HomeMy WebLinkAboutItem 4.07 AuthSupmtlPrgrmSup#8CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 26, 1996
Signal Systems Upgrades & Coordination Project 9645 TJKM
SUBJECT:
Program Supplement No. 008 - Local Agency-State Agreement for
Federal-Aid Projects No. 04-5432, Caltrans Project No. CML-5432
(003), with Caltrans to Reimburse the City of Dublin at Force
Account for Funding for the City of Dublin Traffic Signal
Co_o_r_d_!pa~ti_0~n a~..~_U~p_dat!n~..~e.qT_r_a.~c
--~l~port Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
1)
2)
Resolution authorizing submittal of Program Supplement
008 to Department of Transportation for funding of the City
of Dublin Traffic Signal Coordination and Update.
Program Supplement 008
RECOMMENDATION: I)
Adopt Resolution
Authorize Public Works Director to execute Program
Supplement 008.
FLNANCIAL STATEMENT:
The City of Dublin will be reimbursed for up to $49,701 from
Caltrans for the coordination of signal lights at various locations
as stipulated in the City of Dublin Traffic Signal Coordination and
Update Project. Any costs above $49,701 will be funded by the
City through an AB 434 grant.
DESCRIPTION: At the end of 1994, the City of Dublin was notified by Caltrans and
Metropolitan Transportation Commission that the City of Dublin Traffic Signal Coordination and Update
Project, at various locations within the City, had been approved for Federal funding participation. In
order to receive reimbursement funds, the City is required to execute Program Supplement 008. The
project will include updating the individual traffic signal controllers, installation of handicap pedestrian
push buttons and purchasing a computer to control the interconnected traffic signals.
Program Supplement 008 includes an ISTEA (Federal) grant of $44,000, STSM (State Traffic System
Management) matctfing funds of $5,701. The City has also obtained a grant in the amount of $19,000
from AB 434 funds. This grant will pay for any shortfall in the ISTEA monies and complete signal
coordination studies.
g:kagenmi$¢ksupp8
COPIES TO:
ITEM NO.
Staffrecommends that the City Council adopt the resolution approving the Program Supplement and
amhorize the Public Works Director to execute this Program Supplement.
Page 2
RESOLUTION NO. - 96
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE SUBMISSION OF PROGRAM
SUPPLEMENT NO. 008, TO THE DEPARTMENT OF
TRANSPORTATION FOR CONSTRUCTION FUNDING
FOR THE CITY OF DUBLIN TRAFFIC SIGNAL
COORDINATION AND UPDATE PROJECT
WHEREAS, the City of Dublin has requested Federal funding for the City of Dublin Traffic
Signal Coordination and Update Project; and
WHEREAS, said funding is needed for the equipment and installation of equipment for the
project; and
WHEREAS, to receive this funding, the Department of Transportation requires an authorizing
Resolution to be submitted, along with the Program Supplement for the project,
WHEREAS, the Program Supplement 008 is a Local Agency-State Agreement for Federal-Aid
Projects No. 04-5432 and Caltrans Project No. CML-5432(003) for the City of Dublin Traffic Signal
Coordination and Update Project,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves Program Supplement No. 008, and authorizes the Director of Public Works to execute and
transmit this supplement to the Department of Transportation.
PASSED, APPROVED A_ND ADOPTED this 26th day of March, 1996.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
City Clerk
Mayor
STATE OF CA'~IFORNIA - BUSfN-~SS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor
DEPARTMENT OF TRANSPORTATION
- STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM
1120 N STREET
TDS (916) 654-,~014
(916) 654-3151
March l, 1996
File:
04 - ALA - 0 - DBLN
CML-5432(003)
VARIOUS LOCATIONS W1THIN
C1TY OF DUBLIN/TRAFFIC
SIGNAL COORDINATION
]vk. Lee Thompson
City Engineer
City of Dublin
P O Box 2340
Dublin, CA 94568
Auenfion: Mehran Sepehri
Dear Mr. Thompson:
Enclosed are two originals of Program Supplement Agreement Number 008
to Local Agency-State Agreement No. 04-5432 covering construction engineering and construction/rotc
for the above-referenced project ..
Please sign both copies of this Agreement and return them to this office, Office of Local
Programs - MS1. Alterations should not be made to the agreement language or funding. Attach
your local agency's certified author/zing resolution that clearly identifies the project and the
official authorized to execute the agreement. A fully executed copy of the agreement will be
returned to you upon ratification by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until
the agreement is fully executed. If the agreement cannot be approved by your agency within six
week,s, please return it. A replacement Program Supplement Agreement will be resubmitted later
when your agency submits a request, with the agreement check list form, indicating it is ready to
proceed.
c),o Chief
- _Of~o_f Local Programs
PrSject Implementation
Enclosure
cc: OLP AE project files
DLAE- 04
"We'll Find a Way"
PROGRAM SUPPLEMENT NO. 008
to
LOCAL AGENCY-STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO. 04-5432
Date:
Location:
Project Number:
E.A. Number:
February 27, 1996
04-ALA-0-DBLN
CML-5432(003)
04-927857
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 12/12/83 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached).
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
VARIOUS LOCATIONS WITHIN CITY OF DUBLIN
TYPE OF WORK: TRAFFIC SIGNAL COORDINATION LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[ ] Preliminary Engineering [ ] Right-of-Way IX]FORCE ACCOUNT
[X] Construction Engineering [X] Construction
Estimated CostI Federal Funds I Matching Funds
Local
56000
$ ~TSM
320 $ 44000 6299 - 5701
$ 0
OTHER
$
City of Dublin
By
Date
Attest
Title
STATE OF CALIFORMIA
Department of Transportation
By
Chief, Office of Local Programs
Project Implementation
Date
Accounting Office~/~~,~ Date ~'~--~'~ $ 49701.00
303 1995 2660-101-890 95-96 20.30.010.820 C 262040 892-F 44000.00
303 1995 2660-125-042 95-96 20.30.010.821 C ~5B020 042-T 5701.00
Page 1 of 2
04-ALA-0-DBLN DATE: 02/27/®6
CML-5432(003)
SPECIAL COVENANTS OR REMARKS
Ail maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs.
State Traffic System Management (TSM) funds are being made
available to match only those federal funds eligible in
accordance with Section 182.4 of the Streets and Highways Code
and as permitted by Article XIX of the State Constitution.
Federal funds eligible for TSM match will be proportional to the
total federal participating amount established at contract award
as indicated on the Finance or Bid Letter or its modification.
In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
tant or sub-contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
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