering services
required for new development in Fiscal Year 2008-2009 will be lower.
As noted in the Budget Detail, the portion of Engineering costs associated with CIP projects is shown for
information purposes only on these pages. The actual engineering costs are included in the Capital
Budget for each project.
In addition to the Current Service Level, one Higher Service Level (HSL) is recommended for funding.
HSL #1 ($21,900) will provide for a traffic study to determine whether the installation of a traffic signal at
the intersection of Amador Valley Boulevard and Brighton Drive, as identified in the Dublin High School
Master Plan Environmental Impact Report, is warranted.
The Engineering Activity costs are partially offset through fees and charges. The following table shows
the impact of these revenues on the net cost of providing Engineering Services.
NET COST OF ENGINEERING ACTIVITY
Total Engineering General Fund
(Expense not allocated to a
CIP or Assessment District)
Projected General Fund Revenues
Encroachment Permits
Plan Check/Inspection Fees
Net General Fund Cost
BUDGETED
2007 -2008
$2,321,911
ESTIMATED
2007 -2008
$1,994,230
RECOMMENDED
SERVICE
LEVEL
2008-2009
$1,796,437
$23,200
$2,180,000
$118,711
$49,372
$1,926,091
$18,767
$20,377
$1,434,304
$341,756
The total recommended budget for Fiscal Year 2008-2009, including the Higher Service Level, is
$1,818,572.
-170-
2007-2008 ACCOMPLISHMENTS
1. Completed the first Citywide Bikeways Master Plan.
2. Completed the Programming Study for a Maintenance Facility and Emergency Operations
Center.
3. Completed the Crossridge Road Trail Connection project.
4. Initiated preliminary design of the East and West Dublin BART Corridor Enhancement projects
using federal funds ($3.376 million) acquired via the Metropolitan Transportation Commission's
Housing Incentive Program and other federal transportation programs.
5. Acquired permits from Caltrans and U.S. Fish & Wildlife to build Phase I of the 1-580/Fallon Road
Interchange project.
6. Reviewed the proposed Municipal Regional Permit (MRP) for Stormwater, and provided written
comments to the San Francisco Bay Regional Water Quality Control Board; assisted in the
development of comments from the Alameda County Clean Water Program.
7. Partnered with Caltrans and the Regional Water Quality Control Board in developing an alternate
Stormwater compliance project at the intersection of Dublin Boulevard and Dougherty Road.
8. Coordinated the design of the Windstar Development and the West Dublin BART Station public
improvements.
9. Continued working with ACTIA for the implementation of the Measure B Transportation project
along the Scarlett Drive corridor between Dublin Boulevard and Dougherty Road. Although City
matching monies are not available in the near future, Annual Reports will continue to be
generated, and Environmental work and the precise alignment have been completed.
10. Obtained a grant through the Metropolitan Transportation Commission (MTC) for the Regional
Signal Timing Program and initiated a study to evaluate and improve traffic operations through
signal coordination on Dublin Boulevard between San Ramon Road and Hacienda Drive.
11. Began preparation of a Citywide Communications Master Plan to establish a strategy for
improving signal communications with all traffic signals throughout the City.
12. Completed formation of the Schaefer Ranch and Fallon Village Geologic Hazard Abatement
Districts (GHADs) and levied assessments for Fiscal Year 2008-2009.
13. Alameda County Signal Maintenance Contract Evaluation.
-171-
PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
ENGINEERING - 90300 .
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND
FUND
TOTAL
JOB CLASSIFICATION
STAFFING
LEVEL
General Fund (001)
State Gas Tax (206)
Assessment Dist (710)
Assessment Dist (711)
Assessment Dist (713)
Assessment Dist (716)
Assessment Dist (717)
$
1,774,537
6,000
4,270
2,705
2,705
2,705
3,750
CITY
City Engineer
Senior Civil Engineer
Associate Civil Engineer
Assistant Civil Engineer
Public Works Inspector
Public Works Technician 1111
Engineer - Part Time
Subtotal
1.00
3.00
0.00
1.00
3.00
1.00
1.00
10.00
CONTRACT
Engineer
Public Works Inspector
Subtotal
1.35
1.00
2.35
This budget funds Staff and contract services for private development review, traffic engineering, .capital project
design, and project administration. The budget includes travel for the City's Traffic Engineer to attend the Institute
of Transportation Engineers (ITE) Conference being held this year in Anaheim, California, and for the Senior Civil
Engineer in the Capital Infrastructure Projects Group to attend the American Public Works Association Congress in
New Orleans, Louisiana. In addition, it will continue to fund necessary Staff time to comply with the requirements of
the National Pollutant Discharge Elimination System (NPDES) permit. With the current staffing level, the following
High Priority City Council Goals can be met in Fiscal Year 2008-2009:
2008-2009 GOALS
1. Prepare an alignment for Central Parkway from Fallon Road to Croak Road/Dublin Blvd.
2. Develop and implement an Action Plan and Budget for the new Muncipal Stormwater Permit (NPDES).
3. Examine signal timings throughout the City to improve intersection efficiency by coordinating
signalized intersections along major arterials and optimizing pedestrian safety.
4. Work with the Alameda County Congestion Management Agency on the development of the
Regional Transportaiton Plan (RTP) to insure the City of Dublin's recommendations for
needed regional infrastructure are addressed in the RTP.
5. As part of the GPA for Parks RFTA, evaluate alternatives for a Central Parkway extension
through Dougherty Road and interface options to the planned Scarlett Drive Extension.
6. Update Tri-Valley Transportation Development Fee Nexus Study together with the other six (6)
agencies in the TVTC.
7. Using the Tri-Valley Triangle Study, work with the Tri-Valley cities to develop a strategy to
pursue project funding in the region.
8. Work with the region's transportation partners to develop Projects for the 1-580 Corridor that
will minimize impacts to the Civic Center Complex and businesses.
9. Work with Pleasanton and Livermore to develop a cost sharing agreement for the ultimate
improvement of the 1-580/Fallon Road Interchange.
10. Develop a phased plan to expand the Traffic Management System to include all arterials.
Note: The following legend provides descriptive information on the special funds:
Assessment District #710 Citywide Street Lighting District
Assessment District #711 Landscaping Assessment District - Stagecoach Road
Assessment District #713 Landscaping Assessment District - Dougherty Road
Assessment District #716 Landscaping Assessment District - Santa Rita Area
Assessment District #717 Dublin Ranch Street Lighting District
-172-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - ENGINEERING
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 1,045,926 $ 1,048,571 $ 959,976 $ 949,011
Salaries P.T. 111,461 164,112 172,163 121,680
Salaries O.T. 88,788 119,657 95,306 99,118
Retirement 219,643 252,846 240,563 226,721
Group Insurance 116,531 162,485 155,253 152,176
Retiree Health 70,460 80,516 69,292 71,720
Workers Compensation 4,452 6,910 2,613 2,047
F.I.CA 14,403 19,027 17,797 16,963
PARS 88 1,123 1,080 1,123
Total Personnel Services $ 1,671,752 $ 1,855,247 $ 1,714,043 $ 1,640,559
SERVICES & SUPPLIES
Office Supplies $ 6,459 $ 6,500 $ 6,500 $ 6,825
Postage 1,171 1,180 1,044 1,240
Operating Supplies 6,206 6,500 6,309 6,500
Communications 4,600 4,985 5,163 5,425
Printing & Binding 3,217 3,570 4,639 4,870
Rentals & Leases 4,200 4,620 4,200 6,660
Book & Publications 513 800 384 700
Memberships & Dues 805 1,435 1,028 745
Mileage & Auto Allowance 9,021 9,440 9,220 9,220
Travel and Conferences 5,566 10,800 6,359 4,570
Training 4,051 5,650 3,418 6,675
Legal Notices 388 750 1,286 1,000
Comm. Promo 0 0 0 2,500
Internal Service Charge 23,820 19,204 19,204 14,849
Internal Svc Chg - Vehicles 27,033 34,456 31,532 38,100
Total Services/Supplies $ 97,050 $ 109,890 $ 100,286 $ 109,879
CONTRACT SERVICES
General $ 53,399 $ 88,655 $ 69,767 $ 80,990
General Engineering 39,834 21,435 18,820 19,615
Traffic Engineering Service 42,218 53,000 53,000 60,000
Private Dev Reimbursable 765,323 611,205 379,694 351 ,796
Assess District Engineering 10,200 15,000 15,000 15,635
Total Contract Services $ 910,974 $ 789,295 $ 536,281 $ 528,036
CAPITAL OUTLAY
Furniture & Fixtures $ 2,281 $ 1,600 $ 1 ,454 $ 1,600
Machinery & Equipment 3,631 1,300 1,112 13,970
Total Capital Outlay $ 5,912 $ 2,900 $ 2,566 $ 15,570
The following costs are shown Actual. Engineering Plus Applicable Total
for information only: Operating Costs CIP Projects Reported Costs
(1) Actual 2006-2007 $2,424,099 $261,589 $2,685,688
(2) Budget 2007-2008 $2,343,411 $413,921 $2,757,332
(3) Estimated 2007-2008 $2,016,266 $336,910 $2,353,176
(4) Current Service Level 2008-2009 -173- $1,796,672 $497,372 $2,294,044
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY ENGINEERING - 90300 HIGHER 1
DEVELOPMENT Traffic Study - Amador Valley Boulevard/Brighton Drive (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT
TOTAL TOTAL CLASSIFICATION TOTAL
FUND
General Fund (001)
State Gas Tax (206)
Assessment Dist
Assessment Dist
Assessment Dist
Assessment Dist
Assessment Dist
21,900 $ 1,796,437
6,000
4,270
2,705
2,705
2,705
3,750
$
CUMULATIVE
TOTAL
CITY:
City Engineer
Senior Civil Engineer
Associate Civil Engineer
Assistant Civil Engineer
Public Works Inspector
Public Works Technician 1/11
Engineer - Part Time
Subtotal
CONTRACT:
Engineer
Public Works Inspector
Subtotal
1.00
3.00
0.00
1.00
3.00
1.00
1.00
10.00
1.35
1.00
2.35
The Dublin High School Master Plan Environmental Impact Report identified the need for a traffic signal at the
intersection of Amador Valley Boulevard/Brighton Drive before the Year 2012 to mitigate traffic impacts from
increased population due to development in the eastern Dublin area. This traffic study will determine whether the
installation of a traffic signal is warranted at this intersection to handle increased traffic to the City's only high school
facility .
This Higher Service Level will accomplish the following High Priority City Council Goal:
2008-2009 Goal
1. Study need for signalizing Brighton and Amador Valley Blvd.
-174-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET-ENGINEERING
Higher Service Level 1 - Traffic Study - Amador Valley Boulevard/Brighton Drive
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 949,011
Salaries P.T. 0 121,680
Salaries O.T. 0 99,118
Retirement 0 226,721
Group Insurance 0 152,176
Retiree Health 0 71,720
Workers Compensation 0 2,047
F.I.C.A. 0 16,963
PARS 0 1,123
Total Personnel Services $ 0 $ 1,640,559
SERVICES & SUPPLIES
Office Supplies $ 0 $ 6,825
Postage 200 1,440
Operating Supplies 0 6,500
Communications 0 5,425
Printing & Binding 0 4,870
Rentals & Leases 0 6,660
Book & Publications 0 700
Memberships & Dues 0 745
Mileage & Auto Allowance 0 9,220
Travel, Conferences & Meetings 0 4,570
Training 0 6,675
Legal Notices 200 1,200
Comm. Promo 0 2,500
Internal Service Charge 0 14,849
Internal Svc Charge - Vehicles 0 38,100
Total Services/Supplies $ 400 $ 110,279
CONTRACT SERVICES
General $ 3,500 $ 84,490
General Engineering 0 19,615
Traffic Engineering Service 18,000 78,000
Private Dev Reimbursable 0 351,796
Assess District Engineering 0 15,635
Total Contract Services $ 21,500 $ 549,536
CAPITAL OUTLAY
Furniture & Fixtures $ 0 $ 1,600
Machinery & Equipment 0 13,970
Total Capital Outlay $ 0 $ 15,570
The following costs are shown
for information only:
Actual Engineering
Operating Costs
Plus Applicable Total
CIP Projects Reported Costs
-175-
$1,818,572
$497,372
$
2,315,944
ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance and maintain the City's economic base through programs and
activities that focus on business promotion and retention. The goal of this effort also includes
addressing issues related to the revitalization of existing commercial areas in order to protect the
competitiveness of the local economy.
The budget for Economic Development activities for Fiscal Year 2007-2008 was $294,720. Estimated
expenditures for Fiscal Year 2007-2008 are $271,171, or $23,549 less than budgeted. The decrease in
expenditures is due mainly to the reduction in expenditures for the Tri-Valley Business Council and Tri-
ValleyJobs.com.
2007 -2008 ACCOMPLISHMENTS
During Fiscal Year 2007-2008, Staff was able to accomplish or make substantial progress on the
following City Council goals:
1. Work with Dublin Honda on development options for Amador Plaza site.
2. Work with Dublin Place Shopping Center to facilitate improvements to the Center.
3. Completed feasibility study on a full service hotel.
4. Develop new Economic Development marketing materials.
5. Report on Post Office Expansion and/or new Post Office
The budget necessary to provide the Current Service Level for Fiscal Year 2008-2009 is $227,509,
which is a decrease of $43,662 or 16.1% less than Fiscal Year 2007-2008 estimated actual
expenditures. Economic Development activities contained in the Current Service Level for Fiscal Year
2008-2009 include: preparing and distributing City real estate vacancy reports three times during the
year; economic development reports and various business marketing materials; attendance at economic
development conferences; continued participation in the East Bay Economic Development Alliance
(EDAB), East Bay Small Business Development Center, as well as the Tri-Valley Convention and
Visitors Bureau (TVCVB), and membership in the California Association of Local Economic Developers
(CALED), a statewide professional organization of economic development representatives. The Current
Service Level for Fiscal Year 2008-2009 also includes funding for continued support of
TriValleyJobs.com ($5,000).
In addition to the Current Service Level, it is recommended that the City Council fund Higher Service
Level #1: City contribution to the Tri-Valley Business Council's Vision 2010 Project ($19,000), Higher
Service Level # 2: Livermore Valley Film Commission ($2,500), Higher Service Level #3: Dublin
Partners in Education ($15,000) and Higher Service Level #4: Tri-Valley One Stop Career Center
($15,000).
The total recommended budget for this activity for Fiscal Year 2008-2009 is $279,009.
-176-
PROGRAM
COMMUNITY DEVELOPMENT
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT - 90400
FUND
FUND
TOTAL
JOB CLASSIFICATION
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
STAFFING
LEVEL
General Fund (001)
$
227,509 Economic Development Director
1.00
This budget request provides funding to maintain the current level of service of those programs and activities
included in the Economic Development budget. Activities in the Current Service Level budget include
funding for the Economic Development Director position; services and supplies necessary to support the
economic development functions; participation in the East Bay Economic Development Alliance (EDAB),
and Tri-Valley Convention and Visitors Bureau, and the California Association for Local Economic
Development (CALED). The Current Service Level also includes the City's participation in EDAB ($5,700)
and TriValleyJobs.com ($5,000).
During Fiscal Year 2008-2009, Staff anticipates that the following High Priority City Council Goals will be
accomplished under the Current Service Level:
2008-2009 GOALS
1. Work with the owners of National Food Lab on new development opportunities
2. Work with the owners of the Chevron property on new development opportunities
3. Work with Dublin Place Shopping Center to facilitate new improvements to the Center.
4. Work with property owners in West Dublin BART Specific Plan area to identify development opportunities.
5. Work with property owners in Santa Rita area to identify new office uses / users
6. Enhance presence of automobile dealers in the Scarlett Court Specific Plan area.
7. Work with property owners to tenant vacant buildings on Village Pkwy
8. Work with property owners at the Promenade to identify development opportunities.
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CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET - ECONOMIC DEVELOPMENT
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 119,477 $ 124,323 $ 124,064 $ 129,460
Retirement 29,398 27,880 27,820 29,223
Group Insurance 16,651 16,493 16,493 17,171
Retiree Health 7,046 8,880 8,861 9,247
Workers Compensation 425 660 248 233
F.I.C.A. 1,765 1,803 1,799 1,877
Total Personnel Services $ 174,762 $ 180,039 $ 179,285 $ 187,211
SERVICES & SUPPLIES
Office Supplies $ 214 $ 250 $ 149 $ 180
Postage 10 500 144 500
Operating Supplies 515 5,000 3,000 4,200
Advertising 825 1,000 950 1,000
Printing & Binding 46 12,000 10,929 2,000
Book & Publications 74 170 170 175
Memberships & Dues 4,096 11,056 9,819 9,980
Mileage & Auto Allowance 2,312 2,480 2,380 2,480
Travel and Conferences 3,360 3,950 3,405 3,950
Training 0 1,000 350 1,000
Comm. Promo 0 3,000 3,000 3,000
Internal Service Charge 4,859 3,575 3,575 2,833
Total Services/Supplies $ 16,311 $ 43,981 $ 37,871 $ 31,298
CONTRACT SERVICES
General $ 61 ,423 $ 2,500 $ 1,327 $ 4,000
Tri-Valley Jobs.Com 0 5,000 2,000 5,000
Dublin Partners In Education 0 12,500 12,500 0
Tri-Valley One Stop Career Center 0 15,000 15,000 0
Tri-valley Business Council 0 25,000 12,500 0
Marketing Program 0 10,000 10,000 0
Total Contract Services $ 61,423 $ 70,000 $ 53,327 $ 9,000
CAPITAL OUTLAY
Furniture & Fixtures $ 0 $ 700 $ 688 $ 0
Total Capital Outlay $ 0 $ 700 $ 688 $ 0
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PROGRAM
COMMUNITY
DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
ECONOMIC DEVELOPMENT - 90400 HIGHER 1
Tri Valley Business Council (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
General Fund (001)
$
19,000 $ 246,509 Economic Development
Director
1.00
This Higher Service Level would fund the City's contribution to the efforts of the Tri-Valley Business Council's Vision
2010 program for FY 2008-09. It is $6,000 less than the City contributed to the Tri-Valley Business Council in FY
2007-08.
HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 129,460
Retirement 0 29,223
Group Insurance 0 17,171
Workers Compensation 0 233
F.I.C.A. 0 1,877
Retiree Health 0 9,247
Total Personnel Services $ 0 $ 187,211
SERVICES & SUPPLIES
Office Supplies $ 0 $ 180
Postage 0 500
Operating Supplies 0 4,200
Advertising 0 1,000
Printing & Binding 0 2,000
Book & Publications 0 175
Memberships & Dues 0 9,980
Mileage & Auto Allowance 0 2,480
Travel, Conferences & Meetings 0 3,950
Training 0 1,000
Comm. Promo 0 3,000
Internal Service Charge 0 2,833
Total Services/Supplies $ 0 $ 31,298
CONTRACT SERVICES
General $ 0 $ 4,000
Tri-Valley Jobs.Com 0 5,000
Tri-valley Business Council 19,000 19,000
Total Contract Services $ 19,000 $ 28,000
Total Capital Outlay $ 0 $ 0
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PROGRAM
COMMUNITY
DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
ECONOMIC DEVELOPMENT - 90400 HIGHER 2
Livermore Valley Film Commission (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
General Fund (001) $
2,500 $
249,009 Economic Development
Director
1.00
This new Higher Service Level would fund the City's membership in the Livermore Valley Film Commission.
HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 129,460
Retirement 0 29,223
Group Insurance 0 17,171
Workers Compensation 0 233
F.I.C.A. 0 1,877
Retiree Health 0 9,247
Total Personnel Services $ 0 $ 187,211
SERVICES & SUPPLIES
Office Supplies $ 0 $ 180
Postage 0 500
Operating Supplies 0 4,200
Advertising 0 1,000
Printing & Binding 0 2,000
Book & Publications 0 175
Memberships & Dues 0 9,980
Mileage & Auto Allowance 0 2,480
Travel, Conferences & Meetings 0 3,950
Training 0 1,000
Comm. Promo 0 3,000
Internal Service Charge 0 2,833
Total Services/Supplies $ 0 $ 31,298
CONTRACT SERVICES
General $ 0 $ 4,000
Tri-Valley Jobs.Com 0 5,000
Livermore Valley Film Commission 2,500 2,500
Tri-valley Business Council 0 19,000
Total Contract Services $ 2,500 $ 30,500
Total Capital Outlay $ 0 $ 0
-180-
PROGRAM
COMMUNITY
DEVELOPMENT
COST BY FUND
FUND INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
ECONOMIC DEVELOPMENT - 90400 HIGHER 3
Dublin Partners In Education (RECOMMENDED)
PERSONNEL SUMMARY
CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL CLASSIFICATION TOTAL TOTAL
General Fund (001) $
15,000 $ 264,009 Economic Development
Director
1.00
This Higher Service Level would support Dublin Partners in Education's (DPIE) 3 programs - Promotion of the Arts
program, Vocation Mentoring Program at Dublin and Valley High Schools and Career Days at Fallon and Wells
Middle Schools. The request is $2,500 more than the City funded for DPIE in Fiscal Year 2007-08.
HIGHER SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 129,460
Retirement 0 29,223
Group Insurance 0 17,171
Workers Compensation 0 233
F.I.C.A. 0 1,877
Retiree Health 0 9,247
Total Personnel Services $ 0 $ 187,211
SERVICES & SUPPLIES
Office Supplies $ 0 $ 180
Postage 0 500
Operating Supplies 0 4,200
Advertising 0 1,000
Printing & Binding 0 2,000
Book & Publications 0 175
Memberships & Dues 0 9,980
Mileage & Auto Allowance 0 2,480
Travel, Conferences & Meetings 0 3,950
Training 0 1,000
Comm. Promo 0 3,000
Internal Service Charge 0 2,833
Total Services/Supplies $ 0 $ 31,298
CONTRACT SERVICES
General $ 0 $ 4,000
Tri-Valley Jobs.Com 0 5,000
Cont Serv/3 0 2,500
Dublin Partners In Education 15,000 15,000
Tri-valley Business Council 0 19,000
Total Contract Services $ 15,000 $ 45,500
Total Capital Outlay $ 0 $ 0
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PROGRAM
COMMUNITY
DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
ACTIVITY SERVICE LEVEL
ECONOMIC DEVELOPMENT - 90400 HIGHER 4
Tri-Valley One Stop Career Center (RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
General Fund (001)
$
15,000 $
279,009 Economic Development
Director
1.00
This Higher Service Level would fund the City's contribution to the efforts of the Tri-Valley One Stop Career
Center for FY 2008-09. It is the same amount that the City contributed to the Tri-Valley One Stop Career Center
in FY 2007-08.
HIGHER SERVICE CUMULATIVE
LEVEL 4 TOTAL
DESCRIPTION 2008-2009 2008-2009
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 129,460
Retirement 0 29,223
Group Insurance 0 17,171
Workers Compensation 0 233
F.I.CA 0 1,877
Retiree Health 0 9,247
Total Personnel Services $ 0 $ 187,211
SERVICES & SUPPLIES
Office Supplies $ 0 $ 180
Postage 0 500
Operating Supplies 0 4,200
Advertising 0 1,000
Printing & Binding 0 2,000
Book & Publications 0 175
Memberships & Dues 0 9,980
Mileage & Auto Allowance 0 2,480
Travel, Conferences & Meetings 0 3,950
Training 0 1,000
Comm. Promo 0 3,000
Internal Service Charge 0 2,833
Total Services/Supplies $ 0 $ 31,298
CONTRACT SERVICES
General $ 0 $ 4,000
Tri-Valley Jobs.Com 0 5,000
Cont Serv/3 0 2,500
Dublin Partners In Education 0 15,000
Tri-Valley One Stop Career Center 15,000 15,000
Tri-valley Business Council 0 19,000
Total Contract Services $ 15,000 $ 60,500
Total Capital Outlay $ 0 $ 0
-182-
ENTERPRISE FUND
DUBLIN INFORMATION. INC.
Dublin Information, Inc. (DU) is a non-profit corporation that was used primarily by the City to finance the
Dublin Civic Center. This activity is shown for informational purposes only.
Miscellaneous Expenditures
The State of California changed the filing requirement to a biennial schedule. No fees were paid in Fiscal
Year 2006-2007, although the City did update its filing. The next possible date a filing will be due is Fiscal
Year 2008-2009.
-183-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL.
ENTERPRISE FUND DUBLIN INFORMATION,INC. 10000 CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
FUND STAFFING
FUND TOTAL JOB CLASSIFICATION LEVEL
Dublin Information Inc. (601) $ 20 FOR INFORMATIONAL PURPOSES ONLY. ALL SERVICES
& SUPPLIES & CONTRACT SERVICES ARE SHOWN IN
OPERATING BUDGETS AS NOTED.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
Total Personnel Services $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Filing Fees $ 0 $ 0 $ 0 $ 20
Total Services/Supplies $ 0 $ 0 $ 0 $ 20
Total Contract Services $ 0 $ 0 $ 0 $ 0
Total Capital Outlay $ 0 $ 0 $ 0 $ 0
-184-
CAPITAL IMPROVEMENT PROJECTS
CITY OF DUBLIN
CAPITAL PROJECTS OVERVIEW FISCAL YEAR 2008-2009
(In Millions of Dollars)
APPROPRIATIONS
TOTAL $38.9 MILLION
$12.2
REVENUE SOURCES
TOTAL $38.9 MILLION
4.3%
1.4%
31.40/0
-185-
~ Streets
(I Parks
II General
II Community
$24.4
m Private
Development
II General Fund
mill Grants
[] Gas Tax I
Other
62.90/0
This page intentionally left blank.
-186-
2008-2009 CAPITAL BUDGET
PROJECT NUMBER AND NAME
93135 TV30 Studio Remodel
93150 Network System Upgrade
93181 Habitat Monitoring Camera
93191 Combined Finance / Permit System
93192 Geographic Information System
93402 Maintenance Facility Study
93450 Civic Center Library
93451 Library Repairs
93462 Inspector Trailers
93900 Building Management Study
93910 Civic Center Modification Design Services &
Construction
93933 Civic Center Generator
93917 ADA Transition Plan
93923 Civic Center Window Sealing
93924 City Facility Energy Efficient Window Treatment
93931 Civic Center Roof Maintenance
93970 Automated Document Storage & Retrieval System
93999 Civic Center Fire Damage
94500 Public Facility Fee Study Update
New Fire Station 16 Kitchen Remodel
New Fire Station 18 Roof Repair
TOTAL COST
GENERAL
ACTUAL BUDGET ESTIMATED RECOMMENDED
2006-2007 2007 -2008 2007-2008 2008-2009
$ 17,500 $ 330,500 $ 10,000
48,848 80,000 65,000 62,500
7,100
38,525 385,430 43,250 593,300
30,860 17,200 15,015 15,100
35,000 3,237 3,237
32,744
2,360 190,324 180,570
118,267 56,730 7,088
15,180 175,310 175,310 814,737
77 48,453 29,633 20,000
49,383
113,575 113,575
28,485 24,620
2,563 17,800 2,770 32,000
50,000 21,805
9,726 20,240 8,000 14,864
59,300
41,200
$ 408,133 $ 1,517,284 $ 699,873 $ 1,653,001
FINANCING
General Fund (001) $ 383,227 $ 1,310,881 $ 505,637 $ 1,638,137
CDBG Fund (209) 10,853 10,926
Public Facilities Fund (310) 24,906 195,550 183,310 14,864
TOTAL FINANCING $ 408,133 $ 1,517,284 $ 699,873 $ 1,653,001
-187-
2008-2009 CAPITAL BUDGET
COMMUNITY IMPROVEMENTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT NUMBER AND NAME 2006-2007 2007 -2008 2007 -2008 2008-2009
94052 Iron Horse Trail - Wildflower Planting $ 22,885 $ 23,874
94250 Sidewalk Safety Repair Program 75,077 98,955 $ 98,131 81,860
94252 Bus Shelters 40,688 800 35,250
94253 Transit Center Art 250,000 250,000
94601 San Ramon Road Concrete Sound Wall Maintenance 2,325 76,450 56,152
94602 San Ramon Road Wooden Sound Wall Maintenance 60,180 32,590
94616 Village Parkway Soundwall Painting 29,420 29,357
94942 Seasonal Street Banners 35,851
N/A San Ramon Road Landscape Renovation 211,460
TOTAL COST $ 113,253 $ 578,578 $ 240,904 $ 578,570
FINANCING
General Fund (001) $ 95,672 $ 328,578 $ 240,904 $ 328,570
Community Development Block Grant (209) 17,581
Public Arts Fund 250,000 250,000
TOTAL FINANCING $ 113,253 $ 578,578 $ 240,904 $ 578,570
-188-
2008-2009 CAPITAL BUDGET
PARKS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT NUMBER AND NAME 2006-2007 2007 -2008 2007 -2008 2008-2009
95010 Parks & Community Services $ 8,235 $ 53,765 $ 35,280 $ 18,485
95210 Stagecoach Park Assessment District Water Meter 47,980 14,000 14,000
95465 Shannon Community Center Reconstruction 1,314,046 7,207,677 7,305,687 2,176,186
95555 Dublin Historic Park Master Plan 4,505
95566 Murray Schoolhouse Exhibit Restoration 4,006
95556 Dublin Historic Park Acquisition 8,007,997 2,44 7 ,904 866,519
95557 Dublin Historic Park Development 504,805 496,330 3,498,145
95602 Emerald Glen Park Recreation and Aquatic Complex 836,784
95625 Dougherty Hills Park - Dog Park 523,881 37,785 37,776
95631 Park Furniture Replacement 75,526 62,050 62,050 77,000
95635 Park Play Area Renovations 123,838 139,653 93,949 119,500
95640 Dublin Ranch Neighborhood Parks 487,307 2,083,136 1,703,178
95641 Pasatempo Park 29,723 72,087
95830 Dublin Sports Grounds Renovation 506 67,104 3,274 75,675
95851 Fallon Sports Park 138,980 1,704,940 1,058,163 5,312,556
95930 Senior Center 8,041
TOTAL COST $ 10,744,848 $ 14,322,819 $ 11,705,929 $ 12,186,418
FINANCING
General Fund (001) $ 2,619,197 $ 5,976,648 $ 5,455,883 $ 5,881,201
Community Development Block Grant (209) 56,713
Measure D (224) 75,526 103,588 103,588 127,000
Public Facility Impact Fee (310) 7,993,412 8,242,583 6,146,458 6,178,217
TOTAL FINANCING $ 10,744,848 $ 14,322,819 $ 11,705,929 $ 12,186,418 .
-189-
2008-2009 CAPITAL BUDGET
STREETS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT NUMBER AND NAME 2006-2007 2007 -2008 2007-2008 2008-2009
96010 Dublin Boulevard Improvements - Silvergate Drive $ 3,067,079
to Hansen Drive
96011 West Dublin BART Station Corridor Enhancement - 16,217 246,777 153,887 383,584
Dublin Boulevard - Hansen Drive to Clark Avenue
96012 East Dublin BART Station Corridor Enhancement - 19,898 325,215 173,142 1,086,987
Dublin Boulevard - Tassajara Road to Clark
96013 Dublin Boulevard/Amador Plaza Road Intersection 94,350 459 99,990
96022 Dublin Boulevard Bridge Resurfacing at Alamo 25,353 23,400 731
96030 Citywide Street Storm Drain Condition Assessment 104,060 100,760 100,760
96082 Underground Utilities - Dublin Boulevard/ 271,771
DouQherty Road Intersection and Vicinity
96400 Eastem Dublin Arterial Street and Freeway 8,666,020 7,536,428 4,376,994 2,010,100
Improvements
96430 1-580 & Fallon Road Freeway Interchange 107,145 13,684,947 1,078,911 12,177,082
Improvements - Phase I
96452 Downtown Traffic Signal Equipment Replacement 19,551
96454 Citywide Signal Communications Upgrade 17,580 13,122
96480 Downtown Dublin Roadway Improvements 12 2,040 936 936
96580 Annual Street Overlay Program 526,423 714,459 319,883 1,055,370
96585 Annual Slurry Seal Program 91,494 755,276 712,714 624,510
96773 Alamo Canal Trail Under 1-580 24,680 56,630 2,500 54,520
96775 Citywide Bicycle / Pedestrian Plan 22,123
96776 Crossridge Road Trail Connection Improvements 16,922
96777 San Ramon Road Trail Improvements 25,000 9,066 109,278
96840 Scarlett Drive Iron Horse Trail Extension 85,164 15,130 15,130
96852 Dougherty Road Improvements - Houston Place to 3,296,601 9,146,050 7,812,539 1,911,138
1-580
96853 Storm Water Treatment Units 149,060 136,320
96870 Saint Patrick Way - Regional Street to Golden Gate 10,396 454,337 418,236 1,065,791
Drive
96920 Dublin Boulevard Improvements - Village Parkway 467,692
to Sierra Court
N/A Bike Lane - Amador Valley Boulevard Corridor 110,204
N/A Dougherty Road Improvements - Amador Valley 25,000
Boulevard North to City Limits
New Village Parkway-AVB StormwaterTreatment 525,700
TOTAL COST $ 13,667,462 $ 33,350,739 $ 15,325,330 $ 24,408,029
FINANCING
General Fund (001). $ 308,244 $ 1,144,357 $ 294,222 $ 1,670,680
State Gas Tax (206) 153,992 926,714 726,612 941,260
ISTEA (210) 2,843 389,000 278,908 1,370,821
Measure B Sales Tax (217) 340,258 151,220 45,644 715,370
Measure B - Bike/Pedestrian (227) 46,803 56,630 2,500 96,763
CMA TIP funds (228) 289,000 133,000
Traffic Congestion Relief Fund (240) 182,292 274,239 274,239
Highway Safety Traffic Reduction Bond (241) 701,759
Traffic Impact Fee Fund (300) 12,633,030 30,119,579 13,001,446 19,480,135
TOTAL FINANCING $ 13,667,462 $ 33,350,739 $ 15,325,330 $ 24,408,029
-190-
INTERNAL SERVICE FUNDS
INTERNAL SERVICES
The Internal Service Fund provides funding to support the following areas: 1) Replacement of office
equipment, vehicles and computers; 2) Replacement of capital equipment owned by the City of Dublin
and used by the contract police and fire services providers; 3) Replacement of major building system
components (Le., heating/air conditioning systems, pumps, boilers, etc.) at City owned facilities; and 4)
Payment for re:tiree medical costs for current retirees and contributions to a retiree medical trust fund.
Each City Operating Department includes within its budget charges for equipment usage based upon a
predetermined rate that considers the expected life of the item. Internal Service Fund charges in each
City Department, represent income to the Internal Services Fund. The charges to the Departments are
established at a level to accumulate funds over time for the replacement of the equipment. The Fund is
also used to capture on-going maintenance and operation costs of equipment serviced by the Fund,
such as gasoline, tires, repairs and other operating costs for City vehicles, copiers, computers, etc. In a
similar manner, a charge is made to each Department for Retiree Medical Costs. These charges are
contributed to a Trust Fund which pays current year insurance premium expenses for retirees and
establishes reserves to provide funding towards future retiree obligations.
The estimated expenditures in Fiscal Year 2007-2008 are $558,509 (excluding the amount shown as a
depreciation expense), which is $808,629 or 59.1% less than the budgeted amount without
depreciation. The primary reasons for the difference include: 1) the carryovers of the use of the Internal
Service Funds for the reconstruction of the Shannon Community Center and the replacement of the
City's accounting system to Fiscal Year 2008-2009; 2) lower than expected costs for computer and
equipments replacements; and 3) the carryover for the replacement of a forensic computer system and
evidence tracking software.
The proposed budget for Fiscal Year 2008-2009 is $1,394,827 (excluding the amount shown as a
depreciation expense). The Fiscal Year 2008-2009 Internal Service Fund budget includes funding for
operating supplies and equipment repairs of $365,568. In addition to equipment replacement, a
separate sub-account has been established to accumulate funding for retiree medical costs for current
retirees. As noted on the following page since the Trust Fund is used to pay for the medical insurance
cost for employees who have retired and are eligible for this benefit no expense is shown in the Internal
Service Fund for this item beginning July 1, 2007.
In Fiscal Year 2008-2009 the following Capital expenditures will be funded from this budget activity: 1)
Replace six police patrol cars and one undercover police car ($210,500); 2) Replace three motorcycles
with emergency equipment ($78,000); 3) Replace a forensic computer system and evidence tracking
software ($23,700 carryover from FY07/08); 4) Replace County Data Switch ($5,000); 5) Replace 26
computers and a file server ($55,395); 6) Maintain Microsoft Office and virus protection licensing
($22,500); 7) Replace copier equipment ($67,536); 8) Contingent reserves for building component
replacement at City facilities and fire station ($30,000); 9) An allowance for the replacement of carpet in
a portion of the Civic Center ($20,000); 10) Reconstruction of the Shannon Community Center (ISF
portion $366,328); and 11) Replacement of Accounting System ISF Portion ($125,000 carryover from
FY07/08) and the Building Permit System ($25,000).
This budget activity is shown for informational purposes only.
-191-
CITY OF DUBLIN
2008-2009 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
INTERNAL SERVICES INTERNAL SERVICES CURRENT
COST BY FUND PERSONNEL SUMMARY
FUND STAFFING
FUND TOTAL JOB CLASSIFICATION LEVEL
Internal Service Fund - Vehicles/Equipment $ 1,465,487 No City personnel ,are included in this activity.
(830)
Internal Service Fund - Fire (831) 228,585
Internal Service Fund - Building (832) 2,145,482
Internal Service Fund - Retiree Health (840) 0
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 2006-2007 2007 -2008 2007 -2008 2008-2009
PERSONNEL SERVICES
Group Insurance (See Note) $ 139,849 $ 201,858 $ 0 $ 0
Total Personnel Services $ 139,849 $ 201,858 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 165,482 $ 194,699 $ 196,348 $ 205,411
Repairs & Maintenance 109,884 124,253 165,681 160,157
Total Services/Supplies $ 275,366 $ 318,952 $ 362,029 $ 365,568
CONTRACT SERVICES
One Time Retiree Health Contribution $ 5,200,362 $ 0 $ 0 $ 0
One Time PERS Side Fund 3,569,754 0 0 0
Total Contract Services $ 8,770,116 $ 0 $ 0 $ 0
CAPITAL OUTLAY
Improvements $ 0 $ 416,328 $ 0 $ 416,328
Machinery & Equipment 58,698 430,000 196,480 612,931
Total Capital Outlay $ 58,698 $ 846,328 $ 196,480 $ 1,029,259
DEPRECIATION
Equipment $ 307,311 $ 453,788 $ 497,013 $ 486,988
Fire Equipment 179,233 227,785 227,785 218,585
Buildings 1,742,137 1,738,743 1,738,743 1,739,154
Total Depreciation $ 2,228,681 $ 2,420,316 $ 2,463,541 $ 2,444,727
NOTE: As of July 1, 2007 the City had established a Retiree Health Trust Account with the CalPERS Benefits Trust.
Therefore beginning July 1, 2007 all expenses for retiree insurance premiums are now paid from the Trust.
-192-
AGENCY FUND
IMPROVEMENT ASSESSMENT DISTRICT
The City Auditors, in the preparation of the Comprehensive Annual Financial Report, identify the
financial data related to servicing debt on Assessment District obligations as part of an Agency Fund.
An Agency Fund is used by the City to account for assets held by the City in a fiduciary capacity. These
funds carry out the specifications required by trust indentures, ordinances, or other regulations.
Revenues are collected and expenses made in accordance with these legal documents. This section of
the Budget has been presented for informational purposes.
In the case of the Assessment District, the City has an obligation only to advance Reserve Funds funded
by the original issue, and to initiate foreclosure in cases where payment of the assessment is delinquent.
The Auditors have suggested that the accounting of these funds be presented only for informational
purposes and not for the purpose of adopting a budget. An Assessment District is unique in the fact that
City funds are not at risk, and the City merely acts as a conduit to process the monies collected.
Payments derived from Property Tax Assessments are forwarded to a Trustee, which then makes the
required payments to the individual bondholders.
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
This is a debt service fund which makes payments on bonds issued to construct a portion of the Dublin
Boulevard Extension improvements. A total of $2,350,000 in bonds was originally issued on June 2,
1992. As of the end of Fiscal Year 2007-2008 a total principal amount of $910,000 remains outstanding.
The current debt service schedule provides for the full retirement of these bonds in the year 2012.
Each year the City requests that the County Tax Collector place on the property tax bill an amount
necessary to pay the principal and interest. The Assessments are only levied on properties within the
Assessment District which receive a benefit from the improvements. The Assessment District is
comprised of 15 parcels adjacent to Dublin Boulevard and east of Dougherty Road. The Trustee also
holds a reserve fund which can be used in the event of a default by a property owner. This Assessment
District has never been required to utilize reserve funds for debt service payments. If this never occurs,
the amount in the reserve fund will be applied to the final debt service payment. At the present time, the
City is not aware of any parcels which are delinquent, and all assessments levied have been paid.
The reserve fund is invested and earns interest each year under the terms of the Assessment District.
The interest earnings must continue to accrue in the reserve fund until the balance available reaches
$164,500. Thereafter, any excess reserve fund earnings must be used to reduce the amount of
assessments collected and/or to call outstanding bonds. As shown on the summary which follows, the
balance in the Reserve Fund during Fiscal Year 2007-2008, was approximately $13,657 above the
maximum limit and this amount was contributed to the funds available for debt service payments.
A separate column has been included in the schedule on the following page, providing an estimate of
financial activity for the reserve monies held by the Trustee. Bond payment funds collected and held by
the City are summarized in the middle column of the schedule, with combined information shown in the
third column. Information is provided for both Fiscal Year 2007-2008 and Fiscal Year 2008-2009.
In Fiscal Year 2008-2009 the debt service schedule provides for interest payments totaling $70,099. The
debt service schedule also provides for the redemption of $162,000 Bonds. This is a portion of the
"Term Bonds" dated September 2, 2012, which are called without premium beginning September 2,
2008.
As previously noted, this information is presented for informational purposes, since these activities are
not a direct obligation of the City of Dublin. Staff anticipates that sufficient monies will be available to
carry out the transactions required under the bond documents and applicable laws.
-193-
FOR INFORMATIONAL PURPOSES ONLY
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
SUMMARY OF ESTIMATED FINANCIAL ACTIVITY
Investmentsl
Reserve Cash Held by
Fund Held by City for Bond
Trustee Payments Total
IBEGINNING BALANCE FOR FY 2007-2008 171,889 219,887 391,776 I
ESTIMATED 2007-2008 REVENUES
Estimated 2007-2008 Assessments 201,979 201,979
Estimated Assessment Penalties 1,006
Estimated Interest 6,268 9,949 16,217
TOTAL ESTIMATED REVENUES 6,268 212,934 219,202
OTHER SOURCES / USES
Transfer From Reserves To Redemption Account (13,657) 13,657
ESTIMATED 2007-2008 EXPENDITURES
Estimated Interest Expense 82,228 82,228
Estimated Principal Payment 151,000 151,000
Other Expenses 3,253 3,253
TOTAL ESTIMATED EXPENDITURES 236,481 236,481
IESTIMATED ENDING FUND BALANCE FOR FY 2007-2008 164,500 209,997 374,497 I
ESTIMATED 2008-2009 REVENUES
Estimated 2008-2009 Assessments 235,998 235,998
Interest 3,290 4,553 7,843
TOTAL ESTIMATED REVENUES' 3,290 240,551 243,841
ESTIMATED 2008-2009 EXPENDITURES
Interest Payments 70,099 70,099
Estimated Principal Payment 162,000 162,000
Other Expenses 3,451 3,451
TOTAL ESTIMATED EXPENDITURES 235,550 235,550
USE OF SURPLUS RESERVE FD - MAX BAL $164,500 (3,290) 3,290
IESTIMATED ENDING FUND BALANCE 2008-2009 164,500 218,288 382,788 I
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STRATEGIC PLAN GOALS & OBJECTIVES
CITY OF DUBLIN
10 YEAR STRATEGIC PLAN
PRELIMINARY ADOPTED
2008-2009 UPDATE
Mission
The City of Dublin promotes and supports a high quality of life that
ensures a safe and secure environment, fosters new opportunities and
provides responsive fair treatment to our diverse community
Vision
Dublin is a vibrant city committed to its citizens, natural resources and
cultural heritage. As Dublin grows, it will balance history with progress,
to sustain an enlightened, economically balanced and diverse community.
Dublin, with its distinctive place in the region, highlights culture, diversity
and civic stewardship to create a broad mosaic. This mosaic is enriched
by the integrating of cultures, races and economic diversity into villages
and neighborhoods - forming a common network that welcomes both
residents and businesses alike; supporting the efforts and achievements of
all.
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CITY OF DUBLIN
TEN YEAR STRATEGIC PLAN
PRELIMINARY ADOPTED
2008-2009 UPDATE
Values
Our Values in Building Community
. Promote locations and events that bring people of all ages together.
. Provide more venues for family-based activities.
. Foster heritage and cultural development.
Our Values in Insuring a Safe Community
. Provide high quality police and fire services to insure the safety of the citizens living in the
community.
. Provide education and training to residents and businesses that would promote public safety.
Our Values in Guiding Development
. Assure that development contributes positively to the City's fiscal health.
. Support pedestrian-friendly development, transit-oriented development, green building and
environmental responsiveness.
. Respect our neighborhoods-their identity, image, and aspirations.
. Believe that no part ofthe community is better than another.
. Promote high quality design and architectural standards in development.
Our Values in Governing
. Be open to the public and community.
. Operate at all times with honesty and integrity.
. Exercise fairness in consideration of issues-we listen to all sides; we respect every opinion; and we
treat all individuals with dignity. Provide a high level of customer service and responsiveness from City
staff to citizens.
. Strive to build an informed community through communication.
. Encourage cooperation with other communities on issues of mutual concern.
Our Values in Relating to Other Communities and Entities
. Respect the right of each individual community and entity to determine its own destiny.
. Cooperate with other communities and entities, but do not interfere.
. Acknowledge that we will not direct the work of another elected body.
-196-
CITY OF DUBLIN
10 YEAR STRATEGIC PLAN
PRELIMINARY ADOPTED
2008-2009 UPDATE
Mission
The City of Dublin promotes and supports a high quality of life that
ensures a safe and secure environment, fosters new opportunities and
provides responsive fair treatment to our diverse community
Vision
Dublin is a vibrant city committed to its citizens, natural resources and
cultural heritage. As Dublin grows, it will balance history with progress,
to sustain an enlightened, economically balanced and diverse community.
Dublin, with its distinctive place in the region, highlights culture, diversity
and civic stewardship to create a broad mosaic. This mosaic is enriched
by the integrating of cultures, races and economic diversity into villages
and neighborhoods - forming a common network that welcomes both
residents and businesses alike; supporting the efforts and achievements of
all.
-195-
CITY OF DUBLIN
TEN YEAR STRATEGIC PLAN
PRELIMINARY ADOPTED
2008-2009 UPDATE
Values
Our Values in Building Community
. Promote locations and events that bring people of all ages together.
. Provide more venues for family-based activities.
. Foster heritage and cultural development.
Our Values in Insuring a Safe Community
. Provide high quality police and fire services to insure the safety ofthe citizens living in the
community.
. Provide education and training to residents and businesses that would promote public safety.
Our Values in Guiding Development
. Assure that development contributes positively to the City's fiscal health.
. Support pedestrian-friendly development, transit-oriented development, green building and
environmental responsiveness.
. Respect our neighborhoods-their identity, image, and aspirations.
. Believe that no part ofthe community is better than another.
. Promote high quality design and architectural standards in development.
Our Values in Governing
. Be open to the public and community.
. Operate at all times with honesty and integrity.
. Exercise fairness in consideration of issues-we listen to all sides; we respect every opinion; and we
treat all individuals with dignity. Provide a high level of customer service and responsiveness from City
staff to citizens.
. Strive to build an informed community through communication.
. Encourage cooperation with other communities on issues of mutual concern.
Our Values in Relating to Other Communities and Entities
. Respect the right of each individual community and entity to determine its own destiny.
. Cooperate with other communities and entities, but do not interfere.
. Acknowledge that we will not direct the work of another elected body.
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CITY OF DUBLIN
TEN YEAR STRATEGIC PLAN
Preliminary Adopted
2008-2009 Update
STRATEGIES
STRATEGY #1: Establish villages within the City of Dublin.
# G&O Ref #
1. 2004-2005
2. 2004-2005
3. 2005-2006
4. 2005-2006
5. II-A-l
6. II-A-2
7. II-A-4
8. II-B-l
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
Complete Pak 'n Save General Plan Amendment and Planned Development Rezoning.
(COMPLETE)
Complete review of Dublin Ranch West Annexation (Wallis) General Plan & Specific Plan
Amendments. (COMPLETE)
Complete General Plan and Specific Plan Amendments for Eastern Dublin Property
Owners Annexation Area. (COMPLETE)
Investi ate creatin new villa e around West Dublin BART Station. COMPLETE)
Implement residential planned development and investigate opportunities to create a new
villa e in Eastern Dublin Transit Center.
Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific
Plan Amendments.
Update Downtown West Dublin BART and San Ramon Specific Plan into one
com rehensive Plan that addresses the entire Downtown Area.
Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista
Housin site.
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
Pre are Community Desi n Element for General Plan.
STRATEGY #2: Facilitate and encourage continued investment in Downtown Dublin.
3.
4.
2005-2006
2005-2006
5.
2005-2006
6.
2005-2006
7.
2006-2007
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
Com lete Senior Housin Pro. ect. COMPLETE)
Complete construction of new Senior Center and prepare for operation of new facility.
COMPLETE)
Work with Dolan Lumber owners to facilitate develo ment 0 ortunities. (COMPLETE)
Negotiate Lease Agreement and resolve funding for the West Dublin BART project.
(COMPLETE)
Install lighting at approaches to the 1-680 Freeway Underpass Art Projects.
(COMPLETE)
Develop and implement program to keep trucks out of shopping centers and overnight
arkin . (COMPLETE)
Develop Historic District Master Plan for Dublin Blvd/Donlon property and implement
S ecific Plan, if required. (COMPLETE)
-197-
8. 2006-2007 Work with property owner of Ralph's Grocery store to identify replacement alternatives.
(COMPLETE)
9. 2007-2008 Work with Dublin Honda on development options for Amador Plaza site. (COMPLETE)
10. 2008-2009 Facilitate the selection of public art for three (3) Private Development projects.
(UNDERWAY; Sep 2008)
II. II-A-3 Prepare Community Design Element for General Plan.
12. II-A-4 Update Downtown West Dublin BART and San Ramon Specific Plans into one
comprehensive Plan that addresses the entire Downtown Area.
13. II-E-3 Work with Dublin Place Shopping Center to facilitate new improvements to the center.
14. II-E-4 Work with property owners in West Dublin BART Specific Plan area to identify
development opportunities.
15. III-B-6 Implement Phase II of the Downtown Public Art/Bus Shelter Project including; design,
fabrication and installation of student art murals.
16. III-B-ll Work with BART to incorporate high quality artwork as part of the West Dublin BART
Station Project provided funding is available.
# G&O Ref #
I. 2004-2005
2. 2004-2005
3. 2005-2006
4. 2005-2006
5. 2006-2007
6. 2007-2008
7. II-A-3
8. II-A-4
9. II-E-3
10. II-E-4
II. II-E-7 ew
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
fuvestigate Options for Shamrock Village. (COMPLETE)
Work with Shamrock Villa e to facilitate im rovement to the Center. COMPLETE)
Work with Dolan Lumber owners to facilitate development opportunities. (COMPLETE)
Negotiate Lease Agreement and resolve funding for the West Dublin BART project.
(COMPLETE)
Work with property owner of Ralph's Grocery store to identify replacement alternatives.
(COMPLETE)
Work with Dublin Honda on development options for Amador Plaza site. (COMPLETE)
Pre are Communi Desi Element for General Plan.
Update Downtown West Dublin BART and San Ramon Specific Plans into one
com rehensive Plan that addresses the entire Downtown Area.
Work with Dublin Place Shopping Center to facilitate new improvements to the Center.
Work with property owners in West Dublin BART Specific Plan area to identify
development op ortunities.
Work with ro erty owners to tenant vacant buildin s on Village Pkwy.
STRATEGY #3: .Develop a transportation system that facilitates ease of movement throughout the City
2.
2004-2005
3.
2006-2007
4.
2006-2007
5.
2008-2009
6.
2008-2009
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
Work with Contra Costa Transportation Authority to develop a regional traffic model and
seek concurrence from the TVTC for the adoption of the model for use in regional traffic
lanning. (COMPLETE)
Examine the feasibility of coordinating central communications for traffic signals in
downtown Dublin. (COMPLETE)
Participate in Tri-Valley Triangle Analysis to prioritize 1-580, 1-680 and route 84
transportation improvements. (COMPLETE)
Utilize new CCT A traffic model to work with Livermore, Pleasanton, Alameda County
and the Tri-Valley Transportation Council to examine configurations of streets parallel to
1-580 (i.e. Dublin Blvd./North Canyons Parkway, Stoneridge Drive/Jack London Blvd.)
and make recommendations/advocacy. (COMPLETE)
Work with Pleasanton and Livermore to develop a cost sharing agreement for the ultimate
im rovement of the I-580/Fallon Road futerchan e. (UNDERWAY; TBD
Using the Tri-Valley Triangle Study, work with the Tri-Valley Cities to develop a strategy
to ursue ro.ect fundin in the re .on. ERWAY; Ju12008)
-198-
7.
V-B-2 (New)
Work with the Congestion Management Agency on the Development of the Regional
Transportation Plan (RTP) to insure the City of Dublin's recommendations for needed
regional infrastructure are addressed in the RTP.
# G&O Ref #
1. 2005-2006
2. 2006-2007
3. 2006-2007
4. 2006-2007
5. 2006-2007
6. 2007-2008
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Negotiate Lease Agreement and resolve funding for the West Dublin BART project.
(COMPLETE)
Work with EBRPD and the City of Pleasanton to conduct a preliminary engineering study
and identify funding sources to facilitate the connection of Alamo Canal Trail under 1-580
to Pleasanton trails. (COMPLETE)
Work with ACTIA for the implementation of the Measure B transportation project along
the Scarlett Drive corridor between Dublin Blvd. and Dougherty Road. (COMPLETE)
Work with LA VTA and BART to improve connectivity between the City Park-and-Ride
Lot and the BART Station. (COMPLETE)
Pre are lobal trans ortation Ian for City multi-modal). COMPLETE)
Develop a City-wide Bicycle Master Plan including bicycle access to parks and open space
areas. (COMPLETE)
# G&O Ref #
1. 2004-2005
2. 2005-2006
3. 2006-2007
4. 2008-2009
5. 2008-2009
6. II-A-2
7. II-A-5
8. II-D-2
9. V-B-l (New)
10. V-B-3
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Ado t a s ecific alignment of Fallon Road from 1-580 to Bent Tree Drive. COMPLETE
Complete General Plan and Specific Plan Amendments for Eastern Dublin Property
Owners Annexation Area. (COMPLETE)
Work with ACTIA for the implementation of the Measure B transportation project along
the Scarlett Drive corridor between Dublin Blvd. and Dou he Road. (COMPLETE)
Work with the region's transportation partners to develop projects for the 1-580 Corridor
that will minimize impacts to the Civic Center Complex and businesses. (UNDERWAY;
Au 2008)
Develop a phased plan to expand the Traffic Management System to include all arterials.
ERWAY; Aug2008)
Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific
Plan Amendments.
Com lete Scarlett Court Specific Plan.
Prepare an alignment for Central Parkway from Fallon Rd to Croak RdlDublin Blvd.
Examine signal timings throughout the City to improve intersection efficiency by
coordinating signalized intersections along major arterials and optimizing pedestrian
safety .
As part of the GP A for Parks RFT A, evaluate alternatives for a Central Parkway extension
to Dougherty Road and interface options to the planned Scarlett Drive Extension.
STRATEGY #4: Create an open space network that ensures environmental protection and provides public access
where appropriate.
#
1.
G&O Ref#
III-A-13
2.
III-A-14
3.
III-A-15
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Wark with EBRPD to complete negotiations for land acquisition in the western hills for an
Open Space Area.
Identify and secure sources of funding for land acquisition in the western hills for an Open
S ace Area.
Upon completion ofland acquisition in the western hills, prepare an Open Space Master
Plan and appropriate CEQA documents.
-199-
# G&O Ref #
1. 2005-2006
2. 2005-2006
3. 2006-2007
4. 2006-2007
5. 2007-2008
6. ll-A-2
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Complete General Plan and Specific Plan Amendments for Eastern Dublin Property
Owners Annexation Area. (COMPLETE)
Complete Review of Mission Peak Annexation and General Plan & Specific Plan
Amendments. (COMPLETE)
Work with EBRPD and the City of Pleasant on to conduct a preliminary engineering study
and identify funding sources to facilitate the connection of Alamo Canal Trail under 1-580
to Pleasanton trails. (COMPLETE)
Complete review of Moller annexation and General Plan and Specific Plan Amendments.
(COMPLETE).
Com lete GPA Study on the Trans ortation Corridor Right-of-wa . (COMPLETE
Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific
Plan Amendments.
#
1.
G&O Ref #
2005-2006
2.
2005-2006
3.
2006-2007
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Complete General Plan and Specific Plan Amendments for Eastern Dublin Property
Owners Annexation Area. COMPLETE)
Complete Review of Mission Peak Annexation and General Plan & Specific Plan
Amendments. (COMPLETE
Complete review of Moller annexation and General Plan and Specific Plan Amendments.
(COMPLETE)
STRATEGY #5: Continue to develop a community that provides a balance of jobs, housing, and services in a
fiscally sound manner.
#
1.
G&O Ref #
ll-A-2
2.
II-A-3
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific
Plan Amendments.
Prepare Community Design Element of General Plan.
# G&O Ref#
1. 2004-2005
2. 2005-2006
3. 2005-2006
4. 2006-2007
5. ll-A-l
6. ll-A-8 (New)
7. II-A-9
8. II-E-5 (New)
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Develop a master plan & phasing plan for Sports Park on Gleason Drive & Fallon Road
inc1udin evaluation ofBMX Track. (COMPLETE)
Complete General Plan and Specific Plan Amendments for Eastern Dublin Property
Owners Annexation Area. (COMPLETE)
Complete Review of Mission Peak Annexation and General Plan & Specific Plan
Amendments. (COMPLETE)
Complete review of Moller annexation and General Plan and Specific Plan Amendments.
(COMPLETE)
Implement residential planned development and investigate opportunities to create a new
village in Eastern Dublin Transit Center.
Complete General Plan Amendment on Nielsen property.
Com lete Grafton Plaza General Plan Amendment and S ecific Plan Amendment.
Work with pro erty owners in Santa Rita area to identify new office uses/users.
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# G&O Ref#
1. 2004-2005
2. 2005-2006
3. 2006-2007
4. 2006-2007
5. 2006-2007
6. 2006-2007
7. 2007-2008
8. 2007-2008
9. 2007-2008
10. 2007-2008
11. II-B-l
12. II-B-2
13. II-B-3 ew)
14. II-B-4
15. II-B-5 (New)
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Undertake Housing Needs Assessment. (COMPLETE)
Com lete Senior Housing roject. (COMPLETE)
Work with cities in the Tri-Valley Area to develop and maintain affordable housing
op ortunities, and ublicize and coordinate the region's housin needs. COMPLETE)
Implement First Time Homeowner Program. (COMPLETE)
Process five (5) First Time Homebuyer Loans and make progress report to City Council.
(COMPLETE)
Revise Density Bonus Ordinance. COMPLETE)
Process five (5) first time homebuyer loans. (COMPLETE)
Hold two (2) community meetings to educate the community on the City's affordable
housing program. (COMPLETE)
Educate the City's large employers on the City's affordable housing program to assist with
em loyee attraction and retention. (COMPLETE)
Prepare Universal Design Ordinances for adoption as an amendment to Building Code
requirements. (COMPLETE) ,
Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista
Housing site.
Work with ABAG to ensure that the Regional Housing Needs Allocation process addresses
City of Dublin housing needs in an equitable manner.
Process 15 first time homebuyer loans.
Update Housing Element of the General Plan.
Review effectiveness of the City's current Inc1usionary Zonin Ordinance.
# G&O Ref #
1. II-A-3
2. II-A-5
3. II-B-l
4. II-E-l ew)
5. II-E-2 (New
6. II-E-6 (New)
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Pre are Community Desi Element of General Plan.
Complete Scarlett Court Specific Plan.
Complete evaluation of the potential renovation/redevelopment of the Arroyo Vista
Housing site.
Work with the owners of National Food Lab on new develo ment opportunities.
Work with the owners of the Chevron roperty on new develo ment opportunities.
Enhance resence of automobile dealers in the Scarlett Court Specific Plan area.
#
1.
2.
3.
G&O Ref #
2008-2009
. I-A-3
III-A-7 (New)
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Com lete 2008-2013 Multi- ear Financial Forecast. (UNDERWAY; Oct 2008)
1m lement recommendations from the Civic Center Workspace Programming Study.
Evaluate options for continuing the operation of the Emerald Glen Activity Center
following the 0 ening of the new Shannon Community Center.
STRATEGY #6: Develop dynamic community facilities that provide unique recreational and cultural experiences
in the region.
#
1.
G&O Ref#
2005-2006
2.
2006-2007
3.
2006-2007
PROPOSED OBJECTNE FOR ACCOMPLISHING STRATEGIC GOAL
Refurbish exhibit space within the Murray Schoolhouse to provide a fresh setting that will
optimally highlight Dublin's history. (COMPLETE)
Develop Historic District Master Plan for Dublin Blvd./Donlon property and implement
Specific Plan, if re uired. (COMPLETE)
Prepare an update to the Parks & Recreation Master Plan. (COMPLETE)
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4. 2006-2007
5. 2006-2007
6. 2006-2007
7. 2007-2008
8. 2007-2008
9. III-B-3
10. III-B-4
Undertake a site master plan, programming and financial feasibility study for the Dublin
Historic Park including DHP A land/cemetery feasibility stud. COMPLETE)
Research and submit new application for Murray Schoolhouse to be placed on the National
Register of Historic Places. (COMPLETE)
Submit application for California Cultural Historic Endowment grant for Dublin Historic
Park roject. (COMPLETE
Establish a Visitor Center at St. Raymond's Church. (COMPLETE)
Assess the condition of the Kolb Family properties (house, barn, and workshop) and
develop a plan for relocation of the properties as appro riate. (COMPLETE)
Upon acquisition of the Dublin Square Shopping Center, undertake development of design
and construction documents for Phase I of the Dublin Historic Park.
Implement a self study and peer review for the Phase II Museum Assessment Program -
Public Dimension Assessment for the Dublin Heritage Center.
#
1.
G&O Ref #
2007-2008
2.
III-A-6 (New)
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
Re-evaluate the Facilities Feasibility Study and update the conceptual Master Plan for the
Emerald Glen Recreation/Aquatic Center. (COMPLETE)
Undertake development of design and construction documents for Emerald Glen
Recreation and Aquatic Complex.
# G&O Ref #
1. 2005-2006
2. 2005-2006
3. 2006-2007
4. 2007-2008
5. II-A-2
PROPOSED OBJECTIVE FOR ACCOMPLISHING STRATEGIC GOAL
Complete General Plan and Specific Plan Amendments for Eastern Dublin Property
Owners Annexation Area. (COMPLETE
Conduct research on various unique passive park/recreation facilities and identify preferred
com onents and site re uirements. (COMPLETE
Closely monitor development projects Citywide to identify potential sites for a unique
assive ark/recreation facility. (COMPLETE)
Complete GP A Study on the Trans ortation Corridor Right-of-way. (COMPLETE)
Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and Specific
Plan Amendments.
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2008-2009 PRELIMINARY ADOPTED GOALS & OBJECTIVES
On March 31, 2008, the City Council preliminarily adopted the following Goals and Objectives for Fiscal Year
2008-2009. Those goals listed as a high priority are included in the Fiscal Year 2008-2009 budget.
COUNCIL
PRIORITY # YEAR
High 1. 2006
Hih 2. 2006
High 3. 2007
High 4. 2007
High 5. 2008
Medium 6. 2007
Medium 7. 2008
PROPOSED OBJECTIVE
Conduct comprehensive u date to City's Municipal Code.
. Develo com rehensive community-wide diversity Ian.
Implement recommendations from the Civic Center Workspace Programming
Stud.
Modify the City's Smoking Ordinance.
Improve visibility of visual presentations in City Council Chambers for the City
Council and members ofthe ublic.
Conduct study of Labor Guidelines on both City projects and private development
i.e., re- ualification, o.ect labor, a rentice ro ams, etc. .
Investigate 0 ortunities and im lement solutions for pa erless Council Meetings.
COUNCIL
PRIORITY
Hi h
# YEAR PROPOSED OBJECTIVE
1. 2008 1m lement new financial accounting system.
COUNCIL
PRIORITY
Hi h
High
Hi
#
1.
2.
3.
YEAR
2003
2007
2008
PROPOSED OBJECTIVE
COUNCIL
PRIORITY
High
Hih
High
#
1.
2.
3.
YEAR
2008
2008
2008
PROPOSED OBJECTIVE
Produce a Citywide Newsletter.
Consider an annual video newsletter on TV30 for community.
Produce an online Citywide Calendar.
COUNCIL
PRIORITY
Hi h
High
High
#
1.
2.
3.
YEAR
2008
2008
2008
PROPOSED OBJECTIVE
Buildin and Safety Contract Evaluation.
Crossing Guards Contract Evaluation.
Animal Services Contract Evaluation
COUNCIL
PRIORITY # YEAR PROPOSED OBJECTIVE
High I. 2004 Implement residential planned development and investigate opportunities to create
a new village in Eastern Dublin Transit Center.
High 2. 2001 Complete Parks Reserve Forces Training Area (Camp Parks) General Plan and
Specific Plan Amendments.
High 3. 2006 Prepare Community Design Element of General Plan.
High 4. 2006 Update Downtown, West Dublin BART and San Ramon Specific Plans into one
comprehensive Plan that addresses the entire Downtown Area.
Hih 5. 2002 Com lete Scarlett Court S ecific Plan.
Hi h 6. 2008 Create Multi-Modal General Plan Circulation Ma .
High 7. 2008 Partici ate in 2010 Census.
High 8. 2008 Com lete General Plan Amendment on Nielsen roperty.
Hi h 9. 2007 Com lete Grafton Plaza General Plan Amendment and S ecific Plan Amendment.
High 10. 2008 Briefings to the Planning Commission regarding proposed significant
redevelopment, which would include site and/or land uses, within the Downtown
Planning Area.
Low II. 1996 U date City's General Plan.
Low 12. 2007 Develop policy requiring play areas in walking distance of new homes in new
subdivisions.
COUNCIL
PRIORITY
High
#
1.
YEAR
2004
High
2.
2006
High
Hih
High
3.
4.
5.
2008
2007
2008
PROPOSED OBJECTIVE
Complete evaluation of the potential renovation/redevelopment of the Arroyo
Vista Housing site.
Work with ABAG to ensure that the Regional Housing Needs Allocation process
addresses City of Dublin housin needs in an e uitable manner.
Process 15 First Time Homebuyer Loans.
U date Housin Element of the General Plan.
Review effectiveness of the City's current fuclusionary Zoning Ordinance.
COUNCIL
PRIORITY # YEAR
Hi h I. 2006
High 2. 2008
Medium 3. 2008
PROPOSED OBJECTIVE
1m lement real-time electronic field ins ection system.
Enhance residential green building requirements to create a mandatory self-
certification ro am as part of the ermittin rocess.
Examine need for homeowner after hours inspection ogram.
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COUNCIL
PRIORITY
High
#
1.
YEAR
2008
High
2.
2007
PROPOSED OBJECTIVE
Develop and Implement an action plan and budget for the new Municipal
Stormwater Permit (NPDES).
Prepare an alignment for Central Parkway from Fallon Rd to Croak RdlDublin
Blvd.
COUNCIL
PRIORITY # YEAR
High 1. 2008
High 2. 2008
High 3. 2003
High 4. 2007
Hi h 5. 2008
High 6. 2008
Hih 7. 2008
High 8. 2008
Medium 9. 2008
PROPOSED OBJECTIVE
Work with the owners of National Food Lab on new development opportunities.
Work with the owners of the Chevron ro e on new develo ment 0 ortunities.
Work with Dublin Place Shopping Center to facilitate new improvements to the
Center.
Work with property owners in West Dublin BART Specific Plan area to identify
develo ment 0 ortunities.
Work with ro erty owners in Santa Rita area to identify new office uses/users.
Enhance presence of automobile dealers in the Scarlett Court S ecific Plan area.
Work with ro erty owners to tenant vacant buildin s on Village Pkwy.
Work with property owners at the Promenade to identify development
o ortunities.
Examine appropriate locations to permit automotive repair businesses within the
Ci .
COUNCIL
PRIORITY
High
#
1.
YEAR
2006
High
2.
2007
High
3.
2008
Hi h
High
High
4.
5.
6.
2008
2008
2008
High
7.
2008
High
8.
2008
Hi h
High
9.
10.
2008
2008
PROPOSED OBJECTIVE
Conduct in-depth community needs assessment and opinion survey of Department
programs and services, and develop a Strategic Plan for Department programs and
servIces.
Undertake development of design and construction documents for Fallon Sports
Park, Phase I.
Prepare for the opening of the Shannon Community Center and develop Facility
Use Policy for community use of the building.
Conduct and 0 enin event for the new Shannon Community Center.
Conduct park dedication event for Piazza Sorrento and Devany Square.
Undertake development of design and construction documents for Emerald Glen
Recreation and Aquatic Complex.
Evaluate options for continuing the operation of the Emerald Glen Activity Center
following the opening of the new Shannon Community Center.
Plan for new Summer Nature Day Camp program at the new Shannon Community
Center Interpretive area (beginning summer 2009).
Investi ate options for ex andin Senior Center food service rograms and hours.
Expand use of the City website to promote Senior Center events, programs, and
servIces.
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High 11. 2008 Implement a volunteer carpool program to provide transportation to and from the
Senior Center.
Medium 12. 2004 Assess potential for ioint project/facility improvements at Dublin High School.
Medium 13. 2004 Work With EBRPD to complete negotiations for land acquisition in the western
hills for an Open Space Area.
Medium 14. 2004 Identify and secure sources of funding for land acquisition in the western hills for
an Open Space Area.
Medium 15. 2004 Upon completion ofland acquisition in the western hills, complete an Open Space
Master Plan and appropriate CEQA documents.
Medium 16. 2006 In cooperation with the DUSD, update the existing agreement regarding use of
facilities between the City and DUSD.
Medium 17. 2008 Continue to look for locations in City public facilities that will allow teens to
gather in a welcoming environment.
COUNCIL
PRIORITY # YEAR PROPOSED OBJECTIVE
High 1. 2008 Facilitate the selection of public art as a condition of approval for two (2) Private
Develo ment rojects.
High 2. 2006 Facilitate inclusion of artworks in the Shannon Community Center Reconstruction
ro . ect.
High 3. 2007 Upon acquisition of the Dublin Square Shopping Center, undertake development
of design and construction documents for Phase I of the Dublin Historic Park.
High 4. 2007 Implement a self study and peer review for the Phase II Museum Assessment
Pro am - Public Dimension Assessment for the Dublin Herita e Center.
High 5. 2008 Create a dedicated "website" for the Dublin Heritage Center.
High 6. 2004 Implement Phase II of the Downtown Public Art/Bus Shelter Project including;
design, fabrication and installation of student art murals.
High 7. 2004 Work with the developer to locate significant works of art in two key places of the
Dublin Transit Center, the Village Green and the "Iron Horse" Plaza.
Hi h 8. 2008 Plan and coordinate a Holida Tea at the Herita e Center in December 2008.
High 9. 2008 Create a "Virtual Tour" of Dublin's public art and the Heritage Center museum
that can be viewed on the City website.
High 10. 2008 Offer a "Vintage Film Series" event 4 times per year at the Dublin Heritage
Center .
Medium 11. 2004 Work with BART to incorporate high quality artwork as part of the West Dublin
BART Station Project provided funding is available.
Medium 12. 2008 Provide ublic s ace for the community to celebrate socio-cultural events.
COUNCIL
PRIORITY # YEAR
High 1. 2007
High 2. 2008
High 3. 2008
PROPOSED OBJECTIVE
Implement a Citywide child/adult bicycle safety program.
Work with property managers to develop crime prevention programs for
multifamily pro erties.
Conduct bi-monthly crime prevention community forums with topics e.g. ill
Theft, Teen Driving Safety, Gang Awareness, etc.
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Hih
High
4.
5.
2008
2008
High
6.
2008
Hi h
7.
2008
Provide "Critical Incident Res onse Training" for Officers and DUSD ersonnel.
Conduct two Child Safety Seat Events and participate in Click it or Ticket
Enforcement Program.
Develop "Parent Project" program in order to enhance parenting skills to decrease
involvement of youth with the juvenile justice system; lower juvenile crime and
recidivism; and improve police community relations.
1m lement a Social Host Ordinance.
COUNCIL
PRIORITY
#
YEAR PROPOSED OBJECTIVE
NO NEW OBJECTIVES PROPOSED FOR FISCAL YEAR 2006-2007
COUNCIL
PRIORITY # YEAR
High 1. 2008
High 2. 2008
High 3. 2008
PROPOSED OBJECTIVE
Conduct four (4) open houses at Dublin's fire stations with emphasis on fire
safety .
Work with Livermore-Pleasanton Fire Department to enhance training
op ortunities.
Develop an Automated External Defibrillators (AEDs) program that encourages
the business community to install AEDs throughout the community in locations
where lar e numbers of eo Ie ather.
PROPOSED OBJECTIVE
Conduct Ci ide disaster exercise.
Conduct six (6) Personal Emergency Preparedness (PEP) training sessions for
Dublin residents.
Update the City's Comprehensive Emergency Management Plan, including a pet
evacuation rotocol.
Identify and provide all Dublin HOAs and Neighborhood Watch groups with
disaster preparedness informational bulletins, and provide at least two (2)
opportunities for Dublin residents to attend Community Emergency Response
Team (CERT) training.
2008 Develop a template for preparation of emergency plans for facilities with
vulnerable po ulations.
COUNCIL
PRIORITY # YEAR
Hi h 1. 2008
High 2. 2008
High 3. 2008
High 4. 2007
High
5.
COUNCIL
PRIORITY # YEAR
High 1. 2008
High 2. 2008
High 3. 2007
PROPOSED OBJECTIVE
Adopt and implement a waste management/recycling plan for the City's large
public venues and events, which consists of events that serve more than 2,000
individuals per day.
Engage and analyze Dublin's jurisdictional partners' (DUSD, Camp Parks, Santa
Rita Jail, etc.) diversion efforts and recommend im rovements.
Increase commercial organics recycling participation by 10 businesses.
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COUNCIL
PRIORITY
High
Hih
#
1.
2.
YEAR
2008
2007
PROPOSED OBJECTIVE
Implement five (5) new community volunteer projects.
Identify site for Maintenance Facility/Emergency erations Center (EOC .
COUNCIL
PRIORITY # YEAR PROPOSED OBJECTIVE
High 1. 2008 Examine signal timings throughout the Cify to improve intersection efficiency by
coordinating signalized intersections along major arterials and optimizing
pedestrian safety.
High 2. 2008 Work with the Congestion Management Agency on the Development of the
Regional Transportation Plan (RTP) to insure the City of Dublin's
recommendations for needed re ional infrastructure are addressed in the RTP.
High 3. 2004 As part of the GP A for Parks RFT A, evaluate alternatives for a Central Parkway
extension through Dougherty Road and interface options to the planned Scarlett
Drive Extension.
High 4. 2005 Update Tri-Valley Transportation Development Fee Nexus Study together with
the other six 6) a encies in the TVTC.
High 5. 2008 Study need for signalizing Brighton and Amador Valley Blvd.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
The following table summarizes the City Council's 2007-2008 Goals & Objectives Program, including the status as of May
31,2008. Only those goals listed as a high priority were funded in Fiscal Year 2007-2008.
As of May 31, 2008, a total of 54 out of 110 goals (49.1 %) have been completed or are nearly complete. With respect to high
priority goals, a total of 48 out of91 (52.8%) have been completed or are nearly complete. There have been an additional
eight (8) major assignments since July 1,2007. Four (4) ofthe 8 (50.0%) have been completed or are nearly complete.
# COUNCIL YEAR PROPOSED OBJECTIVE
PRIORITY FOR ACCOMPLlSIDNG
GOAL
1. High 2006 Conduct comprehensive
update to City's Municipal
Code.
2. High 2006 Develop comprehensive
community-wide diversity
Ian.
3. High 2007 Work with the Dublin Unified
School District and Dublin
Partners in Education to
develop a Local Government
Career Day.
4. High 2007 Implement recommendations
from the Civic Center
Workspace Programming
Study.
5. High 2006 Develop Technology Master
Plan for City of Dublin
Organization.
6. Medium 1996 Develop City Comprehensive
Telecommunications Policy.
7. Medium 2007 Conduct study of Labor
Guidelines on both City
projects and private
development (i.e., pre-
qualification, project labor,
a rentice ro ams, etc.).
ADDITIONAL OBJECTIVES (ADMINISTRATION)
8. 2007 Modify the City's Smoking
Ordinance.
9. 2007 Work with the International
, Council for Local
Environmental Initiatives
(ICLEI) to perform a
Greenhouse Gas Inventory for
the City of Dublin.
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ESTIMATED
START/
COMPLETION
Aug 2006
Jun 2009
STATUS
UNDERWAY; Twenty-one (21)
Ordinances complete to date.
Jul 2006
Aug 2008
UNDERWAY; (See G&O III.A.3).
Sep 2007
TBD
UNDERWAY; School district
selecting appropriate staffto work with
the City.
Sep 2006
Sep 2010
UNDERWAY; Construction
Documents to be complete in Sep
2010; Construction deferred to FY
2012-2013.
COMPLETE
TBD
TBD
TBD
TBD
NO PROGRESS
NO PROGRESS
Dec 2007
Sep 2008
Dec 2007
Sep 2008
UNDERWAY ,
UNDERWAY; Staff engaged in data
collection process.
2007-2008 GOALS & OBJECTIVES FINAL REPORT
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2005 Evaluate the need to replace COMPLETE
the City's accounting system.
2. High 2007 Replace financial accounting Oct 2007 UNDERWAY; Eleven (11) Firms
system. TBD responded to RFP; Three (3) Vendors
will provide Staff with demonstrations
in May/Jun 2008; "Reference checking
and contract negotiation will follow
with a recommendation to City Council
in Sep 2008.
3. High 2007 Complete 2008-2013 financial Oct 2007 UNDERWAY; Consultant nearing
forecast. Oct 2008 completion of computer model with
historical data; Staff developing format
for collection of De artment estimates.
# YEAR PROPOSED OBJECTIVE ESTIMATED
FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2003 Participate in Tri-Valley Jul2003
Vision Project. Jun 2008
STATUS
2. High 2007 Report on Post Office
Expansion and/or new Post
Office.
3. High 2007 Evaluate benefits ofTri- Apr 2008
Valley Transportation Council Jul 2008
artici ation.
UNDERWAY; Staff continues to work
with the Tri-Valley Business Council
on the Preserving Prosperity Project as
well as other issues of regional
significance.
COMPLETE
NEARLY COMPLETE; Pending
completion of the TVTC regional
traffic im act fee nexus stud .
ADDITIONAL OBJECTIVES (INTERGOVERNMENTAL RELATIONS)
4. 2007 Manage the Management and
Financial Audits ofTV30 for
the Tri-Valley.
COMPLETE
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2005 Plan and implement 25 Year COMPLETE
of Cityhood Celebration.
2. High 2007 Produce a Citywide COMPLETE
newsletter.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
3.
High
2007 Keep School District
Administrators and Principals
informed of City news (i.e.,
Annual Newsletter, Housing
Newsletter, etc.).
Sep 2007
TBD
UNDERWAY; Contact has been made
with the Dublin Unified
Superintendent's Office on the
distribution and preferred method of
delivery of the information.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2007 Crossing Guards Contract COMPLETE
Evaluation.
2. High 2007 Building and Safety Contract COMPLETE
Evaluation.
3. High 2007 Alameda County Signal COMPLETE
Maintenance Contract
Evaluation.
# COUNCIL YEAR PROPOSED. OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2004 Implement residential planned Dec 2002 UNDERWAY; Camilla Place and
development and investigate TBD Village Green Complete; Elan and
opportunities to create a new Avalon Bay under construction;
village in Eastern Dublin Metropolitan in plan check; Site C,
Transit Center. Avalon Bay, Sites A-I and A3,
Hanover Company in preliminary
reVIew.
2. High 2001 Complete Parks Reserve Jan 2008 UNDERWAY; Industry Day was held
Forces Training Area (Camp TBD Jan 10,2008; Proposal period closed
Parks) General Plan and on April 30, 2008; Army is reviewing
S ecific Plan Amendments. proposals.
3. High 2006 Prepare Community Design Aug 2006 UNDERWAY; Drafting of Element in
Element of General Plan. Aug 2008 rogress.
4. High 2006 Update Downtown, West Dec 2006 UNDERWAY; Online survey
Dublin BART and San Ramon Feb 2009 completed; Community immersion
Specific Plans into one process completed; Background
comprehensive Plan that research nearly complete; Additional
addresses the entire Stakeholder meetings being scheduled.
Downtown Area.
5. High 2003 Complete general plan TBD NO PROGRESS; No application
amendment on DiManto TBD submitted.
Property .
6. High 2002 Complete Scarlett Court Sep 2006 COMPLETE (Phase I); Phase n will
Specific Plan. TBD not be initiated until Camp Parks GP A
is com lete.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
7. High 2007 Increase Zoning Code COMPLETE
Enforcement to ensure better
maintenance and compliance
with conditions of approval
for commercial and industrial
areas.
8. High 2007 Examine SDR Section of the Sep 2007 UNDERWAY; Second PC study
Zoning Ordinance to Jun 2008 session held in May 2008; PC public
determine if changes should hearing scheduled for June 10,2008.
be made that will increase its
effectiveness.
9. High 2003 Complete GP A Study on the COMPLETE
Transportation Corridor
Right-of-Way.
10. Low 1996 Update City's General Plan. TBD NO PROGRESS; Not funded.
TBD
11. Low 2007 Develop policy requiring play TBD NO PROGRESS
areas in walking distance of TBD
new homes in new
subdivisions.
ADDITIONAL OBJECTNES (pLANNING)
12. 2006 Update Historic Village Area COMPLETE
Specific Plan by adding
properties to the Specific Plan
area.
13. 2007 Create new Medium Density Apr 2007 UNDERWAY; Joint Study Session
Designations for specific Oct 2008 scheduled for August 2008
properties in the EDSP
14. 2007 Create new Superstore COMPLETE
Ordinance
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2004 Complete evaluation of the Jul 2004- UNDERWAY; Exclusive Right to
potential Oct 2008 Negotiate approved by City Council;
renovation/redevelopment of Deposition and Development
the Arroyo Vista Housing site. Agreement approved in Ju12007; HUD
application submitted; Project
environmental work underway.
2. High 2006 Work with ABAG to ensure Jun 2006 UNDERWAY; Draft methodology
that the Regional Housing Jul 2008 adopted by ABAG; Final numbers to
Needs Allocation process be released in May; HCD to make
addresses City of Dublin determination in Jul 2008.
housing needs in an equitable
manner.
3. High 2007 Process five (5) First Time COMPLETE
Homebuyer Loans.
4. High 2007 Update Housing Element of Aug 2007 UNDERWAY; Joint Planning
the General Plan. Jun 2009 Commission/Housing Committee
meeting held on May 13, 2008.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
5. High 2007 Hold two (2) community COMPLETE
meetings to educate the
community on the City's
affordable housing program.
6. High 2007 Educate the City's large COMPLETE
employers on the City's
affordable housing program.
7. Medium 2007 Work with the Tn-Valley COMPLETE
Housing Opportunity Center
to determine how the Center
can complement the services
provided by the City.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISIDNG START/
GOAL COMPLETION
1. High 2004 Prepare Universal Design COMPLETE
Ordinances for adoption as an
amendment to Building Code
Requirements.
2. High 2006 Conduct study to determine COMPLETE
amount of construction taking
place without building permits
to determine if an enhanced
building permit compliance
program is needed.
3. High 2006 Implement real-time electronic Oct 2007 UNDERWAY; Three (3) vendors will
field inspection system. TBD provide Staff with demonstrations in
May/Jun 2008; Reference checking
and contract negotiation will follow
with a recommendation to City
Council in Se 2008.
4. High 2007 Adopt the 2007 California COMPLETE
Buildin Codes.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2007 Prepare an alignment for TBD NO PROGRESS
Central Parkway from Fallon TBD
Rd to Croak Rd/Dublin Blvd.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2006 Work with Dublin Honda on COMPLETE
development options for
Amador Plaza site.
2. High 2003 Work with Dublin Place Jul 2003 UNDERWAY; Three (3) tenants in
Shopping Center to facilitate Jun 2008 new shopping area (panera Bread,
new improvements to the Chipotle, and Performance Bikes);
Center. Elephant Bar anticipates Jun 2008
o enmg.
3. High 2007 Develop new Economic Jul 2007 UNDERWAY; Consultant selected in
Development marketing Jun 2008 Dec 2007 with brochure expected to be
materials. completed by Jun 2008.
4. High 2007 Work with property owners in Jul 2007 UNDERWAY
West Dublin BART Specific Jun 2009
Plan area to identify
develo ment 0 ortunities.
5. High 2007 Work to find a full-service COMPLETE
hotel.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISIDNG START/
GOAL COMPLETION
1. High 2006 Conduct in-depth community Sep 2006 UNDERWAY; Mail-in survey
needs assessment and opinion Aug 2008 comple~ed; Focus Groups and Online
survey of Department survey completed in June 2008;
programs and services, and Strategic Plan to be completed in Aug
develop a Strategic Plan for 2008.
Department programs and
semces.
2. High 2007 Re-evaluate the Facilities COMPLETE
Feasibility Study and update
the conceptual Master Plan for
the Emerald Glen
Recreation/A uatic Center.
3. High 2007 Undertake development of Oct 2007 UNDERWAY; City Council approved
design and construction Dec 2008 design Mar 2008; Construction
documents for Fallon Sports documents are currently being
Park, Phase I. prepared.
4. High 2007 Expand operational hours, COMPLETE
programs, and marketing of
activities at the Dublin Senior
Center.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
5. High 2007 Expand the Day on the Glen COMPLETE
Festival to include an evening
concert, fireworks show and
City birthday party.
6. High 2007 Expand Outdoor Movie Night COMPLETE
events.
7. High 2007 Improve identification of Jan 2008 UNDERWAY; Council approved in
Dublin Senior Center. Jun 2008 May; Installation during Jun 2008.
8. High 2007 Expand sporting events for COMPLETE
youth and teens.
9. High 2004 Assess potential for joint Ongoing UNDERWAY; Analysis of joint
project/facility improvements TBD project at Dublin Swim Center
at Dublin High School. complete; No other projects identified
at this time.
10. High 2006 Explore the feasibility of COMPLETE
establishing a Police Activities
League (pAL) program in
partnership with Dublin Police
Services. If feasible, establish
PAL non-profit organization
and Board of Directors.
11. High 2007 Report on feasibility of COMPLETE
artificial turf fields at the
Fallon Sports Park.
12. Medium 2004 Work with EBRPD to Dec 2002 UNDERWAY; EBRPD has made
complete negotiations for land TBD contact with Milestone Land
acquisition in the western hills Development Company to ascertain
for an Open Space Area. interest.
13. Medium 2004 Identify and secure sources of Jul 2004 UNDERWAY; Altamont Open Space
funding for land acquisition in TBD funding is available.
the western hills for an Open
Space Area.
14. Medium 2004 Upon completion of land TBD NO PROGRESS
acquisition in the western hills, TBD
complete an Open Space
Master Plan and appropriate
CEQA documents.
15. 2006 In cooperation with the Oct 2006 UNDER WAY; Procedures for Use of
DUSD, update the existing TBD School Facilities updated; Update to
agreement regarding use of Agreement to begin in Jun 2008.
facilities between the City and
DUSD.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2007 Facilitate the selection of Feb 2007 UNDERWAY; San Ramon Village
public art for three (3) Private Sep 2008 Plaza complete; Tralee proposal to
Development projects. HCAC in Jun 2008 and Council in Jul
2008; Preliminary meeting with
Grafton Station.
2. High 2006 Facilitate inclusion of artworks Jul 2006 UNDERWAY; Artist Agreements
in the Shannon Community Dec 2008 approved by City Council; Artwork
Center Reconstruction roject. fabrication underway.
3. High 2007 Upon acquisition of the Dublin Jun 2007 UNDERWAY; Demolition project out
Square Shopping Center, Sep 2008 to bid; Construction documents for
undertake development of Phase I in progress.
design and construction
documents for Phase I of the
Dublin Historic Park.
4. High 2007 Implement a self study and Feb 2007 UNDERWAY; Application for MAP
peer review for the Phase II Dec 2008 Phase II submitted Feb 2007;
Museum Assessment Program Application denied Jun 2007 -
- Public Dimension resubmitted application Dec 2007.
Assessment for the Dublin
Heritage Center.
5. High 2007 Enhance, organize and COMPLETE
document the collections of
the Dublin Herita e Center.
6. High 2007 Establish a Visitor Center at COMPLETE
St. Raymond's Church.
7. High 2007 Work with the Dublin Fine COMPLETE
Arts Foundation on the Art
Takes Place project.
8. High 2004 Work with the developer to Jul 2004 UNDERWAY; Recruitment of Art
locate significant works of art Sep 2009 Consultant in progress.
in two key places of the
Dublin Transit Center, the
Village Green and the "Iron
Horse" Plaza.
9. High 2007 Offer monthly historical and COMPLETE
cultural family workshops at
the Dublin Heritage Center.
10. High 2007 Explore opportunity to COMPLETE
develop Poet Laurea,te.
11. High 2007 Explore opportunity to COMPLETE
develop Historian for the City.
12. Medium 2007 Assess the condition of the COMPLETE
Kolb Family properties (house,
barn, and workshop) and
develop a plan for relocation
of the pro erties if appropriate.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
13. Medium 2004 Work with BART to Jul 2004 UNDERWAY; Design will include
incorporate high quality TBD area for Public Art; Developer has no
artwork as part of the West funding available to include Public Art
Dublin BART Station Project. in project.
14. Medium 2004 Implement Phase II of the Jul 2006 UNDERWAY; Student artist
Downtown Public Art/Bus Jun 2009 recruitment underway.
Shelter Project.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2007 Expand Investigative Unit to COMPLETE
identify with at-risk youth.
2. High 2007 Implement a Citywide Sep 2007 UNDERWAY; Working with Public
child/adult bicycle safety Jun 2008 Works and Parks and Community
program. Services on the implementation of a
one-day bicycle safety program as part
of the Family Sports Fest scheduled for
May 4, 2008.
3. High 2007 Present a series of crime COMPLETE
prevention seminars for senior
citizens.
4. High 2007 Implement program targeting Sep 2007 UNDERWAY; Planning town hall
underage drinking and Sep 2008 forum for fall 2008.
illegal/pharmaceutical drug
use.
5. High 2004 Develop a teen driver COMPLETE
safety/education ro am.
6. High 2006 Formalize volunteer program COMPLETE
to enhance community/police
interaction and to support
olice 0 erations.
#
COUNCIL YEAR PROPOSED OBJECTIVE
PRIORITY FOR ACCOMPLISHING
GOAL
No Objectives for FY 2006-
2007.
ESTIMATED STATUS
STARTI
COMPLETION
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
1. High 2007 Conduct open houses at each COMPLETE
fire station with emphasis on
self preparedness for disasters.
2. High 2005 Implement the Auto-Pulse COMPLETE
Resuscitation System and
present data and
recommendations on the
effectiveness of the system.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION'
1. High 2007 Conduct Citywide disaster COMPLETE
exerCIse.
2. High 2007 Integrate and implement, to COMPLETE
the extent appropriate, FY
2007 National Incident
Management System (NIMS)
requirements into the City's
emergency management
rograms and ractices.
3. High 2007 Identify and provide all Dublin Jul 2007 UNDERWAY; Personal preparedness
HaAs and Neighborhood Jun 2009 courses have been offered at DUSD,
Watch groups with disaster City Of Dublin, Dublin Rotary and
preparedness informational Dublin Senior Center; A full CERT
bulletins, and provide at least course is planned in anticipation of a
two (2) opportunities for host organization (DUSD or Rotary).
Dublin residents to attend
Community Emergency
Response Team training
(CERT) sessions.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START!
GOAL COMPLETION
1. High 2007 Increase commercial organics Jul 2007 UNDERWAY
recycling participation by 10 Jun 2009
businesses.
2. High 2007 Process annual rate Jan 2008 NEARLY COMPLETE
adjustment. Jun 2008
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
3. High 2007 Undertake and complete Jul 2007 NEARLY COMPLETE; Diversion
Citywide diversion study and Jun 2008 rate data submitted to the State Mar
submit data to the California 2008; City Diversion Rate calculated
Integrated Waste Management to be 56%.
Board (CIWMB) for diversion
rate, base-year data
modification.
4. High 2006 Conduct audit of exclusive and COMPLETE
non-exclusive solid waste
franchisees to ensure accurate
diversion reporting and
remittance of franchise fees.
5. High 2006 Install recycled water at Civic COMPLETE
Center.
ADDITIONAL OBJECTIVES (WASTE MANAGEMENT)
6. 2007 Work with A VI to develop an Jun 2007 NEARLY COMPLETE
incentive payment program for Jun 2008
Dublin's commercial recycling
program.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISffiNG START/
GOAL COMPLETION
l. High 2007 Implement five (5) new COMPLETE
community volunteer projects.
2. High 2007 Identify site for Maintenance Jul 2007 UNDERWAY; Potential interim sites
Facility/Emergency TBD identified.
o erations Center (EOC).
3. High 2006 Complete Building Jul 2006 NEARLY COMPLETE; Scheduled for
Mana ement Study. Jul 2008 City Council Jul 2008.
4. High 2007 Conduct assessment of the Sep 2007 UNDERWAY
storm drain system and Jun 2012
develop an appropriate
replacement schedule.
# COUNCIL YEAR PROPOSED OBJECTIVE ESTIMATED STATUS
PRIORITY FOR ACCOMPLISHING START/
GOAL COMPLETION
l. High 2004 As part of the GP A for Parks TBD NO PROGRESS; See G&O II.A.2.
RFT A, evaluate alternatives TBD
for a Central Parkway
extension through Dougherty
Road and interface options to
the planned Scarlett Drive
Extension.
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2007-2008 GOALS & OBJECTIVES FINAL REPORT
2. High 2007 Using the Tri-Valley Triangle Aug 2007 UNDERWAY
Study, work with the Tri- Jul 2008
Valley Cities to develop a
strategy to pursue project
funding in the region.
3. High 2007 Work with the region's Jul 2007 UNDERWAY; Review of Congestion
transportation partners to Aug 2008 Management Agency's Project Study
develop projects for the 1-580 Report (PSR) will be complete by
Corridor that will minimize summer 2008.
impacts to the Civic Center
. Complex and businesses.
4. High 2007 Develop a phased plan to Dec 2007 UNDERWAY
expand the Traffic Aug 2008
Management System to
. include all arterials.
5. High 2004 Update Tri- Valley Jul 2005 NEARLY COMPLETE
Transportation Development Jul 2008
Fee Nexus Study together with
the other (6) six agencies in
the TVTC.
6. High 2002 Work with Pleasanton and Sep 2005 UNDERWAY; Agreement complete.
Livermore to develop a cost TBD
sharing agreement for the
ultimate improvement of the
1-580/Fallon Road
Interchange.
7. High 2004 Develop a Citywide Bicycle COMPLETE
Master Plan including bicycle
access to parks and open space
areas.
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EXHIBIT A
SUMMARY OF APPROPRIATIONS
RECOMMENDED ADOPTED
SERVICE LEVEL SERVICE LEVEL
2008-2009 2008-2009
Program/Activity
GENERAL GOVERNMENT
City Council $ 292,096
City Manager/Clerk 1,231,303
Central Services 602,646
Legal Services 904,879
Administrative Services 1,865,327
Building Management 881,409
Insurance 527,781
Elections 106,120
Non-Departmental 111,120
TOTAL-General Government $ 6,622,681
PUBLIC SAFETY
Police Services $ 13,654,687
Crossing Guards 100,622
Animal Control 400,670
Traffic Signal & Street Lighting 683,475
Disaster Preparedness 137,701
Fire 10,427,376
TOTAL.Public Safety' $ 26,404,531
TRANSPORTATION
Public Works Administration $ 1,144,148
Street Maintenance 422,572
Street Sweeping 145,605
Street Tree Maintenance 165,277
Street Landscape Maintenance 1 ,260,289
TOTAL. Transportation $ 3,137,891
HEALTH & WELFARE
Waste Management $ 1,796,701
Child Care 18,500
Social Services 106,633
Housing Programs 3,942,094
TOTAL-Health & Welfare $ 5,863,928
CULTURE & LEISURE SERVICES
Library Service $ 855,380
Heritage & Cultural Arts 535,744
Park Maintenance 2,074,027
Community Cable TV 78,445
Parks & Community Services 3,979,955
Parks & Facilities Management 221 ,263
TOTAL-Culture & Leisure Services $ 7,744,814
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety) $ 4,955,860
Engineering 1,818,572
Economic Development 279,009
TOTAL-Community Development $ 7,053,441
TOTAL OPERATING BUDGET $ 55,727,286
CAPITAL IMPROVEMENT BUDGET
General $ 1,653,001
Community Improvements 578,570
Parks 12,186,418
Streets 24,408,029
TOTAL-Capltallmprovements $ 38,826,018
Total Internal Service Fund (Cash Basis) $ 1,394,827
Dublin Information Inc, $ 0
TOTAL EXPENDITURES.
ALL FUNDS $ 95,948,131
APPROPRIATIONS TO RESERVES
Restricted Programs / Projects
(General Fund) $ 64,545
(Special Revenue I Capital Project Funds) 3,583,035
Total Appropriations to Reserves $ 3,647,580
TOTAL APPROPRIATIONS $ 99,595,711