HomeMy WebLinkAboutReso 196-08 Time & Method Pay SalariesRESOLUTION NO. 196 - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
PRESCRIBING THE TIME & METHOD OF PAYING SALARIES
AND WAGES AND RESCINDING RESOLUTION N0.25-86
WHEREAS, On March 10, 1986 the City Council established Resolution No. 25-86 which
established certain policies and procedures related to the timing of payroll; and
WHEREAS, the changes made by Resolution 25-86 were in part to comply with 1986 reporting
requirements of the California Public Employee Retirement System (Ca1PERS); and
WHEREAS, over the past 22 years there have been changes in reporting requirements, the
addition of City appointed Commissioner stipend pay; and the implementation of direct deposit; and
WHEREAS, the changes that have occurred result in the content of Resolution No. 25-86 being
incomplete as well as inconsistent with current requirements; and
WHEREAS, it is desirable to update City Resolutions to reflect current policies and procedures
required for payroll processing.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
rescinds Resolution No. 25-86 in its entirety.
BE IT FURTHER RESOLVED that the City Council hereby authorize the City Manager to
establish procedures and carry out the payment of salaries and wages consistent with the following
provisions.
1. Re ulg ar City Emplo. e~yroll
a. Each bi-weekly payroll cycle shall include two seven day work weeks, consistent
with the provisions established in adopted Personnel System Rules.
b. Except as provided in Section 3 related to holidays, payment for the 14 day period
shall be made on the seventh day following the close of the payroll reporting
period.
The City will offer and encourage the payment of all payroll issued through
electronic direct deposit to accounts designated by the employee. The funds shall
be transferred in accordance with bank requirements to accommodate deposits to
employee accounts on the scheduled pay dates.
d. Payment upon termination may differ from designated schedules and shall be
directed by the City Manager or designee and in accordance with established laws.
Reso No. 196-08, Adopted 11/4/08, Item 4.5 Page 1 of 2
2. Elected Officials (Mayor & City Council) and Appointed Commissioners
a. Payment for Mayor and City Council monthly salaries shall be made on a monthly
basis on the second regular pay period of the month.
b. Payment to City appointed Commissioners of per meeting stipends will be issued
on a monthly basis on the second regular pay period of the month.
c. The City will offer and encourage the payment through electronic direct deposit to
accounts designated by Elected Officials and City Commissioners.
3. Schedule Adjustments For Holidays Falling On Scheduled Pay Dates
a. If the regular pay day occurs on a City holiday, as established in the Persrnnel
Rules, and that date is also a banking holiday (which would preclude the posting of
electronic direct deposit of funds) the payment shall be made on the day prior to the
regular pay day. Those payments being issued by City check in lieu of a Direct
Deposit shall be mailed or released by the close of business on the work day prior
to the City Holiday coinciding with a pay day.
4. Implementation
a. Upon adoption, City Staff shall take steps to implement these provisions and
communicate them to employees. Section 3 related to Holiday schedules shall be
implemented beginning with the pay period ending November 21, 2008. Section 2
shall be implemented with the second pay period in December.
PASSED, APPROVED AND ADOPTED this 4~' day of November, 2008, by the following vote:
AYES: Councilmembers Hildenbrand, Oravetz, Sbranti, and Scholz and Mayor Lockhart
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
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City Clerk
Reso No. 196-08, Adopted 11/4/08, Item 4.5 Page 2 of 2