HomeMy WebLinkAboutItem 4.06 Award of Bid 95-08 CIT CLERK
File # 'l -Jlo
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 12, 1995
SUBJECT:
Award of Bid - Shannon Center Floor Replacement, Contract 95-08
Report Prepared by: Diane Lowart, Parks & Community Services
Director
EXHIBITS ATTACItED:
1) Summary of Bids
2) Resolution of Award
RECOMMENDATION: ~Q/00e' 1) Adopt resolution awarding bid to Flooring Solutions
.. 2) Authorize Mayor to execute agreement
FINANCIAL STATEMENT:
Base AIL I Alt. 2 Alt. 3 Alt. 4
Social Hall Yinyl Office ,~rea West Room ~ Room Preschool Room
T~le Carpeting Carpeting Carpeting Carpeting
Total
Funds Budgeted for $23,000
Construction:
Engineer's $12,500 $2,500 $3,500 $2,500 $2,000 $23,000
-- Estimate:
Low Bid Received: $12,545 $2,270 $4,095 $2,145 $1,845 $22,900
The total bid with Alternates 1, 2 and 3 only, plus a 10% contingency, is $23,160, which exceeds the funds
budgeted for the improvements by $J60. However, there were funds budgeted for printing of plans and
specifications which were not spent. Consequently, sufficient funds are available in the FY 95-96 Budget.
DESCRIPTION: At the June 28, 1995 meeting of the Dublin City Council, the
Council adopted the Fiscal Year 1995-96 Update to the Capital Improvement Program which included
funds for the replacement of floor covetings at the Shannon Community Center.
The proposed project as approved by the City Council included replacement of the vinyl tile in the Social
Hall and replacement of carpeting in the Office Area, West Room, AfB Room and the Preschool Room.
The City received two bids for the project (see attached bid summary). The low bidder was Flooring
Solutions with a base bid of $12,545 and additive alternates totaling $10,355.
The total bid amount including Alternates 1, 2 and 3 only is $21,055. Staffrecommends including a 10%
contingency, which brings the total funds needed to $23,160. The total budgeted for replacement of the
vinyl tile and carpeting is $23,000, however the budget also includes $350 for printing of plans and
specifications. As the funds for printing were not spent, there are sufficient funds available.
COPIES TO: Bidders
ITEM NO. Cg
F/94-99CIP/scflbids.doc
Staff recommends that the bid be awarded including Alternate 1 (Office carpeting), ~dternate 2 (West
Room carpeting) and Alternate 3 (A/B Room carpeting). Staff does not recommend including Alternate 4
(Preschool Room carpeting) at this time. Since the adoption of the Capital Improvement Program, the
vinyl tile in the Preschool Room is also falling. Consequently, Staff would recommend that the carpet
installation be deferred until Fiscal Year 1996-97 and that the replacement of the vinyl tile in the
Preschool Room be included as part of that project.
Staff has reviewed the Iow bidder's proposal and checked with references, and recommends that the City
Council adopt the resolution awarding Contract 95-08 to Flooring Solutions.
RID RESULTS - SHANNON CENTER FLOOR REPLACEMENT, CONTRACT 95-08
BID OPENING DATE - DECEMBER 5, 1995
ENGINEER'S ESTIMATE FLOORING SOLUTIONS DUBLIN CARPET CTR
BID UNIT TOTAL
ITEM ITEM DESCRIPTION MEASURE QTY UNIT PRICE TOTAL PRICE UNIT PRICE PRICE UNIT PRICE TOTAL PRICE
1 VinyI TileReplacement LS 1 $ 12,500.00 $ 12,500.00 $ 12,545.00 $ 12,545.00 $ 12,145.00 $ 12,145.00
TOTAL BASE BID; $ 12,500.00 $ 12,545.00 $ 12,145.00
~,LT 1 Office Area Carpeting LS 1 $ 2,500.00 $ 2,500.00 $ 2,270.00 $ 2,270.00 $ 3,579.00 $ 3,579.00
ALT 2 West Room Carpeting LS 1 $ 3,500.00 $ 3,500.00 $ 4,095~00 $ 4,095.00 $ 5,614.00 $ 5,614.00
~,LT3 A/B Room Carpeting LS 1 $ 2,500.00 $ 2,500.00 $ 2,145.00 $ 2,145.00 $ 2,947.00 $ 2,947.00
ALT4 PreschooIRoom Carpeting LS 1 $ 2,000.00 $ 2,000.00 $ 1,845.00 $ 1,845.00 $ 2,316.00 $ 2,316.00
TOTALWITHALTERNATES: $ 23,000.00 $ 22,900.00 $ 26,601.00
RESOLUTION NO. - 95
A RESOLUTION OF ~ Cl'l'k' COUNCIL
OF THE CITY OF DUBLIN
AWARDENG CONTRACT NO. 95-08
SHANNON CENTER FLOOR REPLACEMENT
TO
FLOORING SOLUTIONS
WHI~REAS, the City of Dublin did, on December 5, 1995, publicly open, examine, and declare
all sealed bids for doing the work described in the approved Plans and Specifications for Contract No.
95-08, which Plans and Specifications are hereby expressly referred to for a description of said work and
for all particulars relative to the proceedings under the request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
NOW, TH IqREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract No. 95-08 to the lowest responsible bidder therefor, to wit, Flooring Solutions, at a base
bid of Twelve Thousand, Five Hundred Forty Five Dollars and no Cents ($12,545) and alternates
totaling Eight Thousand, Five Hundred Ten Dollars and no Cents ($8,510) the particulars of which bid
are on file in the office of the City Engineer.
PASSED, APPROVED, AND ADOPTED this 12th day of December, 1995.
AYES:
NOES:
ABSENT:
ATTEST:
Mayor
City Clerk