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Home My WebLink About4.01 Draft CC 07-15-2008 MinDRAFT or. DU~~~ MINUTES OF THE CITY COUNCIL ~~ ~,, OF THE CITY OF DUBLIN - ~ -il~ s~ ~~ ~l/ REGULAR MEETING -July 15, 2008 CLOSED SESSION A closed session was held at 6:29 p.m., regarding: al v~ 57 I. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION Government Code section 54956.9, subdivision a Name of case: Arroyo Vista Tenants Association, Rhenea Keyes, Andres Arroyo, Darlene Brown, Elise Veal v. City of Dublin, Dublin Housing Authority; Housing Authority of Alameda County; and Does 1 through 20, inclusive, Alameda County Superior Court RG 07351015 II. CONFERENCE WITH LEGAL COUNSEL -EXISTING LITIGATION Government Code section 54956.9, subdivision a City of Dublin v. Ralph Gil, et al, Alameda Superior Court No. VG05241773 The Mayor announced that the City Council would reconvene in Closed Session at the conclusion of the meeting. •~ A regular meeting of the Dublin City Council was held on Tuesday, July 15, 2008, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:02 p.m., by Mayor Lockhart. ROLL CALL PRESENT: Councilmembers Hildenbrand, Sbranti and Scholz, and Mayor Lockhart. ABSENT: Cm.Oravetz ~~ DUBLIN CITY COUNCIL MINUTES 1 VOLUME 27 G~~ ~ ~ REGULAR MEETING 19,~~~~~ July 15, 2008 ~~ ~t~ en's DRAFT PLEDGE OF ALLEGIANCE as ~ ~~ The pledge of allegiance to the flag was recited by the Council, Staff and those present. REPORT ON CLOSED SESSION ACTION Mayor Lockhart advised that no reportable action had been taken. ORAL COMMUNICATIONS Introduction of New Employees: Jordan Figueiredo, City Manager's Office Intern; and Janelle Murphy, Public Works Department Intern 7:03 p.m. 3.1 (700-10) Administrative Analyst Roger Bradley introduced Jordan Figueiredo, new City Manager Office Intern. Public Works Director Melissa Morton introduced Janelle Murphy, Public Works Department Intern. The Mayor and City Council welcomed Mr. Figueiredo and Ms. Murphy to the City of Dublin Staff. Certificates of Appreciation to Boys Scouts for Work Completed at Dublin Heritage Center 7:06 p.m. 3.2 (130-50) The City Council presented Certificates of Appreciation to Boy Scouts and their Scout Leader for work completed at the Dublin Heritage Center. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 27 ~~oF c~i REGULAR MEETING i~~~~ez July 15, 2008 ~~ '~ ~1GI R~~ DRAFT ~3 ~ 5'~ Future Problem Solvers Presentation, Ms. Townsley and Ms. Kennedy's Classes 7:14 p.m. 3.3 (130-60) Mayor Lockhart introduced a video that showcased Fallon School's Ms. Townsley and Green Elementary School's Ms. Kennedy's class recommendations in dealing with City issues presented to them by Mayor Lockhart. Ms. Townsley thanked the Mayor for the opportunity to have the two classes work together on solutions. Smoke-Free Multi-Family Taskforce Appointments 7:24 p.m. 3.4 (110-30) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would consider appointments to a taskforce to study the establishment of smoke-free multi-family units and other multi-family smoking related policies. Specifically, the taskforce would work on presenting recommendations to the City Council for the creation of such policies for the City's apartment housing complexes. Vm. Sbranti asked that the upcoming Task Force meetings be noticed to the public. On motion of Cm. Hildenbrand, and seconded by Vm. Sbranti and by unanimous vote (Cm. Oravetz absent), the Council approved the Mayor's appointments to the Smoke-Free Multi-Family Taskforce. All fourteen applicants were appointed to the taskforce. Mayor's Appointment of Two City Councilmembers as Members of a Regional Work Group for the Tri-Valley Adolescent Health Initiative 7:26 p.m. 3.5 (110-30) Assistant City Manager Joni Pattillo presented the Staff Report and advised that the primary charter of the Tri-Valley Adolescent Health Initiative was to engage the youth in DUBLIN CITY COUNCIL MINUTES 3 VOLUME 27 ~~oF ~ REGULAR MEETING ni ~i ~~ July 15, 2008 1~~~~~ ~, R~ DRAFT air ~ ~7 the Tri-Valley in the planning process on health and wellness services for the adolescents living in the Tri-Valley region. There was now a need to appoint two City Councilmembers to the Regional Work Group of the Adolescent Health Initiative, in order to complete the necessary work on the roadmap of youth recommendations. On motion of Vm. Sbranti, seconded by Cm. Scholz and by unanimous vote (Cm. Oravetz absent), the Council confirmed the Mayor's appointment of the Mayor and Councilmember Hildenbrand to the Regional Work Group for the Tri-Valley Adolescent Health Initiative for a limited time period ending December 2008. Public Comments 7:28 p.m. 3.6 Ms. Audrey DeHart, Dublin resident, addressed the Council regarding Police Officers' actions near her residence. She resented the presence of the officers in her area only. She had not had positive interaction when she called the Police Department to complain. She stated there was incongruity in Police patrol in the City. Glynis Smith, Dublin resident, asked why there was a police officer in front of the Arroyo Vista office from 8:00 p.m. to 3:00 a.m. She also asked about road conditions on Dublin Boulevard at Dougherty. CONSENT CALENDAR 7:37 p.m. Items 4.1 through 4.19 On motion of Cm. Scholz, seconded by Cm. Hildenbrand and by unanimous vote, the Council took the following actions: (4.1) Minutes-None. DUBLIN CITY COUNCIL MINUTES a VOLUME 27 `~aF~ REGULAR MEETING a; July 15, 2008 \\~~'~~/~ ~1GIFpR~1~ DRAFT Adopted (4.2 530-20); ORDINANCE N0.28 - 08 a~~~7 ADDING SECTION 1.04.061 TO THE DUBLIN MUNICIPAL CODE AND RELATING TO NUISANCE ABATEMENT COST RECOVERY Adopted (4.3 540-50) ORDINANCE N0.29 - 08 AMENDING CHAPTER 5.70 OF THE DUBLIN MUNICIPAL CODE RELATING TO WEEDS AND REFUSE Adopted (4.4 560-50) ORDINANCE N0.30 - 08 AMENDING CHAPTER 5.72 OF THE DUBLIN MUNICIPAL CODE RELATING TO FLY CONTROL Adopted (4.5 530-20) ORDINANCE N0.31 - 08 AMENDING CHAPTER 5.64 OF THE DUBLIN MUNICIPAL CODE RELATING TO PROPERTY MAINTENANCE Adopted (4.6 530-20) ORDINANCE N0.32 - 08 AMENDING CHAPTER 5.68 OF THE DUBLIN MUNICIPAL CODE RELATING TO GRAFFITI Approved (4.7 600-30) first Amendment to Agreement for Legal Services. DUBLIN CITY COUNCIL MINUTES s VOLUME 27 `~OFDp REGULAR MEETING i~~~~~ July 15, 2008 ~~ '~ /~ G~,rnu ~ DRAFT a6 ~~57 Authorized (4.8 350-40) the use of AERC Recycling and directed Staff to remove the inventory from the City records of assets. Adopted (4.9 350-20) RESOLUTION NO. 130 - 08 Adopted AUTHORIZING STAFF TO PROCURE DESK-TOP COMPUTERS FROM DELL, INC. (4.10 600-30) RESOLUTION NO. 131 - O8 AMENDING THE SALARY PLAN Received (4.11 330-50) Preliminary Financial Reports for the Month of May 2008. Approved (4.12 600-35) Park Furniture Replacement, Change Order #1 with M.A.K. Associates, Inc. in the amount of $81,490 (Contract 08-04). Adopted (4.13 600-60) RESOLUTION NO. 132 - 08 APPROVING FINAL MAP AND TRACT IMPROVEMENT AGREEMENT FOR TRACT 7651 Adopted (4.14 600-60) RESOLUTION NO. 133 - 08 APPROVING THE IMPROVEMENT AGREEMENT WITH CHANG SU-O-LIN FOR THE WALLIS RANCH BRIDGES DUBLIN CITY COUNCIL MINUTES 6 VOLUME 27 ~oF~, REGULAR MEETING 19;~~~~~ July 15, 2008 \\~ '~ %~ ~~c,~u~m DRAFT Adopted (4.15 600-60) RESOLUTION NO. 134 - 08 a~- ~~ APPROVING PARCEL MAP 7893 AND IMPROVEMENT AGREEMENT Approved (4.16 600-30) by motion, designation of Mayor Lockhart and Vice Mayor Sbranti as City representatives to discuss compensation with prospective City Manager. Adopted (4.17 600-30) RESOLUTION NO. 135 - 08 APPROVING AGREEMENT WITH C & W ENVIRONMENTAL CONSULTING, INC., Approved (4.18 300-40) the Warrant Register in the amount of $3,127,331.30 Adopted (4.19 600-30) RESOLUTION NO. 136 - 08 APPROVING AMENDMENT NO.1 TO CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF DUBLIN AND MUNIFINANCIAL WRITTEN COMMUNICATIONS -None PUBLIC HEARINGS Arroyo Vista 7:37 p.m. 6.1 (600-60/400-20) Mayor Lockhart opened the public hearing. Senior Planner Erica Fraser presented the Staff Report and advised that the City Council would consider adoption of a resolution to authorize the City Manager to act as the DUBLIN CITY COUNCIL MINUTES ~ ~ VOLUME 27 `~ of ~e REGULAR MEETING ~~~~`~ July 15, 2008 ~~ ~ /// o~i~~~ DRAFT as~~s7 certifying official for a Finding of No Significant Impact and to execute the Request for Release of Funds and Certification and authorize the Dublin Housing Authority to submit an application to the federal Department of Housing and Urban Development for disposition of the Arroyo Vista property. The City Council would consider comments from the public on the proposed Arroyo Vista Redevelopment Project, in general, but not on the proposed Finding of No Significant Impact. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote (Cm. Oravetz absent), the Council adopted RESOLUTION NO. 137 - 08 AUTHORIZING THE CITY MANAGER TO ACT AS THE CERTIFYING OFFICER IN ORDER TO CERTIFY THE FINDING OF NO SIGNIFICANT IMPACT (FONSI), EXECUTE THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT "REQUEST FOR RELEASE OF FUNDS AND CERTIFICATION", AND SIGN ANY OTHER RELATED, ASSOCIATED AND/OR ANCILLARY DOCUMENTS PURSUANT TO THE NATIONAL ENVIRONMENTAL POLICY ACT FOR THE ARROYO VISTA PROJECT AND AUTHORIZING THE DUBLIN HOUSING AUTHORITY TO SUBMIT A REQUEST TO THE SAN FRANCISCO FIELD OFFICE OF THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) FOR APPROVAL OF PROPERTY DISPOSITION UNDER SECTION 18 OF THE U.S. HOUSING ACT OF 1937, AS AMENDED, TO UNDERTAKE A PROJECT KNOWN AS ARROYO VISTA REDEVELOPMENT FOR THE PURPOSE OF REDEVELOPING AN EXISTING PUBLIC HOUSING PROJECT AND EXPANDING THE NUMBER OF DWELLING UNITS, SUBJECT TO APPROVAL OF THE PROJECT BY THE CITY DUBLIN CITY COUNCIL MINUTES s VOLUME 27 ~~oe~,~ REGULAR MEETING ~~~~u~ July 15, 2008 ~~ '~ /~ ~4GIFpR~~ DRAFT ~~ ~~ r. Consideration of an Ordinance Amending Ordinance No. 14-08 to Correct the Amount of the Benefit Charges Applicable to Certain Parcels within the Dublin Ranch West Side Storm Drain Benefit District 7:44 p.m. 6.2 (360-40) Mayor Lockhart opened the public hearing. Administrative Services Director Paul Rankin presented the Staff Report and advised that this item would correct the amount of benefit charges to be collected from three parcels within the Dublin Ranch West Side Storm Drain Benefit District. An adjustment made March 2008 referenced an incorrect figure. The total amount for the three parcels would be reduced by $5,294.3 1. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Sbranti, seconded by Cm. Hildenbrand and by unanimous vote (Cm. Oravetz absent), the Council waived the reading and introduced an Ordinance Amending Ordinance No. 14-08, Which Made Findings,. Adopted a Local Drainage Plan, and Created the Dublin Ranch West Side Storm Drain Benefit District, a Local Benefit District to Levy and Collect Charges, as a Condition of Development, to Reimburse Developers Who Construct and Install Drainage Facilities that Benefit Properties Other than Their Own. Citywide Street Lighting Maintenance Assessment District No. 83-1 7:46 p.m. 6.3 (360-20) Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District paid the cost of energy and maintenance for the City's street light system except the lights that were included in Dublin Ranch Street Light Maintenance Assessment District 99-1. This action approved the Engineer's Report and levy of DUBLIN CITY COUNCIL MINUTES 9 VOLUME 27 ~~pFDp~ REGULAR MEETING r~~j~o~ July 15, 2008 \~ '~ DRAFT 3o d~ 5~1 assessments for 2008-2009 Fiscal Year. The proposed assessment was $19.34 per single- family home, which was the same as the 2007-2008 assessment. Mayor Lockhart opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Scholz, seconded by Vm. Sbranti and by unanimous vote (Cm. Oravetz absent), the Council adopted RESOLUTION NO. 138 - 08 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 i Landscaping and Lighting Maintenance Assessment District No. 83-2 (Stagecoach Road) 7:49 p.m. 6.4 (360-20) Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District paid the cost of landscape maintenance and utilities along Stagecoach Road and the "interior slopes" of the Dublin Hills Estates development. This action would approve the Engineer's Report and levy of assessment for 2008-2009. The proposed assessment was 3.18% higher than the 2007-2008 assessment, which was the April 2008 Consumer Price Index, as allowed by the terms of the Engineer's Report approved in 2003-2004. Mayor Lockhart opened the public hearing. No testimony was received by any member of the public relative to this issue. DUBLIN CITY COUNCIL MINUTES io VOLUME 27 ~oF REGULAR MEETING 19;~C~~~~ July 15, 2008 \\ '~ /~ ~'1Lp~pR~~~ DRAFT Mayor Lockhart closed the public hearing. ~) ~~~ On motion of Vm. Sbranti, seconded by Cm. Hildenbrand and by unanimous vote (Cm. Oravetz absent), the Council adopted RESOLUTION NO. 139 - 08 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-2 (STAGECOACH ROAD) Landscaping and Lighting Maintenance Assessment District No. 86-1 (Villages at Willow Creek) 7:50 p.m. 6.5 (360-20) Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District paid the cost of landscape maintenance and utilities for certain landscaped areas associated with the Villages at Willow Creek development. This action approved the Engineer's Report and levy of assessment for 2008-2009. The proposed assessment was 3.18% higher than the 2007-2008 assessment, which was the April 2008 Consumer Price Index, as allowed by the terms of the Engineer's Report approved in 2001. Mayor Lockhart opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. DUBLIN CITY COUNCIL MINUTES i i VOLUME 27 ~~ ~ DUe REGULAR MEETING i~~~~a2 July 15, 2008 ' ~~ (~ ~`1G11'C~R~~~ DRAFT On motion of Cm. Hildenbrand, seconded by Vm. Sbranti and by unanimous vote (Cm. Oravetz absent), the Council adopted RESOLUTION NO. 140 - 08 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 86-1 (VILLAGES AT WILLOW CREEK) Landscaping Maintenance Assessment District No. 97-1 (Santa Rita Area) 7:53 p.m. 6.6 (360-20) Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District paid the cost of landscape maintenance and utilities for certain landscaped areas in the area bounded by I-580, Tassajara Road, Gleason Drive, and Arnold Road. This action would approve the Engineer's Report and levy of assessments for 2008-2009 Fiscal Year. The proposed assessment was the same as the 2007-2008 assessment and was below the maximum assessment allowed by the Engineer's Report. Mayor Lockhart opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Cm. Scholz, seconded by Vm. Sbranti and by unanimous vote (Cm. Oravetz absent), the Council adopted RESOLUTION NO. 141- 08 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) DUBLIN CITY COUNCIL MINUTES is VOLUME 27 `~pFD REGULAR MEETING i~~~~~ July 15, 2008 ~~ ' /~ c~,~~m J~ '~ ~~~ DRAFT Street Lighting Maintenance Assessment District No. 99-1 (Dublin Ranch and Tract 7067) 7:55 p.m. 6.7 (360-20) Administrative Analyst Erin Lamberger presented the Staff Report and advised that this Assessment District paid the cost of energy and maintenance for the street light system in Dublin Ranch and Tract 7067. This action would approve the Engineer's Report and levy of assessment for 2008-2009. The proposed assessment was $1.18 per lot higher than the 2007-2008 assessment, but was below the maximum assessment allowed by the Engineer's Report. Mayor Lockhart opened the public hearing. No testimony was received by any member of the public relative to this issue. Mayor Lockhart closed the public hearing. On motion of Vm. Sbranti, seconded by Cm. Hildenbrand and by unanimous vote (Cm. Oravetz absent), the Council adopted RESOLUTION NO. 142 - 08 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 99-1 (DUBLIN RANCH AND TRACT 7067) DUBLIN CITY COUNCIL MINUTES i3 VOLUME 27 pF Dp REGULAR MEETING ni`~ ~i ~~ July 15, 2008 1\~~'~~%~ Gc~FOe~ DRAFT UNFINISHED BUSINESS ~ :~° ~p~ Report on a 100-Foot Smoking Prohibition Within Parks and Smoke-Free City Events 7:57 p.m. 7.1 (560-90) Administrative Analyst Roger Bradley presented the Staff Report and advised that the City Council would receive a report and provide Staff with direction on the creation of a draft Ordinance which would increase the prohibition of smoking within a reasonable distance of 100 feet from recreational areas within the City's parks. The Council would also consider directing Staff to include in the draft Ordinance a prohibition of smoking at City events. The City Council and Staff clarified that a "smoke-free event' would mean smoke-free for the most part, but smokers would have designated area as to where they could smoke. Serena Chen, American Lung Association of California, stated she wanted to praise the City for its consideration of this ordinance. Cities in California were recognizing that second hand smoke was a known toxic air contaminant. Second hand smoke laws were mainly self-enforced. The ordinance cost almost nothing except for signage and education. Heart, Lung and Cancer associations were happy to help with the educational piece. She offered the Lung Association's support regarding implementing and educating around this ordinance. The City Council and Staff discussed the option of designating neighborhood squares and neighborhood parks as smoke-free. Larger parks, also known as community parks, such as Emerald Glen, could designate smoking areas. Shannon Park, Fallon Sports Park and Dublin Sports Grounds were also considered community parks. The Parks and Recreations Master Plan, defined a neighborhood square as 2 acres or less, a neighborhood park was typically five to seven acres. Anything over seven acres was a community park. The issued had been raised at a Youth Sports Liaison Committee meeting and attendees were asked if there would be a problem with such designations and they stated it would not be a problem. The City Council also agreed that at City sponsored events, smoking areas should be at least a reasonable distance of 25' away from activities and away from high traffic areas. DUBLIN CITY COUNCIL MINUTES is VOLUME 27 ~pFDp REGULAR MEETING 19;~~~~~ July 15, 2008 \\\ '~ /~ ~4G11'C~R~~ DRAFT !} On motion of Cm. Hildenbrand, seconded by Cm. Scholz and by unanimous vote (Cm. Oravetz absent), the City Council directed Staff to prepare a draft ordinance for consideration at a future City Council meeting which would include the following provisions: Neighborhood parks and squares to be entirely smoke-free; community parks to have a 100-foot barrier around children's play areas, playgrounds; swimming pools, sports fields and courts; youth related events; skate parks and picnic area; and at City- sponsored events, smoking areas should be at least a reasonable distance of 25' away from activities and away from high traffic areas. NEW BUSINESS Tralee Development -Public Art 8:17 p.m. 8.1 (900-50) Heritage and Cultural Arts Manager John Hartnett presented the Staff Report and advised that the City Council would consider the proposed artwork created by artist Rachel Davis for the Tralee Development at the northwest corner of Dublin Boulevard and Dougherty Road. Mike Banducci, Tralee Village LLP, stated he was very proud of the art piece. The City Council commented on the project being a beautiful entrance to the City. The developer had displayed an understanding of the City's responsibility to density and mixed use. They were proud of the artwork and project. On motion of Vm. Sbranti, seconded by Cm. Hildenbrand and by unanimous vote (Cm. Oravetz absent), the City Council approved the artwork. DUBLIN CITY COUNCIL MINUTES is VOLUME 27 `woe REGULAR MEETING 1~~~~~ July 15, 2008 ~~ '~ /~ ~'1GI R~~ ~~ .~~ DRAFT Dedication of Piazza Sorrento and Devany Square 8:23 p.m. 8.2 (920-60) Parks and Community Services Director Diane Lowart presented the Staff Report and advised that the City Council would consider dates for a joint park dedication ceremony/grand opening celebration for the City's two new parks, Piazza Sorrento and Devany Square. By consensus, the City Council selected October 4, 2008, 10:00 a.m., as the date and time for the parks dedications. Dougherty Hills Dog Park -Donors Plaque 8:26 p.m. 8.3 (920-60) Parks and Community Services Director Diane Lowart presented the Staff Report and advised that the City Council would consider a request from the Dublin Fine Arts Foundation to hang a Donors Plaque at the Dougherty Hills Dog Park. Mayor Lockhart asked if they could change the reference to read "Claudia McCormick" on the plaque instead of the current reference. Was there any recognition to the Rotary on the dog fountain they purchased? Ms. Lowart stated she believed there was but would check the fountain to confirm. On motion of Cm. Hildenbrand, seconded by Vm. Sbranti by unanimous vote (Cm. Oravetz absent), the City Council approved the request to hang the Donors Plaque at the Dougherty Hills Dog. DUBLIN CITY COUNCIL MINUTES VOLUME 27 ~,~ of D°~ REGULAR MEETING 19 ~~~~~ July 15, 2008 ~~ '~ /~ ~c~FOR~'m 16 ~] DRAFT Tri-Valley Transportation Development Fee (TVTDF) Update and Tri-Valley Transportation Council (TVTC) Participation Evaluation 8:28 p.m. 8.4 (590-80) Traffic Engineer Jaimee Bourgeois presented the Staff Report and advised that this presentation would allow the City Council to provide comment on proposed revisions to the Tri-Valley Transportation Development Fee structure, as well as on Dublin's overall participation in the Tri-Valley Transportation Council. Mayor Lockhart asked if Option 5 on page 2 of S, was the same as Option 2, the phased in approach, on the bottom of the chart. Option 5 read $408,000, but Option 2 read $388,000. Ms. Bourgeois stated that originally, there was an affordable housing cap at 15%, but now the City was collecting less. Vm. Sbranti asked if all these figures were in today's dollars. Ms. Bourgeois stated they were all in today's dollars. As construction costs increased, the fees would also increase. The only exception was an administrative fee paid to the Treasurer of the TVTC. Mayor Lockhart stated it was important, like seed money to move projects forward. There had to be other funding partners and other funding in place to get all the other communities to support their getting the money for their project. Ms. Bourgeois stated following approval of the fee program, the next step would be to develop an updated Strategic Expenditure Plan. Mayor Lockhart stated the TVTC had discussed List A projects needing to be completed before moving to List B, as listed in the Staff Report. Mayor Lockhart stated she appreciated Staff's feedback on staying in the program. It was good to evaluate the programs as they were ongoing to see the value of being part of the program. DUBLIN CITY COUNCIL MINUTES 1~ VOLUME 27 ~~oe ~,~ REGULAR MEETING 1~~~~~ July 15, 2008 ~~ '~ ~4GIIbR~~ DRAFT ~° ~ ~ Mayor Lockhart stated the $20 million of the 20% set aside fund would not be there if the City was not collecting the fee and the City would not be collecting the fee if it were not part of the group. The City Council received the presentation regarding the TVTDF update and approved Table III proposed fee structure where nothing was done this year, give participants another year to recover and then work its way up to the 35%; and directed the City of Dublin continue participation in the TVTC. Eastern Alameda County Regional Conservation Strategy 8:52 p.m. 8.5 (600-30) City Engineer Mark Lander presented the Staff Report and advised that the City of Dublin had previously agreed to participate with the California Department of Fish and Game, the U. S. Fish and Wildlife Service, and six local agencies in the development of the Eastern Alameda County Conservation Strategy. The City Council would consider increasing its funding allocation from $30,000 to $40,000. Mayor Lockhart stated she did not have any information why the scope of the education piece had been increased. What level of oversight existed for the expansion of the work? Mr. Lander stated for $40,000, it was still a good program for the City to be involved. The public outreach and educational programs were beneficial for students to learn about habitat conservation. The original outreach component was a requirement of the State grant. Mayor Lockhart stated she would like to know how this might affect Dublin students. She had a concern about increasing different budgets with more money. Public Works Director Melissa Morton stated the scope of the project had changed as they had a more refined idea of what they wanted to accomplish. The original allocation of $30,000 was a preliminary estimate created to go after the grant. Now that they were achieving the grant, there were additional requirements and needs as part of the grant conformance. Other cities were increasing their amount to $70,000. DUBLIN CITY COUNCIL MINUTES is VOLUME 27 `~ oe REGULAR MEETING i~Cf ~~~~ July 15, 2008 \\~ '~ ~`~4bR~~ DRAFT `~~ °~ ~~ Mayor Lockhart asked why Staff was only asking for $10,000. Mr. Lander stated that Zone 7 had initially committed $70,000 as had two other participants. That was before the grant became available. Once it became available, that was then factored into a new cost estimate, which was the cost originally brought to Dublin's City Council, $30,000. Ms. Pattillo stated that Staff would follow up with Council regarding the Scope of Services as it related to public outreach in terms of where it wa going and who it would benefit. Mayor Lockhart asked if there were any elected officials in this working group. Was there any discussion of having a committee with elected officials? They might ask different questions than Staff. If you could not convince three councilmembers on each council to go with the project, the project would not go anywhere. Mr. Lander stated it was a steering committee made up of staff from the eight funding partners as well as the resource agencies. He would communicate the Mayor's comments to the group. On motion of Mayor Lockhart, seconded by Cm. Hildenbrand and by unanimous vote (Cm. Oravetz absent), the City Council approved the City's participation in the development of the Eastern Alameda County Regional Conservation Strategy at the increased amount of $38,125; and adopted RESOLUTION NO. 143 - 08 AUTHORIZING EXECUTION OF THE COOPERATIVE AGREEMENT TO FUND THE CITY OF DUBLIN'S SHARE OF THE EASTERN ALAMEDA COUNTY REGIONAL CONSERVATION STRATEGY DUBLIN CITY COUNCIL MINUTES i9 VOLUME 27 or ~~ REGULAR MEETING 19,~~~~ ~~ July 15, 2008 ~\\~~~~ 4GIFpR~~ DRAFT ~ ~ ' ~~ OTHER BUSINESS Brief INFORMATION ONLY reports from Council and/or Staff, including Committee Reports and Reports by Council related to meetings attended at City expense (AB 1234) 9:04 p.m. Assistant City Manager Joni Pattillo asked the availability of Council for a Joint Workshop with the Planning Commission on Medium Density on August 19, at 5:00 p.m., in the Regional Meeting Room. The Council agreed to the workshop on August 19. Cm. Scholz stated she enjoyed the opportunity to attend the Alameda County Emergency Service Night Out. She attended the Historical Society's meeting regarding the update on the Kolb buildings and Historical Park. She also attended the Elected Women's Lunch. She asked Staff for the possibility of an agenda item regarding the history of why the City allowed fireworks. Cm. Hildenbrand agreed it was a good suggestion and it would be a good chance for clarification. Vm. Sbranti suggested it could be included with the After Action Report to the Council. Staff agreed to expand the Staff Report to include the historical perspective of fireworks in the City. Cm. Hildenbrand stated she had attended a couple of LAVTA .meetings, the National Night Out Kickoff, she would attend the East Bay Division League dinner meeting. She asked if the purchasing of Council Chamber chairs could be put on the agenda. Could the Council discuss putting purchasing the chairs at the end of the budget if there was money, or looking at different options. There had been feedback from the community regarding the need to spend that kind of money at this time. She asked the City Council if they agreed. Vm. Sbranti stated he believed they should take another look at that item. Ms. Morton stated that the Chamber chairs were going to be recycled and moved to the City Manager's Conference room and then purchase new chairs for the Council Chambers. DUBLIN CITY COUNCIL MINUTES ao VOLUME 27 ~~OPpUp_ REGULAR MEETING m~~ir~~~ July 15, 2008 ~~ ' ~~~ ~ DRAFT ~ I ~ ~ ~ Vm. Sbranti stated that the item should be agendized for a future meeting. Vm. Sbranti stated he attended the Dublin Historical Preservation Association Dinner and National Night Out. Mayor Lockhart stated she attended the meeting as previously mentioned and had attended the National Night Out. 9:14 p.m. the City Council reconvened to Closed Session. III. CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Mayor Lockhart and Vice Mayor Sbranti Unrepresented employee: Prospective City Manager IV. PUBLIC EMPLOYEE APPOINTMENT Government Code section 54957 Title: City Manager REPORT ON CLOSED SESSION ACTION Mayor Lockhart called the meeting back to order at 9:36 p.m. with all Councilmembers present. Cm. Oravetz was absent from the Closed Session. Mayor Lockhart stated the City Council had met in Closed Session and had unanimously selected Joni Pattillo, the City's current Assistant City Manager, to succeed Richard Ambrose as City Manager upon the effective date of Mr. Ambrose's resignation, which was anticipated to be September 1, 2008. Ms. Pattillo's appointment as City Manager was contingent on approval of an employment agreement which would be on the Council's agenda on August 19, 2008, for consideration and action. The Council looked forward to continuing to work with Ms. Pattillo. DUBLIN CITY COUNCIL MINUTES 21 VOLUME 27 ~ or ~,~ REGULAR MEETING 19,~C'~~~~ July 15, 2008 ~~ '~ %~ DRAFT ADJOURNMENT 10.1 ~a ~~ There being no further business to come before the Council, the meeting was adjourned at 9:37 p.m. in memory of our fallen troops and Donna Spring. Minutes prepared by Caroline P. Soto, Deputy City Clerk Mayor ATTEST: City Clerk DUBLIN CITY COUNCIL MINUTES 22. VOLUME 27 ~o~~ REGULAR MEETING 19;~~~~~ July 15, 2008 `\ ~wroe~`~