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HomeMy WebLinkAbout01-05-1999 CC Adopted MinutesREGULAR MEETING – January 5, 1999 A regular meeting of the Dublin City Council was held on Tuesday, January 5, 1999, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:06 p.m., by Mayor Houston. ROLL CALL PRESENT: Councilmembers Howard, Lockhart, McCormick, Zika and Mayor Houston. ABSENT: None. PLEDGE OF ALLEGIANCE Mayor Houston led the Council, Staff and those present in the pledge of allegiance to the flag. INTRODUCTION OF NEW EMPLOYEES 7:07 p.m.3.1(700-10) New employees were introduced: Rich Jochner, Recreation Coordinator, Dublin Police Services Sgt. Carla Kennedy and Sgt. Steve Brown. Rich Jochner thanked the City Council for their welcome and stated he looks forward to a career in Dublin. Chief Thuman introduced Carla Kennedy and Steve Brown. Sgt. Kennedy, who was previously assigned here in Dublin as a Patrol Officer stated she enjoyed her time before and looks forward to working here again. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 1 Sgt. Brown, who also worked in Dublin for a number of years and is now coming back, thanked Captain Thuman for the opportunity to come back. He was here almost 7 years prior and stated he considers us his extended family. CONSENT CALENDAR 7:10 p.m.Items 4.1 through 4.7 Mayor Houston announced that Items 4.1, 4.2, 4.3 and 4.6 were being pulled. On motion of Cm. Lockhart, seconded by Cm. Zika, and by unanimous vote, the Council took the following actions: Adopted (4.4 700-20) RESOLUTION NO. 1 – 99 AMENDING THE CLASSIFICATION PLAN (Recreation Technician & Associate/Senior Planner) and RESOLUTION NO. 2 – 99 AMENDING THE SALARY PLAN (Recreation Technician) Adopted (4.5 410-40) RESOLUTION NO. 3 – 99 APPROVING PARCEL MAP 7357 (TASSAJARA MEADOWS II) Approved (4.7 300-40) the Warrant Register in the amount of $852,551.12. Cm. Lockhart, on Item 4.1, minutes of the December 15, 1998 meeting, stated she had questions on Page 573. She stated she thought the Council had come to a consensus about asking if the School District was interested in doing something on Saturday and asking Wells and Valley CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 2 High students to participate. She felt whatever program we have, it’s important for the students to be included. She asked that Staff make the adjustment in the minutes to reflect this. Cm. McCormick. stated Page 557 of the minutes should be corrected to accurately reflect that she made the motion to confirm Mayor Houston’s appointments and that Cm. Lockhart seconded the motion. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote the City Council approved (4.1) the Minutes of the December 15, 1998 City Council meeting with the corrections as noted. Cm. Zika pulled Item 4.2 related to the change of control of the cable television franchise and pointed out Page 3, #3 talks about the 1996 Telecommunications Act and if this happens this should not increase our cable rates. However, if no meaningful competition occurs, a substantial increase could occur in Dublin. He asked if we are caught between a rock and a hard place? Mr. Ambrose stated we can control only the basic service rates. Cm. Zika asked if this report will have any impact on whether they merge. Mr. Rankin stated the City Council is being asked to adopt an agreement for the transfer. We are unique in that we even have this level of review; with the majority of their franchises they don’t go through even this. Mayor Houston asked what happens if we don’t approve this. Mr. Ambrose stated the question is what attempt they would make to enforce our franchise in court. Mr. Rankin stated there would be no reason for us to do this. Cm. Zika asked if we have any leverage at all. Mr. Rankin stated the basic issue is competition and costs and time to string wires all over. Cm. McCormick questioned what affect the merger would have related to the CTV board? Mr. Ambrose stated it will not affect the Board at all. The equipment used by Channel 30 would not be impacted. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 3 On motion of Cm. Lockhart, seconded by Cm. Howard, and by majority vote, the Council adopted (4.2 1050-30) RESOLUTION NO. 4 – 99 APPROVING THE CHANGE OF CONTROL OF THE CABLE COMMUNICATIONS FRANCHISE FROM TELECOMMUNICATIONS, INC. (TCI) TO AT&T CORPORATION Cm. Zika voted in opposition to the motion. Cm. Lockhart pulled Item 4.3 related to soliciting bids for Heritage Center Improvements, Phase I, and asked if Phase I is the bridal pavilion. Mr. Thompson stated no, the bridal pavilion will be in Phase II. This includes site work and paving from the center back to the cemetery area. In the future they will be putting in irrigation. Cm. Lockhart asked if this includes any fencing. Mr. Thompson stated the large swing gate will be included. Cutouts are already there for landscaping. They will put in decomposed granite in the back. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the City Council authorized (4.3 600-30) Staff to solicit bids for Heritage Center Improvements, Phase I (Site Work). Cm. McCormick pulled Item 4.6 related to accepting work under Contract 97-05, Dougherty Road Improvements/Annual Overlay and asked if she could make an appointment to have Staff explain to her how we do projects. Mr. Ambrose stated we estimate when we put the budget together when the project will be completed. If it is not completed but done in a subsequent fiscal year, we have to pay for it out of that subsequent year’s budget, so we have to do an additional appropriation. We do not encumber. Cm. McCormick thanked Mr. Ambrose for the explanation. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 4 On motion of Cm. McCormick, seconded by Cm. Lockhart, and by unanimous vote, the Council accepted (4.6 600-30) improvements constructed under Contract 97-05, Dougherty Road Improvements/Annual Overlay; authorized $36,855.79 payment to Teichert Construction after 35 days if there are no subcontractor claims; and approved the Budget Change Form. PUBLIC HEARING FEE SCHEDULE FOR DUBLIN COMMUNITY GYMNASIUM 7:20 p.m.6.1(280-20) Mayor Houston opened the public hearing. Parks & Community Services Director Lowart presented the Staff Report and advised that the Fiscal Year 1998-99 Budget allocates funds for maintenance and supervision of the new Dublin Community Gymnasium which would be offset by revenue collected from users of the gym. Based on the preliminary figures compiled by the School District, maintenance and utilities are estimated at approximately $10 per hour. Supervision costs are estimated at approximately $12 per hour. Consequently, in order to cover the direct costs to the City, a minimum fee of $22 per hour would need to be assessed. Ms. Lowart explained that Staff proposes fees as follows: Group 2Public Agencies$22 per hour Group 3Dublin Chamber of Commerce$22 per hour Group 4Community Groups Resident$22 per hour Non-Resident$26 per hour Group 5Private Groups or Individuals Resident$33 per hour Non-Resident$38 per hour Group 6Commercial Groups Resident$44 per hour Non-Resident$51 per hour In addition to the hourly fee, a $200 refundable security deposit would be collected. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 5 Cm. Lockhart asked if, in setting these fees, they are going to be listed under Dublin Community Gymnasium fees? Ms. Lowart stated when this report was prepared they were under the impression that it would be called Dublin Community Gymnasium, but since then it has been put into abeyance. Mr. Ambrose stated the issue has not yet been resolved. No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council adopted RESOLUTION NO. 5 – 99 ESTABLISHING FEE SCHEDULE FOR DUBLIN COMMUNITY GYMNASIUM PUBLIC HEARING - AMENDMENT TO MUNICIPAL CODE PERMITTING THE SALE OF FIREWORKS FOR YEAR 2000 7:25 p.m.6.2(650-60) Mayor Houston opened the public hearing. City Attorney Silver presented the Staff Report and explained that the Dublin Municipal Code allows for the sale of safe and sane fireworks each year from June 28 to July 5. A thth recently enacted State Law authorizes Cities to adopt ordinances to allow the sale of safe and sane fireworks from December 26, 1999 through January 1, 2000. The City Council expressed a desire to modify the City’s Fireworks Ordinance to permit the sale of fireworks for the new millennium celebration. Ms. Silver pointed out that there are 3 references to DRFA in the Ordinance and when this is brought back for a second reading, she will correct these references. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 6 No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. Lockhart, seconded by Cm. Howard, and by unanimous vote, the Council waived the reading and INTRODUCED the Ordinance. PUBLIC HEARING – REPEAL OF INTERIM ZONING ORDINANCE ADOPTED FOR PROPERTY LOCATED AT 7197 VILLAGE PARKWAY 7:26 p.m.6.3(410-55) Mayor Houston opened the public hearing. Community Development Director Peabody presented the Staff Report and advised that adoption of this Ordinance would repeal the Interim Ordinance adopted for 7197 Village Parkway which established a moratorium on the acceptance, processing and approval of development applications pending the completion of a General Plan Amendment and/or Zone Change Study. Mr. Peabody stated the PD zoning for this parcel will become effective on January 14. th No testimony was entered by any member of the public relative to this issue. Mayor Houston closed the public hearing. On motion of Cm. McCormick, seconded by Cm. Lockhart, and by unanimous vote, the Council waived the reading and on an urgency basis, adopted ORDINANCE NO. 1 – 99 REPEALING INTERIM ORDINANCE NO. 12-98 WHICH ESTABLISHED A MORATORIUM ON THE ACCEPTANCE, PROCESSING AND APPROVAL OF APPLICATIONS AND PERMITS FOR DEVELOPMENT ON THAT PROPERTY LOCATED AT 7197 VILLAGE PARKWAY (APN 941-0210-013, PA 98-049) PENDING THE COMPLETION OF A CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 7 GENERAL PLAN AMENDMENT AND/OR ZONE CHANGE STUDY DOWNTOWN ECONOMIC VITALITY PLAN 7:29 p.m.8.1(470-50) Economic Development Director Reuel presented the Staff Report and advised that the City Council established in October, 1997, a 27 member Downtown Study Task Force (DSTF) with the commission to meet and discuss conditions affecting the economic vitality of Dublin’s downtown area. The DSTF has prepared a report outlining its findings and recommendations on how to improve and enhance business opportunities in Downtown Dublin. As part of his presentation of the DSTF report, Mr. Reuel discussed: Downtown Profile; Competition to Dublin’s Downtown; Dublin’s 1987 Downtown Specific Plan; Physical Improvement Ideas for the Downtown Area; Downtown Land Use Policy Review; Evaluation of Downtown Events and Activities; and Economic Development Tools to Aid Downtown Commerce. Mr. Reuel discussed the DSTA’s short term recommendations for Downtown Economic Vitality, which include: 1)Continue the promotion of the Dublin Farmers’ Market with the market being moved, if possible, to a location more central to Dublin’s Downtown. 2)Purchase new festive banners that would promote a “Shop Dublin” campaign. 3)Continue City sponsorship of the annual St. Patrick’s Day Celebration and support of a second major festival in the summer, such as the Dublin Pasta & Jazz Festival. 4)Commission design study for integrated approach to improving the physical appearance to the downtown area. This study would bring back to the Council specific design ideas and estimated costs for new signs, flags, banners, streetscape, monuments, project entries, street and sidewalk medallions, light standards, benches and any other physical improvement ideas deemed appropriate for the downtown. 5)Commission a Redevelopment Feasibility Study in order to determine whether the adoption of a redevelopment plan is legally, politically and financially practicable. 6)Appropriate additional funds to help market downtown properties. These funds might include the creation of a new brochure highlighting the downtown, participation in area trade shows, such as the International Council of Shopping Center Conventions, etc. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 8 Mayor Houston asked how our City compares with its sales tax revenue at 38%. Mr. Ambrose stated most cities don’t have the kind of retail base that we have. A large percentage of our sales tax is generated from car dealers. Mr. Reuel stated we are always high on the reports of sales tax per capita. Of our top 25 sales tax producers, 16 are in the downtown area. We have some great producing companies in our City. This was part of the concern on the part of the Task Force. They wanted assurance that what we are doing in the east won’t jeopardize the existing downtown area. Mr. Reuel indicated that Items 1, 2 and 5 above are currently funded and Staff is proceeding with implementation. Approximately $12 million has been spent in the downtown area since the City adopted its Downtown Specific Plan in the mid-1980’s. Ours is a downtown business district rather than a one street main area. We always try to make the downtown area more pedestrian friendly. The remaining items (No. 3, 4 and 6) would need approval and prioritization by the City Council. They could be brought back during the goals & objectives and budget process with costs. Mr. Reuel discussed the DSTA’s long term recommendations, which include: 1)Initiate specific land use studies for designated areas of Dublin’s Downtown that would include the following areas: a) Village Parkway commercial area; b) West BART Station area; c) Downtown core shopping area that would include both the Mervyn’s and Target anchored shopping centers. 2)Promote the creation of Downtown gathering places to enhance the image of Dublin’s Downtown. This might include the creation of a location with public art or a fountain; the development of a performing arts building; or private developments that bring people downtown to gather and enjoy their surroundings. 3)Promote public/private development of the West Dublin BART Station for a mixed- use development. 4)Implement a Façade Improvement Program that provides incentives for individuals wanting to improve the condition and appearance of downtown storefronts. 5)Modify the General Plan in the downtown area to encourage uses that would improve the vitality of the downtown. 6)Create new flexible zoning to accommodate multiple downtown uses. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 9 7)Review and change, where appropriate, restrictive zoning policies. 8)Encourage the development of a new downtown supermarket before one is built in eastern Dublin. Mr. Reuel stated he appreciated the opportunity to be involved with this and thanked the Task Force. Mayor Houston stated they need to determine which items should be included in the G&O. With regard to using public funds to assist private property owners, he asked how this is different than before. Mr. Reuel stated we may be able to use some of our CDBG monies for a façade improvement program. He stated he wasn’t sure about the legalities of using General Fund monies. Mayor Houston asked if we will have a chance to follow up with BART Director Snyder regarding the status of the West Dublin BART Station. Mr. Reuel stated he spoke to Director Snyder this morning and was told they expect to have the developer on board within about a month. Cm. Zika stated he felt negotiations may take an additional 6 months. Mr. Reuel stated they are excited and are looking at all manners of funding to get this going as soon as possible. Mayor Houston asked about the possibility of getting a grocery store. Would we have to get a report on how to use public funds and how to entice one? Unless a grocer wants to come in, we don’t have a lot to say about it. What tools can we use? Mr. Reuel stated he felt the underlying reason for putting this in is the Task Force would like to see as many trips as possible to the downtown area. This would be included in that a market would be a gathering point. Market supply and demand is what drives this. Mr. Ambrose stated the ongoing operational revenues for a market is the major point and whether they can make a profit. They operate according to rooftops. Unfortunately, CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 10 we have two big markets that have located just outside our borders and this impacts our service area. Two of the three major chains are already represented. The problem is, are there enough homes to support them. This is what we’re up against. Grocery stores are a low profit high volume business. Mr. Reuel stated they would like to come back with more defined ideas to discuss. Cm. Lockhart thanked Greg Reuel, Eddie Peabody, Carol Cirelli and Gaylene Burkett. It was a really good mix of people in our community. We had a lot of residents who don’t own businesses, but do business in Dublin. We also had a good mix of large and small businesses. The feedback from small business owners was really interesting and considerably different from the large owners who don’t live in Dublin. The small businesses brought a more personal sense of what their day to day dealings are like and they also bought perspective on what’s happening in the communities they live in compared to Dublin. She gleaned some trend misconceptions and how much vacancy we have; i.e. quite a bit less than we thought. There are also less absentee landlords than we thought. To work on Downtown is a real doable project for the community. We do need an overall vision. We need a redevelopment study as soon as possible. Overall, she felt the community wanted this. Secondly, they want some professionals to come in and take a look at what we could do. They gave some good glimpses of what they would like to see, and what might work. Downtown wouldn’t necessarily have to compete with the east. Residents and small business owners don’t feel too threatened with eastern development. They got some really good feedback. Some of the programs seem to fit together. Commissioning a design study for an integrated approach to our community and considering façade improvements at the same time could be opened up to the community to participate in this. Some things absolutely tie into each other and become components of each other. Once we get rolling, a downtown business association could be a natural. Most of the people on the committee agreed that right now to establish a downtown business commission would be misdirecting our efforts. She likes the idea of the Task Force getting back together when needed. Mayor Houston asked about recommendations for G&O. Cm. Lockhart stated she felt the short term ones are things we are already looking at, and that she personally felt a short term redevelopment study is very important. She felt we should get going on it as soon as possible. Let’s do General Plan studies after we CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 11 have our vision nailed down. First and most important would be the redevelopment study. Cm. McCormick asked if the Chamber of Commerce has committed to the Shop Dublin plan. Mr. Reuel stated he is currently working with them and they have a logo they’re using. Cm. McCormick clarified that we are paying for it. Cm. Zika questioned why, if we set aside the money in the budget for the study, haven’t we already done it. Mayor Houston stated we were waiting for the recommendations of the Task Force. Cm. Zika questioned which goes first, the study or our vision? Mayor Houston stated redevelopment has a financing mechanism on what we study. Cm. Zika asked if we had done any assessment on what might improve the Farmers’ Market to make it more successful. Mr. Reuel advised that a report will be brought back to the City Council on this. Cm. Lockhart stated the early vision with the Farmers’ Market was to bring people into Dublin, but it is actually a really nice resource for our community who is here already. Everybody has one and it is for our residents rather than to bring others into our community. Cm. McCormick asked who was chair of the Task Force. Mr. Reuel stated Bret Jensen was Chair and the Co-Chair was Robert Enea. Cm. McCormick asked about the car dealerships in Dublin, and if they are going to move. Mr. Reuel stated Craig Caldwell, General Manager of Shamrock Ford was on the Task Force. Crown is right now in the throws of moving to the east. Shamrock Ford and CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 12 Dublin Honda are committed to their present locations. Their names are always in the top 25 sales tax producers and we try to address their concerns. Mayor Houston agreed that a redevelopment study can be reinforced at the G&O session and stated he would also like to put in the Village Parkway area. We need to look at this because the vision for this street is there and we need to make sure we zone it appropriately. We should seriously look at this with G&O. Mr. Ambrose asked if there was anything on the list they didn’t want. Mayor Houston stated he felt the BART station will be a high priority. The Council questioned the benefit of a brochure promoting downtown, especially at this time. Mayor Houston stated what he felt is important for downtown is the roster of property owners and to communicate with each because each is unique. Mr. Reuel stated one of the things Staff does is create the space available report 3 times a year. Every week people come in asking for these reports. We will continue with this. Cm. Lockhart stated she would like the Council to consider building a budget to allow Mr. Reuel to attend some of these meetings and seminars. Going and talking to people would be valuable tools. She stated the one thing she really couldn’t support was building a downtown supermarket before one is built in eastern Dublin. This just did not seem appropriate to her. Mr. Reuel reported that we have approached every market there is and talk to them monthly to ask if anything has changed. Mayor Houston summarized that we should include a redevelopment study, a Village Parkway study and then, if within 30 days, the West Dublin BART station is bid, we could pursue working with Pleasanton. The other things can wait until things start to gel. Mr. Ambrose stated redevelopment is a tool and we are pretty close to bringing an RFP for a consultant to the Council. We need to identify a potential area which qualifies. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 13 Mayor Houston stated he believes that the West Dublin BART station will drive some of this. If it doesn’t happen, it may be 10 years down the road before some of these things happen. Cm. McCormick stated she couldn’t support a piecemeal cosmetic approach. Cm. Lockhart asked if sometime in 1999 we could work on a redevelopment consultant and start with a study for the overall area. Mr. Reuel stated a consultant could help us in both areas. Even if we have no redevelopment area, we could still invest money in our downtown. By a consensus, the Council agreed to add this in 1999. Mayor Houston summarized that to be included would be a redevelopment study, a Village Parkway study, west Dublin BART station, design study for public improvements, #2 on the short term list (purchase new festive banners that would promote a Shop Dublin campaign) and #1 on the long term list (initiate specific land use studies for designated areas of Dublin’s Downtown that would include the following areas: Village Parkway commercial area, West BART Station area, and Downtown core shopping area that would include both the Mervyn’s and Target anchored shopping centers). Cm. Lockhart requested that Village Parkway businesses also be included. The Council also added Village Parkway items such as landscaping, sidewalk widening, etc. UTILITY UNDERGROUNDING PRIORITIES (UPDATE) 8:29 p.m.8.2(1020-30) Public Works Director Thompson presented the Staff Report and advised that this item provides a prioritized list of street segments and the cost of undergrounding utilities on that street segment. The City has a $1,911 balance in its P.U.C. Rule 20A account as of the end of 1998, and will accrue additional funds at a rate of about $101,400 per year. It is possible to borrow funds 3 years in advance, which means that the available funding at the end of 1999, including the borrowed funds, would be a little over $400,000. The estimated cost of the first segment on the current priority list (Dublin Boulevard from CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 14 600’ west of Clark Avenue to Sierra Court) is $700,000, which means that approximately $300,000 would need to come from another source. Mr. Thompson stated Staff was requesting that the City Council review the priorities that were previously assigned as indicated in the Staff Report, and provide direction if any changes in priority are desired. Mr. Thompson advised that Valley Auto Center at the end of Scarlett Court requested undergrounding. Mayor Houston felt this area is very bad. Cm. Zika asked if they are willing to participate. Mr. Thompson stated not to his knowledge. It is very expensive. Mayor Houston felt the number one priorities should be where we are doing roadwork anyway because you get more bang for the buck. He asked if there will be improvements in the future on Scarlett Court. Mr. Thompson felt the only improvement would be possibly an overlay. Cm. McCormick stated she liked #6, Village Parkway from Dublin Boulevard to Amador Valley Boulevard. Mayor Houston stated we have the widening coming up on Dublin Boulevard, so this makes the most sense. Someday, Scarlett Court will have to be addressed. On motion of Mayor Houston, seconded by Councilmember Lockhart, and by unanimous vote, the Council agreed that Dublin Boulevard from 600’ west of Clark Avenue to Sierra Court remain number one on list. DESIGNATION OF AGENCY LABOR NEGOTIATORS UNREPRESENTED EMPLOYEE: CITY MANAGER 8:38 p.m.8.3(600-30) CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 15 Mayor Houston advised that two members of the City Council need to be designated as the City’s representatives to discuss conditions of employment, including salary and fringe benefits for the City Manager. Mayor Houston stated he served on this committee last year and would like to be on it again this year. Cm. Lockhart stated she would also like to be on this committee. On motion of Mayor Houston, seconded by Cm. McCormick, and by unanimous vote, the Council designated Mayor Houston and Councilmember Lockhart to serve as labor negotiators. IRON HORSE TRAIL PROJECT PHASE 2, NORTHERN CITY LIMIT EXTENDING SOUTH 8:39 p.m.8.4(930-30) Mayor Houston stated he wanted to thank Mr. Thompson for the completion of the Mape Park Bridge. Mr. Thompson advised that a few punch list items still remain. Public Works Director Thompson advised that this project will construct a bicycle/pedestrian path along the Iron Horse Trail between Amador Valley Boulevard and the northerly City Limit tying into the Iron Horse Trail in San Ramon. The path will be constructed on the Zone 7 maintenance road. Funding for the project is provided by outside grants, other agency contributions, and City of Dublin General Funds. In order to proceed with the project, Dublin will need to appropriate an additional $122,493 in General Funds. Mr. Thompson stated we’ve been working on various segments over the years and have been able to secure funding. Phase I went way over budget and used up a lot of grant monies. It looks like we’ll be getting about $50,000 in grants in the next FY. The $122,000 would be this year. About $835,000 will come from a grant for the last phase of the project. In about 2 years, we should have a continuous path all the way through. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 16 Cm. Lockhart asked why Pleasanton is administering the funds when it looks like our work is 4 times greater than Pleasanton’s. Mr. Thompson stated it started out more even, but the next one they do will be more work than ours. Originally, theirs was more than ours. Last year, they did about 3 structures on their side. They have quite a bit more to do. Mr. Ambrose stated when you apply for grants, they like to see joint agencies applying. This has been a very difficult project to administer. He thought Pleasanton cut back on their scope of work to fit the funds available for the project. The bidding climate is tough. Mr. Thompson stated we didn’t get the amount of grants we originally thought we would get and also the bridges had to be wider than we originally thought. Cm. Lockhart commented that they had talked about cutting back the scope of work south of Amador Valley Boulevard, but even with the reduction she asked if we will still exceed the budget. Can we do work and apply for a grant later, or does it have to be for new work? Mr. Thompson stated Staff had gotten two different answers to this question. If we do another project next year, we might as well apply. Cm. Zika stated he felt it is basically a shell game. Cm. Lockhart asked if in the year 2000 somebody would be able to ride on the trail completely through Dublin? Mr. Thompson responded this should be the case. On motion of Cm. Zika, seconded by Cm. Howard, and by unanimous vote, the Council approved the Budget Change Form, including an additional General Fund Appropriation of $122,493, from Unappropriated General Fund Reserves and authorized Staff to prepare an agreement with the City of Pleasanton to account for payment of costs associated with the Dublin portion of the project. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 17 OTHER BUSINESS 8:52 p.m. Recognition of Outgoing Councilmembers (610-85) Mr. Ambrose reminder everyone of the recognition dinner on January 16 for Val Barnes th and Dave Burton being held here at the Civic Center. Death of Alameda County Firefighter (540-10) Mr. Ambrose stated he was informed by the Alameda County Fire Department that the Donohue Fire Station is flying their flags at half mast due to the recent death of an employee who died during surgery. It was a work related surgery. Mr. Ambrose advised that the new signs are up on the fire station and they look nice. Swearing In Ceremony (610-85) Cm. McCormick stated she and Cm. Lockhart represented Dublin yesterday at the swearing in ceremony of Attorney General Bill Lockyer. There were a lot of people there. They were acknowledged and introduced. Voters’ Voice Initiative Meeting (610-10) Cm. Lockhart advised that they held a voters’ voice initiative meeting last night. She reported that there is a light at the end of the tunnel. Alternatives will be brought to the City Council in the middle of February, and this should be real interesting. CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 18 Caltrans Work on Flyover Project (800-30) Cm. Lockhart stated she noted over the holidays that Caltrans had a crane right in the middle of the road at I-680 and Amador Valley Boulevard and there was a three wheeled thing hanging for 4 days right over the middle of the street. This was very disconcerting to have this hanging over your head. Several people called it to her attention. Staff advised that Caltrans does this to protect against theft. Mr. Ambrose stated Staff will talk to Caltrans. Code Enforcement (450-60) Cm. Lockhart asked if we have our code enforcement officer working full time. Mr. Peabody responded yes we do. LOCC East Bay Division Meeting in Dublin (140-20) Cm. Lockhart stated she wanted to let people know that the February meeting of the East Bay Division of the League of CA Cities will be in Dublin. It will most likely be at the Dublin Monarch. It would be nice to have the whole City Council attend. People usually arrive at 7 p.m. for dinner. She was sure they will have a good program. It will be on February 18. th CLOSED SESSION 8:57 p.m.10.1(600-30) CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 19 ADJOURNMENT 1.1.1 There being no further business to come before the Council, the meeting was adjourned at 9:45 p.m. ATTEST: Mayor CITY COUNCIL MINUTES VOLUME 18 REGULAR MEETING January 5, 1999 PAGE 21