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Home My WebLink About4.06 St Overlay Program 08-06OrDU~~~ CITY CLERK X11 File # ^®©®" .3^© `~ ;`~ 8Z ~ ~ // ~~~r.,,.,~,~1Z` AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 16, 2008 SUBJECT: Acceptance of Work -Contract No. 08-06 2007-2008 Annual Street Overlay Program Report Prepared by: Melissa Morton, Public Works Director ATTACHMENTS: Budget Change Form RECOMMENDATION: 1) Approve a budget change in the amount of $30,185; and 2) Accept improvements under Contract No. 08-06, 2007-2008 Annual Street Overlay Program, and release retention after 35 days if there are no subcontractor claims FINANCIAL STATEMENT: 2007-2008 Annual Street Overlay: FY 2007-2008 Additional Funds Buds?et Est. Actual Required Salaries/Inspections/Misc. (Measure B Funds Improvements -Overlay (TCRP funds): Improvements -Overlay (CMA funds): Improvements -Overlay (Measure B funds): $ 53,220 $ 12,701 $ 274,239 $ 304,424 $30,185 $ 289,000 $ 0 $ 98,000 $ 0 The 2007-2008 Annual Street Overlay Program is funded by Traffic Congestion Relief Program (TCRP), Alameda County Congestion Management Agency (CMA) and Measure B Local Streets & Roads funds. Due to the TCRP requirement to expend funds by June 30, 2008, the 2007-2008 Annual Street Overlay Program consisted of improvements funded primarily by TCRP. A budget change in the amount of $30,185 from TRCP (Fund 240) is necessary to fully utilize .available TCRP funds. There are more than anticipated TCRP funds available for this project due to interest accruement. Use of the additional TCRP funds will reduce the use of Measure B funds as budgeted. The improvements funded through the Alameda County CMA and Measure B Local Streets & Roads funds will be completed as part of the FY 2008-2009 Annual Street Overlay Program in order to ensure timely TCRP expenditure. COPY TO: Bay Cities Paving & Grading, Incorporated Page 1 of 2 ITEM NO. ~ 1D G:\CIP\Overlay\2007-2008\AS acceptance.doc DESCRIPTION: On May 20, 2008, the City Council awarded Contract No. 08-06, 2007-2008 Annual Street Overlay Program; to Bay Cities Paving & Grading, Inc. The Annual Street Overlay project consisted of removing and replacing failed asphalt concrete (AC) pavement to a minimum depth of 4 inches on residential streets and 6 inches on collector/arterial streets, resurfacing the street with a minimum 1-1/2-inch overlay of AC, and re-striping pavement markings. Major cracks were also sealed prior to resurfacing in order to prevent the cracks from reflecting through the new AC overlay. The 2007-2008 Annual Street Overlay Program repaired and overlaid the following streets: STREET T,TMTT~ Davona Drive Alcosta Boulevard to Village Parkway Sharon Street Bonniewood Lane to Kilrush Avenue In addition, pavement failure repairs on Village Parkway between Kimball Avenue and Amador Valley Boulevard were included in this Contract as a cost savings measure. Staff has inspected the work and recommends that the City Council: 1) Approve a budget change in the amount of $30,185; and 2) accept the improvements under Contract No. 08-06, 2007-2008 Annual Street Overlay Program, and release retention after 35 days if there are no subcontractor claims. Page 2 of 2 CITY OF DUBLIN BUDGET CHANGE FORM 2007/08 CHANGE FORM # ~~, I New Appropriations (City Council Approval Required): Budget Transfers: X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity From New Revenues - Between Departments (City Council Approval Required) Other DECREASE RIIDGFT ACC(1TiNT AMniiNT- TNf'RF.ACF urm~>~T er~~n-rNT ewrniriv~r Name: Measure B-Local Streets Fund - Name: Traffic Congestion Relief - EXPENSE - 2007/08 Overlay Project - Improvements $ 28,465 EXPENSE - 2007/08 Overlay Project - Improvements $ 28,465 Account #: 217-96580-750-050 Account #: 240-96580-750-050 Name: Measure B-Local Streets Fund - Name: Traffic Congestion Relief - EXPENSE - 2007/08 Overlay Project - EXPENSE - 2007/08 Overlay Project - Salaries Full-Time $ 1,720 Salaries Full-Time $ 1,720 Account #: 217-96580-701-001 Account #: 240-96580-701-001 Fin Mgr/ASD: ~~~ Signature Date: Q S ~o REASON FOR BUDGET CHANGE ENTRY: When the original budget was prepared a portion of the project was to be funded using appropriations from Fund 217. Based on funds available in special Transportation funds accounted for in Fund 240, it was determined that the full costs of improvements could be expended from TCRF #240. In addition a portion of the inspection staff costs will be expensed from these funds. In order to record the expenses in Fund 240 an appropriation is necessary. A reduction in the appropriations is also shown in the Measure B fund for the same amount. The item was presented to the City Council at their meeting on September 16, 2008. City Manager: Mayor: ~: -/ Signature As Approved at the City Council Meeting on: Signature Posted By: Signature Date: ~ `~ `~ ~~ Date: 9/16/2008 Date: Date: ~ -lCo-08 `~"- (o ATTACHMENT # 1 F:\Agenda\9_ 16_BUDGC HNG_Overlay_07_08. DOC(rankin)