HomeMy WebLinkAboutItem 4.04 Advertise for Bids94-2CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: March 14, 1994
SUBJECT:
Annual Sidewalk Safety Repair Program
Contract 94-02 Sidewalk Remove and Replace
Contract 94-03 Sidewalk Grinding
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED:
1)
2)
Budget Change Form
Specifications to be available at meeting
RECOMMENDATION: 1)
Authorize Staff to advertise for bids for these two separate
contracts
Authorize an additional appropriation in the amount of
$50,000 from General Fund Revenues and reduce the
contribution from Fund 300 by the same amount.
FINANCIAL STATEMENT:
Design, inspection, & misc. costs:
Construction:
Budgeted
$10,000
40,000
Estimated
$10,000
Remove & Replace 25,000
Grinding 15,000
TOTAL: $50.000 $50.000
DESCRIPTION: The Annual Sidewalk Safety Repair Program uses two different
processes to repair sidewalk that is offset 3/4" or more and may pose a tripping hazard. The first
process, Remove and Replace, is used in instances where the offset is more significant or where tree
roots are causing the problem. This contract specifies removal of the existing sidewalk, and in the
case of root problems, removal of the tree roots, installation of a root barrier to mitigate future
problems, and then replacement of the concrete sidewalk. The second process, Sidewalk Grinding, is
used when the offset is smaller and not caused by tree roots. This contract specifies grinding the
offset so that both edges are flush. Grinding is much less costly than Remove and Replace and is used
wherever possible in order to maximize the effective use of funds for the program.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-
by-year basis since 1983. Because of the City's uncertain financial situation at the time that the
FY1993-94 Budget was adopted, the City Council determined that the Annual Sidewalk Safety Repair
Program would not be funded by the City for Fiscal Year 1993-94 but would be paid for by the
individual property owner(s) whose sidewalks were offset and in need of repair.
At the February 14, 1994, City Council meeting, the City Council reviewed the City's sidewalk repair
policy and determined that the Annual Sidewalk Safety Repair should again be funded by the City for
Fiscal Year 1993-94. Therefore, Staff is requesting that the City Council authorize an additional
appropriation from the General Fund in the amount of $50,000 and reduce the contribution from Fund
300 by the same amount.
The estimated construction cost breakdown between the two contracts is $25,000 for the Remove and
Replace contract and $15,000 for the Grinding contract.
a:(P4)[sidewalk[agstauth
CITY OF DUBL]2I
BUDGET CHANGE FORM
CHA~IGE FORM
new appropriationl [ budget transfer
I X I budge't change
decrease budget account
nam~ SALARIES - FULL TIME
account fl
! 300 . 9425. 701- 001 $
nanm OPERATING SUPPLIES
account ~
2 300 -9425 - 713 - 000 $
na~e PRINTING & BINDING
account ~
increase budget account
1 nmm SALARIES - FULL TIME
laccount fl
9900.00 [1 001- 9425 - 701 - 001
I n~ OPERATING SUPPLIES
la¢count ~
20.00 J200[- 9425 - 7[~ -000
] n~e PRINTING & BINDING
Ioccount ~
9900.00
20. O0
3 300 -9425 - 716 - 000 $ 80.00 13 001- 9425 - 716 - 000 $ 80.00
name MILEAGE & AUTO ALLOWANCE I nal~ MILEAGE & AUTO ALLOWANCE
account fl ]account ~
4 300 .9425 - 722 - 000 $ 100.00 14001 -9425 -722 -000 $ ' 100.00
n~m~ LEGAL NOTICES I nam~ LEGAL NOTICES
account f~ laccount t~
5 300 -9425 -728 - 000 S 80,00 ]5001--9425 -728 -000 $ 80,00
name IMPROVEMENTS NOT BLDG t name IMPROVEMENTS NOT BLDG
account t~ laccount fl
6 300 - 9425- 750 - 050 $ 39820.00 ]6001 -9425 -7]50 -050 $ 30820.00
account. ~ ]account: ~
7 - $ 17 $
account O Iaccunnt ~
~YYrAL B~£T ]]{CREASES $ 50000. O0 TOTAl, B~ET D£~£AS£S $ 50000. O0
REASONS, JUS~FICATION, AND ITL~ZED COS~:
TO TRANSFER BUDGET FOR SIDEWALK SAFETY' REPAIR FROM FUND 300 TO GENERAL FUND.
PER ORIGINAL BUDGET THIS EXPENDITURE WAS TO BE REIMBURSED BY THE PROPERTY OWNERS,
HOWEVER COUNCIL AMENDED THE BUDGET TO PAY FOR EXPENDITURES OUT OF THE GENERAL FUND
AS IN ~REVIOUS YEARS~ '%q,~C fa~.~;w~. 0~.- P"~.I~ l~
CI~/ }L~2I~G ER __.\ \, .
signature date
CITY COOlIClL __.\
sfgnatune date