HomeMy WebLinkAboutItem 4.03 AdvertiseForBids 96-01SUBJECT:
CITY CLERK
File # []~l~) [~-[~[0~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: January 9,1996
Authorization to Solicit Bids, Contract 96-01
Annual Sidewalk Safety Repair (Remove and Replace)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
RECOMMENDATION:
1)
2)
1)
2)
Policy resolution for FY 1995-96
Specifications will be available at the meeting
Adopt policy resolution
Authorize Staff to advertise for bids
FINANCIAL STATEMENT:
Budgeted Estimated
Design, inspection, and misc. costs:
Construction: Sidewalk
Handicap Ramps
$10,000 $10,000
$40,000 Remove & Replace $25,000*
Grinding $15,000'
$27,802 $27,802
$77,802 $77,802
The handicap ramp portion of the project is funded by a Community Development Block Grant ($27,802).
The sidewalk repair portion of the project is paid from the General Fund ($50,000).
* The sidewalk remove and replace and sidewalk grinding projects are budgeted together; however, the
sidewalk grinding project is on a two-year contract and the work will be performed at a later date.
DESCRIPTION: The Annual Sidewalk Safety Repair uses two different processes to
repair sidewalk that is offset 3/4" or more and may pose a tripping hazard. The first process, Remove and
Replace, is used in instances where the offset is more significant or where tree roots are causing the
problem. This contract specifies removal of the existing sidewalk, and in the case of root problems,
removal of the tree roots, installation of a root barrier to mitigate future problems, and then replacement of
the concrete sidewalk. The second process, Sidewalk Grinding, is used when the offset is smaller and not
caused by tree roots. The grinding contract specifies grinding the offset so that both edges are flush.
Grinding is much less costly than Remove and Replace and is used ~vhenever possible in order to
maximize the effective use of funds for this program.
COPIES TO:
ITEMNO. ~.~
lt/cc-forms/agdastmt.doc
At this time, Staff is requesting authorization for the Remove m~d Replace contract only. The grinding '
contract is in the second year of a two-year contract and the work to be performed will be determined*once
the actual cost of the Remove and Replace contract is known.
This project also includes a handicap ramp construction item which is funded by a Community
Development Block Grant.
While maintenance of sidewalks and other frontage improvements is legally the responsibility of the
private property owner, the City Council has adopted a City-paid sidewalk repair program on a year-by-
year basis since 1983. At the budget hearing for Fiscal Year 1995-96, the City Council agreed to extend
the City-paid repair program for an additional year.
Staff recommends that the City Council adopt the resolution establishing the City-paid sidewalk repair
program for Fiscal Year 1995-96 and authorize Staff to advertise for bids.
RESOLUTION NO. 1 - 96
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS
DEEMED TO BE PEDESTRIAN HAZARDS
(CITY-FUNDED SIDEWALK REPAIR PROGRAM)
WHEREAS, public improvements such as curbs, gutters, driveways, and sidewalks sometimes
become damaged due to natural and man-made causes; and
WHEREAS, these damaged improvements sometimes become tripping hazards to pedestrian
traffic; and
WHEREAS, it is in the best interest of safety to have these hazards eliminated;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin establishes a
policy of the City of Dublin for Fiscal Year 1995-96 entitled "Annual Sidewalk Repair Program".
PASSED, APPROVED AND ADOPTED this 9th day of January, 1996.
AYES: Councilmembers Barnes, Burton, Howard, Moffatt and Mayor Houston
NOES:
ABSENT:
None
None
None
POLICY FOR THE CITY OF DUBLIN
ANNUAL SIDEWALK REPAIR PROGRAM
Fiscal Year 1995-96
It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the
safety of the general public under the following guidelines.
Improvements Included:
Public improvements included under this program shall be limited to those improvements which may
constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks.
Need:
Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping
hazards as identified by the City Engineer, or his representative, these improvements hall be replaced.
Responsibility:
Where it is apparent that the damage to improvements has been caused by natural causes such as tree
roots, utility trench settlement, or soil heaving, the City of Dublin will pay for the cost of repair.
Where it is apparent that the property owner fronting the damaged improvement has caused the damage,
such as driving vehicles into a side yard, the property owner shall be responsible for the repair. The City
Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and
if not done in a specified reasonable time, he shall cause the repair to be made and the cost of the repair,
together with reasonable administrative costs, shall become a lien against the property.
Time Limit of Policy:
This policy shall be in effect for Fiscal Year 1995-96 and thereafter be reviewed for extension,
modification, or replacement.
Legal Responsibility:
The City of Dublin, in adopting this policy, does so as an accommodation to property owners who find ,t
difficult to hire their own contractors to make these necessary sidewalk repairs. The City will let one
contract for the 1995-96 Fiscal Year and repair those defective sidewalks which have been brought to the
attention of the City by the property owners (or others) and that have an offset of over three quarters inch
(3/4") measured vertically. The existence of this program does not abrogate the responsibility of the
property owners to maintain their frontage improvements in a safe manner under Section 5610 of the
California Streets and Highways Code.
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