HomeMy WebLinkAboutReso 091-99 Signatures/ProcedurRESOLUTION NO. 91 - 99
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN
RESCINDING RESOLUTION NO. 4-88
AND ADOPTING A LISTING OF CITY OFFICIALS AND PROCEDURES
FOR THE PROCESSING OF cITY PAYMENTS REQUIRING A SIGNATURE
WHEREAS, on January 11, 1988 the City Council adopted Resolution No. 4-88 which identified
the signature process to be used for City payments; and
WHEREAS, with the growth of financial transactions handled by the City it is appropriate to
consider amendments to the procedures currently used; and
WHEREAS,. financial institutions have implemented new systems which improve the agency ability
to monitor payments made against City accounts; and
WHEREAS, changes in the can be accommodated while still maintaining adequate internal
controls.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby rescind Resolution
No. 4-88.
BE IT FURTHER RESOLVED that the City Council does hereby adopt the following procedures
for authorization signatures on instruments of payment which require such signatures:
Section 1. Facsimile Signatures on Instruments of Payment
Except as provided for in Section 2 below, all instruments of payment as defined in Government Code
Section 5500 (b) issued by the City of Dublin and requiring a signature, may be signed by the facsimile
signature of the Mayor. Provided that on such payments there shall also be appended one manual signature
from the: City Treasurer, or Deputy City Treasurer, or City Clerk.
Section 2. Signature on Payroll Checks
All payroll checks drawn upon a City of Dublin account shall be signed by one manual signature from the
City Treasurer, or Deputy Treasurer, or City Clerk.
Section 3. State Certification °fFacsimile Signature
In accordance with the requirements of Section 5501 of the Government Code a manual signature shall be
filed with the secretary of State.
Section 4. Implementation Of Procedures Necessary For Internal Control
The facsimile signature shall be used for those instruments of payment identified in this resolution. The
City Treasurer shall prepare and implement written procedures which provide internal control and to the
extent possible a segregation of duties. The facsimile signature shall be secured by a City employee who is
not regularly a City Official designated as one of the manual signatures. Records shall be maintained
identifying checks issued with the facsimile signature, including the date of issuance, amount of payment,
payee, and the check number.
PASSED, APPROVED AND ADOPTED this 18th day of May, 1999.
AYES: Councilmembers Howard, Lockhart, Zika and Mayor Houston
NOES: None
ABSENT:
ABSTAIN:
Councilmember McCormick
None
· ATTEST: . )
t Cler
K2/G/5-18-99/reso-signcks
Mayor