HomeMy WebLinkAboutItem 4.09 Accept Work 94-07 CITY CLERK
File # r--~r-~r-~l~ I-[~J-o--~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 14, 1995.
SUBJECT:
Acceptance of Work - Heritage Center Renovation, Contract 94-07
Report Prepared by: Diane Lowart, Parks & Community Services
Director
EXHIBITS ATTACHED:
Budget Change Form
RECOMMENDATION:
1) Accept improvements constructed under Contract 94-07
2) Approve Budget Change Form
3) Authorize final payment to Skyline Construction in the amount
of $21,815.90
FINANCIAL STATEMENT:
Total Estimated Project Cost
Design
Improvements (Under Contract 94-07)
Improvements (Other)
Inspection
Miscellaneous
$ 23,839
$218,160
$ 11,404
$ 15,566
$273,171
BUDGET BY FISCAL YEAR
I Fund001 Fund 209 Fund 215 Fund 218 TOTAL
FY93-94 J $ 0 $ 0 $ 0 $ 19,904 $ 19,904
FY94-95I $ 49,457 $ 53,002 $ 3,380 $118,434 $224,273
FY95-96 I $ 0 $ 0 $ O $ 0 $ o
TOTAL[ $ 49,457 $ 53,002 $ 3,380 $138,338 $244,177
EXPENSES BY FISCAL YEAR
Fund001 Fund 209 Fund 215 Fund 218 TOTAL
$ 0 $ 0 $ 0 $ 19,904 $ 19,904
$ 39,111 $ 45,483 $ 3,380 $109,436 $197,410
$ 39.340 $ 7.519 $ O $ 8.998 $ 55.857
$ 78,451 $ 53,002 $ 3,380 $138,338 $273,171
Since FY 94-95 actual expenses were $26,863 less than anticipated, additional appropriations are required as follows: Fund
001, Unallocated General Fund Reserves $10,346; Fund 209, Community Development Block Grant $7,519; and Fund 218,
Measure ,4,4 $8,998. Further, an additional appropriation in the amount of $28,994 from the Unallocated General Fund
Reserves i~ required
DESCRIPTION: At the December 27, 1994 meeting of the Dublin City Council, the
Council awarded Contract 94-07, the Heritage Center Renovation, to Skyline Consmaetion. The project
consisted mainly of seismic repair and exterior restoration to the old St. Raymond's Church and the
original Murray Schoolhouse, along with modifications for handicapped access.
The original contract with Skyline Construction was for $168,500:' However, there were change orders
totaling approximately $49,660 which brought the total project cost under this contract to $218,160.
Although the majority of the change orders could be approved by the City Manager, there were two major
change orders which required City Council approval and totaled $36,933.
?]hc-ren ov/cefinal, ldoc
COPIES TO:
Skyline Construction
East Bay Regional Park DistJSct
Alameda County Housing & Comm. Dev. D.e~t.A
ITEM NO.
The City Engineer has reviewed the work on the project and determined that it is complete and in
accordance with the approved specifications. In order to close out the project, a budget transfer in the
amount of $55,857 needs to be approved. Of this amount $26,863 is due to the ~fact that actual
expenditures for Fiscal Year 1994-95 were less than the approved budget. The remaining amount
($28,994) can be attributed to the following factors:
1. Change Order No. 4 in the mount of $16,544 (approved by the City Council in June of 1995) has not
been posted;
2. Extra inspection costs associated with the increased work and the additional working days resulting
from numerous contract change orders;
3. Additional work incurred by the City's Public Works Department to address needed work not covered
by the contract. This included concrete and asphalt work at the entrances of the both the church and
sehooLlaouse to make the buildings more accessible for the grand reopening. Additionally, the Public
Works Department had to perform extensive clean-/ap following a volunteer painting project.
It should be noted that the estimated project budget for the Heritage Center Renovation as identified in the
adopted 1995-96 Update to the Five Year Capital Improvement Program was adjusted to reflect increased
costs associated with the project. However, the actual budget adjustment was not made when it was
determined that the project would not be completed as scheduled during Fiscal Year 1994-95. Thus,
necessitating the need to make the budget adjustments at this time.
Staff recommends that the City Council take the following action: 1) accept improvements constructed
under Contract 94-07; 2) approve Budget Change Form; and 3) authorize fmal payment to Skyline
Construction in the amount of $21,815.90.
CITY OF DUBLIN
BUDGET CHANGE FORM
(Page 1)
CHANGE FORM #
New Appropriations (City Council Approval Required):
From Unappropriated Reserves (1)
From New Revenues (2)
Budget Transfers:
From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
Between Departments (City Council Approval Required)
Other
Name: Name: Improvements Not Bldg. $33,543 (I)
Account#: Account#: 001-9401-750-050
Name: Name: Full-Time Salaries (Inspection) $467 (1)
Account#: Account #: 001-9401-701-001
Name: Name: Cunlract Services - General $3,520 (1)
Account #: Account #: 001-9401-740-000
Name: Name: Contract Services - ConsU'uc. Admin. $1,8i0 (1)
Account#: Account#: 001-9401-740-081
Name: Name: Improvements Not Bldg. $7,519 (2)
Account #: Account #: 209-9401-750-050
Name: Name: latergovem Rev - CDBG $7,519
Account#: Account#: 209-1000-559-002
I REASON FOR BUDGET CHANGE ENTRY: Thisproject was scheduled to be completed during Fiscal Year
1994-95 but was not. Consequently, it is necessary to appropriate addiffonal funds to complete the project.
$26,863 is a result of actual expenses in FY 94-95 which were less than anticipated and $28,994 is a result oJ
increased project costs beyond the available budget.
City Manager: Date:
SignaUlre
Mayor: Date:
Signature
Posted By:
Signature
Date:
CITY OF DUBLIN
BUDGET CHANGE FORM
(Page 2)
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
From Unappropriated Reserves (1) From Budgeted Contingent Reserve (1080-799.000)
Within Same Deparmaent Activity
From New Revenues (2) Between Deparlments (City Council Approval Required)
Other
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Name: Name: lmprovamen~ not Bldg. $8,998 (2)
Account#: Account#: 218-9401-750-050
Name: Name: Intergovern. Rev. - Measure AA $8,998
Account#: Account#: 218-1000-555-012
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: This project was scheduled to be completed during Fiscal Year
1994-95 but was not. Consequently, it is necessary to appropriate additional.funds to complete the project.
$26,863 is a result of actual expenses in FY 94-95 which were less than anticipated and $28,994 is a result of
increased project costs beyond the available budget.
City Manager: Date:
Signature
Mayor: Date: Signature
Posted By:
Signature
Date: