HomeMy WebLinkAboutReso 199-08 Classification Plan AmendRESOLUTION NO. 199 - 08
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AMENDING THE CLASSIFICATION PLAN
WHEREAS, in accordance with the City's Personnel System Rules, the City Council adopted
Resolution No. 30-84 and subsequent resolutions which comprise the Classification Plan; and
WHEREAS, it is necessary to periodically add job descriptions in the Classification Plan.
NOW, THEREFORE, BE IT RESOLVED that Resolution No. 30-84 and subsequent resolutions shall
be further amended to include the following revised job descriptions:
Administrative Services Director/Director of Finance (Exhibit A)
Senior Civil Engineer (Exhibit B)
Assistant to the City Manager (Exhibit C)
Human Resources Director (Exhibit D)
BE IT FURTHER RESOLVED that these documents shall become a part of the official Classification
Plan for the City of Dublin; and that the changes contained herein shall be effective November 4, 2008.
PASSED, APPROVED AND ADOPTED this 4~" day of November, 2008, by the following vote:
AYES: Councilmembers Hildenbrand, Oravetz, Sbranti, and Scholz and Mayor Lockhart
NOES: None
ABSENT: None
ABSTAIN: None
ATT T:
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City Clerk
Reso No. 199-08, Adopted 11/4/08, Item 4.8 Page 1 of 1
Date Adopted: 04/04/1986
Date Revised: 11/04/2008
Title: Administrative Services Director/Director of Finance
FLSA: Exempt
General Purpose:
To direct, plan, organize, and administer the activities and operations of the Administrative
Services Department, which is comprised of the Finance /Accounting Division including
management of the City`s Treasury function; and the Information Technology Division; to
coordinate department activities with other City departments and outside agencies; and to
provide highly responsible and complex administrative assistance to the City Manager.
Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery areas within the City. Reports to and receives
direction from the City Manager or designee. Employees at this level receive administrative
direction from the City Manager or designee in terms of goals. Department Head positions are
reviewed in terms of results.
Essential Duties and Responsibilities:
Develop, plan and implement department goals and objectives; develop and administer policies
and procedures.
Plan and direct the activities of an Administrative Service Department; supervise and coordinate
department activities with those of other departments and outside agencies and organizations.
Provide administrative assistance to the City Manager; prepare and present reports to the City
Council and various committees and commissions regarding the City's fiscal, treasury and
budget practices, policies, and procedures.
Direct and manage the City's Information Technology Division including computer operations,
systems administration, telecommunication and peripheral equipment.
Direct, oversee and participate in the development of the Department's work plan; assign work
activities, projects and programs; monitor workflow; review and evaluate work products,
methods and procedures.
Serve as City Treasurer pursuant to local ordinances, budget officer and financial advisor
overseeing financial forecasting, investment management, and related financial activities.
Exhibit A
This position shall be designated as the Finance Director to perform statutory duties as may be
stated in the California Government Code and / or the City of Dublin Municipal Code Chapter
2.10.
Under direction of the City Manager, prepare and coordinate the citywide operating and capital
improvement budgets.
Direct and oversee the analysis and reports regarding the City's current and future financial
needs.
Develop and administer the Department's budget; forecast additional funds needed for staffing,
equipment, materials and supplies; monitor and approve expenditures; implement mid-year
adjustments.
Select, train, supervise, evaluate, and discipline personnel; provide or coordinate staff training.
Represent the Department to outside groups and organizations; participate in outside community
and professional groups and committees providing technical assistance as necessary.
Respond to and resolve difficult and sensitive citizen inquiries and complaints.
Review and interpret applicable government regulations and requirements.
Research and prepare administrative reports and studies; prepare written correspondence as
necessary.
Direct the negotiation and execution of a variety of contracts and agreements; participate in
negotiations with developers for the development and construction of City facilities and other
private/public projects.
Receive and review reports from staff members and take appropriate action.
Attend professional workshops, seminars and conferences.
Perform related duties as assigned.
The omission of specific statements of duties does not exclude them from the position if the work
is similar, related or a logical assignment to this class.
Minimum Qualifications:
Knowledge of:
Principles and practices associated with municipal administration, including fiscal, information
systems and office management.
Principles and practices of municipal finance, budget preparation and administration.
Principles practices and techniques of public administration, with an emphasis in municipal
finance.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Exhibit A
Organizational and management practices as applied to the analysis and evaluation of programs,
policies and operational needs.
Principles and practices of organization, administration, supervision and personnel management.
Principles and practices of statistical research methods and forecasting fees and charges.
Principles of supervision, training and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Ability To:
Plan, direct and control the administration and operations of a department.
Develop and implement department policies and procedures.
Gain cooperation through discussion and persuasion.
Successfully develop; control and administer department budget and expenditures.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Identify and respond to public, City Council and commission/committee issues and concerns.
Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.
Communicate clearly and concisely, orally and in writing.
Supervise, train and evaluate assigned personnel.
Establish and maintain effective working relationships with those contacted in the course of
work.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
file searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means; operate an automobile to attend various
meetings and workshops. While performing duties, the employee is regularly required to use
written and oral communication skills; analyze community service, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations and codes; observe performance and
evaluate staff; problem solve community service issues; remember personnel rules, legal and
Exhibit A
code requirements; and explain and interpret codes, policies and procedures; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. A typical way to obtain the knowledge and abilities would be:
Education: Graduation for an accredited college or university with a bachelor's degree in fmance,
public or business administration or a related field. A Master's degree is preferred.
Experience: Six years of professional and responsible experience in municipal finance
management or municipal administration, including at least three years in a supervisory capacity.
Licenses; Certificates; Special Requirements:
Possession of a valid California Class C drivers' license, and Certificate of Automobile Insurance
for Personal Liability.
Exhibit A
Date Adopted: 08/13/1990
Date Revised: 11/04/2008
Title: Senior Civil Engineer
FLSA: Exempt
General Purpose:
The Senior Civil Engineer serves under the general direction of the Public Works Director and/or City
Engineer. The position is responsible for providing professional journey level engineering assistance to the
City. Particular emphasis may be in the areas of general engineering, transportation planning, traffic
engineering, subdivision and private development plan checking, assessment district engineering, permit
issuance, capital project planning, design and construction management, and public works inspection
services.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related or a logical assignment to this class.
Coordinates and manages responsible engineering and construction work in conjunction with municipal
public works projects.
Reviews engineering plans, specifications, subdivision maps and related engineering documents.
Oversees the plan review and inspection activities of private development improvements.
Coordinates and manages the City's Capital Improvement Program.
Approves project plans and specifications in the City Engineer's absence.
Assists in preparing operating and capital improvement program budgets.
Supervises both City and contract employees.
Represents the City on various local and regional committees relating to transportation and engineering
issues.
Prepares reports and grant applications.
Supervises and coordinates contract agreements and activities including various engineering and inspection
services.
Coordinates engineering work with other departments, consultants, contractors, developers and property
owners.
Exhibit B
Develops work schedules, assigns tasks, and evaluates performance of various professional and technical
staff.
Performs other duties as required.
Minimum Qualifications:
Knowledge of:
Civil engineering, practices and procedures.
Local and state laws governing land development, public projects and assessment districts.
Techniques and materials commonly used in the construction and maintenance of public projects.
Customer service techniques.
Accepted principles of supervision and of work organization.
Ability To:
Perform engineering work expected of a registered civil engineer.
Review and analyze engineering and capital improvement projects and programs.
Prepare and review department budgets, contracts, reports and related engineering documents.
Present clear and concise verbal and written reports.
Deal effectively with representatives from public and private agencies and with the general public in
coordinating activities and resolving problems.
Effectively direct the work of subordmate employees.
Physical Standards:
The physical standards described are representative of those that must be met by employees to successfully
perform the essential functions of this class. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in meetings and by
telephone; use hands and fmgers to handle, feel or operate standard office equipment; and reach with hands
and arms. The employee is frequently required to bend and twist to reach files, walk and stand. While
performing duties, the employee is regularly required to use written and oral communication skills; read and
interpret complex data, information and documents; analyze and solve problems; interact with City
management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to .provide the required knowledge and
abilities. Atypical way to obtain the knowledge and abilities would be:
Exhibit B
Education: A Bachelor's degree from an accredited college or university in Civil Engineering or
related field. Additional formal education is desirable.
Exuerience: A minimum of four years of full-time professional civil engineering and supervisory
experience required. Public agency experience desirable.
Licenses; Certificates; Special Requirements:
Requires Professional Engineer License in the State of California. Possession of a Traffic Engineering
license is highly desirable for the position of Senior Civil Engineer (Traffic).
Possession of a valid California Class C drivers' license and Certificate of Automobile Insurance for
Personal Liability.
Exhibit B
Date Adopted: 7/21/1998
Date Revised: 11/4/2008
Title: Assistant to the City Manager
FLSA: Exempt
General Purpose:
To plan, organize, direct and coordinate the activities of the Economic Development Division
within the Office of the City Manager, including economic development and redevelopment
activities, public information, legislative analysis, and special assignments; to coordinate economic
development, redevelopment and public outreach activities with other divisions and departments,
and to provide highly complex staff assistance to the City Manager and/or Assistant City Manager.
Distinguishing Characteristics:
This classification is distinguished from other City job classifications in that incumbents work as a
member of the City Manager's Staff, performing complex and sensitive administrative work on
programs with City-wide implications, and oversees the Economic Development Division.
Incumbents have considerable latitude for the exercise of independent judgment, particularly when
representing the City with other agencies, boards and commissions, and community groups.
Persons appointed to the Assistant to the City Manager classification are at-will employees. This
position reports to and receives direction from the Assistant City Manager.
Supervision Received and Exercised:
Receives administrative direction from the Assistant City Manager.
Exercises direct supervision over assigned professional, technical, clerical and contract personnel.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Develop and implement divisional goals, objectives, policies and procedures.
Exhibit C
Direct, oversee and participate in the development of the Economic Development Division work
plan; assign work activities, projects and programs; monitor work flow; review and evaluate work
products, methods and procedures.
Prepare the Economic Development Division budget; assist in budget implementation; participate
in the forecast of additional funds needed for staffing, equipment, materials and supplies;
administer the approved budget; may prepare Capital Improvement Project/Program budgets as
related to areas of assignment.
Plan, organize and direct economic development and redevelopment activities including
development and implementation of strategies and programs to encourage business retention and
attraction.
Represent the City in a variety of community outreach activities and public education programs
including participating as a contributing member of designated community organizations,
committees/project teams and work groups.
Represent the Division and Department to outside agencies and organizations; participate in outside
community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports; prepare written correspondence.
Develop and conduct economic studies, needs assessment, research and financial analyses; research
and analyze business and community demographics; establish, compile and update an economic
development database that includes a real estate inventory, land costs and lease rates, and related
records related to private sector business operations.
Develop and implement techniques, strategies, programs and promotional materials to stimulate
commercial, industrial and related business activity; develop financial incentives and resources
thorough coordination with State and Federal government, the business community, and other
groups.
Create, coordinate and/or contribute to a variety of written publications such as the City
Newsletter, Department brochures, fact sheets and other publications.
Assist departments with the material content associated with the City's website.
Prepare media releases covering City programs and projects, governmental activities and matters
of general interest to the community.
Design and implement marketing campaigns to promote City services, activities, programs and
special events.
Advise City Manager, City Council and management staff on effective public information
methods and procedures; develop training programs for staff on effective media relations.
Exhibit C
Work directly with members of the local media as the media liaison on specific issues, when
appropriate, and deliver communications designed to control local issues identified in the
media/community relations program.
Write articles and develop other methods for the City to receive regional, State and national
recognition for local programs and services.
Prepare speeches and presentation for the Mayor and City Council.
Serve as public information officer during emergency operations.
Represent the division and City Manager's Office to outside agencies and organizations; participate
in outside community and professional groups and committees; provide technical assistance as
necessary.
Build and maintain positive working relationships with co-workers, other City employees and the
public using principles of good customer service.
Perform related duties as assigned.
Minimum Qualifications:
Knowledge of:
Principles and practices of economic development and redevelopment including business
recruitment and attraction, real estate, land development and related fmancing alternatives.
Principles, practices and techniques for design and implementation of public affairs, public
information and community programs.
Practices and techniques used in disseminating information to the public through various media
channels.
Methods and techniques for creating effective media and public relations materials.
Modern communication and marketing concepts, techniques and procedures.
Operations and functioning of local media such as newspapers, radio and television.
The organization and functions of local government.
Pertinent local, State and Federal rules, regulations and laws.
Modern office procedures and computer equipment.
Exhibit C
Budgeting procedures and techniques.
Principles and practices of supervision, training and personnel management.
Ability To•
Organize and direct the Economic Development Division operations of the City Manager's Office.
Perform complex work related to economic development and redevelopment activities.
Analyze problems, identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Gain cooperation through discussion and persuasion.
Interpret and apply City policies, ordinances, laws, procedures, rules and regulations as related to
economic development and redevelopment.
Deal effectively with City staff and representatives of various public and private agencies;
Maintain effective working relationships with the media.
Prepare written material regarding local government activities and programs.
Coordinate the public information program with other City Departments to present a clear and
concise description of activities, programs and events.
Train, educate and advise City Staff and Elected Officials in effective ways to make public
presentations and develop and implement constructive media relations.
Write with sufficient clarity to produce clear, concise and readable copy on a wide variety of
topics.
Prepare and administer a municipal budget.
Supervise, train and evaluate personnel, as appropriate.
Effectively use a personal computer to produce a wide variety of written and graphic material and
information for external and internal distribution.
Work a flexible schedule including evening and weekend hours.
Handle pressure of deadlines and work on several projects or processes at the same time.
Communicate clearly and concisely, both orally and in writing.
Exhibit C
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands and fingers to handle, feel or operate standard office
equipment; hand writing and use of keyboard to communicate; see small text and numbers;
intermittently move equipment weighing 20 pounds or less. The employee is frequently required
to, bend and twist to reach files, walk and stand. While performing duties, the employee is
regularly required to use written and oral communication skills; read and interpret complex data,
information and documents; analyze and solve problems; interact with City management, other
governmental officials, contractors, vendors, media personnel, employees and the general public.
An employee is regularly required to sit for long periods of time; intermittently stand, walk,
bend, and twist to reach equipment around desk; perform simple grasping and fine manipulation;
use telephone,
Use written and oral communications skills; read and interpret complex data, information and
documents; analyze and solve problems; observe and interpret people and situations; learn and
apply new information or skills; perform highly detailed work on multiple, concurrent tasks with
constant interruptions; work under intensive and constantly changing deadlines and interact with
those encountered in the course of work.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. Atypical way to obtain the knowledge and abilities would be:
Education: Equivalent to a Bachelor's degree from an accredited college or university with
major course work in business or public administration, economics, urban planning, public
relations, communications, journalism or a closely related field. A Master's degree is preferred.
Experience: Four years of increasingly responsible full-time professional experience in economic
or business development involving program development; business attraction, retention and
marketing; real estate development; commercial property brokerage; experience working for a
government agency developing and implementing a public information program is highly
desirable.
Training: Any recent training, such as academic courses and certification programs, which
are relevant to this job classification.
Licenses; Certificates; Special Requirements: Possession of a valid California Class C
Driver's License and Certificate of Automobile Insurance for Personal Liability.
Exhibit C
Date Adopted: 11/4/08
Date Revised:
Title: Human Resources Director
FLSA: Exempt
General Purpose:
The Human Resources Director is a Department Head, under the administrative direction of the
City Manager or his/her designee. This position is responsible for the management, supervision
and operation of the Human Resources Division of the City Manager's Office; provides direction
for departmental divisions and related programs; performs administrative and managerial work
related to carrying out City and division goals, objectives, and priorities; and performs related work
as required.
Distinguishing Characteristics:
This is an Executive Management/Department Head class with full responsibility for the
management of multiple function service delivery areas within the City. Reports to and receives
direction from the City Manager or his/her designee. Employees at this level receive
administrative direction from the City Manager in terms of goals. Department Head positions are
reviewed in terms of results. Persons appointed to this classification are At Will Employees
serving at the pleasure of the City Manager. As designated by the City Manager, this position serves
as the City's Personnel Officer.
Supervision Received and Exercised:
Receives administrative direction from the City Manager.
Exercises general direction over management and supervisory staff and general supervision over
technical, professional and administrative staff.
Essential Duties and Responsibilities:
The following duties are normal for this classification. The omission of specific statements of
duties does not exclude them from the position if the work is similar, related or a logical
assignment to this class.
Exhibit D
Directs Division activities such as personnel merit system administration, recruitment, testing
and selection, classification and compensation, employee relations, employee benefits, workers'
compensation administration, illness and injury prevention plan and maintenance of centralized
personnel file and records..
Plans and directs all activities necessary to provide Human Resources management services to
City Departments.
Develops and makes recommendations to the City Manager and operating departments on
creating, revising, or abolishing various rules, policies and procedures relating to personnel
matters.
Advises executive and management staff regarding sound Human Resources practices and
encourages the use and application of such practices and techniques in resolving operating
problems.
Administer the City's position classification, salary plan, and benefit systems.
Serves as the City's Safety Officer, Chair the City-wide Safety Committee to ensure compliance
with applicable laws and rules and performs all related functions including coordination of the
City's Injury and Illness Prevention Program (IIPP).
Oversee the City's Risk Management activities, including pooled municipal liability program,
property insurance, and crime bond; and insure City's compliance with risk management best
practices program.
Manages the development and implementation of the Human Resources Division goals,
objectives, policies and priorities in accordance with City policy;
Counsels and advises the City Manager, Department Heads, employee representatives, and others
on employee relations and risk management matters.
Investigate staffing problems and provide guidance for problem solving and disciplinary action.
Directs the preparation and administration of the department's work program.
Directs the preparation and presentation of the department's budget; monitors expenditures and
compliance.
Coordinates and directs the City's labor relations process with City employees.
Administers employee disciplinary, grievance and complaint procedures.
Exhibit D
Manages the activities and reviews the work of subordinate personnel engaged in employee
development, employment, recruitment and examination, classification, compensation, benefits
administration, and employee relations.
Monitors compliance with federal, state and local equal employment opportunity laws and
regulations.
Implement any necessary revisions and amendment to ordinances and resolution relating to
personnel matters.
Develops and direct new employee orientation, employee development, and employee training
and recognition programs.
Attends conferences to remain current on professional issues and related legislation.
Performs required duties under the City's disaster response plan.
Prepares correspondence to other human resource agencies, regulatory agencies, represented
groups, etc.
Assists the City Manager, as a member of the City's executive management team, in the overall
administrative and policy planning process of the City.
Participates in Human Resource related activities with local, regional, and statewide
organizations and confers with outside agencies and organizations on a wide variety of personnel
management matters.
Performs other related duties as assigned.
Minimum Qualifications:
Knowledge of:
Modern and highly complex principles and practices of human resources program and
administration.
Concepts and elements of employee benefit and workers' compensation programs including
necessary liaison with claims administrators, brokers and insurance companies.
Organizational and management practices as applied to the analysis and evaluation of programs,
policies, and operational needs.
Pertinent Federal, State and local laws, regulations, codes, ordinances, and policies applicable to
human resources management.
Exhibit D
Statistical concepts and methods, research organization, problem solving techniques, budget
processes, management and resource allocation.
Principles and practices of leadership, motivation, mentoring, team building, and conflict
resolution.
Insurance principles and practices.
Supervision and performance appraisal techniques and systems.
Effective public speaking.
Pertinent computer and other equipment use and related software/program applications..
Ability To•
Organize and direct the Central Services Division operations of the City Manager's Office.
Use a computer and common software in the performance of job responsibilities.
Effectively formulate and administer sound Human Resources departmental policies and
procedures for City's and departmental personnel programs.
Set work standards and priorities for staff; effectively use staff in a proactive way; conduct periodic
performance reviews, mentor, coach and provide clear and concise direction to staff; recommend
corrective action when necessary.
Exercise considerable judgment, resourcefulness, leadership and tact in dealing with City
employees, Councilmembers, organizations, agencies and the general public.
Handle sensitive Human Resources matters including disciplinary issues, reclassification, employee
problems, employee relation issues and grievances.
Analyze and make sound recommendations for resolving controversial inter and infra-departmental
personnel problems.
Properly interpret and make decisions in conformance with pertinent Federal, State and local laws
and regulations governing personnel practices and in accordance with City rules and policies.
Physical Standards:
The physical standards described are representative of those that must be met by employees to
successfully perform the essential functions of this class. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.
Exhibit D
An employee is regularly required to sit for long periods of time; talk or hear, in person, in
meetings and by telephone; use hands, and fingers to handle, feel or operate standard office
equipment; and reach with hands and arms. The employee is frequently required to, bend and
twist to reach files, walk and stand and occasionally lift up to 20 pounds. While performing
duties, the employee is regularly required to use written and oral communication skills; read and
interpret complex data, information and documents; analyze and solve problems; interact with
City management, other governmental officials, contractors, vendors, employees and the public.
Training and Experience:
Any combination equivalent to education and experience is likely to provide the required
knowledge and abilities. Atypical way to obtain the knowledge and abilities would be:
Education: Bachelor's degree from an accredited college or university in human resource
management, business administration or a closely related field. Master's degree is highly desired.
Experience: Six years of broad and extensive experience in human resources activities, three
years of which must be at a division management level or higher including supervisory
responsibility.
Licenses; Certificates; Special Requirements:
Must be willing to work such hours as are necessary to accomplish the job requirements; travel to
attend meetings, seminars and conferences. Classification requires the possession and continued
maintenance of a valid class "C" California driver's license for operating a motor vehicle and
Certificate of Automobile Insurance for Personal Liability.
Exhibit D