HomeMy WebLinkAboutItem 4.06 Award of Bid 96-01CITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: February '13, 1996
SUBJECT:
Award of Bid - Contract 96-01
Annual Sidewalk Safety Repair and Handicap Ramp Construction
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED:
RECOMMENDATION.' ~~
1) Resolution of Award
2) Bid Results
Adopt resolution awarding bid to Roquemore Engineering
FINANCIAL STATEMENT:
Budgeted Estimated Low Bid
Design, inspection, $10,000 $10,000 $10,000
and misc. costs:
Construction:
Sidewalk $40,000 Remove & Replace $25,000* $34,792
Grinding (Separate project) $15,000' $15,000'
Handicap Ramps $27,802 $27.802 $19.500
$77,802 $77,802 $79,292
The Budgeted sum of the Remove and Replace work, together with the handicap ramps, is $52,802 and
the Iow bid is $54,292.
T~.: handicap ramp portion of the project is funded by a Community Development Block Grant. The
sidewalk repair portion of the project is paid from th~ General Fund. As the project is bid by line item
costs, Staff will modify the actual quantities to keep the project within budget.
* The sidewalk remove and replace and sidewalk grinding projects are budgeted together; however, the
sidewalk grinding project is a separate project. This is the second year of a two-year grinding contract.
DESCRIPTION: On January 9, 1996, the City Council authorized Staff to solicit bids
for Contract 96-01, Annual Sidewalk Safety Repair and Handicap Ramp Construction.
COPIES TO: Bidders
ITEM NO. ~
g:\m tcep roj\sidewalk\agstawrd
The Annual Sidewalk Safety Repair uses two different processes to repair sidewalk that is offset 3/4" or
more and may pose a tripping hazard. The first process, Remove and Replace, is used in instances where
the offset is more significant or where tree roots are causing the problem. This contract specifies removal
of the existing sidewalk, and in the case of root problems, removal of the tree roots, installation of a root
barrier to mitigate future problems, and then replacement of the concrete sidewalk. The second process,
Sidewalk Grinding, is used when the offset is smaller and not caused by tree roots. The grinding contract
specifies grinding the offset so that both edges are flush. Grinding is much less costly than Remove and
Replace and is used whenever possible in order to maximize the effective use of funds for this program.
This project also includes a handicap ramp construction item which is funded by a Community
Development Block Grant. New handicap ramps are placed at street comers to provide better mobility for
people in wheelchairs, and this program helps Dublin conform to the new Federal Standards for the
Americans with Disabilities Act.
A total of 11 bids were received for this project. The low bidder was Roquemore Engineering with a bid
of $54,292. One bidder, Ransome Company, submitted a lower bid. However, this bid was disqualified
as two bid addenda were not signed and included as required in order to be bid responsive.
Staffhas reviewed the bid results, ch~cked with references, and recommends that the City Council adopt
the resolution awarding the bid to Roquemore Engineering.
Page 2
...
RESOLUTION NO. - 96
eo'
.....
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
AWARDING CONTRACT 96-01,
1995-96 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
AND HANDICAP RAMP CONSTRUCTION
TO ROQUEMORE ENGINEERING
WHEREAS, the City of Dublin did on February 6, 1996, publicly open, examine, and declare all
sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for
Contract 96-01, 1995-96 Annual Sidewalk Safety Repair Program and Handicap Ramp Construction,
authorized by the City Council on January 9, 1996, which Plans, Specifications, and Modifications are
hereby expressly referred to for a description of said work and for all particulars relative to the
proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
detennine the lowest bid which was responsive to the requirements of the bid documents;
e.:., NOW, THEREFORE, BE IT RESOLVED that that the City Council of the City of Dublin does
, " hereby award Contract 96-01 to the lowest responsible bidder therefor, to wit, Roquemore Engineering, at
a bid of Fifty Four Thousand Two Hundred Ninety Two Dollars ($54,292), the particulars of which bid
are on file in the office of the City Engineer.
PASSED, APPROVED AND ADOPTED this 13th day of February, 1996.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
A TrEST:
ei
City Clerk
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