HomeMy WebLinkAbout8.7 LibraryModularFurnBid CITY CLERK
File #
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 6, 2002
SUBJECT: Civic Center Library Modular Furniture Authorization to Bid
Report prepared by: Rosemary Alex, Parks and Facilities
Development Coordinator
ATTACHMENTS: 1) Furniture Illustrations
2) Bid Package will be available at the meeting
RECOMMENDATION: l~~ Authorize Staff to advertise for bids.
FINANCIAL STATEMENT: Budget for Library Furniture $ 180,583
Preliminary Estimate $ 170,000
DESCRIPTION: The City Council authorized the Award of Bid for the Civic Center
Library at the May 15, 2001 Council meeting. At that same meeting the Council approved the furniture
selection for the Library. The project is now under construction and the schedule requires that the second
of two Library Furnishings Bid Packages be released in order for production dates to meet the overall
move in schedule for the Library opening. It is anticipated that this portion of the work will take
approximately 90 days.
In addition, staff has confirmed that the specified manufacturer follows green building practices in their
production and distribution process. Staff has included language in the bid proposal requesting similar
information for any proposed product substitution.
The Library Modular Furnishings Bid Package is the second of two furniture packages for the Library.
This bid package will include the workstations, filing systems, shelving, etc, for the Library staff areas.
The first bid package released in early-July 2002, consisted of all of the reading tables, web-pac stations,
circulation desk, reference desk, seating and lounge chairs for the library's public spaces.
Bids are scheduled for opening on August 22, 2002 and award of contract is anticipated at the September
3, 2002 City Council meeting. It is the recommendation of Staff that the City Council authorize Staff to
advertise the Library Furniture project for bids.
RECOMMENDATION:
It is the recommendation of Staff that the City Council take the following action;
1. .Authorize Staff to solicit bids for Library Modular Furnishings for the new Library.
COPIES TO: BSA Architects/Alameda County Library
ITEM NO.
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Library Office Furnishings
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Folding Table Folding Table Cart
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Work Surfaces
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Panel System Storage Bin
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Keyboard Tray File Drawers
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Shelving Desk Lighting