HomeMy WebLinkAboutItem 4.03 AlaCtyLibraryContract!
- ....... CI'TY CLERK
AGEN DA STATEMENT
CITY COUNCIL MEETING DATE: 3uly 20~ 1999
SUBJECT: 1999-2000 COntract for Services with the Alameda County Library
Report Prepared by Richard C. Ambrose, City Manager
ATTACHMENTS: 1) Letter from Linda Wood, County Librarian, dated
July 6, 1999
2) Contract with Alameda CoUnty Library
RECOMMENDATION: ~ Authorize Mayor to execute A~eement
FIN.~NCL&L STATEMENT: A total 0f'21 Ci~d~d l16urs~ 6f service Per weel~ are 'pr0p0se~l
this contract a cost of $309,131. Sufficient fUndi Were included in
the Fiscal Year 1999~2000 budget f0r ttieserhours.
D ES CRIPTI O N~ At'~-e Cff~ CYffi-i~iI'~ Fi~6~"Y~'I'9~99:2'~OO'~g~fia~'~'f~i~7~Ft~
City Council approved funding for an additional three hours of library service for Wednesday mornings.
This brings the total number of hours funded by the City to 21 City-funded hours and total library hours
of 41 hours per week.
The City Council also requested that the County Librarian work with the City Manager to identiS,.~ what
additional funding could be proposed for additional materials for the Dublin Branch Library for this fiscal
year.
ThC County has prepared the attached draft contract for funding 21 additional hours of service at a cost of
$309,131. This is slightly less than what was identified in the budget because the County waSunable to
begin providing the additional three hours 0f s~rvice until't he"greek' sf ~Jui~;-i2~.
Linda Wood, CoUnty Librarian, has indicated thatihe County Would be sending a proposal to the City for
material contribution by September 30, 1999.
It's Staff's recommendation that the City Council approve the ageement and authorize the Mayor to
execute the agreement.
COPIES TO': Linda Wood, County Librariar~
ITEM NO.
2450 S T E V E t,, S O N B o u L E v ^ R D,
F.EMO, T, CAL,Fo.,., . 94538-2326 RECEIVED
PHONE (51 0 ) 745 I 500
F A X (5 1 0 ) 7 9 3 2 9 8 7 JUL 09 1999
L , ,", D^ M. W o O D. C o u,, Y L,B R^R, ^ N OITY' OR DUBLIN
July 6, 1999
Mr. Richard Ambrose
City Manager
City of Dublin
P.O. Box 2340
Dublin, CA 94568
SUBJECT: '1999 - 2000 CONTRACT WiTH THE COUNTY LIBRARY
Dear Richard:
Enclosed for your review and placement on the City Council agenda is the contract
agreement to provide the increased service level for the 1999-2000 fiscal year with the
County Library. I have prorated the costs for the increased hours to take effect the
week of July 12. If you have any questions about the contract, please feel free to call
me.
Four originals of the contract are enclosed. After the Council has approved the
enclosed.contract, please send four originally sig ned copies to the Alameda County
Library, Attention: Carol Parker, Administrative Specialist, 2450 Stevenson Blvd.,
Fremont, CA 94538-2326. After the Board of Supervisors has approved and Signed the
contract, a fully executed copy will be returned for your files.
As we discussed, we will send a proposal for a contribution from the City for materia!s
for the Dublin Library by September 30, 1999.
Thank you for your support for library services and your assistance in securing the
City's support for this improved level of service at the Dublin Library.
Very truly yours,
',...~ .< .<'./ . ',
~,,. ~ <- ~a~, I -"'. ,'"~. ,'-~-~\'
Linda M. Wood
County Librarian
LMW/Ic/pmsf
Enclosures: 1999-2000 Contract Agreement
cc: Joy Cadone, Deputy County Librarian Pat Zahn, Dublin Branch Manager
Linda Carroll, Administrative services Officer
Carol Parker, Administrative Specialist
S:\COLIBRN\Ltr. to R. Ambrose re DUB 1999-2000 contraS.doc
N EYV,,\RI,: · ~IL[F · PLEA-~'~NTOr, · ............. '
CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
INTENT
WHEREAS, current funding level for County Library services prevents
increasing the number of open hours per week at the Dublin Branch of the Alameda
County Library system, and
.. WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library open
more than the County funded hours per week, and
WHEREAS, the members of the Dublin City Council have authorized funding for
the increases in staffing and utility costs required to open the Dublin Branch an
average of 21 additional hours for a total of 41 open hours per week; therefore,
The City of Dublin and the County of Alameda agree to provide an average of 21
additional hours per week of Library services at the Dublin Branch of the Alameda
County Library system subject to the following terms and conditions.
TERMS AND CONDITIONS
1) Effective Dates: This contract will be in effect from July 1, 1999 to June 30,
2000.
2) Services Described: The County of Alameda agrees to provide an average of 18
additional hours per week of library Services at the Dublin Branch Library from
July 1, 1999 through July 11, 1999 and an average of 21 additional hours per
week of library services effective the week of July 12, 1999 through the rest of
the fiscal year as follows: seven (7) additional hours each Monday, excluding
County observed holidays, from 1:00 p.m. to 8:00 p.m., eight (8) additional hours
each Wednesday, excluding County observed holidays, from 10:00 a.m. to 6:00
p.m., four (4) additional hours alternate Saturdays, excluding County observed
holidaYs, from 12 noon to 4:00 p.m., and four (4) additional hours each Sunday,
excluding County observed holidays, from 1:00 p.m. to 5:00 p.m.
3) Payments: The City of Dublin agrees to pay the County of Alameda $309,131 in
four (4) quarterly installments as follows:
September 30, 1999 - $77,282.75
December 31, 1999 - $77,282.75
March 31, 2000 - $77,282.75
June 30, 2000 - $77,282.75
I
AEachmcnt I
~.~. 4) .Extension: All terms and conditions of this contract may be extended, by mutual
:. agreement, On a year-t°~year basis, provided the amount Paid by the City of
Dublin to the County of Alameda is adjusted annually to reflect
increases/decreases to the costs connected with providing the services.
5) Periodic Activity Reports: Activity reports will be provided by the County
Librarian to the Dublin City Council. Dublin City Council may request such
reports at any time.
6) Option to Terminate or Reneqotiate Contract: This contract is predicated on the
assumption that library service levels will remain constant. Should any
.. circumstance arise which changes both County Library funding levels and levels
of service,.either party shall have the right to terminate or renegotiate this
agreement by giving at least thirty (30) days written notice.
7) Liability:
a) All persons employed in the performance of such services and functions
for City of Dublin shall be County employees, and no City employees as
such shall be taken over by the .County and no person hereunder shall
have any City pension, Civic service, or other status or right.
~ ~ b) The City shall not be called upon to assume any liability for the direct
~. payment of any salary, wages, or Other compensation to any County
personnel performing services hereunder for the City, or any liability other
than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or sickness
arising out of his/her employment.
c) The County will assume liability and pay cost of defense and hold the City
harmless from loss, costs or expenses caused by the negligent or
wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements between the parties hereto to
the extent that such liability is imposed on the City by the provisions of
Section 895.2 of the Government Code of the State of California. In
addition, when liability arises pursuant to Section 830 et seq., of the
Government Code, by reasons of a dangerous condition of public
property of the County, the County shall assume liability and pay cost of
defense and hold the City harmless from loss, costs or expenses caused
by the negligent or wrongful act or omission of County officers, agents
and employees, whether or not arising in the performance of an
agreement between the parties hereto.
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CITY: COUNTY:
City Manager President, Board of Supervisors
CITY OF DUBLIN COUNTY OF ALAMEDA
100 Civic Plaza Administration Building
Dublin, CA 94568 1221 Oak street
Oakland, CA 94612
IN WITNESS WHEREOF:
The parties hereto have executed this agreement the day and year first above written,
and County has hereunto caused its corporate name to be signed by its President of
the Board of Supervisors, who is hereunto duly authorized the day and year first above
written.
CiTY OF DUBLIN COUNTY OF ALAMEDA
By: By:
Mayor President of the Board of Supervisors
City of Dublin County of Alameda
State of California State of California
Date: Date:
AT't-EST:
By: By:
City Clerk Clerk of the Board of Supervisors
APPROVED AS TO FORM APPROVED AS TO FORM
By: By:
S:\Conu'actskDublin t999 2000 Contract 6 25 99.do¢
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