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Home My WebLink About4.04 Computers4Schools CITY CLERK File # 600-40 AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 6, 2002 SUBJECT: "Computers For Our Schools Project" Report Prepared by: Richard C. Ambrose, City Manager ATTACHMENTS: 1. Agreement between the City of Dublin and Dublin Unified School District for funding of Computer Technical Support. 2. Resolution Authorizing Fiscal Year 2002-2003 Matching Funds. RECOMMENDATION: Adopt the attached Resolution and authorize the City Manager to execute an Agreement with the Dublin Unified School District for funding computer technical support under the "COmputers For Our Schools Project." FINANCIAL STATEMENT: The Adopted Fiscal Year 2002-2003 Budget includes $10,000 for capital support and another $125,000 in operational support for the "Computers For Our Schools Project." DESCRIPTION: As part of the Fiscal Year 2002-2003 Budget process, the City Council approved a proposal to allocate $10,000 in "matching" money for the Fiscal Year 2001-2002 "Computers For Our Schools Project," in accordance with the original Agreement dated September 30, 1999. To approve this continued level of funding the City Council must approve the attached Resolution. In addition, the City Council authorized up to $125,000 for computer technical support under the "Computers For Our Schools Project." The $125,000 funding was proposed, based on the number of computers that the Dublin Unified School Distr/ct has received over the past Fiscal Year under the Project. Because the funding of computer technical support is an operational expense a separate Agreement between the City and the Dublin Unified School District is required. On July 22, 2002, the School District approved the attached agreement. , RECOMMENDATION: Consistent with the adopted Budget, Staff recommends that the City Council adopt the attached Resolution and authorize the City Manager to execute the Agreement with the Dublin Unified School District for funding computer technical support under the "Computers For Our Schools Project" for Fiscal Year 2002-2003. COPIES TO: Dublin Unified School District ITEM NO. AGREEMENT BETWEEN CITY OF DUBLIN AND DUBLIN UNIFIED SCHOOL DISTRICT REGARDING FUNDING FOR COMPUTER TECHNICAL SUPPORT THIS AGREEMENT is entered into this 6th day of August, 2002 by and between the City of Dublin ("City"), a municipal corporation, and the Dublin Unified School District ("District"). RECITALS A. The education of the City's children benefits all residents of the City. B. Although the District is responsible for the education of the children living within the City, the City is authorized to take actions, which promote the general health, welfare, and safety of the community at large. C. Knowledge of, and ability to use, computers and related technology are fast becoming necessary to function effectively in the workforce and in society in general. D. It is in the best interest of the community that children residing within the City receive education and training in the many uses of computers and related technology, in that well-trained and educated young people will become productive members of the community. E. To provide the best possible education in the many uses of computers and related technology, District needs to acquire computers and related technological devices and equipment and to maintain that equipment to keep it in working order and extend its useful life. F. To encourage the participation of the community at large to help the District provide the best possible computer/technology education to its students, City authorized the expenditure of up to Ten Thousand Dollars ($10,000) in Fiscal Year 2002-2003 to match any donations from individuals, community groups/organizations, and businesses to the District of computers or monetary contributions to be used for the purchase of computers. G. City has further authorized up to One.Hundred and Twenty-Five Thousand Dollars ($125,000) for District to hire or contract with individuals to provide technical support and maintenance of its computers and related equipment for Fiscal Year 2002-2003. H. The purpose of this agreement is to assure that District students will be able to obtain the computer/technological education intended by the acquisition of the computers 'discussed herein and by the careful maintenance of those computers and related equipment. Now, therefore, the parties agree as follows: ATTACHMENT 1 Agreement Between Dublin and Dublin Unified School District- Page 1 of 4 Computers for Our Schools Project, Technical Support Funding August 6, 2002 AGREEMENT Section 1. Funding for Technical Support by Ci.ty Upon receipt of invoice from District, City will contribute up to One Hundred and Twenty-Five Thousand Dollars ($125,000) to District for technical support of the District's computers that have been acquired through the "Computers For Our Schools Project." Payment shall be based upon District's actual cost to maintain computers as described in Section 2 below. Section 2. Use of Technical Support Funding by District District will use the funds described in Section 1 to hire staffor independent contractors who will provide technical support for computers and equipment acquired through the "Computers For Our Schools Project." District agrees to hire or contract with only competent individuals capable of providing high-quality technical support services. District further agrees to manage the work of such individuals to assure the quality of their services. Section 3. Status of Technical Support Staff Individuals receiving payment from District for technical support services shall be employees or independent contractors of District. Such individuals shall not be employees or independent contractors of City. City shall have no responsibility for any direct payment to such technical support staff, including wages, benefits, workers' compengation, and any other compensation. Section 4. Miscellaneous At the end of Fiscal Year 2002-2003, District shall provide City with an accounting of all funding received from City under this Agreement. District shall make available to City all records related to the receipt and expenditure of funds provided by City pursuant to the Agreement. A. Recitals. The foregoing recitals are true and correct and are made a part hereof. B__ Additional Documents and Agreements The parties agree to cooperate in the execution of any additional documents, which may be required to carry out the terms of this agreement. Agreement Between Dublin and Dublin Unified School District- Page 2 of 4 Computers for Our Schools Project, Technical Support Funding August 6, 2002 C__ Effective Date of Agreement. This Agreement shall become effective on August 6, 2002. D. Term.. This Agreement shall be effective on the effective date and shall continue in effect until through Fiscal Year 2002-2003. E_ Law Governing. This Agreement is made under the Constitution and laws of the State of California. F. Amendments. All amendments to this Agreement must be in writing, and must be approved by the parties prior to becoming effective. G. Severabilit¥. In the event any provision of this Agreement is determined to be illegal or invalid for any reason, all other provisions and articles of this Agreement shall remain in full force and effect unless and until otherwise determined. The illegality of any provision of this Agreement shall in no way affect the legality and enforceability of any other provisions of this Agreement. H. Successors. This Agreement shall be binding upon and all inure to the benefit of the successors of the City and District. Neither City nor District may assign any right or obligation hereunder without written consent of the other. I. Notice. Notice to the parties shall be given as follows: To City: City of Dublin City Manager 100 Civic Plaza Dublin, CA 94568 Agreement Between Dublin and Dublin Unified School District- Page 3 of 4 Computers for Our Schools Project, Technical Support Funding August 6, 2002 To District: Dublin Unified School District Superintendent 7471 Larkdale Avenue Dublin, CA 94568 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates shown here. CITY OF DUBLIN Date: By: Richard Ambrose City Manager ATTEST: City .Clerk DUBLIN UNIFIED SCHOOL DISTRICT Date: By: John Sugiyama Superintendent Approved As To Form: City Attorney Agreement Between Dublin and Dublin Unified School District- Page 4 of 4 Computers for Our Schools Project, Technical Support Funding August 6, 2002 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING FISCAL YEAR 2002-2003 FUNDING FOR THE "COMPUTERS FOR OUR SCHOOLS PROJECT" MATCHING MONEY AGREEMENT WHEREAS, the City of Dublin, the Dublin Unified School District, and Dublin Partnerships in Education entered into an Agreement on September 30, 1999 for the "Computers For Our Schools Project;" and WHEREAS, the City wishes to provide additional funding for the "matching" money as defined in the original Agreement for Fiscal Year 2002-2003. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby authorizes $10,000 in "matching" money for the Fiscal Year 2002-2003 "Computers For Our Schools Project," in accordance with the Agreement dated September 30, 1999. PASSED, APPROVED AND ADOPTED this 6th day of August, 2002. AYES: NOES: ABSENT: AB STAIN: Mayor ATTEST: City Clerk Attachment 2