HomeMy WebLinkAbout4.02 GISCoordClassif$ CITY CLERK
File # 700-20
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: September 3, 2002
SUBJECT: Revisions to the Personnel System
Report Prepared by: Julie Carter, Assistant to the City Manager
ATTACHMENTS: 1. Resolution Amending the Classification Plan
2. Resolution Amending the Salary Plan
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RECOMMENDATION: Adopt Resolutions. fX~
FINANCIAL STATEMENT: Funding had been included in the Fiscal Year 2002-2003 budget to
cover the costs associated with the addition of the proposed new
classification and salary range value.
DESCRIPTION: As part of the Fiscal Year 2002-2003 Budget, the City Council
approved the addition of a Geographic Information System (GIS) Coordinator position. After the
adoption of the Fiscal Year 2002-2003 Budget, the City Manager requested that the Personnel Office work
with specific Department Heads to develop the new classification pursuant to the scope of duties.
Attached to the Resolution (Attachment 1) is Exhibit A, which is the newly developed job description for
the GIS Coordinator classification.
CLASSIFICATION PLAN AMENDMENT
Pursuant to the City's Personnel System Rules, a job description must be adopted for each classification in
the organization. The job description typically includes key elements, knowledge, skills, abilities and
requirements of the position. The job descriptions make up the City's Classification Plan.
Staff recommends that the City Council adopt the attached Resolution amending the Classification Plan.
SALARY PLAN AMENDMENT
Included in the City's personnel system are Resolutions that address salary ranges for part-time and full-
time personnel. The attached Resolution is a proposed amendment to the City Salary Plan (Attachment 2)
for full-time personnel. Once the job description was developed, the City's Personnel Officer surveyed
similar positions in other agencies to develop the appropriate salary range and alignment within the City's
existing Salary Plan. The Resolution also identifies positions that are exempt from the Federal Labor
Standards Act (FLSA) overtime provision and those that are not. The Salary Plan Resolution (Attachment
2) would establish a monthly salary range of $4,678 - $5,847 for the new position.
Staff recommends that the City Council adopt the attached Resolution amending the Salary Plan
COPIES TO:
ITEM NO. ~~-
Upon adoption by the City Council, staff Will begin the recruitment and selection process to fill this
position vacancy. It is estimated that the recruitment will take between three and. four months to
successfully complete.
Staff recommends that the City Council review the proposed modifications to the City's Classification and
Salary Plans and adopt the Resolutions.
RESOLUTION NO. XX- 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions to the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions
shall be further amended to include a job description for the position of Geographic information System
Coordinator (Exhibit
BE IT FURTHER RESOLVED that this document shall become a part of the official
Classification Plan for the City of Dublin; and that the changes contained herein shall be effective
September 3, 2002.
PASSED, APPROVED AND ADOPTED this 3rd day of September, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMenT 1
Date Adopted: September 3, 2002
Date Revised:
Title: Geographic Information System Coordinator
FLSA: Exempt
General Purpose:
Under administrative direction of the Information Systems Manager, performs work of routine
difficulty in the development, implementation, coordination, utilization and implementation of a
City-wide Geographic Information System (GIS). Personally performs both routine and complex
tasks of both a technical and administrative nature necessary to develop and operate the system.
Provides technical support for related software, This job class does not have any supervisory
responsibilities.
Distinguishing Characteristics:
This is the full journey level class. Employees at this level receive only occasional instruction or
assistance as new or unusual situations arise and are knowledgeable of the operating procedures
and policies within the work unit. This position may receive technical and functional supervision
from professional and technical staff. While the work is primarily performed for the Public
Works Department, the position provides support to multiple user departments throughout the
City. Successful performance of the work requires advanced technical skills in addition to the
ability to interpret and explain technical concepts to non-technical users. GIS Coordinator is
distinguished from the Information Systems Technician position by the responsibility for
maintenance of specialized and dedicated technology systems, such as GIS, as compared to the
Technician's more generalized technical support responsibilities involving physical installation,
assembly, configuration and maintenance of the personal computer network linking all City
Departments.
Essential Duties and Responsibilities:
Prepares, collects, organizes and inputs data to build a digital database of City's utilities.
Performs routine data management tasks, such as data validation and correction, queries and
editing in GIS as well as relational database manager.
Performs textual and point digitization of graphic data related to City's infrastructure.
Prepares engineering drawings and maps, standard detail drawings with use of GIS or computer-
aided design (CAD) system.
Operates GIS workstation. Troubleshoots hardware and software problems.
EXHIBIT A
Aids City Staff in production of standard and customized maps or plots.
Undertakes minor field surveys.
Performs management and administration of geospatial data, including integration and
maintenance of commonly used GIS data within a shared enterprise GIS database.
Provides technical support and guidance to other City departments in GIS database design,
connectivity, access, and quality assurance.
Prepares, collects, organizes and inputs data to maintain and enhance the GIS database for all
geospatial data.
Integrates hardware (PDAs, GPS, servers, etc.) with GIS software and development of interfaces
between GIS and other city applications according to standard IS methodologies.
Responds to customer requests for geographic information.
Provides intermediate administration of the Windows based operating systems, including data
security, hardware problem identification, configurations, system updates and documentation.
Provides intermediate administration and support to City database systems, including deficiency
correction in databases, problem resolutions, data integrity, and documentation.
Assists with end-user and system support within Information Services Division, when needed
and/or as requested.
Assists with Budget preparation.
Evaluates GIS system design and operation and makes recommendations that satisfy user
demands.
Manages independent contractors.
Performs other duties as required in support of system and users.
Minimum Qualifications:
Knowledge of:
Principles, practices, terminology and trends in geographic information systems usage and
modem land based mapping application theory.
City and related department regulations, policies and procedures relative to area of assignment.
Applications of and ability to use computer operating systems and various software programs,
including network software.
Modem office procedures, methods and computer equipment.
Global Position System (GPS) data collection utilities.
Microsoft Windows NT and Microsoft Office 2000 Technology.
Auto desk and ESRI tools including AutoCAD and ArcView or similar software.
Ability.To:
Plan and create Open Database Connectivity (ODBC) compliant databases.
Determine most appropriate software and data resources.
Coordinate the work of outside consultants.
Prepare professional quality maps.
Develop GIS demos.
Integrate GIS data for City and County Uses.
Train others in GIS techniques.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; intermittently stand, walk,
bend, climb, kneel and twist while working on computer equipment, peripherals, and ancillary
equipment; perform simple grasping and fine manipulation; use telephone and write and use
keyboard to communicate; see small text and numbers on maps; routinely move equipment
weighing up to 30 pounds.
While performing duties, the employee is regularly required to use various hand tools and testing
equipment in repair, adjustment and problem identification of personal computers and related
equipment; read and interpret complex data, information and documents; analyze and solve
problems; interact with City management, other governmental officials, contractors, vendors,
employees and the public.
Education, Experience, and Training:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Associate of Arts Degree with major course work in geography, information
systems, computer science, urban planning or engineering.
Experience: Three years progressively responsible experience in cartography, mechanical
drawing, paraprofessional engineering, civil engineering or drafting.
Training: Any recent training, such as academic courses and certification programs, which
are relevant to this job classification
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C Drivers' License and Certificate of Automobile
Insurance for Personal Liability.
RESOLUTION NO. XX- 02
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE SALARY PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 64-97 and subsequent resolutions which comprise the Salary Plan.
NOW, THEREFORE, BE IT RESOLVED that the position of Geographic Information System
Coordinator be covered under Article I, Section A of the Salary Plan; and
BE IT FURTHER RESOLVED that the position of Geographic Information System Coordinator
shall be paid a monthly salary within the following range with the exclusion of any Performance Pay
Adjustment granted in accordance with the adopted Personnel Rules:
Geographic Information System Coordinator: $4,678 - $5,847
BE IT FURTHER RESOLVED that this document shall become a part of the official Salary Plan
for the City of Dublin; and that the changes contained herein shall be effective September 3, 2002.
PASSED, APPROVED AND ADOPTED this 3rd day of September, 2002.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
ATTACHMENT 2