HomeMy WebLinkAbout5.2 Planning Commission Goals & ObjectivesG~?? Ot'
t9/(?__ 82 AGENDA STATEMENT
PLANNING COMMISSION MEETING DATE: January 27, 2009
04LI?FOR??
SUBJECT: Planning Commission Goals and Objectives
Report Prepared by Jeri Ram, Community Development Director
ATTACHMENTS: 1) Mission, Vision and Values Statements for the City of Dublin.
2) Ten Year Strategic Plan - Preliminary 2009-2010 Update, with
completions noted.
3) Adopted 2008-2009 Goals and Objectives, Bi-monthly Report as of
12/31/08.
4) Community Development Dopartment Preliminary Goals and
Objectives 2009-2010.
RECOMMENDATION: 1) Receive Staff Report;
2) Receive public comment; and
3) Deliberate and prioritize Preliminary Goals and Objectives 2009-10.
PROJECT DESCRIPTION:
Strategic Planning Process
In January 2004 the City Council held a Strategic Planning Workshop. In that Workshop the City
Council first developed Mission, Vision, and Value Statements for the City of Dublin. These Statements
were amended slightly in 2005 (Attachment 1). Following the development of the Mission, Vision and
Value Statements, the City Council developed a Strategic Plan consisting of six Strategies as follows:
Strategy #1 Establish villages within the City of Dublin
Strategy #2 Facilitate and encourage continued investment in Downtown Dublin
Strategy #3 Develop a transportation system that facilitates ease of'movement throughout the City
Strategy #4 Create an open space network that ensures environm--ntal protection and provides public
access where appropriate
Strategy #5 Continue to develop a community that provides a balance of jobs, housing, and services in
a fiscally sound manner
Strategy #6 Develop dynamic community facilities that provide unique recreational and cultural
experiences in the region
Goals and Objectives/Budget Process
The Strategic Plan provides a focused framework for the City's Goals and Objective program and the
ultimate allocation of resources for the City over the next ten years. Attachment 2 is a copy of the Ten
Year Strategic Plan with notations indicating the City's progress in achieving the Strategies.
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COPIES TO:
ITEM NO.
Page 1 of 3
G: (Budget 09-1 MPC Goals & Objectives Staff Report 1.27.09.doc
Each year the City Council reviews progress on the current fiscal year's Goals and Objectives and
approves new Goals and Objectives based on the Strategic Plan for incorporation into the work program
that is the basis of the City's Budget.
Adopted Fiscal Year 2008-2009 Goals and Objectives - Planning and Housing Functions
The adopted 2008-2009 Goals and Objectives included 12 objectives that were assigned to the Planning
function. Of those objectives, 10 objectives were given high priority and 2 objectives were given low
priority. Staff has prepared a status report that outlines the level of accomplishment for the 12 objectives
assigned to Planning (see Attachment 3) as of December 31, 2008. Of the 12 objectives, 5 are complete
or will be complete by the end of the fiscal year (June 30, 2009), 5 are underway and will be carried over
to next fiscal year and 2 have had no progress.
The adopted 2008-2009 Goals and Objectives included 7 objectives that were assigned to the Housing
function. Of those objectives, 6 objectives were given high priority and 1 objective was not given a
priority as it was added mid year. Staff has prepared . a status report that outlines the level of
accomplishment of the 7 objectives that were assigned to Housing (see Attachment 3). Of the 7
objectives, 6 are complete or will be complete by the end of the fiscal year (June 30, 2009), and 1 is
underway and will be carried over to the next fiscal year.
Preliminary Goals and Objectives for fiscal year 2009-2010 Planning and Housing Functions
Staff has prepared a preliminary list of 8 Goals and Objectives for Planning in Fiscal Year 2009-2010 (see
Attachment 4). The list for the planning function includes 7 carry-oiler Goals and Objectives from Fiscal
Year 2008 - 2009 and one new goal proposed for Fiscal Year 2009-2010. Many of these Goals relate to
multi-year projects. As noted above, many of the Goals and Objectives relate back to the City's Strategic
Plan. Of the 8 Goals and Objectives, 4 relate back to the Preliminary Strategic Goals for 2009-2010 as
listed in Attachment 2, and will be instrumental in the accomplishment of those Strategies.
Included on the 2009-2010 Preliminary Goals and Objectives form (Attachment 4) is a column identified
"Benefit/Need" to assist the Commission in assessing the importance of each objective. Also included on
the form is a column identified "Additional Resources Required". This column identifies whether
additional staffing or funding resources over and above the City's current service capability is required to
accomplish the objective with the next year. The priority assignei by Staff to each objective is also
shown on the form (6 High Priority, and 2 Low Priority).
Staff has prepared a preliminary list of 4 Goals and Objectives for Housing in Fiscal Year 2009-2010
(Attachment 4). The list includes 1 carry-over Goal and Objective i'rom Fiscal Year 2008 - 2009. This
Goal relates to a multi-year project. As noted above, the Goals and Cbjectives primarily relate back to the
City's Strategic Plan. Two of the Goals and Objectives relate back to the Preliminary Strategic Goals for
2009-2010 as listed in Attachment 2 and will be instrumental in the accomplishment of those Strategies.
In advance of the Planning Commission Meeting, Staff recommends that the Commission individually
prioritize the objectives by giving a rating of High, Medium, Low cr no Priority (Delete) in the column
entitled "Planning Commission Priority," and come to the meeting prepared to collectively establish
priorities. The Commission priorities will be provided to the City Council for consideration as they
deliberate the priorities of the overall City Goals and Objectives program. Staff has also provided
additional space at the end of the Goals and Objectives to identify an3 prioritize any other Objectives that
individual Commissioners wish to have considered as part of thy; 2009-2010 Goals and Objectives
Program.
Page 2 of 3
Staff has prepared the following definition of a "High" Priority Objective: an objective which
significantly improves the City's ability to affect the overall quality of life in the community and provides
basic services or is required by Law. Objectives should receive a "Medium" or "Low" Priority if the
degree that they affect the above criteria is not as great.
Housing Committee Meeting
The Housing Committee met on January 15, 2009, to review the Goals and Objectives relating to Housing
for Fiscal Year 2009-2010. The Committee had a good discussion and ranked the Goals and Objectives.
The Housing Committee recommended a text change to one Goal as follows: "Process 15 First Time
Homebuyer Loan Applications " (adding the word Applications) and added a Goal from Fiscal Year 2008-
2009 as follows: "Hold 3 large employer outreach meetings to educate and market the City's Housing
Programs". While the Goal was added back, there was discussion on the value of the Large Employer
Meetings. The Committee was concerned that the Meetings required Staff time, but did not necessarily
result in participation in the various Housing Programs. Staff pointed out, however, that to a large part,
the Large Employer Outreach Program is intended to be educational and informative about the City's
Housing Programs. In addition, on two of the other Goals, the Committee's votes were split
(High/Medium) (Attachment 4).
City Council/Commission Goals and Objectives Workshop
In preparation for the City Council Goals and Objectives Study Session and in order to have a dialogue
with the City Commissions, the City Council has scheduled a --ouncil/Commission Workshop for
Saturday, February 7, 2009 at a time to be determined. The purpo: e of the Workshop is to provide the
Commissions with an opportunity to discuss Goals and Objectives under their purview and the reason for
their respective Goals and Objectives rankings with the Council.
City Council Goals and Objectives Workshop
The City Council has scheduled the City Council Annual Goals and Objectives / Budget Study Session
for March 31, 2009. This Study Session provides the City Council with an opportunity to reach
consensus on the primary direction and allocation of City resources for the upcoming year.
RECOMMENDATION:
It is recommended that the Planning; Commission take the following; action: 1) Receive Staff Report; 2)
Receive public comments; and 3) Deliberate and prioritize Preliminary Goals and Objectives 2009-10.
Page 3 of 3
Untitled Document
The City of Dublin
The official Website of Dublin, California
Home Government I City Departments Recreation I Economic. D_ev_e_lopm__ent
Community
Mission, Vision and Values Statements
City_of._Dublin_Ador)ted_Stratey c Plan_Stra__tegies
Page 1 of 2
In April 2005, the City Council adopted Dublin's Mission, Vision and Values Statements as
part of the City's 10-Year Strategic Plan. These statements are intended to serve as guidance
for the Council and Commissions in their deliberations on various proposals presented to
them to ensure that our developing community is happy, healthy and well-balanced.
10-Year Strategic Plan - As part of the Strategic Planning process, the City Council
developed a list of six strategies which would provide a focused framework for the City's
Goals & Objectives Program and the ultimate allocation of resources over the next 10 years:
1) Establish villages within the City of Dublin;
2) Facilitate and encourage continued investment in Downtown Dublin;
3) Develop a transportation system that facilitates ease of movement throughout the City;
4) Create an open space network that ensures environmental protection and provides public
access where appropriate;
5) Continue to develop a community that provides a balance of jobs, housing, and services in
a fiscally sound manner; and
6) Develop dynamic community facilities that provide unique recreational and cultural
experiences in the region.
Mission
The City of Dublin promotes and supports a high quality of life that ensures a safe and secure
environment, fosters new opportunities and provides responsive fair treatment to our diverse
community
Vision
Dublin is a vibrant city committed to its citizens, natural resources and cultural heritage. As
Dublin grows, it will balance history with progress, to sustain an enlightened, economically
balanced and diverse community.
Dublin, with its distinctive place in the region, highlights culture, diversity and civic
stewardship to create a broad mosaic. This mosaic is enriched by the integrating of cultures,
races and economic diversity into villages and neighborhoods - forming a common network
that welcomes both residents and businesses alike; supporting the efforts and achievements
of all.
AT-rAQ,w eNT I
http://www.ci.dublin.ca.us/text/DepartmentSub.cfm?PL=gov&SL=misn 1/22/2009
Untitled Document
Values
Our Values in Building Community
¦ Promote locations and events that bring people of all ages together.
¦ Provide more venues for family-based activities.
¦ Foster heritage and cultural development.
Our Values in Insuring a Safe Community
Page 2 of 2-
m Provide high quality police and fire services to insure the safety of the citizens living in
the community.
¦ Provide education and training to residents and businesses that would promote public
safety.
Our Values in Guiding Development
¦ Assure that development contributes positively to the Cit:y's'fiscal health.
¦ Support pedestrian-friendly development, transit-oriented development, green building
and environmental responsiveness:
¦ Respect our neighborhood s'their identity, image, and aspirations.
¦ Believe that no part of the community is better than another.
¦ Promote high quality design and architectural standards in development.
Our Values in Governing
¦ Be open to the public and community.
¦ Operate at all times with honesty and integrity.
¦ Exercise fairness in consideration of issues - we listen to all sides; we respect every
opinion; and we treat all individuals with dignity. Provides a high level of customer
service and responsiveness from City staff to citizens.
¦ Strive to build an informed community through communication.
¦ Encourage cooperation with other communities on issues of mutual concern.
Our Values in Relating to Other Communities and Entities
¦ Respect the right of each individual community and entity to determine its own
destiny.
¦ Cooperate with other communities and entities, but do not interfere.
¦ Acknowledge that we will not direct the work of another elected body.
http://www.ci.dublin.ca.us/text/DepartmentSub.cfm?PL=gov&SL=misn 1/22/2009
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ADOPTED 2008-2009 GOALS & OBJECTIVES
BIMONTHLY REPORT AS OF 12-31-08
# COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS
PRIORITY RESPONSIBLE GOAL START COMPLETION
11. COMMUNITY DEVELOPMENT
A: ' PLANNING
1. High Ram 2004 Implement residential planned development and investigate Dec 2002 TBD UNDERWAY; Camellia Place and Village Green
opportunities to create a new village in Eastern Dublin Transit Complete; Elan and Avalon Bay under
Center. construction; Metropolitan in redesign; Site C,
Avalon Bay, Study Session held with the Planning
Commission Dec 2008.
2. High Ram 2001 Complete Parks Reserve Forces Training Area (Camp Parks) Jan 2008 TBD UNDERWAY; Industry Day was held; Army has
General Plan and Specific Plan Amendments. announced master developer, Sun Cal;
Preliminary meetings underway with Sun Cal.
3. High Ram 2006 Prepare Community Design Element of General Plan. COMPLETE
4. High Ram 2006 Update Downtown, West Dublin BART and San Ramon Dec 2006 TBD UNDERWAY; Draft alternatives being prepared;
Specific Plans into one comprehensive Plan that addresses the Received grant monies to prepare environmental
entire Downtown Area. document - requires lengthening timeline to
comply with grant requirements; RFP for
environmental work under preparation.
5. High Ram 2002 Complete Scarlett Court Specific Plan. Sep 2006 TBD COMPLETE (Phase I); Phase II will not be
initiated until Camp Parks GPA is complete.
6. High Ram 2008 Create Multi-Modal General Plan Circulation Map. Aug 2008 Jun 2009 UNDERWAY; Draft map being reviewed.
7. High Ram 2008 Participate in 2010 Census. Jul 2008 TBD UNDERWAY; Preparing City Webpage to
educate citizens on importance of participation;
Attending meetings to prepare for Census.
80 High Ram 2008 Complete General Plan Amendment on Nielsen property. Nov 2007 Feb 2009 UNDERWAY; Draft EIR almost complete.
9. High Ram 2007 Complete Grafton Plaza General Plan Amendment and Specific Oct 2007 Jun 2009 UNDERWAY; Draft EIR almost complete.
Plan Amendment.
10. High Ram 2008 Briefings to the Planning Commission regarding proposed COMPLETE
significant redevelopment, which would include site and/or land
uses, within the Downtown Planning Area.
11. Low Ram 1996 Update City's General Plan. TBD TBD NO PROGRESS; Not funded.
12. Low Ram 2007 Develop policy requiring play areas in walking distance of new TBD TBD NO PROGRESS
homes in new subdivisions.
ADDI TIONAL OBJECTIVES (PLANNI NG)
Page 1
Attachment 3
ADOPTED 2008-2009 GOALS & OBJECTIVES
BIMONTHLY REPORT AS OF 12-31-08
# COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS
PRIORITY RESPONSIBLE GOAL START COMPLETION
B. HOU SING
1. High Foss /Ram 2004 Complete evaluation of the potential renovation/redevelopment Jul 2004 TBD UNDERWAY; Housing and Urban Development
of the Arroyo Vista Housing site. (HUD) application submitted; Project
environmental work underway; Study Session held
with Planning Commission on development
proposal; Draft Environmental Impact Report
almost complete.
2. High Ram 2006 Work with ABAG to ensure that the Regional Housing Needs COMPLETE
Allocation (RHNA) process addresses City of Dublin housing
needs in an equitable manner.
3. High Ram GuuB Process I? rirst l ime Homebuyer Loans. Jul 20021 Jun 2009 UNDERWAY; Nine (9) applications reviewed,
four (4) loans funded, one (1) denied, three (3)
withdrawn, and one (1) application pending.
4. High Ram 2007 Update Housing Element of the General Plan. Aug 2007 Jun 2009 UNDERWAY; One (1) joint Planning
Commission/Housing Committee meeting held;
Two (2) public workshops held; Administrative
draft nearly complete.
5. High Ram 2008 Review effectiveness of the City's current Inclusionary Zoning i COMPLETE; City Council amended Ordinance
Ordinance. and La erson's Guide on 12/2/08.
6. High Ram 2007 Create new Medium Density Designations for specific COMPLETE; City Council approved GPA, SPA
properties in the EDSP. and PD Amendment on 12/2/08.
ADDI TIONAL OBJECTIVES HOUSIN G
7
Ram ?nnpp
LVVO 1 C F..« 7: ! . i, _. t 7?t ..t-
Dcvclov ctiteila 1V1 funding ?JVllllllullll?' LI VI lV?/111G11t I31VV11
Grant (CDBG) Applications. r...- -tnnn
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J u GVV7 ?Tn r `RE
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is\(j&(-)\2VU`J-2V lU u&u - Jtrateglc Ylan\working folder 12-1-Ui5 1etter\UU\13i-Month1y as of 12-31-08 CD.doc
Page 2
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
2009 - 2010
PAGE 1
# ACCOMPLISHES STAFF PLANNING HOUSING YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING BENEFITINEED ADDITIONAL TIME
STRATEGIC PRIORITY COMMISSION COMMITTEE GOALS RESOURCES REQUIRED
GOAL # PRIORITY PRIORITY RF.n1TT112Fn
residents-with planw a issues.
1. 113, 5B High 2004 Implement residential planned development and Accomplish None. TBD
investigate opportunities to create a new village in Council strategic
Eastern Dublin Transit Center. goals.
2. IB, 3C, 4B, 5A, High 2001 Complete Parks Reserve Forces Training Area (Camp Accomplish Consultant Services TBD
6C Parks) General Plan and Specific Plan Amendments. Council strategic
goals.
3. 113, 2A, 2B High 2006 Update Downtown, West Dublin BART and San Reexamine plans Consultant Services 12 months
Ramon Specific Plans into one comprehensive Plan after West
that addresses the entire Downtown Area. Dublin BART
station is
underway
4. 3C, 5D High 2002 Complete Scarlett Court Specific Plan. Evaluate future Consultant Services 12 months
land use and after
circulation for completion
area in transition of Camp
Parks
Project.
5. Department Goal High 2008 Participate in 2010 Census Ensure accurate None 24 months
population count
6. Department Goal High 2009 Examine Zoning Ordinance to identify changes to Economic Need None 12 months
streamline entitlements for businesses seeking to
locate in Dublin.
7. Department Goal Low 1996 Update City's General Plan Make certain that Consultant Services 36 months
General Plan
meets the current
needs of the City.
GABudget 09-10\2009-10 Prelim GO master Mdoc Attachment 4
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
2009 - 2010
PAGE 2
# ACCOMPLISHES
STRATEGIC
GOAL # STAFF
PRIORITY PLANNING
COMMISSION
PRIORITY HOUSING
COMMITTEE
PRIORITY YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING
GOALS BENEFIT/NEED ADDITIONAL
RESOURCES
REQUIRED TIME
REQUIRED
8. Department Goal Low 2007 Develop policy requiring play areas in walking
distance of new homes in new subdivisions. Development of a
healthy
community None 8 months
AD DITIONAL OBJECTIVES From the Planning Commission
`AD DITIONAL OBJECT ES tannin
B. HOUSING To work t oward rovidin housing o ortu nities for all incom e levels of the community
1. 1B, 5C, 5D High High 2004 Complete evaluation of the potential
renovation/redevelopment of the Arroyo Vista
Housing site. Accomplish
Council strategic
goals. Consultant and legal
services TBD
2. 5C High Delete 2009 Process 15 First Time Homebuyer Loans Implement
Housing
Rlemen4 None 12 months
3. Department Goal High Medium/High 2009 Develop a Program to assist large employers
interested in locating within Dublin with Housing for
their employees in tandem with the Economic
Incentive Program under development. Accomplish City
Council Goal. Legal Services TBD
4. Department Goal High High 2009 Develop a procedure to combine the Community
Grant Process and the Community Development
Block Grant Process. Streamline of
Grant Processes. None 12 months
AD DITIONAL OBJECTIVES (From the Housing Committee
5C Medium/High 2009 Process 15 First Time Homebu er Loan Applications
5C High 2009 Hold 3 large employer outreach meetings to educate and
market the City's Housing Programs.
AD DITIONAL OBJECTIVES HOUSIN G
GABudget 09-10\2009-10 Prelim GO master CD.doc
CITY OF DUBLIN
PRELIMINARY GOALS & OBJECTIVES
2009 - 2010
PAGE 3
# ACCOMPLISHES
STRATEGIC
GOAL # STAFF
PRIORITY PLANNING
COMMISSION
PRIORITY HOUSING
COMMITTEE
PRIORITY YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING
GOALS BENEFIT/NEED ADDITIONAL
RESOURCES
REQUIRED TIME
REQUIRED
GABudget 09-10\2009-10 Prelim GO master CD.doc