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Home My WebLink About5.1 PreviewPartyNewLibrary CITY CLERK File # 940-50 AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 17, 2002 SUBJECT: Request for Preview Party in the New Dublin Library Report by Diane Lowart, Parks & Community Services Director ATTACHMENTS: 1) Correspondence from Linda M. Wood, Alameda County Librarian RECOMMENDATION: ~,~, Consider Request FINANCIAL STATEMENT: None DESCRIPTION: Correspondence has been received from Alameda County Librarian Linda Wood on behalf of the County Library Foundation (Attachment 1). The Library Foundation would like to hold a Gala Preview Party in the new Dublin Library several days prior to the Grand Opening Celebration. As proposed by the Foundation Board Members, the Preview Party would be an o[portunity to honor the City Council for their leadership and financial support for the new library building. Additionally the Party would be an opportunity to raise funds for programs and services at the Dublin Library. The event will feature a silent auction, soft music, wine and hors d'oeuvres stations throughout the Library, and offer guests a chance to learn about the services the new Library has to offer. The event would be open to the public. At this time, there is not a date for the Preview Party but it is anticipated to be in January 2003 upon completion of the Dublin Library; the specific date and time will be determined when the actual opening date of the Library is established. It is the recommendation of Staff that the City Council consider the request of the County Library Foundation. If the Council is supportive of the request, the Foundation invites City representation on the Planning Committee. City Staff would serve as a liaison to the Committee to deal with logistics. Staff recommends that the Council determine whether a representative of the City Council should serve on the Committee. If so, it is recommended that the Council appoint a representative to the Planning Committee. COPIES TO: Linda Wood, County Librarian ITEM NO. ~ F:\Library\cc 9-17 preview party.doc /,~ / . Alameda County Li. a . wooo, cou. LIBRARY Castro Valley ~ ~ ~ ~Z CenterviHe Dublin ...... ~EAtension Services ...Infinite poss~ilitks Newark Niles August 22, 2002 San Lorenzo Union City Richard Ambrose, Ci~ Manager Ci~ of Dublin ~ 00 Civic Plaza Dublin, CA 94568 Dear Richard: SUBJECT: REQUEST FOR PREVIEW PARTY IN THE NEW DUBLIN LIBRARY As we discussed recently by telephone, I am writing to request the City Council's approval for the County Library Foundation to hold a Gala Preview Party in the new Dublin Library several days prior to the Grand Opening Celebration which we expect to be held sometime in January, 2003. The idea for a Preview Party was suggested by Paul Moffatt, one of our two Dublin members of the County Library Foundation's Board of Directors. It was endorsed enthusiastically by Dr. Ted Woy, also of Dublin, and the other Foundation Board members. The Foundation Board members thought a Preview Party would be a great opportunity to honor the City Council who have provided the leadership and all of the financial support for the new library building. Their commitment deserves recognition and appreciation, as does the long-term support of the Dublin Friends of the Library. Such an event would also provide an opportunity for those who wish to contribute to enhanced services in the new building to do so. I have enclosed a chart which compares the proposed Preview Party with the Grand Opening Celebration, so that it will be clear to all concerned what the differences between these two events are. As you know, we have offered to work closely with you and your staff on planning and carrying out the Grand Opening Celebration, which is the occasion when the public will be introduced to their new Library, and when everyone who has worked on the project will be acknowledged and thanked. Our Foundation Director Lara Shuttleworth is an experienced event planner who will make sure that the proposed Preview Party will be a first-class event. Paul and Ted will ATTACHMENT 1 ~/t/~/Z~, ~ Administration 5'~/ 2450 Stevenson Boulevard Fremont, CA 94538-2326 510-745-1 ~04 FAX 510-793-2987 " www. aclibrary, org serve on the Event Committee, and if anyone from the City wants to participate on the Committee, they would be welcome to do so, Please contact me at (510) 745-1536 if you have any questions about this request. We look forward to its favorable consideration by the City Council. Very truly yours, Linda M. Wood Alameda County Librarian LMW:syt Enclosure cc Diane Lowart, Director of Parks & Community Services, City of Dublin Herma Lichtenstein, Parks & Facilities Development Manager, City of Dublin Paul Moffatt, Member, County Library Foundation Board Dr. Ted Woy, Member, County Library Foundation Board Joan Fong, President, County Library Foundation Lara Shuttleworth, Foundation Director Pat Zahn, Branch Manager, Dublin Library \\OMS~SECRETARIAL'~Oublin~Dub preview party - Grand Opening Celebration.doc 2 ALAMEDA COUNTY LIBRARY NEW DUBLIN LIBRARY Preview Party Grand Openinq Celebration purpose of Event: · To honor City Council and Dublin Friends of the · To introduce the public to their new library Library for support of new library · To acknowledge public officials, City staff, · To raise funds for programs & services County Library staff, architect & contractor at the Dublin Library. for work on project. Brief Description: The Gala Preview Party will be held 2 days prior to The Dublin Library Grand Opening will be open the Grand Opening. The party will honor those who to all. However, invitations will be sent to have worked diligently to make the new library special guests. The opening speeches could possible, while at the same time raising money for take place in the community meeting room. future Library programs and services. This event will Afterwards there could be a ribbon cutting feature a silent auction, wine, soft music and between the rotunda and the library. All hos d'oeuvres stations throughout the Library, and library staff will be at their stations to explain offers guests a chance to learn about all the services the new collection and use of the catalog and the new Library has to offer. While the Library willdatabases. Staff will be available to issue not be checking out books that evening, guests will library cards and checkout materials. The have the opportunity to visit various areas of the new opening day collection will be available Library to learn about ADA services, express check to circulate. There could be family-oriented out machines, specialized databases, senior entertainment in the community meeting room programs, etc. all day. This is a celebration for the entire City of Dublin! Sponsors of Event: Alameda County Library Foundation City of Dublin with County Library support and assistance Possible Dates & Times: Thurs. evening before Grand opening 7 p.m. Sat. 10 a.m. (possible day of week and time; (to give plenty of time for cleanup before Grand Opening) actual day and time to be determined) Who would be Invited: - City's invitation list for 20th anniversary dinnerGeneral public & public officials - Dublin Friends of the Library mailing list - Foundation mailing list - Open to anyone who purchases a ticket Preview Party Grand Opening Celebration Honored Guests: - Dublin City Council & employees To be determined - Friends of the Dublin Library - Dublin Library Planning Task Force members Ticketed Guests: $50.00 per person Free to Public Complimentary tickets to: City Council and key City employees, Friends Steering Committee, Library Planning Task Force Estimated Attendance: 300 250 for the ceremony; 1000+ for the entire day Event Costs: Cost of event will be approximately $25 per person. Determined by the City of Dublin The rest of the money will go to the Dublin Library for future programs and services. Planned by: Lara Shuttleworth, Library Foundation Director City staff with County Library staff support & Event Committee, chaired by Paul Moffatt & assistance Ted Woy, Dublin members of Foundation Bd. Pat Zahn, Dublin Branch Manager, assisting as requested. LMW:lwc 8/21/02 \\OMS\SECRETARIAL\Dublin~Iew Dublin Library preview party, doc